april 7 2014 complete agenda
TRANSCRIPT
MAYOR AND CITY COUNCIL
REGULAR SESSION Monday, April 7, 2014 – 6:00 PM
A Closed Session is scheduled from 5:30 PM – 6:00 PM to discuss legal and contractual matters.
AGENDA
1. CALL TO ORDER
2. PRAYER AND PLEDGE
3. REPORT ON CLOSED SESSION – Monday, April 7, 2014 , 5:30 p.m. – 6:00 p.m.
4. APPROVAL OF MINUTES A. Regular Session #4 dated March 24, 2014 B. Work Session dated April 1, 2014
5. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL A. Proclamation Designating April 25, 2014, Arbor Day B. Standing Committee Draft Agendas
6. CONSENT AGENDA A. Sole Source Purchase of Fire Station 4 Security System and Door Controllers B. Bid Award Recommendation for Bus Storage Facility Roof Repairs C. 3‐Year Private Event Approval Request for Good Friday Crosswalk – March 25, 2016 D. 3‐Year Private Event Approval Request for Easter Sunrise Service – March 27, 2016 E. 3‐Year Private Event Approval Request for Boardwalkin’ for Pets – April 30, 2016
7. MISCELLEANEOUS REPORTS AND PRESENTATIONS A. Invitation to 28th Annual AARP Health Fair presented by Melvin Friedman, Event Chair B. Private Event Approval Request for Wine in the Park ‐ June 13 – 15, 2014
8. PUBLIC HEARINGS
9. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF
10. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR A. Second Reading – Ordinance to Amend Chapter 39 Entitled Franchises (requires franchisees to
sign affidavit declaring all federal, state, county and municipal taxes are paid) B. Second Reading – Ordinance to Amend Chapter 106 Entitled Waterways (incorporates stand‐
up paddle board guidelines into beach regulation code) C. First Reading ‐ Ordinance Authorizing the Mayor and Council to Issue a General Obligation
Bond not to Exceed Six Hundred Thousand Dollars (tax exempt bond to finance purchase of 312 Baltimore Avenue and 106 Somerset Street)
Mayor and City Council – Regular Session Agenda April 7, 2014
11. COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may be heard during
Comments from the Public for a period of five (5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject
on which he or she wishes to speak.
12. COMMENTS FROM THE CITY MANAGER A. Review of tentative work session agenda for April 15, 2014
13. COMMENTS FROM THE MAYOR AND CITY COUNCIL
14. ADJOURN
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 7, 2014
3 – Report on Closed Session – Monday, April 7, 2014 5:30 – 6:00 p.m.
NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY
AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland PURPOSES:
1. To discuss: (i) the appointment, employment, assignment, promotion, discipline, demotion,
compensation, removal, resignation or performance evaluation of appointees, employees or officials over whom it has jurisdiction; or
(ii) any other personnel matter that affects one or more specific individuals;
2. To protect the privacy or reputation of individuals with respect to a matter that is not related to public business
3. To consider the acquisition of real property for the public purpose and matters directly related thereto;
4. Consider a matter that concerns the proposal for a business or industrial organization to locate, expand or locate in the state;
5. Consider the investment of public funds; 6. Consider the marketing of public securities;
X 7. Consult with counsel to obtain legal advice;
8. Consult with staff, consultants or other individuals about pending or potential litigations;
9. Conduct collective bargaining negotiations or consider matters that relate to the negotiations;
10. Discuss public security if the public body determines that public discussion would constitute a risk to the public or public security, including;
a) the deployment of fire and police services and staff; and b) the development and implementation of emergency plans 11. Prepare, administer or grade a scholastic, licensing or qualifying examination;
12. Conduct or discuss an investigative proceeding on actual or possible criminal conduct;
13. Comply with a specific constitutional, statutory or judicially imposed
requirement that prevents public disclosures about a particular proceeding or matter; or
X
14. Before a contract is awarded or bids are opened, discuss a matter directly related to a negotiation strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process
DATE AND TIME: Monday, April 7, 2014 5:30 p.m. PLACE: City Hall SUBJECT: Legal and Contractual Matters VOTE: UNANIMOUS OTHER: FOR: AGAINST:
ABSTAIN: ABSENT:
REPORT OF CLOSED SESSION OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY
Prior to this open session of the Mayor and City Council being held on Monday, April 7,
2014, a closed session was held on Monday, April 7, 2014 at 5:30 p.m. The following is a
report of the closed session.
1. A statement of the time, place, and purpose of the closed session is attached.
2. A record of the vote of each member as to closing the session is attached.
3. A citation of the authority under the law for closing the session is attached.
4. (a) Topics of Discussion: Legal and Contractual Matters
(b) Persons present:
Mayor Richard Meehan City Manager David Recor Council President Lloyd Martin Council Secretary Mary Knight Council Members Doug Cymek; Margaret Pillas; Brent Ashley; Dennis Dare and
Joe Mitrecic City Solicitor Guy Ayres Public Works Director Hal Adkins Chief Deputy Director of Public Works Jim Parsons Golf Superintendent Joe Perry Executive Office Associate Diana Chavis Action(s) taken:
Motion to close meeting:
Time adjourned:
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 7, 2014
4 – APPROVAL OF MINUTES
A. Regular Session #4 dated March 24, 2014 B. Work Session dated April 1, 2014
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 7, 2014
5 – ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL
A. Proclamation Designating April 25, 2014, Arbor Day
DESIGNATING APRIL 25, 2014 AS ARBOR DAY In 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and WHEREAS, This holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and WHEREAS, Arbor Day is now observed throughout the nation and the world; and WHEREAS, Trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and WHEREAS, Trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and WHEREAS, Trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community; and WHEREAS, Trees, wherever they are planted, are a source of joy and spiritual renewal. NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, do hereby proclaim April 25, 2014 as ARBOR DAY in the Town of Ocean City, Maryland, and I urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands, and FURTHER, I urge all citizens to plant trees to gladden the heart and promote the wellbeing of this and future generations. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Town of Ocean City, Maryland to be affixed this 7th day of April in the year of Our Lord, two thousand and fourteen. __________________________________ RICHARD W. MEEHAN Mayor
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 7, 2014
5 – ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL
B. Standing Committee Draft Agendas Note: There is no Police Commission meeting the month of April.
Tourism Commission Meeting Tentative Agenda
1 p.m. Monday, April 14, 2014
Room 214, Convention Center 1) Approval of minutes: March 13, 2014 2) Review of new website design ‐ MGH 3) Review of new outdoor creative – MGH 4) Tourism Strategic Planning Update 5) Organizational reports
Chamber of Commerce Economic Development Committee HMRA OCDC MD Tourism Development Board Dept. of Tourism Convention Center Special Events
OCEAN CITY, MARYLAND RECREATION & PARKS COMMISSION
Tuesday, April 15, 2014 4:00 P.M.
Northside Park Community Room
AGENDA
1. Call to Order and Attendance
2. Approval of Minutes of March 11, 2014
3. Skate Park Update
4. St. Patrick’s Indoor Soccer Tournament Report
5. Private Event Labor & Equipment Use Procedure
6. New Private Event Requests
7. Other Business
8. Adjournment
P: Tom/Rec & Parks Commission Meeting Agenda 4-15-2014
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 7, 2014
6. CONSENT AGENDA A. Sole Source Purchase of Fire Station 4 Security System
and Door Controllers
TOWN OF
The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Terence J. McGean, PE, City Engineer RE: Fire Station 4 Security and Door Control System DATE: March 20, 2014 ISSUE(S): Request sole source purchase of security access control system
for new Fire Station 4 from Advantech SUMMARY: Fire Station 4 will have a secure card key access control system
and be added to the existing citywide system. The existing city system is Honeywell Prowatch and the authorized dealer is Advantech.
FISCAL IMPACT: $20,850 from Fire Station 4 project budget RECOMMENDATION: Approve sole source purchase of Fire Station 4 access control
system from Advantech Inc. in the amount of $20,850.00 ALTERNATIVES: None RESPONSIBLE STAFF:
Terence McGean, City Engineer
COORDINATED WITH: Cliff Christello, Fire Department ATTACHMENT(S): Advantech Proposal
Agenda Item # 6A
Council Meeting April 7, 2014
Agreement Date: 1/27/14 Proposal & Agreement 6910‐1‐0 (rev. 1, 2/4/2014) Page 1 of 5
4092 N. DuPont Hwy. Dover, DE 19901
877‐674‐8405, 302‐674‐8405, Fax: 302‐674‐3698 www.advantechsecurity.net
Proposal 6910‐1‐0 (rev. #2, 3/19/14) DIVISION OF SALES & ESTIMATING
Client Name: Town of Ocean City Project Name: Fire Department #4 Access Control
Project Location:
130th St.
