may 28 2013 complete agenda

7/30/2019 May 28 2013 Complete Agenda

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MAYORANDCITYCOUNCILWORKSESSION

Tuesday,May28,20131:00P.M.

AClosedSessionisscheduledfrom11:301:00P.M.todiscusslegal,contractual,andpersonnelmatters.

AGENDA

1. CALLTOORDER2. REPORTONCLOSEDSESSIONMay28,201311:30A.M.3. COMMENTSFROMTHEPUBLIC

AnypersonwhomaywishtospeakonamatterscheduledfordiscussionontheWorkSessionAgendamaybeheardduringCommentsfromthePublicforaperiodofthree(3)minutesorsuchtimeasmaybedeemedappropriatebytheCouncilPresident. Anyonewishingtobeheardshallstatetheirname,addressandtheAgendaitemonwhichheorshewishestospeak.

4. NEWBUSINESSA. BidOpening DukesAve.SewagePumpingStationConstructionProject

B. RetirementRecognitionofGeorgeChoisser,EquipmentManageratEagle'sLandingGolfCourse

C. RequestapprovaltouseHomelandSecurityGrantFundstopurchaseToughbooksfor

EmergencyOperationsCenterpresentedbySpecialProjectsManager/GrantsCoordinator

D. RequestapprovaltouseHomelandSecurityGrantFundstopurchaseSCALAInformationSystem

presentedbySpecialProjectsManager/GrantsCoordinator

E. RequestapprovaltouseHomelandSecurityGrantFundstopurchaseDigitalizedDesktop

SoftwareforEmergencyOperationPlanpresentedbySpecialProjectsManager/Grants

Coordinator

F. DiscussionregardingagendaplacementofCommentsfromthePublic

5.

ADJOURN


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WORK SESSION -MAYOR AND CITY COUNCIL

TUESDAY, MAY 28, 2013

2. Report on Closed Session Tuesday, May 28, 2013, 11:30 a.m.

Legal, Contractual and Personnel Matters


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NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of MarylandPURPOSES:

X

1. To discuss:

(i) the appointment, employment, assignment, promotion, discipline, demotion,compensation, removal, resignation or performance evaluation of

appointees, employees or officials over whom it has jurisdiction; or(ii) any other personnel matter that affects one or more specific individuals;2. To protect the privacy or reputation of individuals with respect to a matter that is

not related to public business

3. To consider the acquisition of real property for the public purpose and matters

directly related thereto;

4. Consider a matter that concerns the proposal for a business or industrial

organization to locate, expand or locate in the state;

5. Consider the investment of public funds;

6. Consider the marketing of public securities;

X 7. Consult with counsel to obtain legal advice;

8. Consult with staff, consultants or other individuals about pending or potentiallitigations;

9. Conduct collective bargaining negotiations or consider matters that relate to thenegotiations;

10. Discuss public security if the public body determines that public discussionwould constitute a risk to the public or public security, including;

a) the deployment of fire and police services and staff; and

b) the development and implementation of emergency plans

11. Prepare, administer or grade a scholastic, licensing or qualifying examination;

12. Conduct or discuss an investigative proceeding on actual or possible criminal

conduct;

13. Comply with a specific constitutional, statutory or judicially imposedrequirement that prevents public disclosures about a particular proceeding or

matter; or

X

14. Before a contract is awarded or bids are opened, discuss a matter directly relatedto a negotiation strategy or the contents of a bid or proposal, if public discussion

or disclosure would adversely impact the ability of the public body to participate

in the competitive bidding or proposal process

DATE AND TIME: Tuesday, May 28, 2013 11:30 a.m.

PLACE: City Hall

SUBJECT: Legal, Contractual and Personnel Matters

VOTE: UNANIMOUS

OTHER: FOR:

AGAINST:

ABSTAIN:

ABSENT:


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REPORT OF CLOSED SESSION

OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Tuesday,

May 28, 2013, a closed session was held on Tuesday, May 28, 2013 at 11:30 a.m.

The following is a report of the closed session.

1. A statement of the time, place, and purpose of the closed session is attached.

2. A record of the vote of each member as to closing the session is attached.

3. A citation of the authority under the law for closing the session is attached.

4. (a) Topics of Discussion: Legal, Contractual and Personnel Matters

(b) Persons present:

Mayor Richard Meehan

City Manager David Recor

Council President Lloyd MartinCouncil Secretary Mary Knight

Council Members Doug Cymek; Brent Ashley; Dennis Dare; Margaret Pillas;

and Joe MitrecicCity Solicitor Guy Ayres

City Engineer Terence McGean

Internal Auditor Susan ChildsExecutive Office Associate Diana Chavis

Action(s) taken:

Motion to close meeting:

Time:

H:\Wpdoc\closedsess.wpd


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3. COMMENTS FROM THE PUBLIC

Any person who may wish to speak on a matter scheduled for discussion on the Work

Session Agenda may be heard during Comments from the Public for a period of three

(3) minutes or such time as may be deemed appropriate by the Council President.

Anyone wishing to be heard shall state their name, address and the subject on which

he or she wishes to speak.


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4. NEW BUSINESSA. Bid Opening Dukes Avenue Sewage Pumping Station

Construction Project


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Dukes Avenue Wastewater Pumping Station Improvements Bid

CONTRACTORS Base Bid

Bering Construction

George & Lynch, Inc.

Harkins Contracting, Inc.

