april 1 2013 complete agenda

7/29/2019 April 1 2013 Complete Agenda

1/100

MAYORANDCITYCOUNCILREGULARSESSION

Monday,April1,20136:00P.M.

AGENDA

1. CALLTOORDER2. PRAYERANDPLEDGE3. APPROVALOFMINUTES

A. WorkSessiondatedMarch12,2013

B. RegularSession#5datedMarch18,2013

4. COMMENTSFROMTHEPUBLICAnyperson who may wish to speak on any matter at the Regular Session may be heard duringComments from the Public for a period of three (3) minutes or such time as may be deemedappropriatebytheCouncilPresident. Anyonewishingtobeheardshallstatetheirname,addressandthesubjectonwhichheorshewishestospeak.

5. ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCILA. ProclamationRecognizingAprilasNationalChildAbuseAwarenessMonthB. StandingCommitteeDraftAgendasforweekofApril8,2013C. StandingCommitteeReportforPoliceCommissionOrganizationalMeetingofMarch19,2013

6. CONSENTAGENDAA. PrivateEventApprovalRequestforMeyer/PopeWeddingSaturday,April27,2013

B.

PrivateEvent

Approval

Request

for

OC

Cruzers

Various

dates

June

September

C. 3YearPrivateEventApprovalRequestforBoardwalkingforPetsApril25,2015

D. 3YearPrivateEventApprovalRequestforCrabSoupCookOffMay9,2015

7. MISCELLEANEOUSREPORTSANDPRESENTATIONSA. PrivateEventApprovalRequestforSwimOceanCitySaturday,July20,2013

8. PUBLICHEARINGS9. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFF

A. CityEngineerBidAwardRecommendationforFireHeadquartersAdditionandRenovation

DesignServices

B. CityClerkBidAwardRecommendationforVehicleVendingFranchise

C. FinanceAdministratorBidAwardRecommendationforBondCounsel

D. ContinueddiscussionofElectronicControlDevicespresentedbyOCPDCaptain

10. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITORA. FirstReadingOrdinancetoAmendChapter30EntitledEnvironment(removesresidentagent

requirementforrentalpropertiesbutimposestherequirementaspartofaplanfor

complianceforrentalpropertieswithdocumentednoiseviolations)


2/100

MayorandTownCouncilRegularSessionAgenda April1,2013

11. COMMENTSFROMTHECITYMANAGERA. ReviewoftentativeworksessionagendaforApril9,2013

12. COMMENTSFROMTHEMAYORANDCITYCOUNCIL13. ADJOURN


3/100

REGULAR SESSION -MAYOR AND CITY COUNCILMONDAY, APRIL 1, 2013

3 APPROVAL OF MINUTES

A. Work Session dated March 12, 2013B. Regular Session #5 dated March 18, 2013


4/100

REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, APRIL 1, 2013

4 COMMENTS FROM THE PUBLIC

Any person who may wish to speak on any matter at the Regular Session maybe heard during Comments from the Public for a period of three (3) minutes orsuch time as may be deemed appropriate by the Council President. Anyone

wishing to be heard shall state their name, address and the subject on which heor she wishes to speak.


5/100


5 ITEMS PRESENTED BY THE MAYOR AND CITYCOUNCIL

A. Proclamation Recognizing April as National Child

Abuse Awareness Month


6/100

CHILD ABUSE PREVENTION MONTH

The health and safety of all citizens is important to the happiness,prosperity and well-being of our families and communities; and

WHEREAS, Preventing child abuse and neglect is a community problem that depends oninvolvement among people throughout the community; and

WHEREAS, Child maltreatment occurs when people find themselves in stressfulsituations, without community resources, and dont know how to cope; and

WHEREAS, The majority of child abuse cases stem from situations and conditions that arepreventable in an engaged and supportive community; and

WHEREAS, All citizens should become involved in supporting families in raising theirchildren in a safe, nurturing environment; and

WHEREAS, Effective child abuse prevention programs succeed because of partnershipscreated among families, social service agencies, schools, faith communities, civicorganizations, law enforcement agencies, and the business community.

NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland,

do hereby proclaim April 2013 as CHILD ABUSE PREVENTION MONTH in OceanCity, Maryland, and I call this observance to the attention of our citizens.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of theTown of Ocean City, Maryland to be affixed this 1st day of April in the year of Our Lordtwo thousand and thirteen.

________________________________________

RICHARD W. MEEHANMayor


7/100



B. Standing Committee Draft Agendas for week of

April 8, 2013


8/100

OceanCity,MarylandPoliceCommission

DraftAgendaApril8,20139:00AMPSBBuilding,6501CoastalHighway

1.CalltoOrder2.ApprovalofMinutesofMarch19,2013OrganizationalMeetingand

DiscussionofProposedMeetingDatesConflictingWithTownHolidays3.OverviewofDepartmentalBudgetRequeststotheCityManager4.DiscussionofSummerStaffing5.OtherBusiness6.Adjourn


9/100

OCEAN CITY, MARYLANDRECREATION & PARKS COMMITTEE

Tuesday, April 9, 20134:00 P.M.

Northside Park Community Room

AGENDA

1. Call to Order and Attendance

2. Approval of Minutes of March 12, 2013

3.

Approve 2013 Meeting Schedule

4. Update from Surfing Beach Sub-Committee

5. Soccer Resort Beach Tournament Private Event Request

6. Camp Horizon & Sports Camps Budget Review

7. Skate Park & Tennis Center Budget Review

8. Report on Kayak Rental Proposal for Northside Park

9. Access to Northside Park (Joe Mitrecic)

10.Other Business

11.Adjournment

P:Tom/Rec & Parks Committee Meeting Agenda 4-8-2013


10/100

TourismCommissionMeetingTentativeAgenda

1p.m.Monday,April8,2013

1)DiscussionofmarketingmessagerelatingtoHurricaneSandy2)ContinueddiscussionoftourismmetricswithStateTourismDirector3)OCExperiencereport


11/100



C. Standing Committee Report for Police Commission

Organizational Meeting of March 19, 2013


12/100

MINUTES OF POLICE COMMISSION

ORGANIZATIONAL MEETING

MARCH 19, 2013 - 9:00 a.m.

ATTENDEES: Council President Lloyd Martin; Council Members Doug Cymek and Dennis Dare; City

Manager David Recor; Acting Chief of Police Michael Colbert

Discussion of what day/time of week is best for Police Commission meetings to be held so as to allow

minutes to be drafted and approved and included in Thursdays packet to all Council members.

Important that minutes be accurate for Council members to take action.

Police Commission meetings will be held at the Public Safety Building, 3rd Floor ConferenceRoom beginning at 9:00 a.m. on the 2

ndMonday of each month with a Closed Session following.

Meetings are tentatively scheduled for the following dates, but subject to change due toscheduling conflicts.

o April 8, 2013o May 13, 2013o June 10, 2013o July 8, 2013o August 12, 2013o September 9, 2013o October 14, 2013o November 11, 2013o December 9, 2013

Agenda for the Commission meetings will be drafted by Chairperson and Police Chief andavailable to the Council on or about the 1st Monday of each month.

