october 28 2014 complete agenda
TRANSCRIPT
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MAYORANDCITYCOUNCIL
WORKSESSION
Tuesday,October28,20141:00P.M.
AClosedSessionisscheduledfrom12:001:00P.M.todiscusslegalmatters.
AGENDA
1. CALLTOORDER
2. REPORTONCLOSEDSESSIONTuesday,October28, 201412:001:00p.m.
3. ACKNOWLEDGEMENTSANDRECOGNITIONS
A. RetirementRecognitionofEngineeringAssociateKennethJordan
4.
COMMENTS
FROM
THE
PUBLIC
AnypersonwhomaywishtospeakonamatterscheduledfordiscussionontheWorkSessionAgenda
maybeheardduringCommentsfromthePublicforaperiodofthree(3)minutesorsuchtimeasmay
bedeemedappropriatebytheCouncilPresident. Anyonewishingtobeheardshallstatetheirname,
addressandtheAgendaitemonwhichheorshewishestospeak.
5. NEWBUSINESS
A. SHAFallMeetingpresentedbyDistrictEngineerDonnieDrewerandAssistantDistrictEngineer
DallasBaker
B. RequesttoApproveOCAirShowMOUpresentedbySpecialEventsDirector
C. DiscussionofBeachPatrolBuildingValueEngineeringItemspresentedbyCityEngineer
D. RequesttoApprove2015MayorandCouncilMeetingSchedulepresentedbyCityManager
6. ADJOURN
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WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, OCTOBER 28, 2014
2. Report on Closed Session October 28, 2014 12:00
1:00 p.m. Legal Matters
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NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY
AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland
PURPOSES:
1. To discuss:
(i) the appointment, employment, assignment, promotion, discipline, demotion,
compensation, removal, resignation or performance evaluation of
appointees, employees or officials over whom it has jurisdiction; or(ii)
any other personnel matter that affects one or more specific individuals;
2. To protect the privacy or reputation of individuals with respect to a matter that isnot related to public business
3. To consider the acquisition of real property for the public purpose and matters
directly related thereto;
4. Consider a matter that concerns the proposal for a business or industrial
organization to locate, expand or locate in the state;
5. Consider the investment of public funds;
6. Consider the marketing of public securities;
X 7. Consult with counsel to obtain legal advice;
8. Consult with staff, consultants or other individuals about pending or potentiallitigations;
9. Conduct collective bargaining negotiations or consider matters that relate to the
negotiations;
10. Discuss public security if the public body determines that public discussionwould constitute a risk to the public or public security, including;
a) the deployment of fire and police services and staff; and
b) the development and implementation of emergency plans
11. Prepare, administer or grade a scholastic, licensing or qualifying examination;
12. Conduct or discuss an investigative proceeding on actual or possible criminal
conduct;
13. Comply with a specific constitutional, statutory or judicially imposedrequirement that prevents public disclosures about a particular proceeding or
matter; or
14. Before a contract is awarded or bids are opened, discuss a matter directly related
to a negotiation strategy or the contents of a bid or proposal, if public discussionor disclosure would adversely impact the ability of the public body to participate
in the competitive bidding or proposal process
DATE AND TIME: Tuesday, October 28, 2014 12:00 p.m.
PLACE: City Hall
SUBJECT: Legal Matters
VOTE: UNANIMOUS
OTHER: FOR:
AGAINST:
ABSTAIN:
ABSENT:
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REPORT OF CLOSED SESSION
OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY
Prior to this open session of the Mayor and City Council being held on Tuesday,
October 28, 2014, a closed session was held on Tuesday, October 28, 2014 at
12:00 p.m. The following is a report of the closed session.