Agreement Date:
January 27, 2014
Ocean City, MD 21842 Project Type: Access Control
Submitted To: Terry McGean Submitted By: Frank Yoder, Advantech [email protected] (302)-670-8810 Mr. McGean:
Thank you for considering Advantech for your Access Control Management System needs. Based on our discussions and Advantech’s site visits I have developed the following budgetary pricing. Should you have any questions and or concerns, or need any additional information, please contact me at your earliest convenience to discuss. 1st Floor Scope of Work:
1. Furnish, configure and install (1) Honeywell High Density Controller Enclosure w/power supply 2. Furnish, configure and install (1) Honeywell Pro-Watch Intelligent Control Board 3. Furnish, configure and install (2) Honeywell Pro-Watch Dual Reader Boards 4. Furnish and install (1) Altronix Door Power Supply 5. Furnish, configure and install (4) HID wall mount card readers, compatible with the existing
Ocean City Pro-Watch infrastructure 6. Furnish, install and configure (4) door strikes for the 1st floor store front doors 7. Furnish wiring to connect (4) store front doors, manufacturer provided electrified hardware, to the
Pro-Watch system. 8. Furnish, configure and install (4) motion type request to exits 9. Furnish, configure and install (4) recessed door contacts 10. Furnish wire as required for a turnkey installation 11. Furnish final software/hardware check-out 12. Furnish (1) copy of submittals for approval by Town of Ocean City 13. Furnish as-built documentation 14. 12 Month warranty on all parts and labor described in this proposal
Agreement Date: 1/27/14 Proposal & Agreement 6910‐1‐0 (rev. 1, 2/4/2014) Page 2 of 5
Advantech, Inc. 4092 N. DuPont Hwy. Dover, DE 19901
877‐674‐8405, 302‐674‐8405, Fax: 302‐674‐3698 www.advantechsecurity.net
1st Floor Material: Manufacturer Model Description QTY Altronix LC2 LC2 - 3 Conductor - 6' 18AWG panel cord 1 Altronix AL600ULACM 8 Fused Outputs PS 12/24 VDC 6AMP with ACM Module 1 HES 9400-12/24D-630LBSM HES 9400 RIM EXIT ES 1/2 DEEP WITH LBSM 4 HID Global 920PTNNEK00000 IClass SE RP40 125 kHz Prox Indala Card Reader 4 Honeywell PW5K2ENC1 PW High Density Enclosure Wall Mount 1 Honeywell PW5K1DCC PW Series Daisy Chain Cable 1 Honeywell PW6K1R2 PW-6000 Dual Reader Module, includes 2 Honeywell PW6K2E2PS Power Supply for PW5K2ENC1 and PW5K2ENC2 1 Honeywell PW6K1IC PW-6000 IntelContrllr 32 I/O and/or reader boards 1 Honeywell PW41RDR32 PW 32 Reader add-on for verison 4.1 1 Honeywell 0-000-361-01 IS310 White Request to Exit Sensors 4 Honeywell 5-531-395-01 Request to Exit Motion Detector - Trim Plate 4 Power Sonic PS1270F1 Power Sonic 12v 7amp Battery 3 Sentrol 1076CD 3/4 Recessed DPDT Door Contact 4
2nd Floor Scope of Work (Dormitory Rooms):
1. Furnish, configure and install (2) Honeywell Pro-Watch Dual Reader Boards, which will be located in the 1st floor High Density Enclosure.
2. Furnish, configure and install (4) HID wall mount card readers, compatible with the existing Ocean City Pro-Watch infrastructure
3. Furnish, configure and install (4) door strikes 4. Furnish, configure and install (4) motion type request to exits 5. Furnish, configure and install (4) recessed door contacts 6. Furnish wire as required for a turnkey installation 7. Furnish final software/hardware check-out 8. Furnish (1) copy of submittals for approval by Town of Ocean City 9. Furnish as-built documentation 10. 12 Month warranty on all parts and labor described in this proposal
2nd Floor Material (Dormitory Rooms): Manufacturer Model Description QTY HES 1006CS 630 1006-12/24D-612-LBM with smart pac and 3 face plts 4 HID Global 920PTNNEK00000 IClass SE RP40 125 kHz Prox Indala Card Reader 4 Honeywell PW6K1R2 PW-6000 Dual Reader Module, includes 2 Honeywell 0-000-361-01 IS310 White Request to Exit Sensors 4 Honeywell 5-531-395-01 Request to Exit Motion Detector - Trim Plate 4 Sentrol 1076CD 3/4 Recessed DPDT Door Contact 4
Agreement Date: 1/27/14 Proposal & Agreement 6910‐1‐0 (rev. 1, 2/4/2014) Page 3 of 5
Advantech, Inc. 4092 N. DuPont Hwy. Dover, DE 19901
877‐674‐8405, 302‐674‐8405, Fax: 302‐674‐3698 www.advantechsecurity.net
Clarifications 1. The price to upgrade the existing Pro-Watch software database has not been included in this
proposal. However, we have included the labor required to integrate the new Pro-Watch Intelligent Controller and associated Station #4 system into the existing Ocean City Pro-Watch Network.
2. This proposal does not include conduit or back boxes for rough-in of the exterior or interior doors. Conduit and back boxes to be furnished and installed by the site electrical contractor as indicated on E5.03.
3. This proposal does include the wire and installation labor required to connect/wire the access control field devices to the access controller boards and power supply.
4. This proposal does not include the installation labor, material or electrified door locking hardware as required for the 1st Floor Store Front (exterior) Doors. However, we have included the labor and material required to mount the readers, door contacts and wire required to connect to the access controller boards.
5. This proposal does not include the panic bars or labor to install the panic bars. 6. This proposal is based upon the Store Front Door Manufacturer providing a wire whip leading
from the door’s electrified hardware to the exterior of the door frame. This proposal does not include the labor or material to drill or channel through the 1st Floor door frames for hinges or locks.
7. The price to provide Ethernet switches or network components has not been included in this proposal.
8. This proposal is based upon the project drawings T1.01, T1.02, T1.03 and E5.03.
Pricing
The price to provide the above as described is: Twenty Thousand, Eight Hundred Fifty Dollars ($20, 850.00).
To accept this Proposal & Agreement please sign below or reference this Proposal & Agreement in the Client’s purchase order. Client Acceptance: _______________________________Date: __________________ Print name: ______________________________
Agreement Date: 1/27/14 Proposal & Agreement 6910‐1‐0 (rev. 1, 2/4/2014) Page 4 of 5
Advantech, Inc. 4092 N. DuPont Hwy. Dover, DE 19901
877‐674‐8405, 302‐674‐8405, Fax: 302‐674‐3698 www.advantechsecurity.net
CONDITIONS: 1) Pricing valid if proposal is accepted within 30 days of proposal date. 2) Any necessary AC power supplied by others at the Advantech specified location. 3) Any necessary IP addresses, connection(s), or network related requirements to be supplied by
CLIENT, at the Advantech specified location. 4) LIMITED WARRANTY: A. ADVANTECH hereby warrants to CLIENT alone only that all of the
products are installed in a good and workmanlike manner. In the event that any part shall become defective while the Limited Warranty is in effect, ADVANTECH shall replace or repair the defective part without charge to CLIENT. B. If CLIENT shall discover a defect in the products supplied under this agreement, CLIENT should immediately contact ADVANTECH in writing or by telephone, at the address and telephone number set forth, and fully describe the nature of the defect so that repair service may be rendered. C. This limited warranty does not cover any damage to components, products or equipment caused by accident, vandalism, CLIENT negligence, flood, water, lightning, fire, intrusion, abuse, misuse, act of terrorism, act of God, any casualty, including electricity, attempted unauthorized repair service, modification or improper installation by anyone other than ADVANTECH, or any other cause other than ordinary wear and tear. D. This limited warranty for products & installation is effective for one (1) year from the date of the ADVANTECH invoice for the installation. CLIENT may extend coverage on materials and installation by requesting a service agreement. The amount of the service agreement fee shall be as agreed upon between CLIENT and ADVANTECH. E. ADVANTECH shall not be liable for any general, direct, special, exemplary, punitive, statutory, multiple, incidental or consequential damages. CLIENT acknowledges: that any affirmation of fact or promise made by ADVANTECH shall not be deemed to create an express warranty; that ADVANTECH does not make any representation or warranty, including any implied warranty of merchantability or fitness that the system or service supplied may not be compromised, circumvented, or the system or services will in all cases provide the signaling, monitoring and response for which it was intended; that CLIENT is not relying on ADVANTECH's skill or judgment in selecting or furnishing a system suitable for any particular purpose; that there are no express warranties which extend beyond those on the face of the agreement hereof, or herein, and that all implied warranties, if any, coincide with the duration of this warranty.
5) MONITORING, SUPPORT PLAN, SERVICE PLAN &/OR INSPECTION– TERM, RENEWAL & RATES. The initial term is three (3) years beginning on the Agreement Date listed on this Proposal & Agreement. At the end of the initial term or any subsequent renewal term, the Agreement will automatically renew for an additional three (3) year term, unless either CLIENT or ADVANTECH gives written notice to the other of cancellation at least thirty (30) days before the expiration of the term (by certified or registered mail). If CLIENT defaults or cancels before the end of the term, all services by ADVANTECH will terminate, but all payments then due from CLIENT, including future scheduled payments to the end of the current three year term accelerate and become immediately due and payable to ADVANTECH. ADVANTECH has the right to terminate this Agreement ten (10) days after written notice, if CLIENT fails to make timely payments or if CLIENT willfully or negligently causes repeated false alarms. In order to properly adjust its rates to meet changing business conditions, ADVANTECH may, at any time after one (1) year from the date of this Agreement, increase monitoring or maintenance charges by giving CLIENT written notice of the change. CLIENT then has the option within thirty (30) days to cancel this Agreement without penalty.
