august 13 2013 complete agenda

8/22/2019 August 13 2013 Complete Agenda

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MAYORANDCITYCOUNCILWORKSESSION

Tuesday,August13,20131:00PM

AClosedSessionisscheduledfrom11:00AM1:00PMtodiscusslegalandpersonnelmatters.AGENDA

1. CALLTOORDER2. REPORTONCLOSEDSESSIONAugust13,201311:00a.m.to1:00p.m.3. COMMENTSFROMTHEPUBLIC

AnypersonwhomaywishtospeakonamatterscheduledfordiscussionontheWorkSessionAgendamaybeheardduringCommentsfromthePublicforaperiodofthree(3)minutesorsuchtimeasmaybedeemedappropriatebytheCouncilPresident. Anyonewishingtobeheardshallstatetheirname,addressandtheAgendaitemonwhichheorshewishestospeak.

4. NEWBUSINESSA. BidOpening AnnualConcreteSidewalkMaintenanceContractB. CityEngineerBidAwardRecommendationforFireStation4

C. FinanceAdministratorRequestforApprovaltoPurchaseGolfCourseVehiclesonStateContract

D. CityManagerStrategicPlanDiscussion

E. CityEngineerPresentationofDraftCapitalImprovementPlan

F. PlanningandCommunityDevelopmentDirectorUpdateonNewFloodInsuranceMaps

5. ADJOURN


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WORK SESSION -MAYOR AND CITY COUNCIL

TUESDAY, AUGUST 13, 2013

2. Report on Closed Session August 13, 2013 11:00 a.m.

Legal and Personnel Matters


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NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of MarylandPURPOSES:

X

1. To discuss:(i) the appointment, employment, assignment, promotion, discipline, demotion,

compensation, removal, resignation or performance evaluation of

appointees, employees or officials over whom it has jurisdiction; or(ii) any other personnel matter that affects one or more specific individuals;2. To protect the privacy or reputation of individuals with respect to a matter that is

not related to public business

3. To consider the acquisition of real property for the public purpose and mattersdirectly related thereto;

4. Consider a matter that concerns the proposal for a business or industrialorganization to locate, expand or locate in the state;

5. Consider the investment of public funds;

6. Consider the marketing of public securities;

X 7. Consult with counsel to obtain legal advice;

8. Consult with staff, consultants or other individuals about pending or potentiallitigations;

9. Conduct collective bargaining negotiations or consider matters that relate to thenegotiations;

10. Discuss public security if the public body determines that public discussionwould constitute a risk to the public or public security, including;

a) the deployment of fire and police services and staff; and

b) the development and implementation of emergency plans

11. Prepare, administer or grade a scholastic, licensing or qualifying examination;

12. Conduct or discuss an investigative proceeding on actual or possible criminalconduct;

13. Comply with a specific constitutional, statutory or judicially imposedrequirement that prevents public disclosures about a particular proceeding ormatter; or

14. Before a contract is awarded or bids are opened, discuss a matter directly relatedto a negotiation strategy or the contents of a bid or proposal, if public discussionor disclosure would adversely impact the ability of the public body to participatein the competitive bidding or proposal process

DATE AND TIME: Tuesday, August 13, 2013 11:00 a.m.

PLACE: City Hall

SUBJECT: Legal and Personnel Matters

VOTE: UNANIMOUS

OTHER: FOR:

AGAINST:

ABSTAIN:

ABSENT:


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REPORT OF CLOSED SESSION

OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Tuesday,

August 13, 2013, a closed session was held on Tuesday, August 13, 2013, at

11:00 a.m. The following is a report of the closed session.

1. A statement of the time, place, and purpose of the closed session is attached.

2. A record of the vote of each member as to closing the session is attached.

3. A citation of the authority under the law for closing the session is attached.

4. (a) Topics of Discussion: Legal and Personnel Matters

(b) Persons present:

Mayor Richard MeehanCity Manager David RecorCouncil President Lloyd MartinCouncil Secretary Mary KnightCouncil Members Doug Cymek; Margaret Pillas; Brent Ashley; Dennis Dare

and Joe MitrecicCity Solicitor Guy Ayres

Action(s) taken:

Motion to close meeting:

H:\Wpdoc\closedsess.wpd


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3. COMMENTS FROM THE PUBLIC

Any person who may wish to speak on a matter scheduled for discussion on the Work

Session Agenda may be heard during Comments from the Public for a period of three

(3) minutes or such time as may be deemed appropriate by the Council President.

Anyone wishing to be heard shall state their name, address and the subject on which

he or she wishes to speak.


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4. NEW BUSINESSA. Bid Opening Annual Concrete Sidewalk Maintenance

Contract


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Annual Concrete Sidewalk - Repair Replacement Bid

CONTRACTORS Base Bid

Goody Hill Groundwork

Shea Concrete

Worth Construction

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1

INFORMATION FOR BIDDERS

BIDS will be received by THE MAYOR AND CITY COUNCIL OF OCEAN CITY, MARYLAND(herein called the TOWN), at the office of the City Manager, City Hall, 3

rdStreet & Baltimore

Avenue, Ocean City, Maryland during normal business hours until 11:00 AM, Tuesday,AUGUST13, 2013, and then opened and read aloud at the Work Session that day.

Each BID must be submitted in a sealed envelope, addressed to the Mayor and City Council ofthe Town of Ocean City, Maryland. Each sealed envelope containing a BID must be plainlymarked on the outside as BID for: FY 2014 Annual Sidewalk Maintenance: ConcreteRepairs/Replacement and the envelope should bear on the outside the name of the BIDDER,his address, and the name of the project for which the BID is submitted. If forwarded by mail, thesealed envelope containing the BID must be enclosed in another envelope addressed to the

Town of Ocean City, City Managers Office, 301 Baltimore Avenue, P. O. Box 158, Ocean City,Maryland 21843.

All BIDS must be made on the required BID form. All blank spaces for BID prices must be filled in,in ink or typewritten, and the BID form must be fully completed and executed when submitted.

Only one copy of the BID form is required. PLEASE USE THE YELLOW BID FORM INCLUDEDIN YOUR BID DOCUMENTS.

The TOWN may waive any informalities or minor defects or reject any and all BIDS. Any BID maybe withdrawn prior to the above scheduled time for the opening of BIDS or authorizedpostponement thereof. Any BID received after the time and date specified shall not beconsidered. No BIDDER may withdraw a BID within 60 days after the actual date of the openingthereof. Should there be reasons why the contract cannot be awarded within the specifiedperiod, the time may be extended by the TOWN.

After BIDS have been submitted, the BIDDER shall not assert that there was a misunderstandingconcerning the quantities or the nature of the SCOPE OF WORK to be performed.

The TOWN shall provide to BIDDERS prior to BIDDING, all information which is pertinent to, anddelineates and describes the scope of the BID.

The CONTRACT DOCUMENTS contain the provisions required for the construction of thePROJ ECT. Information obtained from an officer, agent, or employee of the TOWN or any otherperson shall not affect the risks or obligations assumed by the CONTRACTOR or relieve himfrom fulfilling any of the conditions of the contract.

The party to whom the contract is awarded will be required to execute an Agreementwithin ten (10) calendar days from the date when NOTICE OF AWARD is mailed to theBIDDER. The NOTICE OF AWARD shall be accompanied by the necessary Agreement.In case of Failure of the BIDDER to execute the Agreement, the Town may at its Option,Consider the BIDDER in default.

The TOWN within ten (10) days of receipt of an acceptable Agreement signed by theparty to whom the Agreement was awarded, shall sign the Agreement and return to such party anexecuted duplicate of the Agreement. Should the TOWN not execute theAgreement within such period, the BIDDER may, by WRITTEN NOTICE, withdraw hissigned Agreement. Such notice of withdrawal shall be effective upon receipt of thenotice by the TOWN.

The NOTICE TO PROCEED shall be issued simultaneously with the execution of theAgreement by the TOWN. Should there be reasons why the NOTICE TO PROCEED



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2

cannot be issued at such time, the time may be extended by mutual agreement betweenthe TOWN and BIDDER. If the NOTICE TO PROCEED has not been issued within theten (10) day period or within the period mutually agreed upon, the BIDDER mayterminate the Agreement without further liability on the part of either party.

The TOWN may make such investigations as it deems necessary to determine theability of the BIDDER to perform the WORK, and BIDDER shall furnish to the TOWNall such information and data for this purpose as the TOWN may request. The TOWN reservesthe right to reject any BID if the evidence submitted by, or investigation of, such BIDDER fails tosatisfy the TOWN that such BIDDER is properly qualified to carry out the obligations of theAgreement and to complete the WORK contemplated therein.