Johnston Construction

Base Bid is a Combination of Part A & B

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N:\14225-000\Engineering\Specs\Div 00\Div 00 Dukes\03-00020.doc April 2013

00020 - 1

SECTION 00020

ADVERTISEMENT FOR BIDS

TOWN OF OCEAN CITY, MARYLAND

DUKES AVENUE WASTEWATERPUMPING STATION IMPROVEMENTS

CONTRACT No. WR/OC-184

Notice is hereby given that separate sealed bids for the Dukes Avenue Wastewater Pumping StationImprovements, Contract No. WR/OC-184 will be received from qualified Contractors by The Mayorand City Council of Ocean City, Maryland, c/o the City Manager, Town of Ocean City, Maryland,301 Baltimore Avenue, Ocean City, Maryland 21842, on May 28, 2013until 11:00 a.m., local time.The bids will be publicly opened and read aloud on the same dateat 1:00 p.m. at the meeting of the

Mayor and City Council. Please use the yellow sheet supplied in the bid form with your bidsubmission.

Any bids received after the above time will not be accepted under any circumstances. Any

uncertainty regarding the time a bid is received will be resolved against the Bidder. The Contract

will be awarded on a lump sum basis. NOTE: FED-EX AND UPS OVERNIGHT DELIVERIES

ARE NEVER ON TIME!

The project consists of construction of Dukes Avenue Wastewater Pumping Station Improvements,

including mechanical/electrical equipment, support systems and appurtenances, site work,

architectural improvements and other miscellaneous work. The successful Bidder will also be

required to purchase a Town of Ocean City Business License.

A Pre-Bid Conference for this project will be held at the Department of Public Works, 204 65th

Street - Building E, Ocean City, MD 21842, on April 30, 2013 at 10:00 a.m. The purpose of the Pre-

Bid Conference is for Bidders to familiarize themselves with the project site and to ask questions

pertaining to the Specifications and the work. All Bidders are encouraged to attend and can visit the

site afterwards. The Specifications are available at the offices of Whitman, Requardt and Associates,

LLP, 801 South Caroline Street, Baltimore, Maryland 21231. Contact Katie Auerbach, tel. 410-235-

3450.

Each Bid must be accompanied by a Bid Security in the form of either a Certified Check upon an

incorporated bank or trust company or a Bid Bond. The Certified Check or Bid Bond shall be for anamount not less than five percent of the Bid P

Council of Ocean City, Mar antee that the Bidder will not withdraw his Bid for a

period of 60 days after bids are opened, and that the successful Bidder will fill in and execute the

proposed Contract and furnish the appropriate additional bonds within ten days after Notice of

Award of the Contract. Bid Bonds must be written by a corporate surety acceptable to the Town and

authorized to write bonds of such character and amount under the laws of the State of Maryland.

However, a Bidder may withdraw his Bid from consideration if his Bid is substantially lower than



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00020 - 2

the other bids due solely to a mistake therein, provided that the Bid was submitted in good faith and

the mistake was clerical and due to an unintentional arithmetic error or omission. In such event, the

Bidder shall give notice in writing of this claim or right to withdraw his Bid within two business

days after the bids are opened.

The successful Bidder will be required to furnish Performance and Payment Bonds, each in theamount of 100% of the Contract Price. Failing to do so, he will forfeit his Bid Security. The

successful Bidder will also be required to purchase a town of Ocean City business license.

The Town reserves the right to accept or reject any or all bids, to waive irregularities and to award

the Contract as it deems will best serve its interest.

The Town shall have the authority to negotiate with the apparent low Bidder on projects bid in

accordance with the Maryland Code, where the Bid from such Bidder exceeds available funds, in

order to obtain a Contract Price within such available funds. For purposes of this paragraph, the term

a particular project. The Town

shall take reasonable steps to obtain the lowest and most competitive price possible within availablefunds.



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EJCDC C-200 Suggested Instructions to Bidders for Construction ContractsCopyright 2007 National Society of Professional Engineers for EJCDC. All rights reserved.

N:\14225-000\Engineering\Specs\Div 00\Div 00 Dukes\04-00200.doc April 201300200 - i

This document has important legal consequences; consultation with an attorney is encouraged with respect to its use or

modification. This document should be adapted to the particular circumstances of the contemplated Project and thecontrolling Laws and Regulations.

INSTRUCTIONS TO BIDDERS FORCONSTRUCTION CONTRACTS

Prepared by

ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE

and

Issued and Published Jointly by

AMERICAN COUNCIL OF ENGINEERING COMPANIES______________________

ASSOCIATED GENERAL CONTRACTORS OF AMERICA______________________

AMERICAN SOCIETY OF CIVIL ENGINEERS_______________________

PROFESSIONAL ENGINEERS IN PRIVATE PRACTICE

A Practice Division of the

NATIONAL SOCIETY OF PROFESSIONAL ENGINEERS

Endorsed by

CONSTRUCTION SPECIFICATIONS INSTITUTE



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N:\14225-000\Engineering\Specs\Div 00\Div 00 Dukes\04-00200.doc April 201300200 - ii

Copyright 2007 National Society of Professional Engineers

1420 King Street, Alexandria, VA 22314-2794

(703) 684-2882www.nspe.org

American Council of Engineering Companies1015 15th Street N.W., Washington, DC 20005

(202) 347-7474

www.acec.org

American Society of Civil Engineers

1801 Alexander Bell Drive, Reston, VA 20191-4400(800) 548-2723

www.asce.org

Associated General Contractors of America

2300 Wilson Boulevard, Suite 400, Arlington, VA 22201-3308

(703) 548-3118www.agc.org

The copyright for this EJCDC document is owned jointly by the four

EJCDC sponsoring organizations and held in trust for their benefit by NSPE.

http://www.nspe.org/http://www.acec.org/http://www.asce.org/http://www.agc.org/http://www.novapdf.com/http://www.novapdf.com/http://www.novapdf.com/http://www.novapdf.com/http://www.agc.org/http://www.asce.org/http://www.acec.org/http://www.nspe.org/


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N:\14225-000\Engineering\Specs\Div 00\Div 00 Dukes\04-00200.doc April 201300200 - iii

INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

Page

Article 1 Defined Terms .................................................................................................................................................................... 1

Article 2 Copies of Bidding Documents ........................................................................................................................................... 1

Article 3 Qualifications of Bidders.................................................................................................................................................... 1

Article 4 Examination of Bidding Documents, Other Related Data, and Site ..................................................................................