Agreement Date: 1/27/14 Proposal & Agreement 6910‐1‐0 (rev. 1, 2/4/2014) Page 5 of 5
Advantech, Inc. 4092 N. DuPont Hwy. Dover, DE 19901
877‐674‐8405, 302‐674‐8405, Fax: 302‐674‐3698 www.advantechsecurity.net
6) Upon CLIENT request ADVANTECH shall provide service to the system. Unless covered by a Service Plan CLIENT agrees to pay for labor and components at ADVANTECH’s prevailing rates at the time the service is provided.
7) CLIENT understands and acknowledges that the system may transmit video, voice and data to a monitoring location or elsewhere using one or more forms of communication equipment or services, including, without limitation, a telephone network, computer network or data cabling. Furthermore some or all of these communications equipment or services may fail and that all of these services are outside the full control of ADVANTECH, and ADVANTECH has no responsibility for video, voice and data transmission failure.
8) CLIENT understands and agrees that ADVANTECH is not an insurer and that insurance covering personal injury and property loss or damage on CLIENT’s premises must be obtained by CLIENT; that CLIENT’s payments to ADVANTECH under this agreement are based solely on the value of the products or services provided and are unrelated to the value of CLIENT’s property or that of others located on CLIENT’s premises; that ADVANTECH makes no guarantee, representation or warranty including any implied warranty of merchantability or fitness for a particular purpose, that the product or service supplied will avert or prevent occurrences or the consequences there from which the system or service is intended to detect or avert. B. CLIENT understands and agrees that if ADVANTECH is found liable for any loss or damage from a failure to perform its obligations or from an equipment failure, ADVANTECH’s liability is limited to five hundred dollars, and this liability will be exclusive and will apply if loss or damage irrespective of cause or origin, results directly or indirectly to persons or property from performance or non-performance of any of ADVANTECH’s obligations or from negligence, of any kind, of ADVANTECH, its employees or agents.
9) All claims, actions or proceedings, legal or equitable, against ADVANTECH or Representatives must be commenced in court within one (1) year after the cause of action has accrued, without judicial extension of time, or said claim, action or proceeding is barred. Time is of the essence with regard to this paragraph.
10) If any payment by CLIENT is received by ADVANTECH more than 30 days after the due date, CLIENT agrees to pay interest from the due date on the entire balance due and owing at the rate of 1.5% per month. This agreement may not be altered, modified or otherwise changed except with the written consent of both parties as an addendum to this agreement. If any of the terms or conditions of the agreement shall be declared invalid or inoperative, all of the remaining terms and conditions will remain in full force and effect. CLIENT hereby acknowledges receipt of a copy of this agreement, and that CLIENT has read and thoroughly understands its terms. The conditions of this agreement shall cover all subsequent work for CLIENT by ADVANTECH, its sub-contractors or assignees and shall remain in full force and effect even after the termination of any monitoring, inspection or service term. ADVANTECH may assign its rights and duties under this agreement at any time. This agreement shall be enforced in accordance with the laws of the State of Delaware.
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 7, 2014
6. CONSENT AGENDA
B. Bid Award Recommendation for Bus Storage Facility Roof Repairs
TOWN OF
The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Dean Dashiell – Senior Project Manager RE: Request Bid Award Approval of the MTA Funded Transportation Bus Storage Facility –
Roofing Repairs. DATE: April 1, 2014 ISSUE(S): Bid award recommendation for roofing repairs to bus storage facility SUMMARY: Request the award of a sealed bid opened on March 11th, 2014, by the
Mayor & City Council, for the MTA Funded Transportation Bus Storage Facility – Roofing Repairs. The low bid for this project was tendered by APEX Construction in the amount of $ 65,000.00. I reviewed APEX’s Bid Documents and found them compliant with the contract documents.
FISCAL IMPACT: Funding for this project is being provided by the Maryland Transit Administration, and the Town of Ocean City fund match budgeted in FY14. The budget for this project was $ 125,000.00.
RECOMMENDATION: Award bid to APEX Construction in the amount of $ 65,000.00. ALTERNATIVES: None RESPONSIBLE STAFF:
Dean Dashiell – Senior Project Manager
COORDINATED WITH: Hal Adkins – Director of Public Works George Thornes – Superintendent of Transportation Brian Connor – Assist. Superintendent of Transportation
ATTACHMENT(S): Bid Tabulation
Agenda Item # 6B
Council Meeting April 7, 2014
Bus Vehicle Storage Building-Metal Roofing Repairs Bid
CONTRACTORS Base Bid
Affiliated Restoration Services $101,468.00
APEX Construction $65,000.00
Tecta America East $126,000.00
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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 7, 2014
6. CONSENT AGENDA C. 3-Year Private Event Approval Request for Good Friday
Crosswalk – March 25, 2016
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Good Friday Crosswalk DATE: March 31, 2014
ISSUE(S): 3-Year Approval Request for Good Friday Crosswalk SUMMARY: Sean Davis, for the OC Christian Ministers Association, requests
an extension to the Good Friday Crosswalk 3-year event approval to include the date of March 25, 2016. This event consists of a procession from Son-Spot Ministries on Worcester Street to the Atlantic United Methodist Church at 4th St. via the Boardwalk. One (1) person carries a large wooden cross and leads the procession up the Boardwalk. The participants of this procession will sing hymns while walking.
FISCAL IMPACT: No significant fiscal impact. RECOMMENDATION: Approve continuation of 3-year event approval. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF:
Lisa Mitchell, Private Event Coordinator
COORDINATED WITH: All appropriate departmental staff has reviewed, and the event has been coordinated.
ATTACHMENT(S): 1) March 2016 Calendar
2) Good Friday Crosswalk Cover Sheet
Agenda Item # 6C
Council Meeting April 7, 2014
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
6 7 8 9 10 11 12
PE - St. Patrick’s Day
Parade - TENTATIVE
13 14 15 16 17 18 19
20 21 22 23 24 25
PE - Good Friday
Crosswalk -
TENTATIVE
26
27
PE – Easter Sunday
Sunrise Service -
TENTATIVE
28 29 30 31
2016
March
Ocean City Private Events 3-Year Approval
Name of Event: Good Friday Crosswalk
Date of Event: Requesting event approval for March 25, 2016
Cost to the Town of Ocean City to support this event: No foreseeable costs to the Town of Ocean City
Things to Note:
In 2011, Norm Poultney for the OC Christian Ministers’ Association was granted annually a 3-year event approval for
the Good Friday Crosswalk event.
Sean Davis, for the OC Christian Ministers’ Association, would like to continue this provision, and requests Council
approve this event for the date of March 25, 2016.
All appropriate documents have been supplied and fees have been invoiced.
Comments from Department Representatives:
OCPD – Will notify shift, and have on-duty officers monitor the event.
Risk – Insurance Certificate to be submitted prior to the event.
Public Works , Rec. & Parks, Fire Marshal, OCBP, Transportation, Emergency Services, OCCC, and Tourism – No
comments.
Date on Council Agenda: April 7, 2014
Council Ruling: ________________________________________________
Applicant Notified of Meeting Results: _____________________________
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 7, 2014
6. CONSENT AGENDA
D. 3-Year Private Event Approval Request for Easter Sunrise Service – March 27, 2016
TOWN OF
The White Marlin Capital of the
TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Easter Sunday Sunrise Service DATE: March 31, 2014
ISSUE(S): 3-Year Approval Request for Easter Sunday Sunrise Service SUMMARY: Sean Davis, for the OC Christian Ministers Association, requests
an extension to the Easter Sunday Sunrise Service 3-year event to include the date of March 27, 2016. This is an annual community event sponsored by the Ocean City Christian Ministers Association. It is a worship service to recognize and celebrate Easter Sunday with the sunrise as its backdrop. This event consists of music, songs, prayer, and a message given by a local pastor.
FISCAL IMPACT: Potential positive economic impact from lodging, food and
beverage, recreation and other incidental expenditures related to this event.
RECOMMENDATION: Approve continuation of the 3-year event approval. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF:
Lisa Mitchell, Private Event Coordinator
COORDINATED WITH: All appropriate departmental staff has reviewed, and the event has been coordinated with OCPD, Public Works and Rec. & Parks.