1. A statement of the time, place, and purpose of the closed session is attached.
2. A record of the vote of each member as to closing the session is attached.
3. A citation of the authority under the law for closing the session is attached.
4. (a) Topics of Discussion: Legal Matters
(b) Persons present:
Mayor Richard Meehan
City Manager David RecorCouncil President Lloyd Martin
Council Secretary Mary Knight
Council Members Doug Cymek; Margaret Pillas; Brent Ashley; Dennis Dareand Joe Mitrecic
City Solicitor Guy AyresRisk Manager Eric Lagstrom
Police Captain Mike Colbert
Executive Office Associate Diana Chavis
Action(s) taken:
Motion to close meeting:
H:\Wpdoc\closedsess.wpd
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WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, OCTOBER 28, 2014
3. ACKNOWLEGEMENTS AND RECOGNITIONS
A. Retirement Recognition of Engineering Associate
Kenneth Jordan
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IN APPRECIATION OF KENNETH D. JORDAN38 YEARS OF SERVICE
Kenneth D. Jordan has contributed Thirty-eight (38)years of dedicated service to the Town of Ocean City, where he beganhis career in 1976; and
WHEREAS, Kenneth D. Jordan has played an integral role in theTown of Ocean Citys Engineering Department for the past Thirty-eight (38) years; and
WHEREAS, Kens duties in the Engineering Department included
making drawings and charts to update city maps; reviewingsubdivisions and approval of site plans and the installation of citysidewalks and upgrading of city streets. In addition to that, Kenbecame the go to expert on Ocean Citys history. Everyone at CityHall would ask Ken if we wanted to know anything about OceanCity.
NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town ofOcean City, Maryland, along with the Ocean City Council, do hereby
commend Ken for his Thirty-eight (38) years of devoted service andwish him a happy and healthy retirement.
IN WITNESS WHEREOF, I have hereunto set my hand and causedthe Great Seal of the Town of Ocean City, Maryland to be affixed this28th day of October, in the year of Our Lord two thousand andfourteen.
______________________________RICHARD W. MEEHANMayor
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WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, OCTOBER 28, 2014
4. COMMENTS FROM THE PUBLIC
Any person who may wish to speak on a matter scheduled for discussion on the Work
Session Agenda may be heard during Comments from the Public for a period of three
(3) minutes or such time as may be deemed appropriate by the Council President.
Anyone wishing to be heard shall state their name, address and the subject on which
he or she wishes to speak.
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WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, OCTOBER 28, 2014
5. NEW BUSINESS
A.SHA Fall Meeting presented by District Engineer Donnie
Drewer and Assistant District Engineer Dallas Baker
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TOWN OF
T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d
TO: The Honorable Mayor, Council President and Members of CouncilFROM: David L. Recor, ICMA-CM, City ManagerRE: Maryland State Highway Administration (SHA) Fall MeetingDATE: October 22, 2014
ISSUE(S): Bi-annual meeting with the MD State Highway Administration
SUMMARY: SHA District Engineer Donnie Drewer and Assistant DistrictEngineer Dallas Baker will discuss the Rt. 50 Bridge, Rt. 90Dualization, and various areas along both Coastal and Baltimore
Avenue requiring maintenance. Status reports for severalprojects will also be provided.
FISCAL IMPACT: Not applicable
RECOMMENDATION: Review items for discussion.
1stClass Resort and Tourist Destination
ALTERNATIVES: Not applicable
RESPONSIBLE STAFF: Hal Adkins, Public Works Director
Terence McGean, City Engineer
COORDINATED WITH: Donnie Drewer, SHA District EngineerDallas Baker, SHA Assistant District Engineer
ATTACHMENT(S): Agenda
Agenda Item # 5A
Council Meeting October 28, 2014
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STATE HIGHWAY ADMINISTRATION
FALL MEETING WITH
MAYOR & COUNCIL OF OCEAN CITY
October 28, 2014
AGENDA
1. Route 90 Dualization status update.
2. Possibility of upgrading the median landscaping along Coastal Highway, in the future.
3. Ocean City Staff has developed a list of catch basins and brick pavers along Coastal
Highway and Baltimore Avenue that need work.
4. What intersection improvements are planned along MD 528 relative to signal
improvements, ADA issues, Ped. Signal poles, etc. for the time frame of this fall thru the
spring of 2015?
5. What is the status of the Bicycle Wrong Way signage project?
6. What is the status of the MD 378 Bump Out project?
7. What is the status of the 101stPed. Signal project?
8. What is the status of the conceptual D/E for the Road Diet?
9. Are there plans to install additional median lighting in the area of 49th
Street as discussed
in a previous Ped. Safety Meeting?
10. What, in general, have been issued in the way of utility upgrade permits for any work
along the MD 528 and MD 378 for this fall and next spring? Gas work? Etc.?
11. Historically there was a discussion about installing a directional sign in the vicinity of41
stStreet, relative to the Senior Center. This issue may have actually been raised by
County Department of Public Works representatives. What became of that request and
on a similar note, is it feasible to get similar directional signage in the vicinity of MD 528at 123
rdand 127
thStreets denoting the location of the Northside Park Recreation
Complex?