Article 5 Pre-Bid Conference ............................................................................................................................................................ 3

Article 6 Site and Other Areas........................................................................................................................................................... 3

Article 7 Interpretations and Addenda .............................................................................................................................................. 4

Article 8 Bid Security ........................................................................................................................................................................ 4

Article 9 Contract Times ................................................................................................................................................................... 4

Article 10 Liquidated Damages ......................................................................................................................................................... 4

Article 11 - ...................................................................................................................................... 4Article 12 Subcontractors, Suppliers and Others .............................................................................................................................. 5

Article 13 Preparation of Bid ............................................................................................................................................................ 5

Article 14 Basis of Bid; Comparison of Bids.................................................................................................................................... 6

Article 15 Submittal of Bid ............................................................................................................................................................... 6

Article 16 Modification and Withdrawal of Bid ............................................................................................................................... 7

Article 17 Opening of Bids................................................................................................................................................................ 7

Article 18 Bids to Remain Subject to Acceptance ............................................................................................................................ 7

Article 19 Evaluation of Bids and Award of Contract ...................................................................................................................... 7

Article 20 Contract Security and Insurance ...................................................................................................................................... 8

Article 21 Signing of Agreement....................................................................................................................................................... 8

Article 22 Sales and Use Taxes ......................................................................................................................................................... 8



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N:\14225-000\Engineering\Specs\Div 00\Div 00 Dukes\04-00200.doc April 201300200 - 1

ARTICLE 1 DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions andSupplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings

indicated below:

A. Issuing Office Bidding documents may be obtained from Whitman, Requardt & Associates, LLP, 801 S.Caroline Street, Baltimore, MD 21231, contact Katie Auerbach at phone no. 410-235-3450.

ARTICLE 2 COPIES OF BIDDING DOCUMENTS

2.01 Complete sets of the Bidding Documents in the number and for the deposit sum, if any, stated in theadvertisement or invitation to bid may be obtained from the Issuing Office. The deposit will be refunded to

each document holder of record who returns a complete set of Bidding Documents in good condition within60 days after opening of Bids.

2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer assumesany responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding

Documents.

2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only forthe purpose of obtaining Bids for the Work and do not authorize or confer a license for any other use.

ARTICLE 3 QUALIFICATIONS OF BIDDERS

3.01 fiveshall submit written evidence such as financial data, previous experience, present commitments, and such

other data as may be called for below.

3.02 Bidder is advised to carefully review those portions of t epresentations and certifications.

ARTICLE 4 EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND SITE

4.01 Subsurface and Physical ConditionsA. The Supplementary Conditions identify:

1. Those reports known to Owner of explorations and tests of subsurface conditions at or contiguous tothe Site.

2. Those drawings known to Owner of physical conditions relating to existing surface or subsurfacestructures at the Site (except Underground Facilities).

B. Copies of reports and drawings referenced in Paragraph 4.01.A will be made available by Owner to anyd therein upon which Bidder is entitled to rely as provided in Paragraph 4.02 of the General

Conditions has been identified and established in Paragraph 4.02 of the Supplementary Conditions.

Bidder is responsible for any interpretation or conclusion Biddeother data, interpretations, opinions, or information contained in such reports or shown or indicated in such

drawings.



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4.02 Underground FacilitiesA. Information and data shown or indicated in the Bidding Documents with respect to existing Underground

Facilities at or contiguous to the Site is based upon information and data furnished to Owner and Engineer

by owners of such Underground Facilities, including Owner, or others.

4.03 Hazardous Environmental ConditionA. The Supplementary Conditions identify any reports and drawings known to Owner relating to a Hazardous

Environmental Condition identified at the Site.

B. Copies of reports and drawings referenced in Paragraph 4.03.A will be made available by Owner to anyBidder on request. T

Paragraph 4.06 of the General

Conditions has been identified and established in Paragraph 4.06 of the Supplementary Conditions. Bidder

data, interpretations, opinions, or information contained in such reports or shown or indicated in such

drawings.

4.04 Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders withrespect to subsurface conditions, other physical conditions, and Underground Facilities, and possible

changes in the Bidding Documents due to differing or unanticipated subsurface or physical conditionsappear in Paragraphs 4.02, 4.03, and 4.04 of the General Conditions. Provisions concerning responsibilities

for the adequacy of data furnished to prospective Bidders with respect to a Hazardous EnvironmentalCondition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous

Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the

Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work,appear in Paragraph 4.06 of the General Conditions.

4.05 On request, Owner will provide Bidder access to the Site to conduct such examinations, investigations,explorations, tests, and studies as Bidder deems necessary for submission of a Bid. Bidder shall fill all holes

and clean up and restore the Site to its former condition upon completion of such explorations,

investigations, tests, and studies. Bidder shall comply with all applicable Laws and Regulations relative toexcavation and utility locates.

4.06 A. Reference is made to Article 7 of the Supplementary Conditions for the identification of the generalnature of other work that is to be performed at the Site by Owner or others (such as utilities and other

prime contractors) that relates to the Work contemplated by these Bidding Documents. On request,Owner will provide to each Bidder for examination access to or copies of contract documents (other

than portions thereof related to price) for such other work.