ATTACHMENT(S): 1) March 2016 Calendar
2) Easter Sunday Sunrise Service Plan for 2013 3) Easter Sunday Sunrise Service Layout 4) Easter Sunday Sunrise Service Cover Sheet
Agenda Item # 6D
Council Meeting April 7, 2014
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
6 7 8 9 10 11 12
PE - St. Patrick’s Day
Parade - TENTATIVE
13 14 15 16 17 18 19
20 21 22 23 24 25
PE - Good Friday
Crosswalk -
TENTATIVE
26
27
PE – Easter Sunday
Sunrise Service -
TENTATIVE
28 29 30 31
2016
March
Ocean City Private Events 3-Year Approval
Name of Event: Easter Sunday Sunrise Service
Date of Event: Requesting event approval for March 27, 2016
Cost to the Town of Ocean City to support this event: $3,991.30
Things to Note:
In 2011, Norm Poultney for the OC Christian Ministers’ Association was granted a 3-year event approval for the
Easter Sunday Sunrise Service.
Sean Davis, for the OC Christian Ministers’ Association, would like to continue this provision, and requests Council
approve this event for the date of March 27, 2016.
All appropriate documents have been supplied and fees have been invoiced.
Comments from Department Representatives:
OCPD – Will assign two officers from patrol to monitor the event, assist with traffic direction and pedestrian crossing.
Rec. & Parks – Coordinate, manage and set-up the event per plan. Also provide chairs and bleacher set. Total cost to
the department is estimated at $1,411.84.
Public Works – Post North Division Street, rake and fine clean the event area, supply large bleachers, podium and
4’x8’ tan risers. Total estimated cost to the division is $2,579.46.
Risk – Insurance Certificate to be obtained prior to the event.
Fire Marshal, OCBP, Transportation, Emergency Services, OCCC, and Tourism – No comments.
Date on Council Agenda: April 7, 2014
Council Ruling: ________________________________________________
Applicant Notified of Meeting Results: _____________________________
1
EASTER SUNDAY SUNRISE SERVICE
2014
April 20, 2014
CITY SUPPORT PLAN
1. INTRODUCTION: The Easter Sunday Sunrise Service (ESSS) is an annual ecumenical
event of the Ocean City Christian Ministers Association, which receives logistics support
from the Town of Ocean City, Maryland. The event takes place on Easter Sunday, April
20, 2014 at 6 a.m. on the North Division Street Pad, where the sun rises over the Atlantic
Ocean.
2. SITE LAYOUT: Please see the diagram at TAB A.
3. RESPONSIBILITIES:
a. Department of Recreation and Parks and Special Events: Oversee the planning
and execution of City supplied logistics support for this event, providing:
(1) Special Events Division, Dept. of Recreation & Parks:
(a) Plan the City support to include site layout, construction, logistics,
notification of media and coordinating all Town support.
(b) Serve as the Event support coordinator.
(c) Place on the Public Access Channel.
(2) Parks Division, Dept. of Recreation & Parks:
(a) Provide large portable bleacher set to the site at 4:30 a.m. on April
20, 2014 and set up according to the diagram.
(b) Provide 260 blue chairs to the site at 4:30 a.m. on April 20, 2014
and set up per diagram.
(c) Remove bleachers and chairs immediately following the event.
b. Department of Public Works: Sweep the North Division Street Pad and provide
the following to the site by 4:30 a.m. on April 20, 2014:
(1) Two (2) each wooden risers.
(2) Podium from City Hall.
(3) Access to electric power.
(4) One (1) large portable bleacher.
(5) Post and Barricade parking spaces on North Division Street for handicap.
(6) Open bathrooms.
(7) Appropriate personnel.
2
c. Department of Public Relations: As a public service, advertise this event to all
organizations and churches in the Ocean City community.
d. Fire Marshal: Review this plan for fire safety.
e. Ocean City Police Department (OCPD): Review this plan for safety and security
and provide presence before, during, and after the service to assist with
traffic/parking challenges.
f. Emergency Services: Review this plan and be prepared to respond as needed.
g. Ocean City Christian Ministers Association: Comply with this plan and:
(1) Serve as event manager representing all churches, choirs, and
ministers.
(2) Organize and conduct the religious service.
(3) Provide a copy of Service Program to Special Events by April 3,
2014.
(4) Organize the music, organ/keyboard and choir support.
(5) Coordinate alternate location in event of inclement weather.
(6) Be on site no later than 5:00 a.m. on day of event to make weather decision.
4. COMMUNICATIONS:
a. Points of Contact are:
Gary Steger 410-289-1170
Sean Davis 443-235-4103
Bill Huber 302-436-5768
Special Events: Lisa Mitchell 410-250-0125 or cell 443-235-7329
Parks: Gary Collier 410-250-5403
Public Works: Joe Listman 443-736-6467
OCPD: LT Scott Harner X3158
5. INCLEMENT WEATHER:
a. The weather will be monitored by OCPD, Safety Services and the event manager.
b. The weather decision will be made by the OCCMA representative and
conveyed to all.
c. Should the event be canceled at the primary location (North Division Street
Pad), it will relocate to Atlantic United Methodist Church at 105 4th
Street.
6. COORDINATION: This plan is written to encourage communication among all parties.
As of 02/20/2014 by LAM
Beach
PA Risers, 10 chairs, PA
and podium
Train Lane
12 across 12 across
10 120 120 10 rows Firemen's
deep Chairs Chairs deep Memorial
Bleacher Bleacher
Boardwalk
North Division St. Caroline St.
Reserved Parking
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 7, 2014
6. CONSENT AGENDA
E. 3-Year Private Event Approval Request for Boardwalkin’ for Pets – April 30, 2016
TOWN OF
The White Marlin Capital of the WorldTOWN OF
TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Boardwalkin’ for Pets DATE: March 31, 2014
ISSUE(S): 3-Year Event Approval for Boardwalkin’ for Pets SUMMARY: Request Boardwalkin’ for Pets 3-year event approval extension to
include the date of April 30, 2016. Boardwalkin’ for Pets is a Worcester County Humane Society fundraiser. Starting at the southernmost part of the Boardwalk, participants walk the Boardwalk. Rest stops will be located on the Boardwalk at 12th Street and another at 27th Street.
FISCAL IMPACT: None specified RECOMMENDATION: Approve the continuation of this event. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF:
Lisa Mitchell, Private Event Coordinator
COORDINATED WITH: All appropriate departmental staff has reviewed, and the event has been coordinated with Public Works.
ATTACHMENT (S): 1) April 2016 Calendar
2) Cover Sheet 3) Layout
Agenda Item # 6E
Council Meeting April 7, 2014
Sun Mon Tue Wed Thu Fri Sat
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29
PE – MD Kite Expo -
TENTATIVE
30
PE - Boardwalkin’ for
Pets – TENTATIVE
PE – MD Kite Expo -
TENTATIVE
2016
April
Ocean City Private Events 3-Year Approval
Name of Event: Boardwalkin’ for Pets
Date of Event: Requesting event approval for April 30, 2016
Cost to the Town of Ocean City to support this event: $218.51
Things to Note:
Representatives of the Worcester County Humane Society were granted a 3-year event approval for the Boardwalkin’
for Pets event. The dates approved were for April 27, 2013, April 26, 2014 and April 25, 2015.
Kelly Austin for the Worcester County Humane Society would like to continue this provision, and requests Council
approves this event for the date of April 30, 2016.
All appropriate documents have been supplied and fees have been invoiced.
Comments from Department Representatives:
OCPD – Will notify shift of the event.
Public Works – Will provide tables and chairs. In years’ past, provided parking passes for the Inlet Lot as well, but
they were not requested in the application. If needed, please advise at least one (1) week prior to the event. Total
estimated cost to the department is $218.51.
Risk – Insurance Certificate to be submitted prior to the event.
Rec. & Parks – Coca-Cola is now the Town’s beverage sponsor.
Fire Marshal, OCBP, Transportation, Emergency Services, OCCC, and Tourism – No comments.
Date on Council Agenda: April 7, 2014
Council Ruling: ________________________________________________
Applicant Notified of Meeting Results: _____________________________
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 7, 2014
7. MISCELLEANEOUS REPORTS AND PRESENTATIONS A. Invitation to 28th Annual AARP Health Fair presented by
Melvin Friedman, Event Chair
TOWN OF
The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: 28th Annual Ocean City Community Health Fair (formally the AARP Health Fair) DATE: April 1, 2014 ISSUE(S): Invitation to the 28th Annual Ocean City Community Health Fair SUMMARY: Melvin Friedman, Chairman of the Ocean City Community Health
Fair, will extend an invitation for the Mayor and Council to attend the health fair on Tuesday, May 6, at the Roland E. Powell Convention Center from 7:00 a.m. until 12:00 p.m. This event is co-sponsored by the Mayor and City Council and Atlantic General Hospital. Free health screenings and health education will be offered at the fair.
FISCAL IMPACT: Not applicable RECOMMENDATION: Not applicable ALTERNATIVES: Not applicable RESPONSIBLE STAFF: Not applicable COORDINATED WITH: Not applicable ATTACHMENT(S): Flyer
Agenda Item # 7A
Council Meeting April 7, 2014
AGH HealthyHAPPENINGS
Your Community Connection
Ocean City’s 28th Annual
Community HEALTH FAIR
May 6, 2014 7 am to 12 pmAt the Roland E. Powell Convention CenterSponsored by AGH Healthy Happenings, Town of Ocean City, and AARP Chapter 1917
28th Annual Community Health Fair Roland E. Powell Convention Center 41st Street & Coastal HighwayOcean City, Maryland
Health Screenings:Complete lipid panel and blood glucose (Requires a 12 hour fast) Skin cancer Lung function Carotid Hearing Bone density Spine And many more!