12. Rt. 50 Bridge Issues:
What is the status of sidewalk upgrades along the west side of the bridgeapproach, where the sidewalks are crumbling?
What is the status of any painting efforts on the bridge railings, wall insets areas,
etc.?
Is the Snow Hill Shop currently stocking fence repair parts in case of damage?
13. Please provide an update on any Ped. improvements in the general area of West Ocean
City that would be of a benefit to those from the Rt. 50 Bridge west to the area of GolfCourse Road.
:lms
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WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, OCTOBER 28, 2014
5. NEW BUSINESS
B.Request to Approve OC Air Show MOU presented by
Special Events Director
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TOWN OF
T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Frank C. Miller, Special Events DirectorRE: 2016-18 OC Air Show MOUDATE: October 28, 2014
ISSUE(S): Renewal of and modification to the OC Air Show MOU, 2016-18
SUMMARY: Bryan Lilley, the producer for the OC Air Show, has requestedmodifications to the MOU as part of its renewal for 2016 through
2018. The current MOU is in place through the June 13-14, 2015event.
1. Wording for Show Center Beach making it more generic to allow
for modification to or movement of show center.2. New wording that allows for an automatic rolling renewal without
needing to go in front of M&CC, UNLESS M&CC choose to make achange, discuss modification or cancel the event.
3. Holding two weekends for the event (second and third weekendsof June) for the promoter to potentially adjust dates subject to jetteam schedules.
4. Timing of the automatic rolling renewal to take effect immediatelyafter the current air show allowing for the August DD2535 military
demonstration request submittal deadline.5. Grandfathering in the placement of 36 boardwalk banners at 18
locations (sets of two) without payment for services by the Townrelated thereto.
FISCAL IMPACT: Additional $950 cost absorbed by Town each year for placement ofboardwalk banners.
RECOMMENDATION: Approve renewal of OC Air Show MOU with modification 1, 2, 3 and 5with the understanding that holding two dates for the Air Show doesnot provide an exclusive to the event. The weekends may be bookedby other events as deemed appropriate and approved by M&CC.
In relation to Item 4, it is recommended that a buffer of 30 45 daysbe written in, between conclusion of the current years event and theexecution of the 3rdyear renewal, for Town departments and M&CCto review fulfillment of Town expectations.
The $950 banner fee shall be considered part of the up to $100,000in in-kind Town Services already provided as part of the MOU.
1stClass Resort and Tourist Destination
Agenda Item # 5B
Council Meeting October 28, 2014
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ALTERNATIVES: As determined by Mayor and Council.
RESPONSIBLE STAFF: Frank C. Miller, Director - Special Events Department
COORDINATED WITH: Recreation and Parks CommissionBryan Lilley (Event Producer)
ATTACHMENT(S): Draft MOU
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Page 1 of 6
TOWN OF OCEAN CITY301 BALTIMORE AVENUE
OCEAN CITY, MARYLAND 21842
MEMORANDUM of UNDERSTANDINGBETWEENTHE MAYOR AND CITY COUNCIL TOWN OF OCEAN CITY, MARYLAND
ANDOCEAN CITY AIR SHOW, LLC.
SUBJECT: OCEAN CITY AIR SHOW 20163, 20174and 20185 (OCAS)
1. Purpose. This Memorandum of Understanding (MOU) defines the terms by which theOcean City Air Show (EventOCAS) shall be presented in 20163, 20174and 20185, provides
an automatic approval for a future year and identifies what each party shall accomplishand the suspense dates for each. The annual Private Event Application for the Air Showand all signed disclosures shall be incorporated into this MOU by reference.
2. Request for Permission to Conduct Event: Ocean City Air Show, LLC (OCLLCOCAS)has approached the Town of Ocean City(TOC)for the continued conduct of an airshowEvent. A successful Air ShowEventhas been accomplished annually since for fiveyears from 2008to 2012. This MOU follows and incorporates an annual review of aPrivate Event Application by the City Staff and approval by the Mayor and City Council.
3. Event Summary: Ocean City Air Show, LLC, shall produce the20163OC Air
ShowEventCAS with assistance from with the TOC, which scheduled towilltake place onSaturday and Sunday, June 8 and 9the second or third weekend (Saturday and Sunday)ofJune each yearwith a preview/rehearsal day on Friday, June 7, 2013the day prior and on amutually agreed upon weekend in future years. The 2013 2016 Air ShowEventand futureproductions of the same shall include the United States Navys Blue Angels demonstrationteama major military jet demonstrationteamserving as the anchor for the show includingwith participation by other recognized and marketable military aerial demonstrations andfly bys, civilian aerial demonstrations and ground exhibits.