Motion was made by Council Member Dennis Dare and Seconded by Council President LloydMartin to appoint Councilman Doug Cymek as Chairperson of the Police Commission.

Police Commission Members are:o Mayor Richard Meehano Council President Lloyd Martin


13/100

2

o Council Member Doug Cymek (Chairperson)o Council Member Dennis Dareo City Manager David Recoro Police Chiefo City Solicitor (As needed)

Minutes are to be drafted as quickly as possibleo City Hall will provide template for Agenda and Minuteso Draft minutes are to be sent for review and approval to Commission Chairperson

Commission Chairperson will send draft minutes to Commission members forreview and comments.

o After approval by Chairperson, the minutes will be posted on town websiteo Simultaneously the minutes will be emailed to all Council memberso Minutes added to Police Commission Agenda for final approvalo Hard copy of minutes to be included in the Agenda Packet to all Council members on the

2nd Thursday of the Month should be received by Diana Chavis at City Managers Office

by Wednesday at noon.

Verbal Report by Chairman provided at the 2nd Monday Regular Session of Council. Any action items can be assigned to 1st Monday Regular Session Council meeting. City Manager will distribute Rules of Procedures for Commission/Committee meeting agendas

and minutes.

Suggestion made that Taxi Hearings will not be part of regular Police Commission meetings. Commission wants Patrol and CID Captains to be invited to attend meetings to provide regular

updates to Commission members.


14/100


6. CONSENT AGENDAA. Private Event Approval Request for Meyer/Pope Wedding

Saturday, April 27, 2013


15/100

TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events CoordinatorRE: Meyer/Pope Wedding CeremonyDATE: March 26, 2013

ISSUE(S): Request approval to hold a wedding ceremony on the Boardwalk.

SUMMARY: Charles Meyer is requesting to have his daughters weddingceremony, with 100 guests, take place on the south end of the

Boardwalk, in front of Harrisons Harbor Watch, facing the Inleton Saturday, April 27, 2013 from 4:30-5:30 pm.

He is also requesting to pay the non-profit application fee of $25and non-profit use fee of $25. Mr. Meyer will supply theadditional seating and obtain necessary insurance.

FISCAL IMPACT: Potential positive economic impact from lodging, food andbeverage, recreation and other incidental expenditures related tothis event.

RECOMMENDATION: Approve the event as requested by the event organizer.

ALTERNATIVES: Do not approve the event as presented.

RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator

COORDINATED WITH: City Staff, specifically Police and Public Works

ATTACHMENT(S): 1) April 2013 Calendar2) Private Event Application3) Council Meeting Cover Sheet

Agenda Item # 6A

Council Meeting April 1, 2013


16/100

Sun Mon Tue Wed Thu Fri

1 2 3 4 5

7 8 9 10 11 12

14 15 16 17 18 19

21

PE Komen22 23 24 25 26

PE

28

PE MD Kite Expo

29 30

April


17/100

Ocean City Private Events

Name of Event: Meyer/Pope Wedding Ceremony New Event:YES

Date of Event: April 27, 2013

Date Application Received: March 21, 2013 Application Fee Paid: Yes

Date Routed: March 21, 2013

Date Returned from All Departments: March 26, 2013 Total Cost to Town: No foreseeable costs

Things to Note:

This event would consist of a wedding ceremony for 100 attendants at the end of the Boardwalk facing the Inlet infront of Harrisons Harbor Watch.

Set-up would be on April 27, 2013 beginning at 4 pm.

Ceremony would take place from 4:30-5:30 pm.

Breakdown would begin directly at the conclusion of the event and be complete by 5:30 pm.

Event organizer would like to the benches in the area as well as supply additional chairs for seating.

Event organizer would like to utilize a small speaker for the ceremony.

Event organizer requests to be considered non-profit since she will not be monetarily benefiting from this event.

Comments from Department Representatives:

RISK MANAGEMENT Insurance certificate must be submitted prior to the event.

PUBLIC WORKS No issues with the approval of this event. However, there will be some tables and chairs in thegeneral area waiting for pick-up from Boardwalkin for Pets, another event that takes place earlier that day.

OCPD Notify the affected shifts of the event. The shift should dedicate one to two officers to monitor the event andfacilitate any traffic/pedestrian issues. However, since the organizer didnt request any police resources, it is possiblethat none will be provided based on shift manpower and calls for service at the time of the event.

REC & PARKS, EMERGENCY SERVICES, TOURISM, OCBP, TRANSPORTATION, OCCC, and FIREMARSHAL No comments or concerns.

Date on Council Agenda: April 1, 2013 Date Applicant Notified of Meeting:

Event Approved of Denied:

Date Fees Received: Amount:

Date Insurance Certificate Received: Beach Franchise Notified:

Date Permit Issued:

Other:


18/100

PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:$100.00 For Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD [email protected]

This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special Events

Department at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.

All questions on the application must be fully answered. Same as last year or similar

comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.$100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per oceanblock, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ________________________________________________Me er/Po e Weddin

2. IS THIS A NEW EVENT? ____Yes_____________________________________

Page 1 of 8


19/100

3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR

3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES

FOR THE NEXT 3-YEARS: __4/27/13__________

4. STARTING & ENDING TIMES OF EVENT: _______________________________4:30-5:30 m

5. PROJECTED SET-UP DATE (S) & TIMES: __4 pm__________________

6. PROJECTED CLEAN-UP DATE (S) & TIMES:_5:30 pm_________________

_____________________________________________________________________

7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): _____________________________________________

_____________________________________________________________________

_____________________________________________________________________

Boardwalk Inlet next to Harrisons

8. APPLICANTS NAME: _Charles C. Meyer_________________________

9. ORGANIZATION REPRESENTING: _____________________________________

_____________________________________________________________________Me er/Po e Weddin

10. MAILING ADDRESS: __3506 Orbitan Rd., Baltimore, MD 21234

____________________

_____________________________________________________________________

11. WORK PHONE: _443-847-1678_______ HOME PHONE: _410-665-8248

FAX: ____________ EMAIL:[email protected]. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF

PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH

DOCUMENTATION? _N/A_____________________________ IF NOT, WHY?

_____________________________________________________________________

13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT: __

14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:

_36764 Hummingbird Way No, West Fenwick, DE 19975

15. COORDINATORS CONTACT INFORMATION IF DIFFERENT THAN

QUESTION 11: HOME: ____________________WORK: ________

FAX: _ ________________ CELL: __________________________

E-MAIL ADDRESS: _ _________________________

OTHER: _____________________________________________________________

Page 2 of 8
mailto:[email protected]:[email protected]


20/100

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

*If more space is needed, please attach additional pages to the back of this application

Wedding ceremony

17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________

_____________________________________________________________________At location

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE

SUCH ACCESS? __________________ IF SO, WHERE? ____________________

_________________________________

no

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,

EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,etc.): __May supply additional chairs for seating. We will handle this__________

_____________________________________________________________________

_____________________________________________________________________

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,

SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED

DIAGRAM AND DESCRIBE HERE: _____________________________________

____We may use a small PA system so the guests can hear the ceremony. This is still

TBD

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO

EMPLOY: ___________________________________________________________

_____________________________________________________________________Ushers will help with guests sitting and standing

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR

CONSIDERATIONS (Be aware that additional charges may be assessed.): ____

__None

_____________________________________________________________________

_______________________________________________________________

Page 3 of 8


21/100

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?