Special Guest Speakers:Dermatologist Curtis Asbury, M.D.Acupuncturist Mark Stoehr, MAc, LAc
Special Guests: Sherman the
Shorebird Sammy Seagull
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 7, 2014
7. MISCELLEANEOUS REPORTS AND PRESENTATIONS B. Private Event Approval Request for Wine in the Park –
June 13-15, 2014
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Wine in the Park 2014 DATE: February 25, 2014
ISSUE(S): Request to approve Wine in the Park for June 13-15, 2014. SUMMARY: This wine festival will be held on the west lagoon field at
Northside Park and consist of one (1) ounce wine tasting samples, arts and crafts, food sales, wine by the glass and bottle sales, micro-brew beer sales and live entertainment.
FISCAL IMPACT: Potential positive economic impact from lodging, food and
beverage, recreation and other incidental expenditures. RECOMMENDATION: Approve as presented. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator COORDINATED WITH: All appropriate departmental staff has reviewed, and the event
has been coordinated with Public Works and Rec & Parks.. ATTACHMENT(S): 1) June 2014 Calendar
2) Cover Sheet 3) Application 4) Application Attachment 5) Site Layout
Agenda Item # 7B
Council Meeting April 7, 2014
Sun Mon Tue Wed Thu Fri Sat
1
PE – Ravens’ Beach Bash
PE – PIS Karaoke
2 3
PE – PIS Karaoke &
Volleyball
4
PE – PIS Basketball 5
PE – PIS Dodge Ball 6
PE - Longboard Challenge
– TENTATIVE PE-PIS Tennis
7
PE - Longboard Challenge
- TENTATIVE
8
PE - Longboard Challenge – TENTATIVE
PE – OC Cruzers –
TENTATIVE PE – PIS Karaoke
9 10
PE – PIS Karaoke & Volleyball
11
PE – PIS Basketball
12
PE – PIS Dodge Ball
13
PE – Sun Run – TENTATIVE
PE – Wine in the Park –
TENTATIVE PE-PIS Tennis
14
PE – Wine in the Park – TENTATIVE
Arts Alive
PE - Air Show – TENTATIVE
PE – Sand Duels Beach
Soccer – TENTATIVE PE – DE Volleyball Beach
Bash
15
PE – Wine in the Park – TENTATIVE
Arts Alive
PE - Air Show – TENTATIVE
PE – Beach 5 Sand Soccer
PE – OC Cruzers – TENTATIVE
PE – DE Volleyball Beach
Bash PE – PIS Karaoke
16 17
PE – Firemen’s Pipe & Drum
PE – PIS Karaoke &
Volleyball
18
PE - Firemen’s Parade 19 20 21
PE – Beach 5 Sand Soccer
22
PE – Beach 5 Sand Soccer - TENTATIVE
23 24 25 26
PE – Dew Tour 27
PE – Dew Tour 28
PE – Dew Tour
29
PE – Dew Tour 30
2014
June
Ocean City Private Events
Name of Event: Wine in the Park New Event: YES
Date of Event: June 13-15, 2014
Date Application Received: September 24, 2013 Application Fee Paid: Yes
Date Returned from All Departments: October 24, 2013 Total Cost to Town: $6,236.39
Revenue to Town: $8,383.39
Things to Note:
This event will take place on the west lagoon field at Northside Park and will consist of wine tasting, wine and beer
sales, live entertainment, arts & crafts and food sales.
Set-up will take place on Thursday, June 12.
Event will take place Friday thru Sunday, 12 noon-8:00 pm.
Coordinators will provide security.
Breakdown will take place on Sunday, June 15.
Coordinators request the following items from the town: stage dumpster and roll-off, fencing, picnic tables, electric
and water. Coordinators will reimburse the town for all items and support.
Expected number of participants is 6,500.
Comments from Department Representatives:
Public Works – Will set-up the special event fencing, provide trash barrels and trash bags. Will provide the 4’x8’
stage platforms that will be erected by the Rec & Parks Department. Will post the streets and set-up the flags.
Estimated cost to the department is $6,236.39.
Fire Marshal – Tent permit must be obtained from the office of the Fire Marshal.
Risk – Insurance certificate must be submitted prior to the event.
OCPD – The event organizer hires off-duty police officers (secondary employment) and, therefore, there are no costs
or tasks attributed to the department.
Tourism – Great addition to the June events calendar and a great addition to the north end of town.
Rec & Parks – Had a planning meeting with representatives of Wine in the Park on January 28, 2014 and worked
through all potential issues/conflicts. Feel confident both events can talk place simultaneously. Last year we charged
the applicant $1,522 for field rental.
Beach Patrol, Emergency Services, Transportation, OCCC – No comments or concerns.
Date on Council Agenda: March 3, 2014
Event Approved of Denied:
Other:
Page 1 of 8
PRIVATE EVENT APPLICATION Town of Ocean City, Maryland
NON-REFUNDABLE APPLICATION FEE: $100.00 For Profit Applicants, $25.00 Non-Profit Applicants
RETURN APPLICATION TO: Private Events Coordinator
Town of Ocean City
Recreation and Parks
200 125th
Street
Ocean City, MD 21842
This is an application for use and is not a permit of use. No guarantee of availability or
use is made or implied by the acceptance of the application and fee.
This application is to be completed and forwarded to the Ocean City Special Events
Department at least 90 days prior to the requested event. If an application is submitted
less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be
assessed for both Non-Profit organizations and For-Profit promoters. A new application
must be submitted annually for recurring events.
Any misrepresentation in this application or deviation from the final agreed upon route
and/or method of operation described herein may result in the immediate revocation of
the permit. Applicant’s attention is directed to the accompanying information packet,
entitled “Private Event Application Guidelines.”
All questions on the application must be fully answered. “Same as last year” or similar
comments are not acceptable responses. If a question does not apply, please write “N/A”
in that space. The application will be returned if the information is incomplete. Please
type or print the information clearly. You may attach additional sheets as necessary.
A non-refundable application fee must accompany this document.
$100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and
$25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean
block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up
and breakdown days are also subject to this fee assessment.
1. TITLE OF EVENT: ________________________________________________
2. IS THIS A NEW EVENT? __yes______________________________________
Wine in the Park
Page 2 of 8
3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR
3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES
FOR THE NEXT 3-YEARS: June 13-15, 2014___________
4. STARTING & ENDING TIMES OF EVENT: _12 noon until 8 pm
5. PROJECTED SET-UP DATE (S) & TIMES: __Wed. – set up tents
6. PROJECTED CLEAN-UP DATE (S) & TIMES:_Monday – remove tents____
7. LOCATION (Describe area in which event shall be contained; be specific as to how
much area will be used, etc.): _soccer field, west lagoon, Northside Park
_____________________________________________________________________
8. APPLICANT’S NAME: _Chris Nokes____________________________________
9. ORGANIZATION REPRESENTING: _Mid Atlantic Wine Festival_______
_____________________________________________________________________
10. MAILING ADDRESS: _2 Market Space, Annapolis, MD 21401_____________
_____________________________________________________________________
11. WORK PHONE: 4102803306______ HOME PHONE: 4102633323_________
FAX: 4102633807_____________ EMAIL: [email protected]_____________
12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF
PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH
DOCUMENTATION? _N/A_______________________________ IF NOT, WHY?
_____________________________________________________________________
13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:
_____________________________________________________________________
14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:
_____________________________________________________________________
15. COORDINATOR’S CONTACT INFORMATION IF DIFFERENT THAN
QUESTION 11: HOME: ____________________WORK: _________________
FAX: ____________________________ CELL: __________________________
E-MAIL ADDRESS: ____________________________________________
OTHER: _____________________________________________________________
Page 3 of 8
16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____
Sample Wine Tasting, Arts and Crafts, Food and Beer Sales, Live
Entertainment_________________________________________________________
Please attach additional pages to the back of this application
17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? _on site______
_____________________________________________________________________
18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE
SUCH ACCESS? _no_________________ IF SO, WHERE? __________________
19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,
EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,
etc.): _load and unload on site_____________________________________
_____________________________________________________________________
20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,
SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED
DIAGRAM AND DESCRIBE HERE: tents and stage
_____________________________________________________________________
21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO
EMPLOY: _OC Police____________________________________
____________________________________________________________________
22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR
CONSIDERATIONS (Be aware that additional charges may be assessed.): ____
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
____________________________________________________________________
23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?
__yes__________ IF SO, WHAT TYPE? __city paramedics
_____________________________________________________________________
24. WHAT IS YOUR RAIN POLICY? ____________________________________
_____________________________________________________________________
Rain or shine
Page 4 of 8
25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING
OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES? City
dumpsters and an extra roll off
26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT “COMFORT”
(TOILETS, HAND WASHING, ETC.)? portalets and handwashing station
27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _one food vendor
_____________________________________________________________________
28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &
QUANTITIES): _1 ounce wine samples
_____________________________________________________________________
_____________________________________________________________________
29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,
CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? yes___________
IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________
_Mid Atlantic Wine Festival
_____________________________________________________________________
30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________
_N/A________________________________________________________________
31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _No______________
Please forward a copy of the approved “One Day Raffle Permit” to the Private Events Coordinator.