4. Scope. This Memorandum of Understanding includes the planning, coordination andexecution of OCAS Event and identifies tasks/responsibilities for each party. This
memorandum shall remain in force until terminated by either party.
5. Financial Agreement: The Town of Ocean City shall provide an annual allocation of$35,000.00 to the OCAS Event to be spent by the Town in support of the air show with aforecasted budget as follows and will be and managed by the Towns designatedrepresentative.:
a. Air Boss..$3,000.00b. Announcer..$3,000.00
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Page 2 of 6
c. Public Address Contractor..$10,000.00d. Military Demonstration Team Fees ($6,000.00 per day for 2 days)....$12,000.00e. Aviation Fuel (price per gallon determined at fuel truck price)....$7,000.00
These funds will be dispersed using the Towns Financial Management System.
In the event there are unapplied funds remainingafter the payment of the above budgetitems,they will be applied to OC Municipal Airport flight operations related expenses suchas performer fees, smoke oil, aircraft fuel/oil, etc. The expenses that these the annualallocation funds are spent on will be by mutual agreement of OCLLC OCAS and TOCinwriting.
6. The attached Eevent site diagramsprovided annually and approved by the Mayor andCity Councilshall be a part of this MOU.
7. The following identifies the responsibilities of Ocean City Air Show, LLC(OCAS):
a. Soliciting and securing all sponsorships while complying with theTowns beverage and sun careotherproduct sponsorships. EventsSponsorships shall not include drugs, sex or tobacco. Alcohol or gamblingsponsorship is permissible provided that no messages encourage the act ofgambling or promote the consumption of alcohol. Alcohol-related messagesmust be used as a positive teaching public service announcement, i.e. beername - Drink Responsibly.
b. Coordinating all air operations.c. Complying with the OC Air ShowEventTimeline (attachedannually).d. Paying for any Town of Ocean CityTOCsupplied in-kind services beyond the
$100,000.00 in-kind services approvedeach year. In-kind services are trackedby the Towns budgeting process.
e.
Creating, printing and paying all invoices related to each show by August 31stof each year.
f. Coordinating all advertising and promotion supplementary to the Towns.f.g.Paying forany non-grandfatheredfees related to banner placements or other
fee - structured TOC assets.within the scope of the Town and its areas ofresponsibility.
g.h. Keeping the Mayor and City Council fully informed of actions related to theAir Showincluding updates as necessary at scheduled meetings of the Mayorand City Council.. This will require an update once every 90 days until theshow.
h.i.Complying with all Federal, State, County and City statutes, ordinances and
codes.i.j.Coordinating the Public Address system or an acceptable means of
broadcasting the narration and audio for the OCAS Event to the spectators onthe beach from 14thStreet to 17thStreet.
j.k.Providing the tents, food and beverage vendors for the area definedeach yearas Show Centerand approved by the Mayor and City Council, which willextend from the Boardwalk to the high water mark between 14thand 17thStreets, allowing Ocean City Beach Patrol (OCBP) vehicle passage directlyfrom the west to the east perimeters.
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Page 3 of 6
k.l.Providing $5,000,000.00 in liability insurance as follows:1. Insurance shall provide for $1,000,000.00 per occurrence coverageand $5,000,000.00 aggregate coverage.2. Insurance shall list Ocean City Air Show, LLC as named insured andTown of Ocean City Mayor and City Council, and Town employees,
contractors and vendors as additional insured. This document must be onfile with the Towns Risk Manager prior to the arrival of any air showrelated aircraft.
l.m.Coordinating all military and civilian performer participation.m.n.Coordinating ground exhibits.n.o. Providing contract security for Show Center and the military recruiting
displays in the Inlet Lot.o.p. Preparing and submitting all applications/permits with the Town of Ocean
City, Department of Defense, USCG, Federal Aviation Administration (FAA),Worcester County for alcoholic beverages, andHealth Department for foodand with the Towns Fire Marshal for tents.
q. Contracting and coordinatingforevent managementrequiredservicesandperformancesfor the OCASEvent.
p.r.Contracting the items identified for payment through TOCs annual Eventfund allocation.
q.s.Providing hotel rooms for all performers.r.t.Insuring the local Banner Plane Businesses may operate before, during(two
fly-by windows in sequence)and after Air Show Operations.s.u.Concluding a mutually agreeable contract with the Beach Franshise Vendors
located within the footprint of the Show Center for the period of load in toload out.
v. Providingthe proper quantity ofportable toilets on the beach within ShowCenter, which are to be serviced daily.
t.w.