A conditional or qualified BID will not be accepted.

Award will be made to the lowest responsible BIDDER.

Upon BID award to the successful lowest BIDDER, that Vendor/Contractor is required to produceor purchase a Town of Ocean City Business License before they perform work for the Town.

ALL applicable laws, ordnances, and the rules and regulations of all authorities having jurisdiction

over construction of the PROJ ECT shall apply to the contract throughout.

Each BIDDER is responsible for inspecting the site and/or for reading and being thoroughlyfamiliar with the CONTRACT DOCUMENTS. The failure or omission of any BIDDER to do any ofthe forgoing shall in no way relieve any BIDDER from any obligation in respect to his BID.

Further, The BIDDER agrees to abide by the requirements under Executive Order No. 11246, asamended, including specifically the provisions of the equal opportunity employment.

Any questions should be directed to Dean Dashiell, Senior Project Manager,Ocean City Public Works Department (410) 520-5428 or e-mail [email protected].

mailto:[email protected]://www.novapdf.com/http://www.novapdf.com/http://www.novapdf.com/http://www.novapdf.com/mailto:[email protected].


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BID FORM

Proposal of____________________________(hereinafter BIDDER),

Organized and existing under the laws of the State of_____________________

doing business as a/an_____________________________________________.

To the MAYOR AND CITY COUNCIL OF OCEAN CITY, MARYLAND(hereinafter called TOWN).

In compliance with your Advertisement for Bids, BIDDER hereby proposes to

perform all WORK for the FY 2014 SIDEWALK MAINTENANCE: CONCRETEREPAIRS/REPLACEMENT in strict accordance with the CONTRACTDOCUMENTS, within

the time set forth therein, and at the prices stated below.

By submission of this BID, each BIDDER certifies, and in the case of a joint BID

each party thereto certifies as to his own organization, that this BID has been arrived

at independently, without consultation, communication, or agreement as to any matter

relating to this BID with any other bidder or with any competitor.

BIDDER hereby agrees to commence WORK under this contract on or before a date

to be specified in the NOTICE TO PROCEED and to fully complete the PROJECT

within 365 (CONTRACT FOR ONE YEAR) consecutive calendar days thereafter.

BIDDER further agrees to pay as liquidated damages, the sum of $ -0- (NONE dollars)

for each consecutive calendar day thereafter.

BIDDER acknowledges receipt of the following ADDENDUM:

.



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BIDDER agrees to supply all labor and materials described in the GENERALSPECIFICATIONS for the following:

BID SCHEDULE

BASE BID

ITEM OF WORK UNITS UNIT PRICE BID LUMP SUM

A. Standard City Sidewalk 10,000 SF $_______ per SF $____________(Demo/Replace)

Total Lump Sum $_________________

UNIT PRICES

ITEMS OF WORK UNIT UNIT PRICE BID

UP-1 STD City Sidewalk S.F. IN BASE BID ABOVE(Demo & Replace)UP-2 STD City Sidewalk S.F. $______________(Installation Only)UP-3 STD 8 Curbing L.F. $______________(Demo & Replace)UP-4 STD 8 Curbing L.F. $______________(Installation Only)UP-5 STD SHA Type A Curb & Gutter L.F. $______________(Demo & Replace)UP-6 STD SHA Type A Curb & Gutter L.F. $______________(Installation Only)UP-7 Solid Waste Concrete Aprons S.F. $______________(Demo & Replace)UP-8 Solid Waste Concrete Aprons S.F. $______________(Installation Only)UP-9 Installation of ADA Truncated Domes S.F. $______________(Furnish and Install)UP-10 Furnish Equipment to Load and Haul S.F. $______________Concrete Debris to the Town Recycling Center

NOTE:

1. THIS CONTRACT WILL BE PAID BASED UPON THE SPECIFIC UNITPRICES BID MULTIPLIED BY THE ACTUAL QUANTITY OF WORK INPLACE AS MUTUALLY AGREED UPON BY THE CONTRACTOR ANDTHE TOWN.



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2. IT IS THE INTENT OF THE TOWN TO AWARD THIS BID BASED ON THE LOWESTLUMP SUM BID RECEIVED.

Respectfully submitted:

________________________________ _________________________

Signature Address_______________________________ _________________________Title Date________________________________(seal if BID is by a corporation)License Number

________________________________Attest



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4. NEW BUSINESSB. City Engineer Bid Award Recommendation for Fire

Station 4


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TOWN OF

T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Terence J. McGean, PE, City EngineerRE: Recommendation for Bid Award, Fire Station 4DATE: August 7, 2013

ISSUE(S): Bid Award for construction of Fire Station 4

SUMMARY: Bids for construction of Fire Station 4 were opened at the July30, 2013 Work Session and have been reviewed by the Staff.

Request approval from the Mayor and Council to award to theapparent low bidder, Gillis Gilkerson.

Chief Larmore will discuss apparatus and personnel locationplans.

FISCAL IMPACT: Low bid of $2,692,018 is below the estimate amount of $3.2million for this project. Project is funded from 2012 bond sale.

RECOMMENDATION: Award contract to Gillis Gilkerson in the amount of $2,692,018.

ALTERNATIVES: None

RESPONSIBLE STAFF: Terence McGean, City Engineer

COORDINATED WITH: Cliff Christello, Deputy Fire Marshal

ATTACHMENT(S): Bid tabulation

Agenda Item # 4B

Council Meeting August 13, 2013


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OceanCityFireStation4 BidTabulation

Item GillisGilkerson* HarkinsContract. WhitingTurner WillowConst. Nason+

TimberPile $41,352.00 $46,350.00 $37,875.00 $53,900.00 $46

Cont. ProofRoll $830.00 $880.00 $800.00 $840.00 $

Cont.Undercutsoils $1,556.00 $1,650.00 $1,500.00 $1,575.00 $1

Contoff

site

soil

disposal $464.00 $1,000.00 $900.00 $950.00 $

Contonsitedisposal $246.00 $300.00 $250.00 $265.00

BuildingConstruction $2,647,570.00 $2,747,040.00 $2,833,210.00 $2,839,800.00 $2,896

TotalBaseBid $2,692,018.00 $2,797,220.00 $2,874,535.00 $2,897,330.00 $2,944

Bond Yes yes yes yes ye

Addendum Yes yes yes yes ye

BidAlt1roofdeduct $38,500.00 $24,995.00 $22,000.00 $23,500.00 $24

BidAlt2shadededuct $27,641.00 $27,641.00 $26,000.00 $27,600.00 $27

BidAlt3Dormerdeduct $19,603.00 $9,000.00 $21,000.00 $14,200.00 $14

*WrittentotalbidfromGillisGilkersonasshownonbidform$2,692,017 minormatherror

+WrittentotalbidfromNasonasshownonbidform$2,944,000 minormatherror


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4. NEW BUSINESSC. Finance Administrator Request for Approval to Purchase

Golf Course Vehicles on State Contract


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25 TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Martha J. Bennett, Finance AdministratorRE: Vehicle Trust Golf Course PurchasesDATE: August 1, 2013

ISSUE(S): Purchasing approved vehicles for the golf course

SUMMARY: A Toro HDX Utility Vehicle, a Pro Gator 300 Gallon Sprayer and a3235 Fairway Mower were approved for purchase in the FY2013-

14 budget. We are requesting permission to make thesepurchases off government contract pricing from sole sourcemanufacturer protected suppliers. Each vehicle price reflects thetrade in value being received on the existing vehicles.

FISCAL IMPACT: Utility vehicle $20,791, budget $22,500 - savings $1,709300 Gallon sprayer $34,844, budget $34,900 - savings $56Fairway mower $41,149, budget $45,200 - savings $4,051

RECOMMENDATION: Purchase the vehicles from the state contracts with the trade invalues on the existing vehicles.

ALTERNATIVES: Delay the purchase of the approved vehicles.