32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________
Please forward a copy of the approved “Tent Permit” from the Office of the Fire Marshal to the Private
Events Coordinator.
33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?
No______________ Please forward a copy of the approved “Air Support/Air-Inflated Structures
Permit” to the Private Events Coordinator.
34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________
Please forward a copy of the approved “Bonfire Permit” to the Private Events Coordinator.
35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________
Please forward a copy of the approved “State of Maryland Fire Marshal Fireworks Permit” to the Private
Events Coordinator.
36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES
AT YOUR EVENT? _yes_______ IF SO, PLEASE DESCRIBE INTENT (include
N/A
N/A
N/A
Yes
No
No
Page 5 of 8
beverage type, quantities, drink sizes, location, etc.): __________________________
Wine samples, wine by the glass/bottle, beer by the 12 ounce
glass_________________________________________________________________
_____________________________________________________________________
Please forward a copy of the approved “One Day Alcohol Permit” to the Private Events Coordinator.
37. EXPECTED NUMBER OF PARTICIPANTS: 100 ___________________________
38. EXPECTED NUMBER OF SPECTATORS: _6500__________________________
39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE
APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.
HAVE YOU DONE SO? _____________WHO DID YOU CONTACT?
_N/A________________________________________________________________
_____________________________________________________________________
40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM
THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is
required for each major end-item borrowed from the Town of Ocean City):
_Will attach list
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
______________________________________________________________
_____________________________________________________________________
41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY
STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY
OBTAINED TIS PERMIT? _N/A_______________IF SO, PLEASE ATTACHED A
COPY TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved
“MDOT Highway Permit” to the Private Events Coordinator.
42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES
(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING
THE PARADE ROUTE: ______________ DESCRIBE: ______________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
N/A
Page 6 of 8
43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE
(5) YEARS: __________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and
comply with the Town of Ocean City’s sponsorship policy. The application will not
be approved without sponsors. If no sponsors, please state “No Sponsors” in area
provided below.): _No sponsors
_____________________________________________________________________
45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS
APPLICATION: ______________________________________________________
_No_________________________________________________________________
_____________________________________________________________________
46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE
SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,
STAGE, CONCESSIONS, COURTS, BANDS, ETC.
IS DIAGRAM INCLUDED WITH APPLICATION? YES____ NO__XX_____
An event diagram MUST be included for an event to be considered.
INSURANCE REQUIREMENT:
For the protection of the public and the Mayor and City Council, the applicant shall
obtain, at the applicant’s own expense, general liability insurance coverage, which shall
include coverage for personal injury in the amount of one million dollars ($1,000,000)
single limit. Said insurance coverage shall name the Mayor and City Council as
additional insured, with the address on the certificate listed as 301 Baltimore Avenue,
Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the
addition of the Mayor and City Council as additional insured, is also to be provided. The
certificate of insurance and the addendum shall be furnished to the Private Events
Coordinator, no later than 30-days before the private event.
INSURANCE CERTIFICATE AND ADDENDUM:
___XX_________INCLUDED WITH APPLICATION
____________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY
(30) DAYS PRIOR TO THE EVENT
June 2013 Northside Park , September and/or October Wine on the Beach,
Inlet lot for many years
.
Page 7 of 8
COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:
The applicant must comply with all provisions of the Town’s agreement with Coca-Cola
Refreshments as it pertains to the distribution or sales of beverages by the applicant on
Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages
on Town premises for the duration of the permitted use.
The applicant is expressly prohibited from using the beverages of other suppliers, said
beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled
waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello
Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid,
Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies,
Dasani and other products that Coca-Cola may provide in accordance with its agreement
with the Town of Ocean City.
I have read this disclosure and agree that I will comply with its provisions.
APPLICANT’S SIGNATURE____________________________DATE______________
MANDATED CHANGES/CANCELLATION
Applicant understands that any event or event date can be changed or canceled at the
direction of the Mayor and City Council if the approved event interferes with Public
Works project(s) or any other necessary governmental function. Such action may be
directed at any time.
APPLICANT’S SIGNATURE___________________________DATE_______________
LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE
The applicant agrees to comply with the provisions of all applicable ordinances of the
Town of Ocean City. Specifically all permitted uses on or within 75 feet of the
Boardwalk are required to comply with the provisions of chapter 62 of the Code which
expressly prohibits the public sale, rental or exchange for a donation of any goods, wares,
merchandise, foodstuffs, refreshments or other commodities or services.
I have read this disclosure and will comply with all provisions of the local ordinances
including Chapter 62 of the Town Code.
APPLICANT’S SIGNATURE___________________________DATE_______________
Signature on file 8/29/2013
Signature on file 8/29/2013
Signature on file 8/29/2013
Page 8 of 8
HOLD HARMLESS CLAUSE:
Permitee (organization/applicant) shall assume all risks incident to or in connection with
the permitee activity and shall be solely responsible for damage or injury, of whatever
kind or nature, to person or property, directly or indirectly arising out of or in connection
with the permitee activity or the conduct of Permitee’s operation. Permitee hereby
expressly agrees to defend and save the Town of Ocean City, its officers, agents,
employees and representatives harmless from any penalties for violation of any law,
ordinance, or regulation affecting its activity and from any and all claims, suits, losses,
damages, or injuries directly or indirectly arising out of or in connection with the
permitee activity or conduct of its operation or resulting from the negligence or
intentional acts or omissions of Permitee or its officers, agent and employees.
APPLICANT’S SIGNATURE___________________________DATE_______________
PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT
The applicant for the private event described in this application agrees to follow
guidelines provided and submit a complete application including all required submission
of materials.
The applicant agrees to take full responsibility for all city-owned property, whether
borrowed, leased or rented, and understands that necessary replacement and/or repair fees
may be assessed should such property be in an unacceptable condition.
The applicant agrees to abide by all provisions of the private event permit granted by the
Town and agrees to pay all fees and costs assigned to the permit. The applicant further
agrees to comply with all conditions of the use permit, which may be required by the
Mayor and City Council of the Town.
I have read and will copy with all special event application requirements.
APPLICANT’S SIGNATURE___________________________DATE_______________
Signature on file 8/29/2013
Signature on file 8/29/2013
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 7, 2014
10 – ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR
A. Second Reading – Ordinance 2014-06 to Amend Chapter 39
Entitled Franchises (requires franchisees to sign affidavit declaring that all federal, state, county and municipal taxes are paid)
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Kelly L. Allmond RE: Second reading of ordinance to amend Chapter 39, entitled Franchises DATE: April 1, 2014
ISSUE(S): Ordinance adding tax payment verification language to Franchise Code
SUMMARY: At the January 28, 2014, Work Session, the Council asked City Solicitor Ayres to draft an ordinance amending Chapter 39 of the Town Code. This amendment requires that beach equipment, beach photographer and vehicle vending franchisees sign an affidavit declaring that all federal, state, county and municipal taxes have been paid for years prior to and through the current tax reporting period or due date.
FISCAL IMPACT: None RECOMMENDATION: Ratify ordinance. ALTERNATIVES: Modify or do not pass. RESPONSIBLE STAFF: Kelly L. Allmond, City Clerk COORDINATED WITH: Guy Ayres, City Solicitor ATTACHMENT(S): Ordinance
Agenda Item # 10A
Council Meeting 04/01/2014
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 7, 2014
10 – ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR
B. Second Reading – Ordinance 2014-07 to Amend Chapter
106 Entitled Waterways (incorporates stand-up paddle board guidelines into beach regulation code)
TOWN OF
The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: Second reading of ordinance regarding stand-up paddle boards DATE: April 1, 2014 ISSUE(S): Stand-up paddle boards SUMMARY: Ward Kovacs presented a draft stand-up paddle board pilot
program to the Recreation and Parks Committee. The Committee members and the members of the Surfing Beach Sub-Committee supported the pilot program recommendations. Council unanimously approved the pilot program at the February 18, 2014, Regular Session. This ordinance incorporates stand-up paddle board guidelines into Chapter 106, Article II, Division 2 entitled Beach Activities.
FISCAL IMPACT: Not applicable RECOMMENDATION: Ratify ordinance. ALTERNATIVES: Do not change code. RESPONSIBLE STAFF: Thomas Shuster, Recreation & Parks Director
Ward Kovacs, Beach Patrol 2nd Lt./SRT COORDINATED WITH: Recreation and Parks Committee
Surfing Beach Sub-Committee ATTACHMENT(S): Ordinance
Agenda Item # 10B
Council Meeting April 1, 2014
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 7, 2014
10 – ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR
C. First Reading – Ordinance Authorizing the Mayor and
Council to Issue a General Obligation Bond not to exceed Six Hundred Thousand Dollars (tax exempt bond to finance purchase of 312 Baltimore Avenue and 106 Somerset Street)
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Martha J. Bennett, Finance Administrator RE: First reading of ordinance to issue tax exempt bond DATE: March 25, 2014
ISSUE(S): Tax exempt bond to finance purchase of two properties. SUMMARY: First reading of ordinance authorizing the Mayor and Council to
issue and sell a general obligation bond. This tax exempt bond will be issued to finance the purchase of 312 S. Baltimore Avenue and 106 Somerset Street. A $600,000 bond for six years at 2% will be held by the seller.