Providing trashcan liners and consolidating all solid waste to trashrecepticles within Event footprint
u.x. If OCAS is not able to secure one of the following headline acts before March1st of any year during the term of the agreement, then TOC shall have theright to cancel the event for that respective year. Headline acts shall bedefined as:
1. U.S. Air Force Thunderbirds2. U.S. Navy Blue Angels3. Canadian Air Force Snowbirds4. OneTwo(12) or more U.S. mMilitarysingle shipjJet
demonstrationsCapabilities Demonstrations
OCASLLCwill inform the Towns representative that this requirement hasbeen met by March 1stof each year.
v. Comply with the Towns food and beverage franchise agreement.
8. The Town of Ocean City is responsible for providing:a. Advertising annually to include:
1. One (1) each 24 x 40 billboard from May 1stthrough the finalday of the show each year.
2. Displaying 1 each banner (3 x 20) at Route 90 from April 1 though
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the final day of the show each year if space is available.3. Including the OC Air Show in local advertising where possible.4. Six (6) ea 6 x 3 bus boards from April 1 though the final day of the
show each year.5.4.Placement of 20 18 pairs of banners provided by OCAS on all
Boardwalk lamp posts from April 1 through the final day of the show one (1)month prior to the secondfirstpublic event day each year. The fee forthis banner placement shall be grandfathered at no charge consistentwith past years beginning in 2008.
5. Placement of 14 pole banners on the Route 50 bridge from May 1steachYear until to the second public event day at the banner fee placementcost charged for installation of suchat the aforementioned fee.
b. Contracting the items identified in the TownsPayment of designated Eventcosts through TOCsAir Show annual Event fund allocation.
c. Up to $100,000.00 of in-kind services as determined by the Town.d.
The Ocean City Airport as the support site for aviation operations at noadditional cost to the Town.
e. Use of all ground support equipment currently available at the airport at noadditional cost to the event unless the TOC incurs a cost in sourcing it from athird party.
f. Conducting a Media Day at the Ocean City Airport during the rehearsal dayof each year.
g. Access to the beach in the area of Show Center and a 300 x 150 space in thenorthwest corner of the Iinlet Pparking Llot for military recruiting displaysand mobile marketing tours that do not compete with boardwalk businesses.
h. Complying with the annual Air Show Timeline (attached). The Timeline willbe composed by and agreed to by the primary agents for the Air Show andthe TOC.
i. Public Safety support, maintaining the beach, public transportation as statedand trash removal. Promoter must put all solid waste in containers.
j. Submitting permits with the United States Coast Guard (USCG).k.j. Sand fencing around and within at Show Center.l.k. Emergency oOperations and response.m.l.Notice To All Airmen (NOTAM) providing times and locations of closed air
space.n.m. Letter to Boat Operators providing dates and times of closed surface
(ocean) and air space.
o.n.
15th, 16th, 17th and 18th Streets from Baltimore Avenue to theBoardwalkStreet-based exhibit/VIP parkinglocationsfor ground displaysand air show related vendorsas approved by Town representative, FireMarshal and the Mayor and City Council from time to time as changes arerequested. The exhibit locations will remain consistent with past eventsunless there is a change in the location of Show Center. Previous locationsincluded street ends of varying lengths between Baltimore Avenue and theBoardwalk from 12thStreet to 20thStreet.All but the east most 50 feet of 18thStreet will be used for Air Show related parking. When provided written
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approval by all businesses/property owners located on either side of 12thStreet to 14th Street, block off the east most 100 feet for displays and airshow related vendors. On 19th Street and 20th Street, block the east most 50feet for displays and air show related vendors.
p. Permitting OCAS to access control a three block area on the beach beginning
at the mean high tide line and sell tickets to said area. OCLLCOCASshallbe permitted to serve beer, wine and malt beverages (not to exceed 22%alcohol per volume) on the beach from 11:00 a.m. until 4:00 p.m. in the areadefined as Show Center on one rehearsal day and Saturday and 12:30 p.m. to4:00 p.m. on Sunday and oninside this area on Friday, Saturday and Sundayof the event mutually agreed upon dates in future shows, subject to approvalby the Worcester County Board of License Commissioners.
q. One (1) City-owned bus and driver for transportation of performers andaircraft ground crews to and from the NASA Wallops Flight Facility on uponthe arrival of the military jet team support staff. and as agreed immediatelyfollowing the event.
r. Shuttle bus service directly to the Air Show (16th Street)Center areafrom thesouth Convention Center Parking Lot (if lot is available). Air Show patronswill not pay to park but will pay any existing fees for the bus service. Priorityfor this lot is to events contracted by the Towns Convention Center.
s. The TOC will permit the sale of food, and beverageand air show relaaltedmerchandiseon the beach within Air Show Center. For this purpose, aBeach Franchise shall be approved by the Mayor and Council.