__________ IF SO, WHAT TYPE? __________________________________

___no____________________________________________________________

24. WHAT IS YOUR RAIN POLICY? ____________________________________

_____________________________________________________________________We will have the ceremony inside Harrisons

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING

OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

The event will last about 30 minutes so we dont antici ate an additional need.

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT

(TOILETS, HAND WASHING, ETC.)? ________________________________

__bathrooms inside Harrisons

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________

none_________________________________________________________________

_____________________________________________________________________

________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &

QUANTITIES): __________________________________________________________None_____________________________________________________________

_____________________________________________________________________

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ___No_______

IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________

_____________________________________________________________________

_____________________________________________________________________

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________

_____________________________________________________________________N one

Page 4 of 8


22/100

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _No______________

Please forward a copy of the approved One Day Raffle Permit to the Private Events Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit from the Office of the Fire Marshal to the Private

Events Coordinator.

No

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?

___No Please forward a copy of the approved Air Support/Air-Inflated Structures Permit to the

Private Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved Bonfire Permit to the Private Events Coordinator.

No

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit to the Private

Events Coordinator.

No

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES

AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include

beverage type, quantities, drink sizes, location, etc.): __________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Please forward a copy of the approved One Day Alcohol Permit to the Private Events Coordinator.

No

37. EXPECTED NUMBER OF PARTICIPANTS: ____12_____________________38. EXPECTED NUMBER OF SPECTATORS: 100 guests_______

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE

APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.

HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? N/A

_____________________________________________________________________

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM

THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is

required for each major end-item borrowed from the Town of Ocean City):

None

Page 5 of 8


23/100

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY

STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY

OBTAINED TIS PERMIT? __N/A_________IF SO, PLEASE ATTACHED A

COPY TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved

MDOT Highway Permit to the Private Events Coordinator.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING

THE PARADE ROUTE: ______________ DESCRIBE: ______________________

_____________________________________________________________________

LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE

(5) YEARS: __________________________________________________________

__________________________________________________________________________________________________________________________________________

_____________________________________________________________________

N/A

none

43. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and

comply with the Town of Ocean Citys sponsorship policy. The application will not

be approved without sponsors. If no sponsors, please state No Sponsors in area

provided below.): _____________none

____________________________________________________________________

44. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS

APPLICATION: ______________________________________________________

____We will not be making any changes to the area requested. We would like to pay

the nonprofit rate since we will not be making a profit from the

event.________________________________________________________________

45. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE

SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,

STAGE, CONCESSIONS, COURTS, BANDS, ETC.

IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO__xx___

An event diagram MUST be included for an event to be considered.

Page 6 of 8


24/100

INSURANCE REQUIREMENT:

For the protection of the public and the Mayor and City Council, the applicant shallobtain, at the applicants own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council as

additional insured, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.

INSURANCE CERTIFICATE AND ADDENDUM:

____________INCLUDED WITH APPLICATION

___XX_______TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY

(30) DAYS PRIOR TO THE EVENT

COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled

waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, MelloYello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid,Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies,Dasani and other products that Coca-Cola may provide in accordance with its agreementwith the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE____________________________DATE______________Si nature on File 3/21/13

MANDATED CHANGES/CANCELLATION

Applicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with PublicWorks project(s) or any other necessary governmental function. Such action may bedirected at any time.

APPLICANTS SIGNATURE___________________________DATE_______________Si nature on File 3/21/13

Page 7 of 8


25/100

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions ofall applicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,

merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with all provisions of the local ordinancesincluding Chapter 62 of the Town Code.


HOLD HARMLESS CLAUSE:Permitee (organization/applicant) shall assume all risks incident to or in connection withthe permitee activity and shall be solely responsible for damage or injury, of whatever

kind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitee activity or the conduct of Permitees operation. Permitee herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitee activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitee or its officers, agent and employees.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all required submissionof materials.

The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by theTown and agrees to pay all fees and costs assigned to the permit. The applicant furtheragrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.

I have read and will copy with all special event application requirements.


Page 8 of 8


26/100


6. CONSENT AGENDAB. Private Event Approval Request for OC Cruzers

Various dates J une September


27/100

TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events CoordinatorRE: OC CruzersDATE: March 26, 2013

ISSUE(S): Requesting approval of the OC Cruzers 2013 events, tentativelyscheduled to take place on June 9 and 23; July 7 and 21; August4 and 18; and September 8 and 22.

SUMMARY: OC Cruzers is an annual event that takes place on SomersetStreet Plaza, between Baltimore Avenue and the Boardwalk.Approximately 15 participants will display their classic cars in thearea, and educate spectators about their vintage vehicles.


RECOMMENDATION: To approve these events.

ALTERNATIVES: Do not approve these events.


COORDINATED WITH: Appropriate staff

ATTACHMENT (S): 1)June 2013 Calendar2)July 2013 Calendar3)August 2013 Calendar4)September 2013 Calendar5)Cover Sheet6)Application7)Layout

Agenda Item # 6B



28/100


p

2

PE - PIS Karaoke

3 4

PE - PIS Karaoke &Volleyball

5

OC Air Show Set-upPE - PIS Basketball

6

OC Air Show Set-upPE PIS Dodge BallDew Tour Set-up -

TENTATIVE

7

LongOC ASandPE Dew

TENT

9

Longboard Challenge

OC Air ShowPE - Sand Duels -

TENTATIVEPE - PIS KaraokeDew Tour Set-up

TENTATIVEPE OC Cruzers -

TENTATIVE

10

OC AIR SHOW

BreakdownDew Tour Set-up

11

PE - PIS Karaoke &

VolleyballDew Tour Set-upOC AIR SHOWBreakdown

12

Dew Tour Set-up

OC AIR SHOWBreakdownPE - PIS Basketball

13

Dew Tour Set-up

PE PIS Dodge Ball

14

Sun R

Dew PE

16

Dew Tour Set-up17

Dew Tour Set-up18

Firemens Pipe &DrumsDew Tour Set-up

19

Firemens ParadeDew Tour Set-up

20

Dew Tour21

Dew PE - B

23

Dew TourBeach 5 Sand SoccerPE OC Cruzers -

TENTATIVE

24

Dew Tour Breakdown25




Dew

June


29/100


1 2 3 4 5

7

PE OC Cruzers -

TENTATIVE

8 9 10 11 12

14 15 16 17 18 19

21

PE OC Cruzers -

TENTATIVE22 23 24 25 26

28 29 30 31

July


30/100


1 2

4

SE Sundaes in the

Park

PE - OC Cruzers

TENTATIVE

PE Soccer Resort

Beach Tourn.