FISCAL IMPACT: Debt service paid from OCDC Inlet Parking Lot proceeds. RECOMMENDATION: Approve ordinance for second reading. ALTERNATIVES: Do not approve. RESPONSIBLE STAFF: Cheryl Guth, McGuire Woods, Bond Counsel
Guy Ayres, City Solicitor COORDINATED WITH: Martha J. Bennett, CPA, Finance Administrator ATTACHMENT(S): Ordinance
Agenda Item # 10C
Council Meeting April 7, 2014
1
FIRST READING: __/__/2014
SECOND READING: __/__/2014
MAYOR AND CITY COUNCIL OF OCEAN CITY
ORDINANCE NO. 2014-___
AN ORDINANCE to authorize and empower Mayor and City Council of Ocean City to
issue and sell, upon its full faith and credit, its general obligation bond in an aggregate principal
amount not to exceed Six Hundred Thousand Dollars ($600,000), pursuant to the authority of
Sections 19-301 through 19-309, inclusive, of the Local Government Article of the Annotated
Code of Maryland (2013 Volume) and Section C-719 of the Charter of Mayor and City Council
of Ocean City, as amended, to be designated as “General Obligation Bond, Series 2014B”, said
bond to be issued for the public purpose of financing a portion of the costs of purchasing certain
parcels of real property known as 312 Baltimore Avenue and 106 Somerset Street; providing for
the issuance of said bond to the seller of such real property in partial payment of the purchase
price thereof; prescribing the form and tenor of said bond; determining other matters relating to
the issuance of said bond; covenanting to levy and collect all taxes necessary to provide for the
payment of the principal of and interest on said bond; and generally relating to the issuance, sale
and delivery of said bond.
RECITALS
The authority for the powers herein exercised is contained in Section C-719 of the
Charter (the “Charter”) of Mayor and City Council of Ocean City (the “City”) and in Sections
19-301 through 19-309, inclusive, of the Local Government Article of the Annotated Code of
Maryland (2013 Volume) (the “Enabling Act”, and together with the Charter, the “Authorizing
Legislation”).
The Authorizing Legislation authorizes and empowers the City to borrow money for
certain public purposes and to evidence such borrowing by the issuance of its general obligation
bonds in accordance with the procedure prescribed by the Authorizing Legislation, subject to the
limitation that no bond shall be issued by the City pursuant to the authority of the Authorizing
Legislation if, by the issuance thereof, the total bonded indebtedness of the City represented by
its bonds payable from its general tax revenues then would exceed the amount permitted
pursuant to the Authorizing Legislation.
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The City proposes to issue the Bond (as defined below) to finance a portion of the costs
of purchasing certain parcels of real property known as 312 Baltimore Avenue and 106 Somerset
Street.
The Charter contains no limitations upon the rate at which ad valorem taxes may be
levied by the City for the payment of the principal of and interest on said bonded indebtedness.
Since the adoption of Article XI-E as an amendment of the Constitution of Maryland, the
General Assembly has passed no law proposing a limitation upon the rate at which taxes may be
levied by the City, or a limitation upon the amount of bonded indebtedness which may be
incurred by the City.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL
OF OCEAN CITY, that:
Section 1: Acting pursuant to the authority of the Authorizing Legislation, the City
hereby determines that the issuance of its General Obligation Bond, Series 2014B, authorized to
be issued by this Ordinance, for the public purpose of acquiring certain parcels of real property
known as 312 Baltimore Avenue and 106 Somerset Street (the “Property”) is in the best interests
of the City.
Section 2: Acting pursuant to the authority of the Authorizing Legislation, the City
shall issue upon its full faith and credit, its general obligation bond in an aggregate principal
amount not to exceed Six Hundred Thousand Dollars ($600,000), said bond to be designated as
“General Obligation Bond, Series 2014B” (the “Bond”). The Bond shall mature on the date that
is six years from its date of issuance and shall bear interest at the rate of two percent (2.00%) per
annum. Principal and interest on the Bond shall be payable on such dates and in such amounts as
provided in the form of the Bond set forth in Exhibit A.
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Section 3: The Bond shall be issued in part payment of the purchase price of the
Property and registered in the name of the seller or his designee (the “Seller”).
Section 4: The Bond shall be executed in the name of the City and on its behalf by
the Mayor. Such signature of the Mayor shall be manual or shall be imprinted on such Bond by
facsimile; an imprint of the corporate seal of the City (or a facsimile thereof) shall also be affixed
thereon, attested by the manual or facsimile signature of the City Clerk of the City (the “City
Clerk”); all in accordance with and pursuant to the authority of the Maryland Uniform Facsimile
Signature of Public Officials Act. In the event any official whose signature shall appear on the
Bond shall cease to be such official prior to the delivery of the Bond, or in the event any such
official whose signature shall appear on the Bond shall have become such after the date of issue
thereof, the Bond shall nevertheless be a valid and legally binding obligation of the City in
accordance with its terms.
Section 5: Except as provided hereinafter or in resolutions or ordinances of the City
adopted prior to the issuance and delivery of the Bond, the Bond shall be substantially in the
form set forth in Exhibit A. Appropriate variations and insertions may be made to provide dates,
numbers and amounts, and modifications not altering its substance may be made by the Mayor to
carry into effect the purposes of this Ordinance or to comply with the recommendations of legal
counsel. Such form and all of the covenants therein contained are hereby adopted by the City as
and for the form of obligation to be incurred by the City, and such covenants are hereby made
binding upon the City, including the promise to pay therein contained.
Section 6: The Mayor is expressly authorized and empowered to take any and all
action necessary to complete and close the issuance and delivery of the Bond to the Seller,
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including, without limitation, making such changes or modifications in the form of the Bond
approved hereby as may be necessary or appropriate to comply with the Contract of Sale.
Section 7: In order to provide for the payment of the principal of and interest on the
Bond when due, there shall be appropriated in the next ensuing fiscal year of the City and in each
fiscal year thereafter, so long as the Bond is outstanding and unpaid, or until a sufficient fund has
been accumulated and irrevocably set aside for such purpose, an amount sufficient to meet the
debt service on the Bond coming due in such fiscal year. Funds on deposit in the Inlet Parking
Lot Fund are expected to be available and sufficient to pay such principal and interest. To the
extent such funds are not sufficient to pay such principal and interest, there shall be levied ad
valorem taxes upon all property within the corporate limits of the City subject to assessment for
full City taxes, in rate and amount sufficient in each such fiscal year to provide, to the extent
necessary, for the payment when due of the principal of and interest on the Bond maturing in
each such fiscal year. In the event the proceeds from the taxes so levied in each such fiscal year
shall prove inadequate for the above purposes, additional taxes shall be levied in the subsequent
fiscal year to make up any deficiency.
To assure the performance by the City of the provisions of this Section, the full faith and
credit and unlimited taxing power of the City are hereby irrevocably pledged to the payment to
maturity of the principal of and interest on the Bond as and when the same matures and becomes
payable and to the levy and collection of the taxes hereinabove described as and when such taxes
may become necessary in order to provide sufficient funds to meet the debt service requirements
of the Bond; this pledge is made hereby for the benefit of the holder, from time to time, of the
Bond.
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The City hereby solemnly covenants and agrees with the holder of the Bond to levy and
collect the taxes hereinabove described and to take any other action that may be appropriate from
time to time during the period that the Bond remains outstanding and unpaid to provide the funds
necessary to make principal and interest payments thereon when due.
Section 8: The Mayor and the Finance Administrator shall be the officers of the City
responsible for the issuance of the Bond within the meaning of the Arbitrage Regulations
(defined below). If deemed necessary and appropriate by the Mayor, the Mayor and the Finance
Administrator shall also be the officers of the City responsible for the execution and delivery (on
the date of issuance of the Bond) of a certificate of the City (the “Tax and Section 148
Certificate”) which complies with the requirements of Section 148 of the Internal Revenue Code
of 1986, as amended (“Section 148”), and the applicable regulations thereunder (the “Arbitrage
Regulations”), and such officials are hereby authorized to execute the Tax and Section 148
Certificate and to deliver the same on the date of the issuance of the Bond.