RESPONSIBLE STAFF: Martha J. Bennett, Finance Administrator

COORDINATED WITH: Tom Shuster, Director of Recreation & ParksJoe Perry, Golf Superintendent

ATTACHMENT(S): Memorandum from Joe Perry, Golf Superintendent to TomShuster, Director of Recreation & Parks

Agenda Item # 4C

Council Meeting August 13, 2013


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MEMORANDUM

FROM: Joe Perry

TO: Tom Shuster

DATE: July 25, 2013

SUBJECT: Vehicle Trust Equipment purchases FY 2013-14

I am submitting to you my Vehicle Trust Equipment purchase recommendation for FY2013-14. I have demonstrated and compared all models in these equipment classes and I ammaking this recommendation based on cost, dealer service, trade in value, continuity withexisting fleet and overall satisfaction. I am recommending the following equipment items bepurchased from government contracts for the following reasons:

All three units, the 300 gallon sprayer, the fairway unit and the heavy duty utilityvehicle are sole source as the manufacturers distribution territories are protected. Both the fairway unit and heavy duty utility vehicle match existing fleet making

inventory, parts, training and operation much easier to manage.

All vehicles have applicable government award contract pricing. For the sprayerand fairway unit it is Baltimore County Public School Contract # JMI 606-10-002 and for the utility vehicle it is Virginia State Contract # E194-1485. At thistime the State of Maryland does not currently have a state contract. Both selectedequipment vendors are still at previous MD state contract pricing.

All vehicles are below budget estimates.As has been the practice for the past few years I am again recommending we purchase

off the government contracts already awarded for these items. This is by far the best pricingoption available for obtaining the maximum government discount. Government discount ratesremain unchanged for this fiscal year.

Please forward this recommendation so purchase orders for these vehicles can be issued,once received I will process the orders. If you have any questions please be sure to contact me.

Suggested vehicle and suppliers

Turf Equipment and Supply Company, Jessup Maryland

Toro HDX Utility Vehicle Cost $21,541

Trade in $750Net $20,791

Finch Services, Westminster, MD

Pro Gator 300 Gallon Sprayer Cost $36,204Trade in $1,360Net $34,844

3235 Fairway Mower Cost $44,649Trade in $3,500Net $41,149


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4. NEW BUSINESSD. City Manager Strategic Planning Update


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TOWN OF


TO: TheHonorableMayor,CouncilPresidentandCouncilMembersFROM: DavidL.Recor,ICMACM,CityManagerRE: StrategicPlanningUpdateDATE: August8,2013

FollowingapprovaloftheFY14budget,andpriortoconsiderationoftheTownsFiveyearCapitalImprovement

Plan,staffthoughtitwasimportanttoprovidetheMayorandCouncilwithanupdateontheTownsStrategic

Planninginitiative.

LyleSumek,ourconsultantandfacilitator,iscompletingthefinalstrategicplanningdocuments;however,the

CitizenSummitSummaryReporthasbeenincludedintheMayorandCouncilspacketforreviewalongwithcertain

excerptsfromtheLeadersGuide2013FinalReport. TheCitizenSummitSummaryReportiscomprehensive

detailingthe

evenings

exercises

and

includes

the

Mayor

and

Councils

selected

participants

direct

feedback

and

personalmessagestothegoverningbody.

ThereisalsoquiteabitofotherinformationfromtheLeadersGuide2013FinalReportbeginningwiththe

TownsstrategicplanningmodelfollowedbytheActionIdeasfor2013provideddirectlyfromtheMayorand

Councilsperspective. OtherexcerptsfromtheLeadersGuideidentifytheprocesstheTownusedtoreach

consensusindevelopingaVisionandMissionstatementaswellasidentifyingourcoreservicesandourprimary

customers.

TheMayorandCouncilultimatelyestablishedfiveyearGoals(thePlan)duringthestrategicplanningprocess:

1) FinanciallySoundTownGovernment2) 1stClassResortandTouristDestination3) MoreLivableCommunityforResidents4) ExcellentServicethroughaHighPerformingTownOrganization5) RevitalizedOceanCity: DevelopmentandRedevelopmentTheexcerptsfromtheLeadersGuidedepicttheobjectives,means,shortandlongtermchallengesand

opportunities,policyactions,managementactions,majorprojectsaswellasmanagementinprogressandonthe

horizonissues. ItisthebreadthoftheseissuesthatstafffeltincumbenttoschedulethisupdatepriortotheCIP

discussionbecauseeachoftheseGoalsareaccompaniedbyspecificActionOutlinesfor2013thathaveatarget

deadlineandanassigned/responsibledepartment. AstheMayorandCouncilcontemplateprioritizingprojectsin

the

CIP,

staff

wanted

to

make

this

information

available

for

the

Mayor

and

Councils

consideration.

AttheverylastsessionwithLyleSumek,wespenttheafternoondiscussinggovernanceintheTownofOceanCity:

MayorandCityCouncilandCityManagerinAction. TheLeadersGuide2013FinalReportincludesHouseRules:

OurCodeofConductaswellasProtocols/OperatingGuidelines. Theseexcerptshavealsobeenincludedforthe

MayorandCouncilsreview.

IftheMayorandCouncilhaveanyquestionsorneedmoreinformationpriortoTuesdaysWorkSessionpleasedo

nothesitatetocallme.


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Copyright 2013: Lyle Sumek Associates, Inc.

Town of Ocean City: Strategic Plan

VISION 2028

OCEAN CITY 2028is a Vibrant Coastal Resort Community

with a World Class Public Beach and Waterways

and anAuthentic Historic Boardwalk-- the Choice

of Todays Families.

OCEAN CITY 2028is Safe and Clean, has

Quality Neighborhoods for Residents,isAccessible and Easy Travel,

and is a place forEnjoyable Experiences for All.

GOALS 2018

Financially Sound Town Government

1st Class Resort and Tourist Destination

More Livable Community for Residents

Excellent Service through a High PerformingTown Organization

Revitalized Ocean City: Development and

Redevelopment

POLICY AGENDA

2013

Top Priority

Pedestrian Safety/Master Plan

Alternative Revenue Sources

Tax Differential

Parking Needs StudyServices with the County

Canal Dredging

Tourism Evaluation and Market Analysis

High Priority

Retirement/Pensions Policy

Compensation and Benefits

Changing Facility at Park and Ride Location

Private Events: Inventory

Bike Share Program: Direction

Dedicated Bus Lane: Direction

Five Year Capital Improvement Plan:Development

Road Re-Surfacing Plan: Review

Additional Parking Revenues: Direction

MANAGEMENT AGENDA

2013

Top Priority

Beach Replenishment: Direction

Citywide Five Year Financial Plan

Dual Route 90 Bridge

Comprehensive Plan: Update

Election System Upgrade

High Priority

Police Department Organization Study

Headquarters for Beach Patrol: Direction

Succession Planning: Development

Personnel Rules and Regulations

Reward System for Top Performers


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Copyright 2013: Lyle Sumek Associates, Inc.

MANAGEMENT IN PROGRESS

2013

Capital Improvement Budget

Impact of Healthcare Reform

Labor Contracts: Police Fire

Budget with Constant Yield

General Employees: Compensation Decision

Police Chief: Selection

Labor Negotiations: Police, Fire

Web-based Building Permits and BusinessLicenses

Strategic Planning: Institutionalization

Solid Waste Amendment on Town Role:Recycling

GIS Development Proposal

Document Imaging

Interim Operation Plan for Fire Station

Downtown Land Acquisition by Town

Sustainable Communities Plan

MAJOR PROJECTS

2013

Performing Arts Building Project

Boardwalk Project

Airport Improvements

Caroline Street Comfort Station

Shower/Foot Additional

Public Boat Ramp: Relocation, Expansion

Performing Arts Theater Project

Fire Station 4

Fire Headquarters

St. Louis Avenue Improvements

TOWN OF OCEAN CITY

MISSION

The MISSION OF TOWN GOVERNMENT

is to provide Personal Caring Municipal Services

and to serve as a

Responsive Host to Our Guests and Residents

while acting in a Financially Responsible Manner

delivered by a Professional Town Workforce.


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SUMMARY REPORT

Mayor and

City Council

Ocean City, Maryland

February 2013

Lyle Sumek Associates, Inc. Phone: (386) 246-62509 Flagship Court Fax: (386) 246-6252Palm Coast, FL 32137 E-mail: [email protected]


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Citizen Summit 2013 Summary Report/Mayor and City Council/Ocean City, Maryland

Copyright 2013: Lyle Sumek Associates, Inc. DRAFT 3/7/13 Project 130212

Table of Contents

Section 1 Citizen Summit 2013: Agenda and Process 1

Section 2 Strategic Planning for the Town of Ocean City 7

Section 3 Round 1: Ocean City Today 12

A. Ocean City Successes for 2012 _________________________ 13B. Reasons for Living in Ocean City _______________________ 21

Section 4 Round 2: Ocean City Vision 2028 27

A. Ocean City Vision 2028 _______________________________ 28

B. Ocean City Assets Worth Preserving ____________________ 35

Section 5 Round 3: Goals for 2018/Actions for 2013 42

A. Goals for 2018 _______________________________________ 43

B. Action Ideas for 2013 _________________________________ 50

C. Method for Communicating with You ___________________ 55

Section 6 Messages to the Mayor and City Council 59

This report and all related materials are copyrighted. This report may be duplicated for distribution to appropriate

parties as needed. No unauthorized duplication is allowed, including for use in training within your organization or

for consulting purposes outside your organization.