TENTATIVE

5 6 7

SE Concerts on the

Beach

8 9

11

SE Sundaes in thePark

12 13 14

SE Concerts on theBeach

15 16

18

SE Sundaes in the

Park

PE - OC Cruzers -

TENTATIVE

19 20 21

SE Concerts on the

Beach

22 23

25

SE Sundaes in the

Park

26 27 28

SE Concerts on the

Beach

29 30

August


31/100


1 2 3 4 5 6

8

PE OC Cruzers -

TENTATIVE

9 10 11

911Parade of Brothers

12

Bike Fest

13

Bike

15

Bike Fest

16 17 18 19

Sunfest

PS Sunfest Kite Fest

20

Sunfe

PS

22

Sunfest

PS Sunfest Kite Fest

PE OC Cruzers -

TENTATIVE

23 24 25 26 27

PE - W

29 30

September


32/100

Ocean City Special Events Private Events

Name of Event: Ocean City Cruzers New Event: No

Date of Event: Sundays: June 9, 23, July 7,22, August 4, 18 and September 8, 22, 2013

Date Application Received:January 28, 2013 Application Fee Paid: Yes/25.00

Beach Franchisee Notified: N/A

Date Routed: January 28, 2013

Date Returned from All Departments: February 26, 2013 Total Cost to Town: $176.56

Things to Note:

This proposed event is for an annual display of approximately 15 vehicles along Somerset Street Plaza,between the Boardwalk and Baltimore Avenue. The owners of the vehicles will supervise and educate thepublic spectators about their older cars.

Permit owners along Somerset Street Plaza will be informed of the street closures for these events.

Live music or a DJ will provide musical entertainment.

The event would take place from 2 pm until 7 pm.

Set-up would take place for one half hour before the event. Clean up would take place for one half hour after the event.

Event coordinators will need to move several of the public street benches on Somerset Street Plaza, but willreturn once the event is over.


RISK MANAGEMENT Individual car owners need to have current auto insurance.

PUBLIC WORKS Will provide four (4) traffic cones for street end closure. The event organizer willkeep possession of the cones and return after the last event. Total estimated cost to the department is$176.56.

OCPD Will notify the affected shifts of the event.

FIRE MARSHAL If tents are to be used, the event coordinator must obtain a tent permit from the Officeof the Fire Marshal. Access to the fire hydrants must be maintained on Somerset Street.

EMERGENCY SERVICES, TOURISM, OCBP, OCCC, TRANSPORTATION, and REC & PARKS Nocomments, concerns or costs.

Date on Council Agenda: April 1, 2013

Date Applicant Notified of Meeting:

Event Approved or Denied:

Date Fees Received: Amount:

Date Permit I ssued:

Other:


33/100


34/100


35/100


36/100


37/100


38/100


39/100


40/100


41/100


42/100


6. CONSENT AGENDAC. 3-Year Private Event Approval Request for Boardwalking

for Pets April 25, 2015


43/100

TOWN OF


Agenda Item # 6C


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events Coordinator

RE: Boardwalkin for PetsDATE: March 26, 2013

ISSUE(S): Request the Boardwalkin for Pets 3-year event be approved

for the date of April 25, 2015.

SUMMARY: Boardwalkin for Pets is a Worcester County Humane Society

fundraiser. Starting at the southernmost part of the Boardwalk,participants walk the Boardwalk. Rest stops will be located on

the Boardwalk at 12th Street and another at 27th Street.

FISCAL IMPACT: Non-specified

RECOMMENDATION: To approve the continuation of this event for April 25, 2015.

ALTERNATIVES: Do not approve the event for April 25, 2015.



ATTACHMENT (S): 1) April 2015 Calendar2) Cover Sheet

3) Layout


44/100


1 2 3

PE - GCross

5

PE Easter SundaySunrise Service

6 7 8 9 10

12 13 14 15 16 17

19

PE Komen -

TENTATIVE

20 21 22 23 24

PE Expo

26

PE MD Intl KiteExpo

27 28 29 30

April


45/100

Ocean City Private Events 3-Year Approval

Name of Event: Boardwalkin for Pets

Date of Event: Requesting eventapproval for April 25, 2015

Cost to the Town of Ocean City to support this event: $456.00

Things to Note:

Kenille Davies for the Worcester County Humane Society was granted a 3-year event approval for the Boardwalkinfor Pets event. The dates approved were for April 28, 2012, April 27, 2013 and April 26, 2014.

Kenille Davies for the Worcester County Humane Society would like to continue this provision, and requests Councilapproves this event for the date of April 25, 2015.

All appropriate documents have been supplied and fees have been invoiced.


OCPD Will notify shift of the event. Public Works Will provide nine (9) tables and 10 folding chairs, and set in place at designated locations. Will

provide 15 parking permits for event staff to use in the Inlet Lot. Estimated cost to the department is $456.00.

Risk Insurance Certificate to be submitted prior to the event.

Rec. & Parks Coca-Cola is now the Towns beverage sponsor.

Fire Marshal, OCBP, Transportation, Emergency Services, OCCC, and Tourism No comments.


Council Ruling: ________________________________________________

Applicant Notified of Meeting Results: _____________________________


46/100


47/100


6. CONSENT AGENDAD. 3-Year Private Event Approval Request for Crab Soup

Cook Off May 9, 2015


48/100

TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events CoordinatorRE: White Marlin Festival and Crab Soup Cook-offDATE: March 26, 2013

ISSUE(S): Request approval of the White Marlin Festival and Crab SoupCook-off 3-year event continuation on May 9, 2015

SUMMARY: The White Marlin Festival and Crab Soup Cook-off is an annualfundraiser sponsored by the Ocean City Downtown Association.Taking place on Somerset Street Plaza, certified chefs provide 2-ounce crab soup samples from tented locations for the public totaste and then vote for their favorite. Trophies are awarded.Soda, water and draft beer is available for sale.


RECOMMENDATION: To approve the continuation of this event.

ALTERNATIVES: Do not approve the event.



ATTACHMENT (S): 1)May 2015 Calendar2)Cover Sheet3)Layout

Agenda Item # 6D



49/100


1

3 4 5 6 7

SE - Springfest8

SE -

10

SE - Springfest11 12 13 14

PE - Cruisin OC -TENTATIVE

15

PE - TENT

17

PE - Cruisin OC -TENTATIVE

18 19 20 21 22

24 25 26 27 28 29

31

May


50/100

Ocean City Private Events 3-Year Approval

Name of Event: White Marlin Festival and Crab Soup Cook-off

Date of Event: Requestingevent approval for May 9, 2015

Cost to the Town of Ocean City to support this event: $ 1,145.49

Things to Note:

Lisa Parks Aydelotte for the Downtown Association was granted a 3-year event approval for the White MarlinFestival and Crab Soup Cook-off. The event was approved for the dates May 12, 2012, May 11, 2013 and May 10,2014.