B. Paragraph 6.13.C of the General Conditions indicates that if an Owner safety program

exists, it will be noted in the Supplementary Conditions.

4.07 It is the responsibility of each Bidder before submitting a Bid to:A. examine and carefully study the Bidding Documents, and the other related data identified in the Bidding

Documents;

B. visit the Site and become familiar with and satisfy Bidder as to the general, local, and Site conditions thatmay affect cost, progress, and performance of the Work;

C. become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations that mayaffect cost, progress, and performance of the Work;



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D. carefully study all: (1) reports of explorations and tests of subsurface conditions at or contiguous to theSite and all drawings of physical conditions relating to existing surface or subsurface structures at the Site

(except Underground Facilities) that have been identified in Paragraph 4.02 of the Supplementary

Conditions as containing reliable "technical data," and (2) reports and drawings of HazardousEnvironmental Conditions, if any, at the Site that have been identified in the Paragraph 4.06 of the

Supplementary Conditions as containing reliable "technical data";

E. consider the information known to Bidder; information commonly known to contractors doing business inthe locality of the Site; information and observations obtained from visits to the Site; the BiddingDocuments; and the Site-related reports and drawings identified in the Bidding Documents, with respect to

the effect of such information, observations, and documents on (1) the cost, progress, and performance of

the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employedby Bidder, including applying any specific means, methods, techniques, sequences, and procedures of

construction expressly required by the Bidding Documents; and safety precautions and

programs;

F. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests,studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s)bid and within the times required, and in accordance with the other terms and conditions of the Bidding

Documents;

G. become aware of the general nature of the work to be performed by Owner and others at the Site thatrelates to the Work as indicated in the Bidding Documents;

H. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidderdiscovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is

acceptable to Bidder; and

I. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of allterms and conditions for the performance of the Work.

4.08 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder hascomplied with every requirement of this Article 4, that without exception the Bid is premised uponperforming and furnishing the Work required by the Bidding Documents and applying any specific means,

methods, techniques, sequences, and procedures of construction that may be shown or indicated orexpressly required by the Bidding Documents, that Bidder has given Engineer written notice of all conflicts,errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written

resolutions thereof by Engineer are acceptable to Bidder, and that the Bidding Documents are generally

sufficient to indicate and convey understanding of all terms and conditions for performing and furnishingthe Work.

ARTICLE 5 PRE-BID CONFERENCE

5.01 A pre-Bid conference will be held at the time and location stated on the Advertisement for Bids.Representatives of Owner and Engineer will be present to discuss the Project. Bidders are encouraged to

attend and participate in the conference. Engineer will transmit to all prospective Bidders of record suchAddenda as Engineer considers necessary in response to questions arising at the conference. Oral statements

may not be relied upon and will not be binding or legally effective.

ARTICLE 6 SITE AND OTHER AREAS

6.01 The Site is identified in the Bidding Documents. Easements for permanent structures or permanent changesin existing facilities are to be obtained and paid for by Owner unless otherwise provided in the Bidding

Documents. All additional lands and access thereto required for temporary construction facilities,



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construction equipment, or storage of materials and equipment to be incorporated in the Work are to beobtained and paid for by Contractor.

ARTICLE 7 INTERPRETATIONS AND ADDENDA

7.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to Engineer inwriting. Interpretations or clarifications considered necessary by Engineer in response to such questions will

be issued by Addenda mailed or delivered to all parties recorded by Engineer as having received theBidding Documents. Questions received less than ten days prior to the date for opening of Bids may not be

answered. Only questions answered by Addenda will be binding. Oral and other interpretations or

clarifications will be without legal effect.

7.02 Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable byOwner or Engineer.

ARTICLE 8 BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of five percent ofied check, bank money order, or a Bid bond (on the

form attached) issued by a surety meeting the requirements of Paragraphs 5.01 and 5.02 of the General

Conditions.

8.02 The Bid security of the Successful Bidder will be retained until such Bidder has executed the ContractDocuments, furnished the required contract security and met the other conditions of the Notice of Award,whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the

Contract Documents and furnish the required contract security within 15 days after the Notice of Award,

Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidderwill be forfeited. faults. The Bid security of

other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by

Owner until the earlier of seven days after the Effective Date of the Agreement or 61 days after the Bidopening, whereupon Bid security furnished by such Bidders will be returned.

8.03 Bid security of other Bidders whom Owner believes do not have a reasonable chance of receiving the awardwill be returned within seven days after the Bid opening.

ARTICLE 9 CONTRACT TIMES

The number of days within which, or the dates by which the Work is to be substantially completed and

ready for final payment are as set forth in the Agreement.

ARTICLE 10 LIQUIDATED DAMAGES

10.01

Provisions for liquidated damages, if any, are set forth in the Agreement.

ARTICLE 11 -

11.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in theBidding Documents without consideration of pos -

-



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equipment may be furnished or used by Contractor if acceptable to Engineer, application for suchacceptance will not be considered by Engineer until after the Effective Date of the Agreement.

ARTICLE 12 SUBCONTRACTORS, SUPPLIERS AND OTHERS

12.01 If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers, individuals, orentities to be submitted to Owner in advance of a specified date prior to the Effective Date of theAgreement, the apparent Successful Bidder, and any other Bidder so requested, shall within five days after

Bid opening, submit to Owner a list of all such Subcontractors, Suppliers, individuals, or entities proposed

for those portions of the Work for which such identification is required. Such list shall be accompanied byan experience statement with pertinent information regarding similar projects and other evidence of

qualification for each such Subcontractor, Supplier, individual, or entity if requested by Owner. If Owner or

Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier,individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder

to submit a substitute, in which case apparent Successful Bidder shall submit an acceptable substitute,

the difference in cost occasioned by suchsubstitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract

award.