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Copyright 2013: Lyle Sumek Associates, Inc. DRAFT 3/7/13 Project 130212 1

SECTION 1

CITIZEN SUMMIT 2013:

AGENDA AND PROCESS


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CITIZEN SUMMIT 2013

Town of Ocean CityJanuary 2013

AGENDA

1. Welcome: Mayor Meehan and City Manager Recor

2. Citizen Summit 2013

PurposesProcessRules: Listen before judging others-their ideas and comment

Share your ideas, all ideas get recorded

Star * the items that get a majority vote of the TeamMayor and Councilmember are to listen big ears, small mouths

3. Strategic Planning for Cities

Model: Basic ElementsConnecting the "Dots"Importance of an Ongoing Process

4. ROUND 1: OCEAN CITY TODAY

Question 1: What were major successes for the Town during the last year?

Question 2: Why do you make the choice to live in Ocean City?

5. ROUND 2: OCEAN CITY VISION

Question 3: Select three principles from the Statement, whatisimportanttoseein 2028 -15 years?

Question 4: What assets are important to preserve over the next 15 years?

6. ROUND 3: GOALS FOR 2018, ACTIONS FOR 2013

Question 5: Select three goals, what issues, projects or actions need to be taken toaccomplish the goals?

Question 6: During the next year, what other issues, projects or actions need to beaddressed by the Town?

Question 7: What is the best way for the Town to communicate with you?

7. MESSAGE - TO: MAYOR AND CITY COUNCIL...

8. Final Comments: Mayor and City Council

THANK YOU!


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Citizen Summit Invitees

Doug Cymek Dennis Dare

Dr. Leonard BergerClarion Resort Hotel10100 Coastal Highway

Doug Buxbaum

12542 Whispering Woods Drive

Mark L. Paddack134 Winter Harbor Drive

Palmer Gillis

3501 Canal Street

Danelle Amos2 - 10th Street

Patty Miller

621 S. Pacific Avenue

Harry B. How IIIP.O. Box 802Ocean City, MD 21843-0802

Steve Pappas

11605 Coastal Highway

Joe GrovesPlaza Condominiums9800 Coastal Highway

Chris Shanahan

609 S. Pacific Avenue

Blake McGrath164 Winter Harbor Drive

Greg Shockley

10148 Queens Circle

J. Harrison & Betty Phillips III115 - 72nd Street

Joseph Potter

9 140th Street Unit 6W

Jay KnerrThe Kite Loft511 Boardwalk

Gene Cofiell155 Sunshine Lane

Gabriel Mancini203 Bering RoadOcean City, MD 21842

Linda Herzberg

401 Harbour Drive

Todd Ferrante1515 Teal Drive

Greg Szczeszek

159 South Ocean Drive

Gary Crayton6401 Atlantic Avenue , Unit 510

Ocean City, MD 21842

Donna Umbel

203 140th

Street

Jay Wise

142 Jamestown Road


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Mary Knight Joe Mitrecic

John McDermott211 S. Ocean Drive

John Staley

157 Old Wharf RoadOcean City, MD 21842

Robert McCarthy13250 Stone Harbor Drive

John Gehrig10608 Point Lookout RoadOcean City, MD 21842

Christopher Rudolf12301 Jamaica Ave, Unit 330H

George Hurley

12519 Nature Park DriveOcean City, MD 21842

Jake Mitrecic108 Old Wharf Rd

Nancy Howard

601 Dory RoadOcean City, MD 21842

John Murphy

625 Pacific AvenueJoel Brous

1570 Teal Drive

Ocean City, MD 21842

Vince Gisriel14008 Sailing Rd

Frank Knight

1556 Teal driveOcean City, MD 21842

Jeff Thaler607 S Pacific Drive

Gabriel Mancini

203 Bering RoadOcean City, MD 21842

John Franklin Adkins8802 Caribbean Drive

Barbara Reniak

405 Harbour DriveOcean city, MD 21842

India Bandorick733 Bradley Rd., 21842

Charles MeeksP.O. Box 2111Salisbury, MD 21802-2111

Michael Amos2 N. 10th Street

Jason Long

(Mary emailed)


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Brent Ashley Margaret Pillas

Joel Brous

1570 Teal DriveOcean City, Md. 21842

Jerry Greenspan

P.O. Box 599

Wayne Hartman2317 Atlantic Ave.Ocean City, Md. 21842

Robert Duke1111 N. Baltimore Ave

Cathy Ritchie

205 7th. St.Ocean City, Md. 21842

Stewart Dobson

1507 Teal Drive

Maria Recor

9104 Mediterranean Dr.Ocean City, Md.

Buddy Jenkins

PO Box 572

Carmen Labruto

3110 Windjammer Lane

Ocean City, Md. 21842

Charles Weaver

2nd S. Baltimore Ave

Rebecca Rotman

2707 Judlee Ave. Apt. 104Ocean City, Md. 21842

Hale Harrison

1522 Teal Drive

Lou Bush

6502 South Point Rd.Berlin, Md. 21811

Ali Church

12542 Fleetway Drive

Cole Taustin

c/o The Embers Restaurant2305 Philadelphia Ave.

Ocean City, Md. 21842

Bill Savage

701 N. Baltimore Ave

Brad Hoffman Patsy Myles402 Bering Road

Geoffrey Robbins

1559 Teal Drive


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Lloyd Martin Mayor Meehan

Chris Norton

37386 Hill Cut DriveSelbyville, DE 19975

(AARP President Chapter 1197)

Buck Mann

220 16th

StreetOcean City, MD 21842

[email protected]

Bill Shoop

112A Newport Bay DriveOcean City, MD 21842

Bob Rothermel

#3 Dorchester StreetOcean City, MD 21842443-497-1184 or [email protected]

Dean Vaughan

44 Duck Cove CircleOcean Pines, MD 21811

Pam Buckley

8803 W. Biscayne DriveOcean City, MD 21842443-373-4819

[email protected]. Furmon Richardson12827 Coastal HighwayOcean City, MD 21842

Vicki Barrett

1001 Atlantic AvenueOcean City, MD [email protected]

Joseph Kostelac

14002 Derrickson AvenueOcean City, MD 21842

Jon Tremellen

Princess Royale9100 Coastal HighwayOcean City, MD 21842410-524-7777 Ext. 2020

[email protected]

Michael Quade

511 136th StreetOcean City, MD 21842

Lee Gerachis

Malibus Surf Shop713 Atlantic AvenueOcean City, MD 21842410-289-3000 or [email protected] [email protected]

Stephanie Meehan

709 Anchor Chain Road

Ocean City, MD [email protected]

Michael James

Carousel Hotel11700 Coastal HighwayOcean City, MD 21842443-235-3174 or [email protected]


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SECTION 2

STRATEGIC PLANNING FOR

THE TOWN OF OCEAN CITY


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STRATEGIC PLANNING MODEL

Value-based principles that

describe the preferred future

in 15 yearsVISION

Destination

You Have Arrived

Strategic goals that focus

outcome-based objectives

and potential actions for

5 years

PLANMap

The Right Route

Focus for one year a work

program: policy agenda for

Mayor and City Council,

management agenda forstaff; major projects

EXECUTIONItinerary

The Right Direction

Principles that define the

responsibility of town

government and frame the

primary services core

service businesses

MISSIONVehicle

The Right Bus

Personal values that define

performance standards and

expectations for employeesCORE BELIEFS

Fuel

The Right People


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Town of Ocean City

Vision 2028

OCEAN CITY 2028

is a Vibrant Coastal Resort Community

with aWorld Class Public Beach and Waterways

and anAuthentic Historic Boardwalk

-- theChoice of Todays Families.

OCEAN CITY 2028

isSafe and Clean,

isAccessible and Easy Travel,

is a place forEnjoyable Experiences for All,

and hasQuality Neighborhoods for Residents.


