Post on 08-Jul-2018




0 download

Embed Size (px)


  • \\main\home\Attendance Records & EWO\Leave Of Absence Requests & Info\Request for Leave of

    Absence form March 2015.doc

    Trinity St Stephen First School


    DURING TERM TIME Please complete and return this form to the school office at least 14 days prior

    to requested dates.

    To: Headteacher at Trinity St Stephen First School I wish to request authorisation for my child to be absent from school from (date) ____/___/____

    to ____/____/____ . He/she will return to school on ____/____/_____. The total number of days absence

    requested is ________.

    Name of Pupil __________________________________ Class _________

    Please explain the exceptional circumstances:

    I have read and understood the schools Attendance Policy (see overleaf). I understand the schools policy regarding unauthorised absence

    Parent/Carer Signature: ____________________________ Date: _________

    For office use only. % attendance to date _________ Date of interview with Headteacher: ____/____/____ n/a C (authorised absence) Letter date / / Registers amended / / G (unauthorised holiday) Salutation

    DCSF School Attendance: Information for Parents (Revised 2007)

    What about holidays in term time? You should not expect your childs school to agree to an absence for a holiday in term time. Taking a holiday during term time means that children miss important school time both educationally and for other school activities. It will be difficult for them to catch up on work later on. Parents do not have a legal right to take children out of school on holiday. The law says that schools have the discretion to grant up to ten days authorised absence in a school year if: the parent the child normally lives with applies in advance of the holiday; and there are special reasons for the holiday. Each application is considered individually by the school, taking into account factors like the timing of the holiday and the childs attendance record. Schools will only consider requests for more than 10 days leave a year in exceptional circumstances. If you need to take your child out of school during term time you should: request the time off for your child as soon as possible and always before the holiday; never ask for time off during exam or test periods unless for exceptional circumstances; do not book travel for holidays in term time, until you have sought the schools permission; and remember that the school might not agree to authorise the time off.

  • \\main\home\Attendance Records & EWO\Leave Of Absence Requests & Info\Request for Leave of

    Absence form March 2015.doc


    The attendance of children at school is of vital importance. If they

    do not attend school regularly their learning is fragmented, their

    acquisition of skills and knowledge is interrupted, and their

    educational achievements are potentially damaged.

    When a child falls behind their peers through reasons of non-

    attendance the teaching staff needs to devote time and effort to

    rectify the situation, thereby depriving other children of these


    Promoting and sustaining good attendance at school is therefore

    fundamental to supporting learning and the raising of achievement.

    The Governors expect regular and punctual attendance at each of the

    twice daily sessions of each school day within the given term dates.


    Attendance requirements are contained in:

    The Education Act 1996 - sections 434(1)(3)(4)&(6) and 458(4)&(5)

    The Education (Pupil Registration) (England) Regulations 2006

    The Education (Pupil Registration) (England) (Amendment)

    Regulations 2010

    The Education (Pupil Registration) (England) (Amendment)

    Regulations 2011

    The Education (Pupil Registration) (England) (Amendment)

    Regulations 2013

    arents/carers must make reasonable efforts to ensure their

    children attend school

    The attendance of a child will be noted twice each day by the


    There is no automatic right for a child to be absent from school

    Extended periods of absence may be granted only in

    exceptional circumstances

    All applications for holiday absence must be made in writing


    On the first day of unauthorised absence the school will contact the

    parents/carers to attempt to identify the reason for the absence. This

    is in accordance with RBWMs First Day Response initiative.

    If a child is absent, without notification from the parents, by

    telephone or in writing, an unauthorised absence mark will be

    recorded in the register. This situation remains so until the reason for

    absence is given by the parent/carer. If a child arrives after

    registration a late mark will be recorded.

    If the absence continues without a satisfactory explanation for one

    week, the Head Teacher will send a letter of enquiry. If there is still

    no response from Parents, the Headteacher will ask the Educational

    Welfare Officer [EWO] to contact the family.

    Parents of children whose attendance record contains unauthorised

    absence for 10 sessions or more will automatically be required to

    attend an interview with the Headteacher and a representative of

    RBWMs EWO department to discuss their childs attendance.

    School registers are checked at least once a term by a representative

    of RBWM's Local Education Authority.

    Illness, medical and dental


    If a child is unable to attend

    school for these reasons

    please let the school know in

    advance, if possible or by

    10am of the day of illness.

    School must receive a call on

    every day of illness.

    Close Family bereavements or serious

    illness of a close family member

    (Close family is Mother, Father,

    brother, sister)

    Absence under these

    circumstances would be


    Special Occasions Only exceptional

    circumstances will be

    authorised by the Head

    Teacher. A Leave of Absence

    Form must be completed two

    weeks advance.

    Public performances/ sporting

    events/external exams

    Absence for participation in

    sporting events or external

    exams must be requested by

    completing a Leave of

    Absence Form two weeks in

    advance. These events will

    normally be authorised.


    There are approximately 190 school days in the academic year,

    leaving 175 days available for children to take holidays. Lengthy

    and repeated absences put children's education at risk. The school

    actively discourages any child being absent from school.

    There are no circumstances in which absence for family holiday

    will be authorized. Absence in these circumstances will be

    recorded as unauthorised.

    There will be PENALTY NOTICES issued by RBWM for 10 or

    more consecutive sessions of unauthorised absence (a session is a

    morning or afternoon) i.e. 5 unauthorised consecutive days or more

    (holidays in term time) or 10 or more unauthorised absences i.e. 5

    unauthorised days in an academic year. A Penalty Notice currently

    requires a payment of 60 per parent/carer per child within 21 days

    or 120 between 22 and 28 days and will result in prosecution for

    unauthorised absence if not paid.


    The doors to the school are opened by 08:45 ready for parents/carers

    to bring children into school. Between 08:45 and the official start of

    the school day at 08:55 is a special time for parents/carers to share

    the start of the day together.

    The registers are taken by class teachers at 09:00 and they are closed

    at 09:30. Parents/carers must give a reason for their child's absence,

    even if it is given after the child has returned to school.

    Afternoon registration takes place at 13:00. Similar to the morning

    registration, parents/carers must give a reason for their child's


    The school day ends at 15:15, when children are collected by their

    parents/carers. All Staff endeavour to ensure children come out on


    Updated March 2015


View more >