12.02 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to thenext lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, individuals, or entities.Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of

any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or

Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptableto Owner and Engineer subject to revocation of such acceptance after the Effective Date of the Agreement

as provided in Paragraph 6.06 of the General Conditions.

12.03 Contractor shall not be required to employ any Subcontractor, Supplier, individual, or entity against whomContractor has reasonable objection.

ARTICLE 13 PREPARATION OF BID

13.01 The Bid Form is included with the Bidding Documents. Additional copies may be obtained from theEngineer.

13.02 All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink. Erasures oralterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for

each Bid item listed therein. In the case of optional alternatives

may be entered.

13.03 A Bid by a corporation shall be executed in the corporate name by the president or a vice-president or othercorporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and

attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be

shown.

13.04 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title mustappear under the signature), accompanied by evidence of authority to sign. The official address of the

partnership shall be shown.

13.05 A Bid by a limited liability company shall be executed in the name of the firm by a member andaccompanied by evidence of authority to sign. The state of formation of the firm and the official address of

the firm shall be shown.



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13.06 A Bid by an individual shall sh13.07 A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid Form.

The official address of the joint venture shall be shown.

13.08 All names shall be printed in ink below the signatures.13.09 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in

on the Bid Form.

13.10 Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown.13.11 The Bid shall contain

Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to

award of the Contract and attach such covenant to the Bid. Bishall also be shown on the Bid Form.

ARTICLE 14 BASIS OF BID; COMPARISON OF BIDS

14.01 Lump SumA. Bidders shall submit a Bid on a lump sum basis as set forth in the Bid Form.

14.02 Unit PriceA. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Bid schedule.B. The total of all estimated prices will be the sum of the products of the estimated quantity of each item and

the corresponding unit price. The final quantities and Contract Price will be determined in accordance withParagraph 11.03 of the General Conditions.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of theunit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof

will be resolved in favor of the correct sum.

14.03 AllowancesA. For cash allowances the Bid price shall include such amounts as the Bidder deems proper for Contractor's

overhead, costs, profit, and other expenses on account of cash allowances, if any, named in the ContractDocuments, in accordance with Paragraph 11.02.B of the General Conditions.

ARTICLE 15 SUBMITTAL OF BID

15.01 With each copy of the Bidding Documents, a Bidder is furnished one separate unbound copy of the BidForm, and, if required, the Bid Bond Form. The unbound copy of the Bid Form is to be completed and

submitted with the Bid security and the following documents:

A. List of Proposed SubcontractorsB. List of Proposed SuppliersC. Affidavit of Non-Collusion



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15.02 A Bid shall be submitted no later than the date and time prescribed and at the place indicated in theadvertisement or invitation to bid and shall be enclosed in a plainly marked package with the Project title

(and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and

address of Bidder, and shall be accompanied by the Bid security and other required documents. If a Bid issent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate

package

addressed to the Town of Ocean City, Maryland, c/o the City Manager, Town of Ocean City, Maryland, 301Baltimore Avenue, Ocean City, Maryland 21842.

ARTICLE 16 MODIFICATION AND WITHDRAWAL OF BID

16.01 A Bid may be modified or withdrawn by an appropriate document duly executed in the same manner that aBid must be executed and delivered to the place where Bids are to be submitted prior to the date and time

for the opening of Bids.

16.02 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner andpromptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material andsubstantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will

be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the

Work.

ARTICLE 17 OPENING OF BIDS

17.01 Bids will be opened at the time and place indicated in the Advertisement or Invitation to Bid and, unlessobviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and majoralternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 18 BIDS TO REMAIN SUBJECT TO ACCEPTANCE

18.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, inits sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 19 EVALUATION OF BIDS AND AWARD OF CONTRACT

19.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming,nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid of any

Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible. Owner may also reject

the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make anaward to that Bidder. Owner also reserves the right to waive all informalities not involving price, time, or

changes in the Work and to negotiate contract terms with the Successful Bidder.

19.02 More than one Bid for the same Work from an individual or entity under the same or different names willnot be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bidfor the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that

Bidder has an interest.

19.03 In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements,and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice ofAward.

19.04 In evaluating Bidders, Owner will consider the qualifications of Bidders and may consider the qualificationsand experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of

the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be

submitted as provided in the Supplementary Conditions.



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19.05 Owner may conduct such investigations as Owner deems necessary to establish the responsibility,qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities

proposed for those portions of the Work in accordance with the Contract Documents.

19.06 If the Contract is to be awarded, Owner will award the Contract to the Bidder whose Bid is in the bestinterests of the Project.

ARTICLE 20 CONTRACT SECURITY AND INSURANCE

20.01 Article 5 of the General Conditions, as may be modified by the Supplementary Conditions, sets forthdelivers the executed Agreement to Owner, it shall be accompanied by such bonds.

ARTICLE 21 SIGNING OF AGREEMENT

21.01 When Owner issues a Notice of Award to the Successful Bidder, it shall be accompanied by the requirednumber of unsigned counterparts of the Agreement along with the other Contract Documents which are

identified in the Agreement as attached thereto. Within 15 days thereafter, Successful Bidder shall sign and

deliver the required number of counterparts of the Agreement and attached documents to Owner. Within tendays thereafter, Owner shall deliver one fully signed counterpart to Successful Bidder with a complete set of

the Drawings with appropriate identification.

ARTICLE 22 SALES AND USE TAXES

22.01 Please refer to Maryland State COMAR 03.06.01.19 regarding taxable and non-taxable materials for thefound at http://business.marylandtaxes.com. The Contractor shall be fully responsible for the payment of allsales and use taxes on this project as required.

http://business.marylandtaxes.com./http://business.marylandtaxes.com./http://www.novapdf.com/http://www.novapdf.com/http://www.novapdf.com/http://www.novapdf.com/http://business.marylandtaxes.com./


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EJCDC C-410 Suggested Bid Form for Construction ContractsCopyright 2007 National Society of Professional Engineers for EJCDC. All rights reserved.