The City covenants with the registered owner of the Bond that it will not make, or (to the
extent that it exercises control or direction) permit to be made, any use of the Bond Proceeds
which would cause the Bond to be an “arbitrage bond” within the meaning of Section 148 and
the Arbitrage Regulations. The City further covenants that it will comply with Section 148 and
the Arbitrage Regulations which are applicable to the Bond on the date of issuance of the Bond
and which may subsequently lawfully be made applicable to the Bond as long as the Bond
remains outstanding and unpaid. The Mayor and the Finance Administrator are hereby
authorized to prepare or cause to be prepared and to execute, respectively, any certification,
opinion or other document, including, without limitation, the Tax and Section 148 Certificate,
which may be required to assure that the Bond will not be deemed to be an “arbitrage bond”
6
within the meaning of Section 148 and the Arbitrage Regulations. All officers, employees and
agents of the City are hereby authorized and directed to take such actions, and to provide such
certifications of facts and estimates regarding the amount and use of the proceeds of the Bond as
may be necessary or appropriate from time to time to comply with, or to evidence the City’s
compliance with, the covenants set forth in this Section.
The City further covenants with the registered owner of the Bond that it shall make such
use of the proceeds of the Bond, regulate the investment thereof, and take such other and further
actions as may be required to maintain the excludability from gross income for federal income
tax purposes of interest on the Bond.
The Mayor may make such covenants and agreements in connection with the issuance of
the Bond as he shall deem advisable in order to assure the registered owner of the Bond that
interest thereon shall be and remain excludable from gross income for federal income tax
purposes, and such covenants and agreements shall be binding on the City so long as the
observance by the City of any such covenants or agreements is necessary in connection with the
maintenance of the exclusion of the interest on the Bond from gross income for federal income
tax purposes, including (without limitation) covenants or agreements relating to the investment
of Bond Proceeds, the payment of certain earnings resulting from such investment to the United
States, limitations on the times within which, and the purposes for which, Bond Proceeds may be
expended, or the use of specified procedures for accounting for and segregating Bond Proceeds.
Any covenant or agreement made by the Mayor or the Finance Administrator pursuant to this
paragraph may be set forth in or authorized by the Tax and Section 148 Certificate or an order
executed by the Mayor.
7
Section 9: Pursuant to the authority of this Ordinance, all officers, employees and
agents of the City may take such actions and execute and deliver such documents as are
necessary or appropriate from time to time to provide for the issuance and delivery of the Bond.
Section 10: This Ordinance shall take effect from the date of its approval by the
Mayor, on or following the date of its final passage.
[signatures appear on next page]
8
THIS ORDINANCE was introduced and read at a meeting of the Mayor and City
Council held on the __ day of _________________, 2014, and thereafter, a statement of the
substance of the Ordinance having been published as required by law, was finally passed by the
Mayor and City Council on the ___ day of ___________________, 2014.
Lloyd Martin, President of the City Council
Approved by me this ____ day of __________________, 2014.
Kelly L. Allmond, City Clerk Richard W. Meehan, Mayor
Approved as to form by:
Guy R. Ayres, III, Town Attorney
Mary Knight, Secretary of the City Council
A-1
EXHIBIT A
Form of Bond
No. R-1 $_______
UNITED STATES OF AMERICA
STATE OF MARYLAND
MAYOR AND CITY COUNCIL OF OCEAN CITY
GENERAL OBLIGATION BOND, SERIES 2014B
Interest Rate Per Annum Maturity Date Date of Original Issue
_____%
____________, 2020
______________, 2014
REGISTERED OWNER:
PRINCIPAL AMOUNT DOLLARS
Mayor and City Council of Ocean City (the “City”), a municipal corporation created and existing
under the laws of the State of Maryland, hereby acknowledges itself indebted, and, for value
received, promises to pay to the Registered Owner shown above or registered assigns or legal
representatives, the principal amount hereof, together with interest on the outstanding principal
amount hereof at the Interest Rate per annum shown above, in installments on the dates and in
the amounts set forth herein, to the person in whose name this Bond is registered (the
“Registered Owner”) on the Bond Register (hereinafter defined) on the business day immediately
prior to such payment date.
Both principal of and interest on this Bond are payable in lawful money of the United States of
America. The principal of and interest on this Bond are payable by check or by wire transfer
mailed or sent to the Registered Owner hereof without presentation and surrender except for the
final payment of principal and interest which shall be payable upon presentation and surrender
hereof at the office of the Finance Administrator of the City (the “Finance Administrator”). If
any payment is due hereunder on a day on which the City or banks in the State of Maryland
and/or the state in which the holder of this Bond is located are closed, the City will not be
required to make payment until the next succeeding business day, and no interest will accrue on
such payment in the intervening period.
This Bond is issued pursuant to and in full conformity with the provisions of Section C-719 of
the Charter (the “Charter”) of the City and Sections 19-301 through 309, inclusive, of the Local
Government Article of the Annotated Code of Maryland (2013 Volume) (the “Enabling Act”,
and together with the Charter, the “Authorizing Legislation”) and by virtue of due proceedings
A-2
had and taken by the Council of the City, particularly Ordinance No. 2014-___ adopted on the
___ day of _______, 2014 (the “Ordinance”).
The principal of and interest on this Bond shall be payable as follows:
Payment Date Principal
Amount
Interest Amount Total
June __, 2015 $95,115.49 $12,000.00 $107,115.49
June __, 2016 97,017.80 10,097.69 107,115.49
June __, 2017 98,958.16 8,157.33 107,115.49
June __, 2018 100,937.32 6,178.17 107,115.49
June __, 2019 102,956.07 4,159.42 107,115.49
June __, 2020 105,015.16 2,100.30 107,115.49
This Bond may be transferred only by an assignment duly executed by the Registered Owner
hereof or such owner’s attorney or legal representative in the form attached hereto or such other
form satisfactory to the Finance Administrator, acting as bond registrar (the “Bond Registrar”).
Such transfer shall be made in the registration books kept by the Bond Registrar upon
presentation and surrender hereof and the City shall execute, and the Bond Registrar shall deliver
in exchange, a new Bond having an equal aggregate principal amount, of the same form and
maturity, bearing interest at the same rate, and registered in such name as requested by the then
Registered Owner hereof or such owner’s attorney or legal representative. Any such exchange
shall be at the expense of the City, except that the Bond Registrar may charge the person
requesting such exchange the amount of any tax or other governmental charge required to be
paid with respect thereto.
The City shall treat the Registered Owner as the person exclusively entitled to payment of
principal and interest and the exercise of all other rights and powers of the owner hereof.
The full faith and credit and unlimited taxing power of the City are hereby irrevocably pledged to
the prompt payment of the principal of and interest on this Bond according to its terms, and the
City does hereby covenant and agree to pay the principal of this Bond and the interest thereon, at
the dates and in the manner mentioned herein, according to the true intent and meaning thereof.
It is hereby certified and recited that all conditions, acts and things required by the Constitution
or statutes of the State of Maryland, the Charter of the City and the Ordinance to exist, to have
happened or to have been performed precedent to or in the issuance of this bond, exist, have
happened and have been performed, and that this bond, together with all other indebtedness of
the City, is within every debt and other limit prescribed by said Constitution or statutes or
Charter, and that due provision has been made for the levy and collection of an ad valorem tax or
taxes, to the extent necessary, upon all legally assessable property within the corporate limits of
the City in rate and amount sufficient to provide for the payment, when due, of the principal of
and interest on this bond.
A-3
IN WITNESS WHEREOF, this bond has been executed by the manual or facsimile
signature of the Mayor of the City, which signature, if by facsimile, has been imprinted hereon,
the corporate seal of the City (or a facsimile thereof) has been imprinted hereon, attested by the
manual or facsimile signature of the City Clerk of the City all as of the Date of Original Issue set
forth above.
[SEAL]
ATTEST:
MAYOR AND CITY COUNCIL OF
OCEAN CITY
By: (manual or facsimile signature)
Mayor
(manual or facsimile signature)
City Clerk
A-4
(Form of Assignment)
FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto
_________________ the within bond and all rights thereunder, and does hereby constitute and
appoint _______________________ to transfer the within bond on the books kept for the
registration thereof, with full power of substitution in the premises.
Dated: __________________________
Notice: The signature to this assignment must correspond with the name as it appears
upon the face of the within bond in every particular, without alteration or enlargement or any
change whatever.
Signature Guarantee:
Note: Signature(s) must be guaranteed by an
“eligible guarantor institution” meeting the
requirements of the Bond Registrar, which
requirements include membership or
participation in STAMP or such other
“signature guaranty program” as may be
determined by the Bond Registrar in
addition to or in substitution for STAMP, all
in accordance with the Securities Exchange
Act of 1934, as amended.
___________________________________
(Please insert social security or other
identifying number of assignee)
______________________________________________________________________________
The following abbreviations, when used in this bond, shall be construed as though they
were written out in full according to applicable laws or regulations:
UNIF TRANS MIN ACT
TEN COM - as tenants in common
TEN ENT - as tenants by the entireties
JT Ten - as join tenants with right
of survivorship and not as
tenants in common
Additional abbreviations may also be used though
not in the above list.
A-5
I hereby certify that this is a true and exact copy of
Ordinance 2014-___
Kelly L. Allmond, City Clerk
Town of Ocean City
55206586_2.DOCX
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 7, 2014
11 – COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may
be heard during Comments from the Public for a period of five( 5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject on which he or she wishes to speak.
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 7, 2014
12 – COMMENTS FROM THE CITY MANAGER
A. Review of tentative work session agenda for April 15, 2014