Lisa Parks Aydelotte for the Downtown Association would like to continue this provision, and requests Councilapproves this event for the date of May 9, 2015.

This event is an annual fundraiser for the Downtown Association in which certified chefs provide 2-ounce crab soupsamples for the public to taste and then vote for their favorite.

There have been no changes, additions or omissions requested from previous years. This event will remain the same

as in the past. All appropriate documents have been supplied and fees have been invoiced.


OCPD Will notify shift of the event.

FIRE MARSHAL Must obtain a permit for the use of tents from the Office of the Fire Marshal. Cannot obstruct orrestrict access to the fire hydrants located on Somerset Street. Access of the street from Baltimore Avenue to theBoardwalk shall be maintained for the use of emergency vehicles. Vendors that are cooking shall provide a fireextinguisher.

RISK MANAGEMENT Insurance Certificate to be submitted prior to the event.

PUBLIC WORKS Will post ten spaces at Somerset Street. Will also deliver picnic benches, special event fencing,trash bags, barricades and cones. The items will be picked up and returned to storage the following day. Estimated

cost to the department is $1,145.49. REC & PARKS Surprised the health department doesnt require a hand washing station on site.

BEACH PATROL, TOURISM, OCCC, EMERGENCY SERVICES and TRANSPORTATION No comments orconcerns.


Council Ruling: ________________________________________________

Applicant Notified of Meeting Results: _____________________________


51/100


52/100

REGULAR SESSION -MAYOR AND CITY COUNCIL


7. MISCELLANEOUS REPORTS AND PRESENTATIONSA. Private Event Approval Request for Swim Ocean City

Saturday, July 20, 2013


53/100

TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Event CoordinatorRE: Swim Ocean CityDATE: March 26, 2013

ISSUE(S): Request approval to hold an ocean swim competition with three(3) different distances: 1-mile, 3-miles and 9-miles.

SUMMARY: Corey Davis, Dave Speier and Traci McNeil are requestingapproval for these three (3) swim contests on Saturday, July 20,2013, to raise money for the Johns Hopkins Brain TraumaResearch.


RECOMMENDATION: Approve the event.

ALTERNATIVES: Do not approve the event.


COORDINATED WITH: City Staff, specifically OCBP, OC EMS and Public Works

ATTACHMENT(S): 1) July 2013 Calendar2) Private Event Application3) Council Meeting Cover Sheet4) Application Attachments

Agenda Item # 7A



54/100


1 2 3 4 5

7

PE OC Cruzers -

TENTATIVE

8 9 10 11 12

14 15 16 17 18 19

21

PE OC Cruzers -

TENTATIVE22 23 24 25 26

28 29 30 31

July


55/100

Ocean City Private Events

Name of Event: Swim OC New Event:YES

Date of Event:July 20, 2013 with a rain date of July 21, 2013

Date Application Received: January 17, 2013 Application Fee Paid: Yes

Date Routed:January 21, 2013

Date Returned from All Departments: March 26, 2013 Total Cost to Town: $1,800.00

Things to Note:

This event would consist of three (3) different ocean swim contests a 1-mile, a 3-mile and a 9-mile. To be eligible tocompete the participants must qualify. There would be time limits 1 hour for the 1-mile, 2-1/2 hours for the 3-mileand 6 hours for the 9-mile.

The event would take place between 9 am and 4 pm.

The event organizer requests a 25x25 area in each start location areas (3 start locations see attached map).

The event organizer requests a 25x50 area of beach at the finish line area.

The event organizer requests permission to have a truck on the beach for buoy access during set-up and breakdown.

The event organizer requests to use a finish shoot (inflatable) at the finish line. The event organizer requests to have a trailer with participants belongings that would be loaded at the start areas and

unloaded at the finish area.

The event organizer requests the assistance of the OCBP and OC EMS to support the safety of this event.

Event organizers request the OCBP, in conjunction with the race officials and medical personnel, have the ultimateauthority to remove a contestant from the race if the contestant is judged to be physically incapable of continuing therace without risk of serious injury or death.

The swim start would be staggered in 15-minute intervals based on qualifying times.

Event organizer would place buoys at 1,000-yard intervals.

Event organizer would provide feeding stations for the swimmers at the 3-mile, 5-mile and 7.5 mile markers in thewater.

Event coordinator would provide patrol of the course.


RISK MANAGEMENT Insurance certificate must be submitted prior to the event. Concerns with OCBPs ability toprotect the beach/waters for regular beach patrons. Can they also watch the race swimmers at the same time? Defer toBeach Patrol for answers.

PUBLIC WORKS Event organizer has asked for vehicle access on the beach during their event. This request is notpossible due to the popularity of the beach at that time of day. If approved, will need more information on the eventcoordinators trailer and parking requirements. The Inlet Lot will not be available because it is open as paidoperations and will be full and congested on this date and time. Public Works is not in favor of port-o-lets on thebeach itself. Need clarification on where the prizes/awards will be handed out. Public Works does not agree with thistaking place in the Inlet Lot area because of the possibility it will affect paid parking lot operations and displace thegeneral public during a very busy time.

OCPD Notify the affected shifts of the event.

OCBP Will assist with safety. Will have the normal coverage provided by the Surf Rescue Technicians (SRTs) onduty. Will also schedule additional staff to operate rescue watercraft (PWCs) and have SRTs on paddleboards alongthe racecourse. Will also use our area supervisors on ATVs to keep track of all the competitors. Estimated cost to thedivision is $1,800.00. Concern with water temperature for those planning on the long swim and hypothermia.Concern with the organizers ability to provide, place and secure the number of buoys that is planned. Also, concernwith the ability to determine and verify the criteria used to determine eligibility to enter the longer races. Met with theevent organizer in December 2012 and had a second meeting with the three (3) event principals and the Beach Patrolcommand staff on March 2, 2013. The Captain was also sent the safety plan to review, and with slight alterations,appears to be complete.

REC & PARKS - Defer to Beach Patrol.

EMERGENCY SERVICES, TOURISM, TRANSPORTATION, OCCC, and FIRE MARSHAL No comments orconcerns.


56/100

PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:$100.00 For Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD [email protected]

This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special Events

Department at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.

All questions on the application must be fully answered. Same as last year or similar

comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.$100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per oceanblock, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ________________________________________________Swim Ocean Cit

2. IS THIS A NEW EVENT? ____Yes____________________________________

Page 1 of 8


57/100

3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR

3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES

FOR THE NEXT 3-YEARS: __July 20, 2013_____________________________

4. STARTING & ENDING TIMES OF EVENT: _______________________________9 am-4

5. PROJECTED SET-UP DATE (S) & TIMES: __morning of 7/20/13___________

6. PROJECTED CLEAN-UP DATE (S) & TIMES:_afternoon/evening of

7/20/13______________________________________________________________

7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): _____________________________________________

_____________________________________________________________________

_____________________________________________________________________

The race will need approximately 25x25 area in each of the start location areas. (1,309 mile start locations.See attached map and description) Race will also need a 25x50 area at the finish line area.

