road accident fund vendor briefing session raf/ 2012 /00021 date: 30 july 2012 time: 10:00
TRANSCRIPT
ROAD ACCIDENT FUNDVENDOR BRIEFING SESSION RAF/ 2012 /00021
Date: 30 July 2012
Time: 10:00
AGENDA
Background
Mandatory Documents
Evaluation Criteria
Disqualification of bids
Submission of bids
Contact Details
Purpose of the RFB
Questions and Answers
Background
RFB: RAF/2012/00021: PANEL OF ATTORNEYS FOR THE ROAD ACCIDENT FUND (RAF) TO PROVIDE SPECIALIST LITIGATION SERVICES
Advertised on 13 July 2012
Closing on 20 August 2012
Background
The RAF wishes to list suitably qualified legal firms from all provinces to provide specialist litigation services as per the following category:
1. Magistrate Court / Regional
2. High Court
3. High Value Matter (± R3 million)
Bidders must submit a separate bid for each category.
Mandatory Documents
Standard Bidding Document (SBD)
Tax Clearance Certificate
Bid Conditions
BEE certificate
Evaluation Criteria
Evaluation will be based on the following:
•Technical Functional Mandatory (Comply or Not Comply) – Bidders who do not meet the mandatory requirement will be disqualified.
•Technical Functional Requirement (100 points)
•BEE Evaluations (10 points)
Evaluation Criteria
Mandatory requirementsA Partner or a Director must have five years experience on third party claims. As proof, please furnish company profile detailing when the firm was established, for how long it has been in operation and the experience of the partner or director
The lead personal injury attorney must have in excess of five (5) years post admission experience
Note: The lead attorney refers to the principle attorney of the firm or head of the personal injury department. Please furnish CV’s of the lead attorneys.
Evaluation Criteria
Mandatory requirementsThe Service Provider must provide a certificate of good standing not older than 6 months, from the appropriate Law Society in respect of each attorney who will deal with the RAF.
The Service Provider may not act for any claimant against the RAF after entering into the attached Service Level Agreement.
The Service Provider must furnish a valid certificate of its Fidelity Fund.
The bidders must confirm that they have read and understood the terms and conditions set-out in the attached Service Level Agreement (Annexure G) which include terms and conditions that the bidder must accepts, in the event that the RAF awards a contract to the bidder pursuant to this bid.
Evaluation Criteria
Mandatory requirements
The Service Provider must furnish a certificate of insurance in respect of professional liability to the value of not less than R20 million on appointment of the panel.
Note this is only applicable to High Court and High value matters
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Functional criteria Points
Civil Litigation
Personal injury
Negotiations and drafting skills
SLA satisfaction
Infrastructure
Track Record
Total
20
30
10
10
20
10
100
Technical Evaluation Criteria
Disqualification of bids
Bidders shall be disqualified if they fail to:
Submit a valid and original tax clearance certificate
Complete questionnaires in full
Submit true and correct information
Comply with mandatory requirements
Comply with prescribed response format
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Original signed bid document and Proposal clearly marked and indexed with all pages numbered
2 hard copies, submitted in a sealed envelopes.
Submission Address:
RAF Menlyn Reception 38 Ida street Menlo Park Pretoria
Submission of bid responses
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Bid responses sent by courier must reach the reception at least 36 hours before the closing date to be deposited into the bid boxSubmission Register must be signed at the reception by bidder when submitting
bid documents.
Important note:
Please ensure that the attendance register has been signedName of company
Contact details
Late bids will not be considered
• NOTE: Bidders must submit responses for each category separately and clearly marked e.g. Annexure F 1 Magistrate Court.
Submission of bid responses
Contact Details
All queries must be forwarded to [email protected] and [email protected]
Enquiries and clarification will close not later than 08 August 2012 @ 11H00.
Main Services Required
•Advice on the RAF Act and related legislation
•Assist in investigating claims
•Advice on the use of medical and other experts
•Opinions on merits and quantum
•Negotiating settlement with claimants’ attorneys
•Representing the RAF in Court
•Representing the RAF at taxation of bills of cost
•Any other civil litigation required by the RAF
Assessment of Technical Criteria
SCORING CRITERIA 0 – 3 years 3 – 5 years 5 – 10 years 10 – 20 years At least once a year At least once in six months
At least once a month Weekly Daily
Te c h n i c a l C r i te r i a T h r e s h o l d
CUT-OFF 1 65/90
LEGAL SKILLS AND EXPERIENCE 60• Civil Litigation 20• Personal Injury Law 30• Negotiation and Drafting 10
INFRASTRUCTURE 20• Hardware 4• Software 4• Communication 4• Document Services 4• Premises 4
SLA SATISFACTION 10
CUT-OFF 2 70/100REFERENCE CHECKS 10
Thank you
Questions and Answers