00410-i

This document has important legal consequences; consultation with an attorney is encouraged with respect to

its use or modification. This document should be adapted to the particular circumstances of the contemplated

Project and the controlling Laws and Regulations.

BID FORMFOR CONSTRUCTION CONTRACTS

Prepared by

ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE

and

Issued and Published Jointly by

AMERICAN COUNCIL OF ENGINEERING COMPANIES

______________________

ASSOCIATED GENERAL CONTRACTORS OF AMERICA

______________________

AMERICAN SOCIETY OF CIVIL ENGINEERS

_______________________

PROFESSIONAL ENGINEERS IN PRIVATE PRACTICE

A Practice Division of the

NATIONAL SOCIETY OF PROFESSIONAL ENGINEERS

Endorsed by

CONSTRUCTION SPECIFICATIONS INSTITUTE



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00410-ii

Copyright 2007 National Society of Professional Engineers

1420 King Street, Alexandria, VA 22314-2794

(703) 684-2882

www.nspe.org

American Council of Engineering Companies

1015 15th Street N.W., Washington, DC 20005

(202) 347-7474

www.acec.org

American Society of Civil Engineers

1801 Alexander Bell Drive, Reston, VA 20191-4400

(800) 548-2723

www.asce.org

Associated General Contractors of America

2300 Wilson Boulevard, Suite 400, Arlington, VA 22201-3308

(703) 548-3118

www.agc.org

The copyright for this EJCDC document is owned jointly by the four

EJCDC sponsoring organizations and held in trust for their benefit by NSPE.

http://www.nspe.org/http://www.acec.org/http://www.asce.org/http://www.agc.org/http://www.novapdf.com/http://www.novapdf.com/http://www.novapdf.com/http://www.novapdf.com/http://www.agc.org/http://www.asce.org/http://www.acec.org/http://www.nspe.org/


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00410-iii

TABLE OF CONTENTS

Page

Article 1 Bid Recipient ...................................................................................................................................................................... 1

Article 2 ............................................................................................................................................. 1

Article 3 s Representations.................................................................................................................................................... 1

Article 4 ......................................................................................................................................................... 2

Article 5 Basis of Bid ........................................................................................................................................................................ 3

Article 6 Time of Completion ........................................................................................................................................................... 7

Article 7 Attachments to This Bid ..................................................................................................................................................... 4

Article 8 Defined Terms .................................................................................................................................................................... 4

Article 9 Bid Submittal ...................................................................................................................................................................... 4



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00410-1

ARTICLE 1 BID RECIPIENT

1.01 This Bid is submitted to: THE MAYOR AND CITY COUNCIL OF OCEAN CITY, MARYLANDc/o Office of the City Manager

301 Baltimore Avenue

Ocean City, Maryland 21842

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner inthe form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding

Documents for the prices and within the times indicated in this Bid and in accordance with the other terms andconditions of the Bidding Documents.

ARTICLE 2 MENTS

2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation thosedealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the

Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

ARTICLE 3 IONS

3.01 In submitting this Bid, Bidder represents that:A. Bidder has examined and carefully studied the Bidding Documents, other related data identified in the

Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged:

Addendum No. Addendum Date

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Siteconditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, andperformance of the Work.

D. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at orcontiguous to the Site and all drawings of physical conditions relating to existing surface or subsurfacestructures at the Site (except Underground Facilities) that have been identified in SC-4.02 as containing

reliable "technical data," and (2) reports and drawings of Hazardous Environmental Conditions, if any, at

the Site that have been identified in SC-4.06 as containing reliable "technical data."

E. Bidder has considered the information known to Bidder; information commonly known to contractorsdoing business in the locality of the Site; information and observations obtained from visits to the Site; theBidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with

respect to the effect of such information, observations, and documents on (1) the cost, progress, andperformance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction

to be employed by Bidder, including applying the specific means, methods, techniques, sequences, and

procedures of construction expressly required by the Bidding Documents; and (3) safetyprecautions and programs.



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00410-2

F. Based on the information and observations referred to in Paragraph 3.01.E above, Bidder does notconsider that further examinations, investigations, explorations, tests, studies, or data are necessary for the

determination of this Bid for performance of the Work at the price(s) bid and within the times required,

and in accordance with the other terms and conditions of the Bidding Documents.

G. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relatesto the Work as indicated in the Bidding Documents.

H. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidderhas discovered in the Bidding Documents, and the written resolution thereof by Engineer is acceptable to

Bidder.

1. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms andconditions for the performance of the Work for which this Bid is submitted.

ARTICLE 4 ON

4.01 Bidder certifies that:A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and

is not submitted in conformity with any collusive agreement or rules of any group, association,

organization, or corporation;

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;C. Bidder has not solicited or induced any individual or entity to refrain from bidding; andD. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the

Contract. For the purposes of this Paragraph 4.01.D:

1. c , or soliciting of any thing of value likely toinfluence the action of a public official in the bidding process;

2. n intentional misrepresentation of facts made (a) to influence thebidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitivelevels, or (c) to deprive Owner of the benefits of free and open competition;

3. c Bidders, with or withoutthe knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive

levels; and

4. cproperty to influence their participation in the bidding process or affect the execution of the Contract.