8. APPLICANTS NAME: _____Traci McNeil_______________________________

9. ORGANIZATION REPRESENTING: _Crossing Currents Aquatics__________

_____________________________________________________________________

10. MAILING ADDRESS: ______266 Ridge Ave., Riva, MD 21140_____________

_____________________________________________________________________

11. WORK PHONE: _443-392-4369_______ HOME PHONE: ____________________

FAX: _815-305-1190____________ EMAIL: [email protected]________

410-956-3235

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OFPROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH

DOCUMENTATION? _________________________________ IF NOT, WHY?

__________#31006126__________________________________________________

13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:

_____________Bill Hirshauer__________________________________________

14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:

_______#1 Grice St., Berlin, MD 21811________________________________

15. COORDINATORS CONTACT INFORMATION IF DIFFERENT THAN

QUESTION 11: HOME: ____________________WORK: ____________________

FAX: _____________________________ CELL: _410-200-0761_____________

E-MAIL ADDRESS: [email protected]_____________________

OTHER: _____________________________________________________________

Page 2 of 8


58/100

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

*If more space is needed, please attach additional pages to the back of this application

Swim Ocean City is an open water swim competition with three (3) different distances 1-mile, 3-mile and 9-mile courses.

17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________

_____________________________________________________________________At the finish line area shown on the attached ma

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE

SUCH ACCESS? __________________ IF SO, WHERE? ____________________

_________________________________

We would like access to pick-up anddeliver buoys to beach areas.

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,

EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,etc.): ____Most equipment can be carried by hand from off beach areas, but a truck

on beach for buoy access would be

helpgful._____________________________________________________________

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,

SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED

DIAGRAM AND DESCRIBE HERE: _____________________________________

_____The finish line will have a finish shoot (inflatable) with spectators cordoned off

by lines._________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO

EMPLOY: ___Soectators will be blocked off at start and finish areas. The event is

spread up the beach so crowds should not be an issue.___

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR

CONSIDERATIONS (Be aware that additional charges may be assessed.): ____

_____At finish line we will have a trailer with participants belongings that will need

to be unloaded at the Inlet or 146th St.

_____________________________________________________________________

Page 3 of 8


59/100

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?

__________ IF SO, WHAT TYPE? __________________________________

__________________We request city EMS to be available.

_____________________________________________________________________

24. WHAT IS YOUR RAIN POLICY? __Rain date 7/21/13_________________

_____________________________________________________________________

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING

OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Race will collect trash and rec clables at start and finish areas.

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT

(TOILETS, HAND WASHING, ETC.)? ________________________________

______Portable toilets and hand washing areas will be provided as required based on

start and finish locations and quantity of participants signed up.

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________

________________________N/A_________________________________________

_____________________________________________________________________

_____________________________________________________________________28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &

QUANTITIES): _______________________________________________________

____________________________N/A_____________________________________

_____________________________________________________________________

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? __yes_________

IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________

________________________Johns Hopkins University Neuro Rehab and trauma

________________________________________________________________

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________

_____________________________________________________________________Finisher medals to ever one entered. T-shirts to all artici ants.

Page 4 of 8


60/100

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT?

____No____________Please forward a copy of the approved One Day Raffle Permit to the


32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit from the Office of the Fire Marshal to the Private

Events Coordinator.

No

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?

___No Please forward a copy of the approved Air Support/Air-Inflated Structures Permit to the


34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved Bonfire Permit to the Private Events Coordinator.

No

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit to the Private

Events Coordinator.

No

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES

AT YOUR EVENT? _No_____ IF SO, PLEASE DESCRIBE INTENT (include

beverage type, quantities, drink sizes, location, etc.): __________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Please forward a copy of the approved One Day Alcohol Permit to the Private Events Coordinator.37. EXPECTED NUMBER OF PARTICIPANTS: ____250_______________________

38. EXPECTED NUMBER OF SPECTATORS: ________________________________250

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE

APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.

HAVE YOU DONE SO? _____________WHO DID YOU CONTACT?

_____________________________________________________________________We have contacted OC Beach Patrol

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM

THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is

required for each major end-item borrowed from the Town of Ocean City): ____We

will be requesting the OCBP and EMS to support the safety of our

event.________________________________________________________________

Page 5 of 8


61/100

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY

STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY

OBTAINED TIS PERMIT? __N/A______IF SO, PLEASE ATTACHED A COPY

TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved MDOT

Highway Permit to the Private Events Coordinator.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING

THE PARADE ROUTE: ___N/A________ DESCRIBE: ______________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: __________________________________________________________

____________________N/A_____________________________________________

_____________________________________________________________________

_____________________________________________________________________

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and

comply with the Town of Ocean Citys sponsorship policy. The application will not

be approved without sponsors. If no sponsors, please state No Sponsors in area

provided below.): ____Crossing Currents Aquatics, Nanticoke River Swim and

triathlon, OC TriRunning _______________________________________

____________________________________________________________________

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS

APPLICATION: ______________________________________________________

____________________________________N/A_____________________________

_____________________________________________________________________

_

.

46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE

SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,

STAGE, CONCESSIONS, COURTS, BANDS, ETC.

IS DIAGRAM INCLUDED WITH APPLICATION? YES___XX___NO_______

An event diagram MUST be included for an event to be considered.

Page 6 of 8


62/100

INSURANCE REQUIREMENT:

For the protection of the public and the Mayor and City Council, the applicant shallobtain, at the applicants own expense, general liability insurance coverage, which shall

include coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council asadditional insured, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.

INSURANCE CERTIFICATE AND ADDENDUM:

____________INCLUDED WITH APPLICATION

_XX_________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY(30) DAYS PRIOR TO THE EVENT

COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks, specified energy drinks and bottledwaters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, MelloYello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid,Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies,Dasani and other products that Coca-Cola may provide in accordance with its agreementwith the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE____________________________DATE______________Si nature on file 1/12/13

MANDATED CHANGES/CANCELLATIONApplicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with PublicWorks project(s) or any other necessary governmental function. Such action may bedirected at any time.

APPLICANTS SIGNATURE___________________________DATE_______________Si nature on file 1/12/13

Page 7 of 8


63/100

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions ofall applicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code which

expressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with all provisions of the local ordinancesincluding Chapter 62 of the Town Code.


HOLD HARMLESS CLAUSE:Permitee (organization/applicant) shall assume all risks incident to or in connection with

the permitee activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitee activity or the conduct of Permitees operation. Permitee herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitee activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitee or its officers, agent and employees.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all required submissionof materials.

The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by theTown and agrees to pay all fees and costs assigned to the permit. The applicant furtheragrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.

I have read and will copy with all special event application requirements.


