Recruitment Plan

___ Chapter at University

Semester 2013

Recruitment Plan OverviewTo earn Chapter Excellence credit:

• To receive full credit in Chapter Excellence, you must submit this plan and your chapter’s wish list.

• The instructions below must be followed to earn full credit in Chapter Excellence.

Notes:• If your chapter is not planning to extend bids this semester, you only need to complete slides

1 and 6. Delete the others and submit.

• If you have any questions or need help, please contact your Membership Manager or email recruitment@phisigmasigma.org.

Step 1: Upload Your document on the Phi Sigma Sigma secure website to your chapter’s Resource Library in the Recruitment file folder - Spring Recruitment Plan subfolder or Fall Recruitment Plan subfolder.

Step 2 : Save as Spring 2013 Recruitment Planor Fall 2013 Recruitment Plan 

Please note the spaces

Due Date

 November 1 (spring 2013 plan)April 1 (fall 2013 plan)

Recruitment Plan OverviewTips:

• Work together with your day chairs on creating the best look book for your chapter to ensure the best success. Be creative!

• Add pictures as needed throughout the document. If you feel any slide needs some additional descriptions, make sure to add that in the notes section!

• A great source to create outfits is www.polyvore.com. A great source for recruitment ideas/decorations is www.pinterest.com.

DesignChoose a design

•Feel free to use this template or change it.

Create a cover slide

•It should be a fun page that clearly states the semester in which recruitment will occur (for example – Fall 2013).

•Make this page interesting to chapter members!

Personal Message/Welcome NoteThis slide is a great place for the Recruitment Chair to write a note to the chapter.

•Talk about how excited you are for recruitment, thank everyone for all their help, and get the chapter excited for recruitment.

•This should be a message that motivates the chapter for recruitment and stresses how vital recruitment is to the success of the chapter.

Recruitment 101Include basic information about your upcoming recruitment.

•Recruitment chair’s name:

•Recruitment advisor or CKA’s name:

•Indicate the type of recruitment the chapter will participate in this semester:_____ Fully structured _____ Partially structured

_____ Minimally structured _____ Continuous recruitment

_____ No recruitment this semester (Reason: ________________________)

•Is your recruitment “frills” or “no frills”?

•How many women are on the recruitment committee?

•How many women are on the chapter’s wish list?

•Note: If your chapter is not eligible to recruit members this semester, indicate the reason.

Quick Tip: You must

upload your wish list to earn

CE credit

Recruitment GoalsRecruitment Strengths

•List the areas in which your chapter excels.

Recruitment Areas for Improvement

•List the areas in which your chapter has room for improvement.

Recruitment Goals

•How many women can you take as a chapter?

•What events will you hold on campus to help with our campus PR?

Quick Tip: Survey the

chapter about strengths & weaknesses

Membership Eligibility StandardsUse this slide to list your chapter’s membership eligibility standards.

•Your chapter sends a clear message about your values through your eligibility requirements. At a minimum, each new member and initiate must meet the following international membership eligibility standards to be a Phi Sigma Sigma:

– Minimum GPA of 2.3 (on a 4.0 scale, or its equivalent)

– Participation in at least two (2) other activities

•Eligibility standards can include character, academics, leadership, financial responsibility, athletics, service, campus activities, employment, etc.

•Eligibility standards must be clear and specific. Challenge your chapter to accept standards that increase the membership, not maintain or lower it.

•All members must know the standards, which are a reflection of the chapter and Phi Sigma Sigma’s core values.

•Remember that these standards must be approved by the chapter before recruitment begins.

Sister ExpectationsThis slide is for the recruitment chair to tell the chapter what is expected from each member of the sorority.

•State important policies (such as attendance).

•How many women can we take as a chapter?

•What events will we hold on campus to help with our campus PR?

Recruitment Retreat(s)Include information members need to know about each of the chapter’s recruitment retreats.

•List the basics (date, time, location, what to bring).

•Note: You must upload any handouts to be used at the retreat(s) for the CE expert to review.

Quick Tip: Include one set of retreat

slides for each retreat held

Create a slide for each day of the retreat for the day-to-day agenda.