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00410-3

ARTICLE 5 BASIS OF BID

5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s):BID SCHEDULE

No. Item Unit Quantity Unit

Price

Total

PART A LUMP SUM ITEMS

A-1 Dukes Avenue Wastewater Pumping Station

Improvements as required by the ContractDocuments all complete and in place

LS -- -- $_________

TOTAL FOR PART A LUMP SUM ITEMS $_________

PART B CONTINGENT UNIT PRICE ITEMSB-1 Contingent Test Pits CY 10 $_________ $_________

B-2 Contingent Unclassified Excavation CY 5 $_________ $_________

B-3 Contingent Borrow Material, A-1, A-2-4, A-2-6

or A-3

CY 5 $_________ $_________

B-4 Contingent DG Aggregate, MDSHA CR-6 or

GAB

CY 10 $_________ $_________

B-5 Contingent OGC Aggregate, MDSHA No. 57Aggregate

CY 10 $_________ $_________

B-6 Contingent Geotextile SY 20 $_________ $_________

B-7 Furnishing and Placing Contingent 2,500 psi

Concrete

CY 5 $_________ $_________

B-8 Furnishing and Placing Contingent Structural

Concrete

CY 5 $_________ $_________

B-9 Furnishing and Placing Contingent Steel forConcrete Reinforcement

TON 1 $_________ $_________

Total for Part B CONTINGENT UNIT PRICE ITEMS $_________



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00410-4

Unit prices have been computed in accordance with Paragraph 11.03.B of the General Conditions.Bidder acknowledges that estimated quantities are not guaranteed, and are solely for the purpose ofcomparison of Bids, and final payment for all Unit Price Bid Items will be based on actual quantities,determined as provided in the Contract Documents.

RECAPITULATION

Total for PART A - LUMP SUM ITEMS $_________

Total for PART B - CONTINGENT UNIT PRICE ITEMS $_________

TOTAL BASE BID FOR CONTRACT $_________(PARTS A AND B)

BASIS FOR AWARD: The award of the Contract shall be based on the total ofParts A, and B.

I/We proposed to furnish all materials, labor, equipment and other facilities and appurtenances necessaryand proper for Dukes Avenue Wastewater Pumping Station Improvements in accordance with Specificationsthereof at and for the lump sum price of:

______________________________________________________________________________________

and ____________________________________________________________________________cents.

ARTICLE 6 TIME OF COMPLETION

6.01 Bidder agrees that the Work will be substantially complete and will be completed and ready for final paymentin accordance with Paragraph 14.07 of the General Conditions on or before the dates or within the number of

calendar days indicated in the Agreement.

6.02 Bidder accepts the provisions of the Agreement as to liquidated damages.ARTICLE 7 ATTACHMENTS TO THIS BID

7.01 The following documents are submitted with and made a condition of this Bid:A. Required Bid security in the form of ;B. List of Proposed Subcontractors;C. List of Proposed Suppliers;D. Affidavit of Non-Collusion

ARTICLE 8 DEFINED TERMS

8.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, theGeneral Conditions, and the Supplementary Conditions.

ARTICLE 9 BID SUBMITTAL

9.01 This Bid is submitted by:



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00410-5

If Bidder is:

An Individual

Name (typed or printed):

By:

Doing business as:

A Partnership

Partnership Name:

By:

(Signature of general partner -- attach evidence of authority to sign)


A Corporation

Corporation Name: (SEAL)

State of Incorporation:

Type (General Business, Professional, Service, Limited Liability):_______

By:

(Signature -- attach evidence of authority to sign)


Title:

(CORPORATE SEAL)

Attest

Date of Qualification to do business in Maryland is ____/____/____.

A Joint Venture

Name of Joint Venture:

First Joint Venturer Name: (SEAL)

By:(Signature of first joint venture partner -- attach evidence of authority to sign)


Title:



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00410-6

Second Joint Venturer Name: (SEAL)

By:

(Signature of second joint venture partner -- attach evidence of authority to sign)


Title:

(Each joint venturer must sign. The manner of signing for each individual, partnership, and

corporation that is a party to the joint venture should be in the manner indicated above.)

Bidder's Business Address

Phone No. _____________________________________ Fax No.

E-mail ______________________________ _______

SUBMITTED on , 20____.

State Contractor License No. . [If applicable]



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4. NEW BUSINESSB. Retirement Recognition of George Choisser, Equipment

Manager at Eagles Landing Golf Course


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IN APPRECIATION OF GEORGE CHOISSER20 YEARS OF SERVICE

George Choisser has contributed Twenty (20) years ofdedicated service to the Town of Ocean City, where he began his

career in 1993; and

WHEREAS, George Choisser has played an integral role in theRecreation and Parks Department of the Town of Ocean City atEagles Landing Golf Course for the past Twenty (20) years; and

WHEREAS, George Choissers skill and experience have beeninstrumental in the overall success of the Recreation and ParksDepartment and Eagles Landing Golf Course for the Town of OceanCity, Maryland.

NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town ofOcean City, Maryland, along with the Ocean City Council, do herebycommend George for his Twenty (20) years of devoted service andwish him a happy and healthy retirement.

IN WITNESS WHEREOF, I have hereunto set my hand and caused

the Great Seal of the Town of Ocean City, Maryland to be affixed this28th day of May in the year of Our Lord two thousand and thirteen.

______________________________RICHARD W. MEEHANMayor


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4. NEW BUSINESSC. Request approval to use Homeland Security Grant Funds to

purchase Toughbooks for Emergency Operations Center

presented by Special Projects Manager/Grants Coordinator


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TOWN OF

The White Marlin Capital of the World

Agenda Item# 4C

Council Meeting May 28, 2013

TO: The Honorable Mayor, Council President and Members of Council

THRU: David L. Recor, ICMA-CM, City Manager

FROM: Joseph Theobald, Emergency Services Director

RE:Maryland Emergency Management Agency MEMA Grant for Ocean City EmergencyOperations Center EOC

DATE: 22 May 2013

ISSUE(S): Request permission to purchase 9-Panasonic CF-53 ToughbookComputers through Information Tecnology for $ 26,055.00 for theEmergency Operations Center as approved by MEMA under HomelandSecurity Grant to improve the Ocean City EOC .