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Town of Ocean City:

Mission

TheMISSION OF TOWN GOVERNMENTis to providePersonal Caring Municipal Services

and to serve as a

Responsive Host to Our Guests and Residents

while acting in aFinancially Responsible Manner delivered byaProfessionalTownWorkforce.


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Town of Ocean City

Goals 2018

Financially Sound Town Government

1st Class Resort and Tourist Destination

More Livable Community for Residents

Excellent Service through a

High Performing Town Organization

Revitalized Ocean City: Development and Redevelopment


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SECTION 3

ROUND 1:

OCEAN CITY TODAY


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A Ocean City Successes for 2012


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Ocean City Successes for 2012:

Common Themes

1. DEW Tour/Air Show

2. Safe Community and Low Crime Rate

3. Light Up Downtown

4. New Council Leadership

5. New City Manager

6. Boardwalk Project

7. Hurricane Sandy: Preparation, Response, and Recovery

8. Center for Arts and Arts League

9. Events and Festivals

10. St. Louis Avenue Improvement Project

11. Tax Rate

12. Convention Center: Expansion


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Ocean City Successes for 2012:

Team Comments

Team 1* 1. Merged Election

* 2. Union Vote Failing

* 3. Sandy Handling ability to bounce back quickly/better than Irene

Communication much better with public* 4. All Special Events Year Round

5. New Boardwalk

6. Low Crime

7. Clean and Safe

8. Air Show

9. Power Boats Races

10. Fireworks Weekly and New Year Eve/Laser Show

11. DEW Tour


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Team 2* 1. New Council

Make things happen Get rid of negativity of Council Decision makers* 2. Art League/new name Center for the Arts

* 3. Groups/events spend money

4. Debates before election

5. Buggy rides

6. Growth of Bike Week

Noise concern Economic growth

7. Length of Season promotes economic growth

8. DEW Tour

9. Air Show

10. Ravens

11. Boardwalk

12. Emphasis on more than sports/arts

13. Recreation and Parks wide variety of opportunities

14. Proactive approach to tax differential

15. New Convention Center


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Team 3* 1. Safe city

* 2. Change in date of election/combined election

* 3. Keeping tax rate down

* 4. Town handling of Hurricane Sandy, quick cleanup* 5. City involved with Art League

6. Completion of Boardwalk new wood

7. Completion of water/sewer

8. Election

9. Fireworks at Northside Park on New Years Eve

10. New equipment in Northside park

11. Right sizing the government

12. Successful tourist season in light of economy

13. DEW Tour14. OCDC faade improvement program

15. Carriage riders on Boardwalk

16. Downtown Christmas decorations

Team 4* 1. Emergency Management Hurricanes

* 2. DEW Tour* 3. Low Crime Rate

* 4. Public Safety

5. Northside Park Sports Activities: Adult Activities

6. Sunfest/Springfest

7. Beach Restoration

8. Public Works Projects (Infrastructure)

9. Voter turnout

10. Airshow

11. Rebuilding Boardwalk

12. Bike Week/Cruisers

13. Escalated Name Entertainment

14. Fireworks (4t of July and New Years Eve)

15. City Support of Community Events

16. Elevated Community Police Activity

17. Turnaround Time Post Storms


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Team 5* 1. New Council

* 2. Convention Center and Performing Arts Center

Art League* 3. Boardwalk Renovation* 4. New Construction in Town/Commercial and Retail

OCDC Projects* 5. St. Louis/Redo Shame not more money to do it right

6. Major Events

DEW Tour Air Show

7. New Buses

8. Library

9. New City Manager

10. Talk About Pedestrian Safety/Highway

Team 61. New Council Makeup and Good Communication

2. Boardwalk

3. Promotion of the North End

4. Center for the Arts

5. St. Louis Avenue Improvements

6. Tax Rate at City

7. Convention Center Expansion

8. Free Events for Tourists

9. Caroline Street Comfort Station

10. Carriage Rides

11. Horses on the Beach

12. Active Citizens Groups


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Team 7* 1. New City Manager and Strategic Planning

* 2. Convention Center Expansion

Ballroom in Convention Center* 3. Art League of Ocean City (ALOC) Building (to actually begin process)* 4. Light Up Downtown

OCDC* 5. Public Works in General (Recovery from Sandy and others)

Emergency Preparedness Capacity for Handling Large Events

6. Moving Date

7. Handicapped Transportation Program

8. Economic Awareness

Team 8* 1. Convention Center Expansion

* 2. New Development in Town

* 3. DEW Tour

* 4. Air Show

* 5. New City Manager

6. New Events on the Beach

7. Hurricane Sandy Response

8. 4th of July Celebration

9. New Uptown Events

10. Investing in Ocean City Culture

11. Future Performing Arts and Arts Center

12. Town Center

13. Art League Building

14. After Five Year Slowdown, Uptick in Growth

15. Expansion of Surface Parking


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Team 9* 1. New Ocean City Center for the Arts

* 2. New Boardwalk

* 3. Change of Leadership on Council and Job Theyre Doing

* 4. New Businesses Opening Skye Bar, Hampton Inn,* 5. OCDC Downtown Revitalization Glenn Irwins Leadership

6. Weathering 4 Year Recession

7. Getting the Performing Arts Center Approved

8. Hals Evacuation Plan by Section

9. Finishing Phase I at Convention Center

10. Special Events DEWX Tour, Air Show

11. Winterfest and New Years Eve Fireworks

12. Going Back to Commission Members for Input


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B Reasons for Living in Ocean City


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Reasons for Living in Ocean City:

Common Themes

1. Safe and Clean

2. Casual Life Style

3. Both Ocean and Bay

4. Beach

5. Natural Environment

6. Small Town Feeling

7. Schools

8. Friends and Friendly Community

9. Business Friendly Town

10. Northside Parks and Programs

11. Boardwalk

12. Leisure activities


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Reasons for Living in Ocean City:

Team Comments

Team 1* 1. Beach + Ocean + Boardwalk

* 2. Compactness of Services

* 3. Great Place to Raise a Family

* 4. Business Friendly

* 5. Clean and Safe, Friendly6. Because of Work

7. To Start a Business

8. Like Quiet Town Part of Year

9. Close to Metro Areas

10. Schools

Team 2* 1. Quality of Life

* 2. Safe

* 3. Schools

4. Career

5. Friendly

6. Beach

7. Environment

8. Clean9. Proximity

10. Fresh Air

11. Fun Town

12. Restaurants and Bars

13. Responders Come Quickly


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Team 3* 1. Opportunity

* 2. Bay/Ocean

* 3. Cleanliness

* 4. Public Safety* 5. Small Town Community Feel

6. A Family Town

7. Fishing

8. Proximity to Water

9. Easy to Get Involved

10. Lifestyle Slower

11. A Lot of History

12. Good School System

13. Adequate Healthcare

Team 4* 1. Clean Environment

* 2. Beach

* 3. Casual Lifestyle

* 4. Safe Community5. Boardwalk

6. Off-Shore Fishing

7. Big-Little Town

8. Climate

9. Boating

10. Social Networking

11. Healthcare


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Team 5* 1. Great Nine Months; Weather is Good on Other Three

Boardwalk Water and Bikeability Live at Vacation Spot Year Round Beach Kites/Toys

* 2. Start Over Fresh Start

* 3. People/Sunsets/Boards/Water/Beach/Great Community/Schools

* 4. Employment/Friends/Schools/Beach/Bikes/Ocean/ Boardwalk

* 5. Low Piggyback Tax

6. Retire

Team 61. Safe

2. Ocean/Beach/Bay

3. Clean

4. Family Ties

5. Active Lifestyle

6. Job Opportunities

Team 7* 1. Downtown Ocean City

All the Amenities Resort Off Season and On Season

* 2. To Be By the Water Fishing, Boating

* 3. Cheaper Than You Think

Sewer and Water Public Transportation

* 4. Beach

* 5. Economic Opportunities

6. Community Giving


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Team 8* 1. Boardwalk

* 2. Beach

* 3. Tightknit Business Community

* 4. Safe Community* 5. Great Place to Raise a Family

Great Schools6. Small Town Feel

7. Clean City

8. Family Image and Resort

9. Unique Community

Legacy in Community Exciting Community

10. Community Entrepreneurial Spirit

Team 9* 1. Sense of Community Many Friends that Live Here

* 2. Beach and Boardwalk

* 3. Excellent Public Safety

* 4. Atlantic General Hospital (AGH)