•The agenda should be broken down by time and activities.

Recruitment Retreat Agenda

Recruitment CommitteeInclude the MRC, days chairs (identified by recruitment round/event), any other committee members, and the recruitment advisor (or CKA).

Quick Tip:

Use a chart

Bump GroupsDoes your chapter utilize bump groups during recruitment rounds?

•IF SO, include the break down of bump groups. The earlier that chapter members know who is in their bump group, the better chemistry those bump groups will have.

•Do activities throughout the retreat that puts the bump group members together so they can get to know each other better.

– Include strong, average and weaker recruiters in each bump group so that there is always a good balance!

•Indicate who will be the bump captain for each group (ideally, each committee member is a bump group captain).

Quick Tip:

Use a chart

Chapter VotingThis is where the chapter receives information on how the chapter will be voting on all potential new members.

•Voting should be broken down by each individual round

•If you are a campus that uses RFM, make sure that you talk about the numbers that you will receive and Phi Sigma Sigma’s policy to follow all carry figures

Quick Tip: Check the Resource Library for

voting structure resources

Party/Event DetailsConversation Guide

These slides should tell the entire chapter what types of conversations should be happening during each round.

•Be sure to also include the topics that should not be covered

Quick Tip: Create at least one slide per

round

Party/Event DetailsSchedule and Clothing

These slides should outline all of the details for every round/event.

•Include pictures of what you want so there is no confusion.– Include information on tops, bottoms, shoes, hair, make-up and accessories/jewelry.

•These slides should tell the chapter the schedule and locations of parties for each day.– Make sure to include set-up time, sister arrival time, theme/round name (Info Night,

Preference Night, etc.).

•Day Chairs should also be named on each page.

Quick Tip: Create at least one slide per

round

Party/Event DetailsDecorations and Other Info

This is where you detail how the room will be set up.

•Who is setting up and who is cleaning up each round?– What time does the set up team have to arrive?

– What time does the clean up team start breakdown?

•How will the round work?– Will there be brag tables?

– Will there be a craft, video, etc?

•What decorations will be used?– Include pictures of items that will be displayed. It’s okay if the pictures are slightly

off from the final plan. Make this as visual as possible.

•What food will be served?– Include pictures of what you will be serving.

– How will food be served (ex., food table, sisters assigned as servers, etc.)?

Quick Tip: Create at least one slide per

round

Party/Event DetailsEntertainment

• Will you show any media during recruitment?– What will you show (ex., slideshow, movie)?

– What type(s) of equipment will you need?

• What songs will the chapter sing when PNMs enter and leave each round?

• Who will be speaking at Preference?– Request a copy of all speeches prior to Preference to ensure that all are appropriate

and meet time requirements.

• What songs will we be singing at Preference?– If you are using a Preference Choir (having only a select few strong singers featured

during preference), please make sure to list the names of the sisters that will be singing.

Quick Tip: Create at least one slide per

round

Bid Day DetailsConversation Guide

This slide should include what types of conversations you want members to have with new members on bid day.

•Be sure to also include the topics that should not be covered

Bid Day DetailsSchedule and Clothing

This slide should outline all of the details for Bid Day.

•Include the schedule and location of Bid Day.– Make sure to include set up time, sister arrival time, activities that will occur, and any

gifts for new members.

•Include pictures of what you want so there is no confusion.– Include information on tops, bottoms, shoes, hair, make-up and accessories/jewelry

Bid Day DetailsDecorations and Other Info

This is where you detail how the room will be set up.

•Who is setting up and cleaning up?– What time does the set up team have to arrive?

– What time does the clean up team start breakdown?

•What activities will be happening throughout the day?

•What decorations will be used?– Include pictures of items that will be displayed. Its okay if the pictures are slightly off

from the final plan. Make this as visual as possible.

•What food will we serve?– Include pictures of what you will be serving.

– How will food be served- food table or are sisters assigned to serving?

•Include any other key details the chapter needs to know.

•Make sure to work with your SDC on this page and include any information she would like to mention to the chapter.

Concluding Tips Make sure to include slides throughout the look book to keep chapter members excited and motivated!