Page 8 of 8


64/100


65/100

Swim Ocean City9 mile, 3 mile and 1 mile swim Course

'Race will be going in the direction of the current as determined on race day.North Current CourseNorth Current Course Start for 9 mile, Start for 3 Mile, Start for 1 Mile and common finish linefor all three races Marked in BlueThe North Current Course 9 Mile Start will be from the South at the Ocean City Inlet. The 3mile course will start at 92nd Street, The 1 mile course will start at 131st Street and the finish forall three races will be 146th Street.South Current CourseSouth Current Course Start for 9 Mile Marked in Blue, Start for 3 Mile and Start for 1 MileMarked in Red, Common finish line for all three races marked in BlueThe South Current Course 9 Mile Start will from the North at 146th Street. The 3 mile coursewill start at 39th Street and the 1 mile course will start at 8th Street. The finish for all three raceswill be at the Ocean City Inlet.


66/100

C Swim - Google Maps

of 1

Fumkford@ 0

R" {;." d/lJC ) p r e ~ - o W : I (@) .ff"Selbyv1lle L l g t . l t > . J I J ~ ~ 1-G

( ~

~ )Berlin

Ocean City+Muniqpal A1rpo.1

9 Mile OC Swim9 mile, 3 mile and 1 mile swimNorth Current Marked in BlueSouth Current Marked in RedUnlisted 9 views

( ~ Bayside

Created on Jan 12 By Mike Updated 2 days ago' 9 Mile Start/FinishNorth Current This is the start'''''

South Current: This is the finishRace Finish/Start146th StreetNorth Current; this is the finishSouth Current: this is the start1 Mile1 Mile Start: North Current131st Street3 Mile3 Mile Start: North Current92nd St9 Mile1 Mile Start: South Current8th Street3 Mile Start: South Current39th Street

htlps:/ maps .google.corn/maps/ms?ll=38 .351518,-75 .06082

To see all the details that are visible on thescreen, use the "Print" link next to the map.

1114113 4:33


67/100

Rules and Regulations - The Course - Qualifications - SafetyCourse Length- 1.0 Mile, 3 Mile, or 9 MileQualifications - (qualifications must come from a qualified/certified race, qualificationsmay be submitted up to 1 week prior to race day)

a)l Mile- 30 Minute documented continuous pool swim documented by aqualified swim coach or equivalent documented open water swimb) 3 Mile - 1 Mile open water swim or greater in the last two years.Individual must swim with a wetsuit if the qualification swim was with a wetsuitor without if qualification was without a wetsuit. An open water swim of equaldistance as part of a Triathlon can be used as your qualification. Also, acontinuous 3 mile pool swim signed off by a qualified swim coach or team can beutilized and must have been completed in under 2 hours9 Mile- 4.4 mile open water swim or greater in,the last two years or havecompleted a documented Ironman. Individual must swim with a wetsuit if thequalification swim was with a wetsuit or without if qualification was without awetsuit.

Time RequirementsCut off time for the 1, 3 and 9 mile swims are as follows - if you have notcompleted the event to be below times times will not be recorded1 Mile - 1 Hour3 Mile - 2-112 hours9 Mile - 6 Hours

1. Contestants are expected to heed directions and instructions of all race officialsand public authorities2. All contestants will be required to be on the day of the race an Active USMS

member or purchase a one day USMS License.3 We are swimming in waters that are guarded and Owned by the Town of Ocean

City and the Ocean City Beach Patrol. The Ocean City Beach Patrol inconjunction with race officials and medical personnel shall have ultimateauthority to remove a contestant from the race if the contestant is judged to bephysically incapable of continuing the race without risk of serious injury or death.

1. Swim start will be staggered in 15 minute intervals based on qualifying timessupplied Each Swimmer must wear a colored swim cap provided by the racedirector

2. Buoys will be located at 1,000 yard intervals Wearing swim goggles or a facemask is recommended, but optional

3. Lifeguards on duty will be at approximately 400 yard spacing No fins, paddles,snorkels or flotation devices of any kind allowed

4. Feeding locations for the swimmers will be at the 3 mile, 5 mile and 7.5 milemakers in the water.


68/100

5. No refunds will be allowed after web entry6. Traditional wetsuits are required on an individual basis in accordance with

qualifYing swim requirements for the 3 mile and 9 mile swims.7. Individuals will be numbered with black markers on their caps and the back of

the hand. Individuals with sleeveless wetsuits or without wetsuits will also benumber on the upper arm. Caps and numbers must remain on during the swim

8. No individual paddlers or escorts not provided by the event will be allowed.Course will be adequately patrolled by surfboards, kayaks and paddle boards

9. Swimmers are required to stay on course. Swimming South the first buoy is tobe on your right, the intermediate buoys are to be on your left, and the last buoyis to be on your right. Swimming North the first buoy is to be on your left, theinterim buoys on your right and the last buoy on your left. This requirement is tokeep you on course and also keep the swimmers from going out too far. Failureto do so may result in disqualification.

10. All contestants must attend the pre-race meeting oh the day of the event.11. Swim course warm up will be allowed prior to the Race12. All contestants must be accounted for both getting in the water and out of the

water. This is a security measure designed to maintain an accurate count ofswimmers. At the finish line ofthe respective races crossing the fmish line youmust check in with the timer and be sure that they have your numbers. If you donot complete the race it is the contestants responsibility to give your name andnumber to a race official so that we know that you have gotten out of the water.

13. Race director reserves the right to cancel or modifY race as necessary. Rain dateis July 21, 2012

Race Day Safety Plan - The "Swim Ocean City Race"1. On race day the Race Director and the Race Director ofSafety will have a pre-race

meeting with Safety Personnel and with the participants to review the coarse and safetyitems

2. All swimmers will be wearing a colored cap with their race number. They will also benumbered on the back of their hand or on their upper arm

3. Once it is determined that equipment and safety items are in place the race director willbe given the approval to start the event

a. Guards with paddle boards on water (for one mile swim area)b. Lookouts positioned on beach for observation of swimmersc. Guards on lifeguard standsd. Buoys in place -turn buoys (orange) at start, 1mile, 3 mile and finish locations -

interim buoys (green) intermitently along the length of beach, Nutrition stop buoys(yellow) at boat anchored locations. Swimmers are to swim on the inside of all of thebuoys except for the start and finish line buoys which will be located closer to shore.


69/100

This is being done to keep the swimmers out of boat traffic areas as well as from goingtoo far from land for observation.

e. Coast Guard has been notified and we have requested support to keep boat traffic awayfrom the swimmers.

f. Kayaks in placeg. Boats anchored at the 3 mile, 5 mile, and 7.5 mile locations for nutrition4. The nine mile race participants will start first. This is being done to minimize the total

event time from start to finish which includes on and offwater support. The nine milerace will leave in 4 heats at 20 minute intervals starting at 9:00AM with the fastestgroup going last. This is being done so that the fastest individuals will catch theslower group at approximately the 112 way point. (Race time/place for individuals willbe on actual time in water). This again is being done to minimize the total event timefrom start to finish. Next at 10:00 AM the 3 mile group will start in one heat and the 1mile group starting at 10:30AM

5. Guards on boards in water will only be required the most for the 1 mile swim area.These swimmers will need the greatest support and this will be where the largestquantity ofpeople will be grouped in the water. In theory, the slower of the 1 mileswimmers will also be the wealcer swimmers and have completed a less stringent pre-qualification swim.