* 5. Programs at Northside Park

Children/Adults Special Events

6. Neighborhood Connections

7. Causes and Support

8. Excellent Drinking Water

9. Easy Access to Shopping, Merchant Services

10. Beautiful Sunsets Sunrise

11. Boating

12. Family Will Come and Visit13. Unconventional Lifestyle Shorts to Work

14. Library

15. Large Selection of Restaurants /Menus

16. Year Round Community

17. Great Bus System


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SECTION 4

ROUND 2:

OCEAN CITY VISION 2028


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A Ocean City Vision 2028


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Ocean City Vision 2028: Summary

1. Safe and Clean

2. Beach

3. Enjoyable Experiences for All

4. Boardwalk

5. Vibrant Coast Community

6. Quality Neighborhoods


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Ocean City Vision 2028:

Team Comments

Team 11. Beach and Waterways

Get Rid of Drawbridge on Bridge Continue Beach Replenishment Continue to Keep Clean and Wide

Bayside Seawall2. Boardwalk

Enclosing it for Year Round Use Off-Season Enclosure Maintain Heritage and Tradition More Security at Night

3. Enjoyable Experience for All

Cut Down on Accidents Activities for Families Continue and Expand Keep as Much Free


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Team 2* 1. Safe and Clean

* 2. Beach and Boardwalk

* 3. Keep Neighborhoods

Individual Flavor of Each Neighborhood Foster Leadership Residential, Affordable

4. Transportation

Bus Air Boat Sky Train Boardwalk Train

5. Maintain Affordability for Residents and Visitors

6. Safe in all Areas of Town7. Services Prompt and Experienced

8. Tax Impact Competition with Delaware

9. Services

10. Historic Preservation

Maintain Character11. Zoning/Space/Landscaping/Density+

Team 31. World Class Public Beach


3. Authentic Historic Boardwalk


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Team 41. Vibrant Coastal Community

Eliminate Blight at 94th St. Plaza Events Plugged into Dead Spots Dilapidated Signs, Buildings, Sidewalks, etc. (not the case in Bethany,Rehoboth) Maintain Character

2. Safe and Clean

Continued Promotion of Pedestrian Safety Keep Ocean City a Family Town Keep Out Adult Novelty Stores How Did This Happed? Control Ill Effects of Gambling


Green Space Ice Rink Hockey Ice Shows: Fills in Off Season Gap Would be a

Novelty in Heat of Summer

Team 51. Ocean City 2028 is a Vibrant Coastal Resort Community with World Class Public

Beach and Waterways

2. Ocean City 2028 is Safe and Clean

3. Ocean City 2028 has Quality Neighborhoods for Residents

Team 61. Safe and Clean

2. Boardwalk

3. Easy Travel Bikes, Pedestrians, Buses


57/337



Team 71. World Class Public Beach and Waterways

Continue Beach Replenishment What if Feds Pull Out? Dredge Bay and Canals

2. Authentic Historical Boardwalk3. Vibrant Coastal Community

Resurgence of Commercial Growth Growth Management Plan

Team 8* 1. Boardwalk

Pedestrian Community Downtown Aquarium Parking Garage (IMAX) June Bugs Demographic

* 2. Enjoyable Experience for All

More Culture Business Incentives to Keep and Build Businesses Bike Friendly Dedicated Bike Lanes Make Summer Stronger

* 3. World Class Public Waterways and Beach 9 Yr. Dream Amphitheater/Entertainment Complex

4. Make it Affordable

5. Family Vacation

6. Making Ocean City Fresh

7. New Fresh Event


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Team 9* 1. Police Presence Another Police Substation on Boardwalk

Bikes on Boardwalk Pier Rides Parking for the Boardwalk2.

**

Authentic Historic Boardwalk (Wood)

Safe and Clean Regulate or Legislate or Move Performers Off of the Boardwalk Enhance and Protect Extend Seawall South

3.***

World Class Beach and Waterway

Safe and Clean Keep Beach Family Oriented Keep Beach Free

Keep Beach Rental Nostalgic Feel Keep Beach Choices Open Parking for the Beach Keep Dredging/Island in Bay for Beaching Boats and Party, South of Wight

Island North of Thoroughfare

4.**

Quality Neighborhoods for Residents

Quiet, Clean, Safe (especially month of June) People Should Maintain Their Properties and Houses Police Visibility Fire Services (Volunteer) More Community Volunteers


59/337



B Ocean City Assets Worth Preserving


60/337



Ocean City Assets: Summary

1. Beach

2. Boardwalk

3. Family Resort

4. Safe and Clean


6. Parks

7. Outdoor Activities

8. Environment and Natural Resources

9. Convention Center

10. Transportation moving within Ocean CIty


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Ocean City Assets:

Team Comments

Team 1* 1. Clean Beach and Waters

* 2. Safe Boardwalk

* 3. Maintain a Great Reputation as a Family Resort That is Affordable

4. Preserving Infrastructure Continue Upgrade to Roads

5. Convention Center and Performing Arts Center


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Team 2* 1. Beach and Boardwalk

* 2. Quality Neighborhoods New Generation to Live in Town

3. Life Saving Museum

4. Safe and Affordable5. Improvement or New Options for Transportation

A)TramB) Sky TramC) Downtown Trolley

6. TV-Town Meetings

7. Advertising Metro Areas Tourism

8. Art League

9. Convention Theater Center

10. Skate Board Park

Pick 3

* 11. Safe and Clean

* 12. Transportation

13. Beach and Waterways

14. Authentic Historic Boardwalk


16. Vibrant Resort

17. Accessible Travel

18. Enjoyable

19. Maintain Our Affordability for Residents and Visitors

Team 3* 1. Beach/Bay

* 2. Boardwalk

* 3. Balance Between Commercial/Residential

* 4. Architectural Style of Old Ocean City

* 5. Safety

6. Existing Open Spaces/Parks

7. Cleanliness


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Team 41. Beach

2. Boardwalk

3. Fiscal Responsibility

4. Low Crime Rate5. Maintenance of Infrastructure

6. Maintain Sound Talent in City Workforce

7. Fiscal Issues

Homestead Credit Tax Differential

8. Public Transportation

9. Family Environment

Team 5* 1. Beach/Water

Navigable Back Bay Canals and Channels (Both Clean)* 2. Boardwalk Stores/Pier/Historic

*3. Town Employees Police/Fire/EMS/Public Works/Beach Patrol

Clean, Safe, Well Functioning Town* 4. Northside Park, Convention Center

* 5. Transportation System (More Express Buses) Bus/Tram

6. Coastal Highway

7. Route 50 Bridge


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Team 6* 1. Environment Water, Beach

* 2. Family Image and Affordability

* 3. Boardwalk and Downtown Marina District

* 4. Volunteer Fire Company* 5. Outdoor Natural Resources and Leisure Activities

Surfing Fishing Parks Bird Watching Sailing

6. Affordability

7. Business Opportunities and Viable/Affordable

8. Year-Round Residents

9. Dedicated Employees

10. Amusements

11. Parks, Museums, Open Spaces

12. Charter Boats Fishing

Team 71. Beach

2. Boardwalk

3. Bay/Canals

4. Cleanliness

5. Safety Police/Fire

6. Workforce

7. Downtown

8. Airport

9. Museum


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Team 81. Beach/Boardwalk

2. Beach Free Beach, Beach Replenishment

3. Safe

4. Preserving Our Parks Expanding Parks5. Expand Skate Park

6. Preserve Family Atmosphere

Team 9[INCLUDED IN TEAMS PREVIOUS RESPONSE]


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SECTION 5

ROUND 3:

GOALS FOR 2018/ACTIONS FOR 2013


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A Goals for 2018


68/337



Goals for 2018: Summary

1. 1st

Class Resort

2. Financially Sound Town Government

3. More Livable Community for Residents

4. Revitalized Ocean City

5. Excellent Municipal Services


69/337



Goals for 2018:

Team Comments

Team 11. Financially Sound Town Government

Continue Watching Expenses and Costs No Unnecessary Sole-Sourcing Identify New Revenues

Self-Sustaining Special Events2. 1st Class Resort and Tourist Destination

Better Transportation System Spend More on Advertising in General Spend More on Advertising in New Markets

3. Revitalized Ocean City: Development and Redevelopment

Better Internet Connectivity Customer Communication Improvements

Team 21. 1st Class Resort

Safe and Clean Transportation Determine Whether a Family Resort or Not Get Rid of Night Element Downtown Great Experience