SUMMARY: MEMA has awarded Ocean City, Maryland additional HomelandSecurity Funding specifically for updating the Emergency OperationsCenter. The funding was awarded based on improvement plansubmitted by Emergency Services from After Action Reports fromHurricane Irene 2011, Hurricane Sandy 2012 and training at EMIFebruary 2013. This request is for 9-Panasonic CF-53 ToughbookComputers that match the existing units being purchased in PublicSafety under the State of Maryland contract with sole sourcing

through Brekford. These units would be used in the EOC for plannedevents and incidents. They could be moved to a Continuity ofOperations Location if needed.

FISCAL IMPACT: Funding for this purchase has been approved by MEMA and requiresthe Mayor and Council approval to purchase under the Town of OceanCity Purchasing requirements with no expense to the Town of OceanCity. Funding must be expended prior to 1 July 2013 or it is lost.

RECOMMENDATION: Department of Emergency Services recommends the purchase of thisequipment to improve operations in the EOC during planned eventsand incidents.

ALTERNATIVES Not approving this equipment for purchase would require the fundingbe returned to MEMA.

RESPONSIBLE STAFF: Joseph Theobald, Emergency Services Director

COORDINATED WITH: Information Technology

ATTACHMENT(S): Price quote from Information Technology matching the exisitingequipment being purchased for Public Safety through the State ofMaryland purchasing contract is attached.


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4. NEW BUSINESSD. Request Approval to use Homeland Security Grant Funds to

purchase SCALA Information System presented by Special

Projects Manager/Grants Coordinator


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TOWN OF


Agenda Item# 4D






DATE: 22 May 2013

ISSUE(S): Request permission to purchase SCALA Information System throughKipp Visual Systems , Inc for $ 16,955.28 for the EmergencyOperations Center and the Public Safety Building as approved byMEMA under a Homeland Security Grant to improve the Ocean CityEOC

SUMMARY: MEMA has awarded Ocean City, Maryland additional HomelandSecurity Funding specifically for updating the Emergency OperationsCenter. The funding was awarded based on an improvement plansubmitted by Emergency Services from After Action Reports fromHurricane Irene 2011, Hurricane Sandy 2012, and training at EMIFebruary 2013. We are recommending sole source to Kipp DigitalSignage System because this system matches the existing system in

the Convention Center, to be installed in the Public Safety Building(PSB) and we are piggy backing off the Convention Center franchiselicense. This system would allow information to be posted within thePSB in several locations on 42 inch monitors.


RECOMMENDATION: Department of Emergency Services recommends the purchase of thisequipment to improve operations in the EOC and PSB during plannedevents and incidents.



COORDINATED WITH: Information Technology, Electronic Services and DPW Electricians

ATTACHMENT(S): Price quote from Kipp Visual with equipment matching the system inConvention Center is attached.


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4. NEW BUSINESSE. Request Approval to use Homeland Security Grant Funds to

purchase Digitalized Desktop Software for Emergency

Operation Plan presented by Special ProjectsManager/Grants Coordinator


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TOWN OF


Agenda Item# 4E






DATE: 22 May 2013

ISSUE(S): Request permission to purchase a computer desktop system for$10,260.00 to be used in the Ocean City EOC to access EmergencyOperations Plans, checklists and related materials as approved byMEMA under Homeland Security Grant to improve the Ocean City EOC.

SUMMARY: MEMA has awarded Ocean City, Maryland additional HomelandSecurity Funding specifically for updating the Emergency OperationsCenter. The funding was awarded based on improvement plansubmitted by Emergency Services from After Action Reports fromHurricane Irene 2011, Hurricane Sandy 2012 and training at EMIFebruary 2013. This request is for a computer desktop program thatwill have the Emergency Operations Plan, Hazard Plans, checklistsystems, Continuity of Operations Plans and related forms available

on computers in the EOC. The State of Maryland and Delaware areboth purchasing these sytems. We would request sole sourcingthrough Parsons and Associates to match the State's systems and toreceive a 5% discount included in the $ 10,260.00. This systemwould be used in the EOC for planned events and incidents.


RECOMMENDATION: Emergency Services recommends the purchase of this system toimprove operations in the EOC during planned events and incidents.



COORDINATED WITH: Information Technology

ATTACHMENT(S): Price quote from Parsons and Associates for scope of work, programsand discount applied.


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4. NEW BUSINESSF. Discussion regarding agenda placement of Comments from

the Public


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TOWN OF

T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d


FROM: David L. Recor, ICMA-CM, City ManagerRE: Comments from the Public

DATE: May 15, 2013

ISSUE(S): Agenda placement of Comments from the Public

SUMMARY: Since the February 19, 2013, Mayor and Council regular session,public comment has occurred at the beginning of the meeting to

allow any person to speak on any matter. A period of public

comment was also added at the beginning of each work sessionto address topics specific to a matter scheduled for discussion on

the work session.

Both instances allow public input prior to the Mayor and Council

decision making process; however, it was suggested that theplacement of public remarks be revisited to determine if this new

procedure ensures the most effective and objective approach.

FISCAL IMPACT: Not applicable

RECOMMENDATION: Refer to Mayor and Council

ALTERNATIVES: Not applicable

RESPONSIBLE STAFF: Not applicable

COORDINATED WITH: Not applicable

ATTACHMENT(S): None

Agenda Item # 4F