6. Starting with the 1 mile buoy to the nine mile locations safety support will be handledwith on beach safety support supplied by the race for observation of any swimmers introuble, jet ski and kayak support. The on beach support will be equipped with twoway radio's and cell phones. Where trouble is noticed the Ocean City Beach Patrolwill be notified with the request of assistance.

7. At 11:30 the Race director will call an end to the 1 mile course. At the 1 mile fmish asthey finish contestants numbers and times have been written down. All 1 milefinishers are to be accounted for at this time. All participants are required to notifY thetimers that they are out of the water whether they completed the race or not.

8. at 12:30 the Race director will call an end to the 3 mile course. At the 3 mile finish asthey finish contestants numbers and times have been written down. All 1 milefinishers are to be accounted for at this time. All participants are required to notifY thetimers that they are out of the water whether they completed the race or not. Feedingstation at mile 3 can be removed at this time. Event boat motors are not be be engagedin the active swim areas during the race.

9. At 3:00 the Race director will call an end to the 9 mile course. At the 9 mile fmish asthey fmish contestants numbers and times have been written down. All 9 milefinishers are to be accounted for at this time . All participants are required to notifY thetimes that they are out of the water whether they completed the race or not.


70/100


9 ITEMS REFERRED TO AND PRESENTATIONS FROMTHE CITY MANAGER AND STAFF

A.City Engineer Bid Award Recommendation for FireHeadquarters Addition and Renovation DesignServices


71/100

TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Terence J. McGean, PE, City EngineerRE: Contract award for Fire Headquarters Renovation & Addition Design ServicesDATE: March 15, 2013

ISSUE(S): $1.5 million was appropriated in the FY12 Bond Issue forrenovations and additions to the Fire Headquarters building.

SUMMARY: Proposals for design services for the Fire Headquarters buildingwere received by the Council and reviewed by the BuildingCommittee. Written proposals were evaluated in accordance withthe RFP based on 75% qualifications and 25% price. Three firmswere selected to make presentations to the committee. TheCommittee selected Becker Morgan Group.

FISCAL IMPACT: $89,000

RECOMMENDATION: Award the contract for design services for renovations andadditions to the Fire Headquarters building to Becker MorganGroup in the amount of $89,000.

ALTERNATIVES: None

RESPONSIBLE STAFF: Terence McGean, City Engineer and CliffChristello, Dep. Fire Marshal

COORDINATED WITH: Fire Department Building Committee

ATTACHMENT(S): Proposal tabulation sheet

Agenda Item # 9A



72/100

Raw Weighted Quality Total Quality ToProposer Fee FeeScore FeeScore Score Score Rank RaBeckerMorgan $89,000 1.00 25.0 57.5 82.5 6 BignellWatkins $138,743 0.64 16.0 62.5 78.5 2 AWB $130,000 0.68 17.1 61 78.1 4 Edmeades&Stromdahl $179,550 0.50 12.4 65 77.4 1 MannsWoodward $148,700 0.60 15.0 61.5 76.5 3 GMB $164,480 0.54 13.5 60.5 74.0 5 BuchardtHorn $138,750 0.64 16.0 54.5 70.5 7 KFA $125,620 0.71 17.7 49.5 67.2 9 DavisBowenFreidel $165,400 0.54 13.5 53 66.5 8 DesignAtlantic $117,600 0.76 18.9 43 61.9 10 SGS $113,400 0.78 19.6 38 57.6 11 MADEngineering $170,000 0.52 13.1 33 46.1 12 LowQuote $89,000


73/100


9 ITEMS REFERRED TO AND PRESENTATIONS FROMTHE CITY MANAGER AND STAFF

B. City Clerk Bid Award Recommendation for VehicleVending Franchise


74/100

TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Kelly L. Allmond, CMCRE: Vehicle Vending Franchise AwardDATE: 03/21/2013

ISSUE(S): Vehicle Vending Franchise award

SUMMARY: As you know, at the March 18, 2013 Regular Session, Popsy PopLLC submitted the highest bid for the vehicle vending franchise

which was remanded to Staff for review. Staff reviewed, and hasno concerns with, Mr. Brights credit and bank references andcredit report. Furthermore, Mr. Bright is well-established andexperienced in the vehicle vending business.

FISCAL IMPACT: $71,200.00 per year for a total of $284,000.00

RECOMMENDATION: Award the Vehicle Vending Franchise to the highest bidder PopsyPop, LLC and Ronald Bright, Individually.

ALTERNATIVES: Rebid the Vehicle Vending Franchise

RESPONSIBLE STAFF: Kelly L. Allmond, City Clerk

COORDINATED WITH: Internal Auditor Susan Childs

ATTACHMENT(S): Popsy Pop web pages

Agenda Item # 9B

Council Meeting 04/01/2013


75/100

Popsy Pop LLC, a family oriented company, was1996. While starting with a small fleet of 5 trucks, P140 Popsy Pop trucks and 10 Mister Softee trucks thPennsylvania, Delaware and Virginia. We hand build ouSomerdale NJ corporate headquarters and pride ourcutting edge of safety, quality, and value. Our compaof Wells Blue Bunny ice cream products and their stWe are very proud to celebrate our over 14 years strvending business in delivering our best quality brandsBunny ice cream products to a host of customers in t

Popsy Pop is also a member of the International AssoVendors and Distributors organization which strivesenhance the best quality to ensure the future succes

We are located at:

750 Kennedy Blvd Somerdale, NJ 08083 Phone: (856) 435 - 5526 Fax: (856) 435 - 1339

E-mail: [email protected]

ABOUT US

Page 1of 1About Us

3/21/201http://www.popsypop.net/index_files/Aboutus.ht

REFERENCE WWW.POPSYPOP.NET


76/100

We offer excellent service to all convenience

stores. We provide a top of the line Blue Bunny

freezer, delivered to your location and stocked withtop quality ice cream at reasonable prices. If you are interested in having a Blue Bunnyfreezer in your convenience store dont hesitate tocontact us by phone, e-mail or web.

FREEZER PROGRAM

Page 1of 1Freezer Progra

3/21/201http://www.popsypop.net/index_files/FrezerProgram.ht


77/100

REGULAR SESSION -MAY OR AND CITY COUNCIL


9 ITEMS REFERRED TO AND PRESENTATIONS FROM

THE CITY MANAGER AND STAFF

C. Finance Administrator Bid Award Recommendation forBond Counsel


78/100

TOWN OF


Agenda Item# 9C


TO: The Honorable Mayor, Council President and Members of Council

THRU: David L. Recor, ICMA-CM, City Manager

FROM: Martha Bennett, Finance Administrator

RE: Bond Counsel

DATE: March 21, 2013

ISSUE(S): To retain the services of bond counsel to advise in connection with

general obligation bond financings and other related projects

SUMMARY: Proposals were received from seven firms offering to serve as theTown's bond counsel for a period of three years with an option for twoadditional three-year renewals. Proposals were evaluated by the CitySolitictor and Finance Administr

april 1 2013 complete agenda

Documents