2. Excellent Service

Town Organization Hire Great Employees


Tourism Recreation and Park Activities


70/337




Lower Property Taxes Increase Tourism Intelligent, Frugal City Council Make Town of Ocean City Working environment Positive to Eliminate Need

for Unions, Eliminating Police and Fire Unions

Transparent/Open Government2. 1st Class Resort and Tourist Destination

Happy Employees Clean Safe Aesthetic Quality/Public Landscaping Taming Public Noise/Nuisances /Disturbances Balance of Restaurants/Commercial and Residential More Public Bathrooms/Possibly on Parking Lots


Limit Access to Alcohol/Abuse/Public Drunkenness Stiffer Penalties to Businesses

4. Lower Tax Rate for residents

5. Enforcing Rules for Renters/Noise Ordinance

Renters Having Rental Licenses Occupancy Limits on Rental License

6. Move People, Not Cars

7. Bayside Boardwalk


Tax Differential Homestead tax Credit Maintain Healthy Reserve Controlled Spending No Unions Maintain Efficient, Yet Affordable, Workforce

2. 1st

Class Tourist Destination

Clean Safe Community Aesthetics Reduce Highway Real Estate Eyesores i.e., 94th Street Northside Park Concerts (i.e., Bayside Type Facility)

3. Revitalized Ocean City

94th Street Alternative Energy Sustainability Through Green Initiatives


71/337



Team 51. 1

stClass Resort

Bike Lanes Navigable Back Bay Better Design Standards Express Bus Route 50 Bikeable Fishable and Pedestrian Coastal Medians Plant Them Clean Beaches and Water Bike Paths Throughout Town and Boards (Dedicated) Parking Garage Downtown/North of Route 50 Year Round Attractions St. Louis Avenue More Money for It Consolidate with County

2. ES Through HTPO

Vote the Right People in Council Hire Qualified Personnel/Good Jobs with Advantages/Benefits/Promotion

Within

Support the Community/Involvement Be Part of Solution, not Problem

3. Residents

Pave the Streets Wires/Poles Gone Emergency Services Neighborhood Parks (Plus Northside Park) Performing Arts Center Center for the Arts Done by Palmer Gillis Local/Off Season Activities


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Lines of Communication with Government/Citizens Appropriate Budget/Process

2. 1st

Class Resort and Tourist Destination Improve and Maintain a Better Image Improve June Clientele Use Virginia Beach Model to Wean Away June Grads

3. Revitalized Ocean City Development and Redevelopment

Underground Utilities Wraparound Boardwalk 94th Street Mall

Team 71. 1

stClass Resort Tourist Destination

Continue Revitalization Plan Where Needed Rethink Coastal Highway and Better Communications with State Highway

(Blue Ribbon Committee), including Pedestrian Safety

Regulations Grow the Management Plan Beginning with Architectural Continue to Work with State on Finance Revisit Pyramidal Zoning Beach Replenishment Celebration 5/10/13 Other Options for Visitors Besides Beach and Bars

2. Financially Sound Town Government

Accountability Prioritize Projects Utilize Quality Staff and Attract More CIP Plan Review

3. Excellent Service Through


73/337



Team 81. 1

stClass Resort

Better Marketing Special Quality Events Cultural Events for Visitors and Locals2. More Livable Community Expanding Slower Season Business

3. Redevelopment

Diversifying our Demographics and Events Creating New and Diverse Businesses

Team 91. 1st Class Resort and Tourist Destination

Advertising and Promotion Additional Activities Add to Arts and Culture Tourist Experience Partnerships with Heritage Foundation and Other Organizations Eco-Tourism

2. More Livable Community for Residents Through Financially Sound TownGovernment

Keep taxes Low Keep Town and Prices Livable Keep Competitive Feel Safe Tax Incentives for New Businesses

3. Revitalized Ocean City: Development and Redevelopment

Resort Hotel Downtown Eyesore at 94th Street Mall Tax Incentives for Redevelopment (94th Street Mall) Parking for Downtown Maintain and Upgrade Properties


74/337



B Action Ideas for 2013


75/337



Action Ideas for 2013:

Team Comments

Team 11. Expand Free Wi Fi

2. Notify Pool Owners of Beach Closings/Re-Openings

3. Coastal Highway Pedestrian Safety

4. Improve Coastal Highway Lighting

5. Enforce Noise Laws Vehicular and Pedestrian Noise in Residential Neighborhoods Clear Communications to Event Organizers Clear Advance Directives

6. Do Something with 94t

Street

7. Events and Campaigns for North Ocean City Businesses

8. Seek Sponsors for Annual Special Events

Sunfest Springfest Winterfest Arts Alive Etc.

9. Lower Tax Rate

Team 21. Council Work Together

2. Treat Residents and Employees Respectfully

3. More Playgrounds on the Beach4. Exercise Area on the Beach

5. Handicap Access

6. Changing Rooms Along Specific Locations on Beach

7. Greater Setbacks on New Construction

8. Planters (Bushes) on Boardwalk

9. Attract More Businesses to Town, Stop T-Shirt Shops


76/337



Team 31. Redevelop 94

tStreet Mall

2. Develop True Downtown Feel

3. Underground Utilities

4. Lease Boardwalk to OCDC for $1.00 Annually/Privatize and Regulate5. Move Forward with Model Block

6. Build New Facility for Lifeguards Downtown

7. More Bike and Pedestrian Friendly Areas

8. Bayside Boardwalk

9. Nautical Christmas Lights

10. Water Taxi from West Ocean City

11. Park and Ride to Sunset Park

12. Wage Tax for all Employees Working in Ocean City

Team 41. Median Strip on 141

stStreet

2. Bike Path on Dunes

3. Rid Coastal Highway of Eyesore Real Estate

4. Continued Support of Tax Incentives to Enhance Year Round Residency

5. 911 Center to Create Profit Center for Ocean City

6. Beautification Projects on Coastal Highway

Team 51. Fix Bus Program

2. More Kite Contests

3. Continue to Distribute Shows and Events Throughout the Year

4. Find the Money for St. Louis

5. Pay Close Attention to Our Events to Make Them the Best they Can Be

6. Design Standards for All of Ocean City

7. Scoot Coupes Off the Road

Tell Our Senator8. Hospitality Course for Our City Employees They are Our Front Line We Should

Help Them in Any Way We Can

9. Better Road Signage Dead End Signs

10. LED at 41st That Tells You There Are Spaces Available to Park

11. Parking Meters


77/337



Team 61. Replace June Bugs

2. Redevelopment of 94t Street

3. 2n

Spur With a Bike Lane at 90

4. Rebuild Route 50 with Bike Lane

Team 71. Beach Replenishment Continuing Importance

2. Coastal Highway Blue Ribbon Committee

3. Community Lighting

4. Annual (or Shortened) Round Table to Follow Up on This Exercise

Team 81. Better Marketing of Our Assets

2. Target New Customers

3. Marketing Northeast Higher Income People

4. Strategic Mid-Week Events

5. 94t

Street Mall Fix It Rebuild

6. Encourage New Business Dialogue

7. Sound Ordinance Enforcement

8. Better Consistency

9. Mixed Development


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Team 91. Review Impact Fees that are Hindering Redevelopment

2. Plan for Seawall South Extension

3. Maintain Safe Boardwalk

4. Police Presence on Boardwalk (after 10:00 pm)5. Possible Mid-Boardwalk Substation

6. Top Name Performer for After the Season

7. Advertising and Promotion


79/337



C Method for Communicating with You


80/337



Communications Methods:

Team Comments

Team 11. Message Boards Throughout Board

2. Sunset Park Needs Sign

3. Communicate Through Emails

4. QR Codes

5. Social Media6. Text Messaging

7. Ocean City Chamber, etc.

Team 21. TV Local Stations

2. News Local Fish Wrappers

3. Radio

4. News Letters

5. Internet Web

6. Community Group Meetings

7. Twitter

8. Facebook

9. Email

10. Do the Best You Can to Attend

11. Works Both Ways Citizens Must Communicate to Council12. Ham Radio


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Team 31. Social Media Facebook/Twitter

2. Newsletter from Town

3. Town Meetings

4. Public Address System on Boardwalk

Team 41. Community Access Channel Best

New Format and Background Too Busy and Hard to Read

2. E-Mail (Force Fed)

Include Website Link3. Website

Team 51. Memos at The Pour House

2. Post Memos

3. Facebook/Twitter

4. City Alerts Off of Websites

5. TV Scroll

6. Post Library and Post Office

7. Text Alerts (Sign Up For)

8. Tie Into Community Associations

9. Coconut Telegraph Through Groups Within Town

Team 61. Text Messages

2. Facebook/Social Media

3. TV Weekly Updates

4. Crawl on Weather/Other Stations

5. Weekly Flyer of events Sent to Business Community (PDF Format)


82/337



Team 71. Newsletter

2. E-Mail

3. Newspapers

4. Twitter5. Facebook

6. Blog

7. Churches

8. Civic Organizations

9. Notices in Bathroom Walla at BJs, Fagers

10. Banner Planes

Team 81. Texting Communications

2. Facebook Communications

3. Technology Based Communications

Team 9* 1. Electronic Reader Board at Convention Center

2. Bulletin Boards in Post Office, Library, Churches

3. Starbucks

4. Facebook

5. Local Newspapers

6. Civic Groups

7. City Hall Personnel


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SECTION 6

MESSAGES TO THE MAYOR AND

CITY COUNCIL


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Messages to the Mayor and City Council

Mayor and City Council:A new City Solicitor.

Mayor and City Council:Keep City financially sound without knee jerk increases in taxes.

Mayor and Council:

You are doing a great job. Linda

Mayor and Council:I am fortunate to be able to share my ideas. And many of my thoughts were accepted! JohnMcDermott

Mayor and Council:Thank you for your hard work, vision and dedication to community.

To Mayor and Council:

Underground utilities balance of St. Louis.Nautical X-mas lights out-of-towners want different.Get rid of Pyramid Zoning. How can you have a strategic plan when you cant control the futureof a property.Share seasonal police between Ocean City and Florida resort town.Redo Robin Drive like Bayshore Drive.Streamline permit process.

To Mayor and Council:Id like to see:- More changing stations/showers for the day trippers (or whoever)

- Bring back RV park.- More setbacks on buildings, especially in Downtown area.- New look at incomes for Police Department. Why are officers who work part of the year making

more than officers who work in other municipalities year round? This is not in tune with theeconomy.

To Mayor and City Council:Please remove all parking meters and never discuss them again!


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To Mayor and Council:1. You need a pay raise.2. Get rid of June Bugs.3. New business development.4. Bury utilities5. Nice to meet new people with new ideas.

To Mayor and Council:Bury utilities under ground on St. Louis Avenue project. Get rid of utility poles.

To Mayor and Council:At your end of the week meetings, do not allow those individuals who speak to you to speak onlyto hear themselves talk. Only allow them to speak on subjects for everyone.

To Mayor and Council:Keep an open mind. Think outside the box. Good Luck!

To Mayor and Council:Keep working on improving bus service to move the people.

To Mayor and Council:Find the money and do St. Louis Avenue all the way the right way. Spend money to makemoney.

To Mayor and City Council:Thank you for doing what you do. Keep it up. We have your back.

To Mayor and City Council:Keep heading in the right direction.

To Mayor and Council:The parking situation needs to be addressed in the Downtown area. That is the biggest complaintamong many vacationers and customers on the Boardwalk.

To Mayor and Council:Please, just work together.

To Mayor and Council:Off the Boardwalk Downtown needs redevelopment. It has been in the Plan for many years. Weeither need to do it or move on with something else.

To Mayor and Council:Revitalize Downtown by building wraparound boardwalk from Mystic to Marina District MakeDowntown more vital.Better food next time.


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To Mayor and Council:An excellent idea that needs exploration is replacing the month of June (June Bugs) with a familyfriendly and cultural month. Encourage a month of arts and music.70% of all the crime in the summer was in the month of June June Bugs.Lets make Ocean City a 1st class resort!

To Mayor and City Council:Plan Beach Replenishment Celebration 5/10/13 25 years.

To Mayor and Council:Have public information officers to communicate proper information to the public.

To Mayor and Council:Thank you! Keep up the great work and keep the citizens of Ocean City involved.


Growth management rebuild commercial base and residential base to encourage more year-roundbusinesses.

To Mayor and Council:Modernize the Citys internet technology.1. Wi Fi everywhere2. Using social media more effectively3. Dont pick just one way to communicate. Use all of e-mail, Twitter, Google and Facebook

To Mayor and Council:Advertise! Advertise! Advertise! Advertise!

Dear Mayor and City Council:Please seek big-name sponsors for your special events Winterfest, Sunfest, etc. to help offsetexpenses.Are we a year-round resort? No.Can we be more of a year-round resort? Yes.Please brainstorm and plan concerts with big draws in winter and showcase Ocean City.

To Mayor and Council:Do away with the unions.

To Mayor and Council:Do whatever it takes to stand strongly against the expansion of the casino and its intrusion onOcean Citys family resort image, and its detrimental effect on our entertainment and hotelestablishments.


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To Mayor and Council:1. Redevelop Costal Highway and build it properly.2. More lighting in the subdivisions3. Protecting and improving our waterways4. Increase the Christmas lighting displays all over Ocean City as it was originally promised to

have a new Festival of Lights.

To Mayor and Council:The core values of Ocean City are the strength of all of you. The more that business owners worktogether, the more this town will prosper. My hope is that the Lord is still the heart of this city andthat Ocean City Baptist Church continues to be a centerpiece.Please continue to focus on crosswalk safety in town far too many people getting hit by cars.

To Mayor and Council:Reach outside of the box. Listen dont always talk.

To Mayor and Council:Get rid of those ugly round trashcans!!

To Mayor and Council:Tap into the opinions of younger people. Step away from the good ol boy mentality and looktowards our revitalization. Culturally diversify. Create environment where Council is accessibleto young professionals. They are the ones who will run this town in 15 years.

To the Mayor and Council:Where will the new bridge coming into Ocean City be located?How about changing the format for Springfest and Sunfest.

To Mayor and Council:Bigger Marketing Department bring off-street business back to Downtown.Continue to nurture local business, community and public communication.

To Mayor and Council:Cut spending!

To Mayor and Council:Investigate building bikeway/jogging path on the dunes. Remove bikes from Coastal Highway.

To Mayor and Council:You are doing an outstanding job. God bless you all for your dedication and commitment.

To Mayor and Council:Keep taxes low and make Ocean City a showcase town.

To Mayor and Council:Keep Ocean City affordable for year-rounders. We are leaving for a reason Delaware taxes areToo attractive. Please work on tax reform as a top priority.


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To Mayor and Council:Control spending!

To Mayor and Council:How much is saved by picking up trash once a week off-season instead of twice?

To Mayor and Council:1. Extend seawall south (3-6 blocks).2. Add Mid-Boardwalk police substation (N. Division)3. Encourage hotel development 3rd Street South (lower impact fees) (parking exceptions as

incentives).4. Stop cigarette smoking on beach.

To Mayor and Council:I want to see Ocean City encourage home owners of historic properties to upgrade them and nottear them down.

To Mayor and Council:Work togetherBe productiveBe proactive

To Mayor and Council:Keep up the good work and taking our town forward. Pray for good weather and no evacuations.I especially liked zone evacuations during Sandy (i.e., 17

thStreet South) Bill Savage


Genuine customer perspective.Clear, specific communication (in signs, media, etc.)Back to basics: review current processes for improvement on oversights.

To Mayor and Council:Impact fees should be either suspended, cut down (reduced) or capped to get some gooddevelopment going again.


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FINAL REPORT

Mayor and

City Council

Ocean City, Maryland

February 2013

Lyle Sumek Associates, Inc. Phone: (386) 246-62509 Flagship Court Fax: (386) 246-6252

Palm Coast, FL 32137 E-mail: [email protected]


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Leaders Guide 2013 Final Report/Mayor and City Council/Ocean City, Maryland

Copyright 2013: Lyle Sumek Associates, Inc. DRAFT 3/7/13 Project 130207

Table of Contents

Section 1 Strategic Planning for the Town of Ocean City ___________________ 1

Section 2 Looking to Ocean Citys Future _______________________________ 3

Section 3 Ocean City Vision 2028 _____________________________________ 146

Section 4 Town of Ocean City: Mission and Services ____________________ 172

Section 5 Town of Ocean City Plan 2013 2018 _________________________ 193

Section 6 Town of Ocean City Action Agenda 2013 ______________________ 251

Section 7 Governance: Mayor-City Council and City Manager in Action ___ 283

This report and all related materials are copyrighted. This report may be duplicated for distribution to appropriate

parties as needed. No unauthorized duplication is allowed, including for use in training within your organization or

for consulting purposes outside your organization.


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Leaders Guide 2013 Final Report/Mayor and City Council/Ocean City, Maryland


SECTION 1

STRATEGIC PLANNING FOR

THE TOWN OF OCEAN CITY

august 13 2013 complete agenda

Documents