9. The terms of this MOU shall be three (3) years with a termination date of December 31,2015with an automatic one year extension added annually at the conclusion of the showeach year to allow consistent future scheduling of military jet demostration teams, unlesssooner terminated as provided herein.
10. Operational Security Provision: In the event of exigent circumstances arising duringthe course of the Air Show, the Town may, at its sole discretion, deploy or divert suchpublic safety personnel and resources as deemed necessary. In the event of an emergency,the Town of Ocean City may cancel the event in the course of its emergency procedures. Inthe event of inclement weather the parties, after consultation with the OCAS Managementand Event Air Show performers, may cancel or postpone the event.
11. The Town of Ocean City shall receive no portion of the OCAS Event profits.
12. The Special Events Director of the Town of Ocean City or his appointee shall serve as
the Towns Agent for the planning, coordination and execution of the Ocean City AirShow. The primary Agent forManager of the Ocean City Air Show, LLC shall serve asthe representative of OCASEvent.
13. Termination. This Agreement shall be effective when signed below and may beterminated by either party in the event of a material breachor as designated herein.Before such a material breach termination, the party citing the material breach shall givethe breaching party thirty (30) days written notice and an opportunity to cure the breachwithin such period.
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14. In the event a dispute arises regarding this MOU, which cannot be resolved by theparties, the matter shall be submitted to mediation before commencement of litigation or asagreed by the parties.
15. Non Assignment. The parties hereto recognize that the current Manager of Ocean CityAir Show, LLC C Air Show, LLCis an integral part of the success of the Air Show and isthe key Event facilitatorman, and without his active participation in the organization andpromotion of the Air Show the Town of Ocean City would not enter into this MOU. ThisMOU is not assignable by Ocean City Air Show, LLC without the express written consentof the Mayor and City Council of Ocean City, which consent may be withheld for anyreason at the sole discretion of the Mayor and City Council of Ocean City. Furthermore,should the current Mmanager cease to be associated with Ocean City Air Show, LLC or beunable to actively participate due to death, incapacity or for any other reason, the Mayorand City may terminate this MOU.
16. No Partnership. This MOU does not create a partnership or any other business entityor affiliation between the parties, other than to define the respective rights and obligationsof the parties as to the presentation of the Ocean City Air Show.
17. Final Agreement. This MOU represents the final agreement between the parties hereto,and shall only be amended or modified by written agreement between the parties.
Ocean City Air Show, LLCBryan S. Lilley, Manager,
on behalf of Ocean City Air Show, LLC
David L. RecorCity Manager
For the Mayor and City Council
Date___________________ Date___________________
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WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, OCTOBER 28, 2014
5. NEW BUSINESS
C.Discussion of Beach Patrol Building Value Engineering Items
presented by City Engineer
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TOWN OF
T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Terence J. McGean, PE, City EngineerRE: Beach Patrol Headquarters Value Engineering ItemsDATE: October 8, 2014
ISSUE(S): The Mayor and Council requested further evaluation of two ValueEngineering alternates taken during the Beach Patrol Headquartersbidding process.
SUMMARY: The total life cycle cost to use a standing seam metal roof versus anasphalt shingle roof and to use LED light fixtures versus highefficiency fluorescent (HEF) light fixtures were analyzed.
The combined energy savings and expected longer life of the metalroof still do not justify the additional cost for the metal roof versusshingles.
The LED fixtures in question were in the stairwells only. Many of theother standard fixtures in the building remain LED. The energysavings from these particular LED fixtures will not cover theadditional expense of the lights.
FISCAL IMPACT: Additional cost for metal roof is $53,590. Additional cost for LEDlights is $7,600.
RECOMMENDATION: Accept the savings from both Value Engineering alternates, shinglesin place of a metal roof and high efficiency fluorescent fixtures inplace of LED fixtures.
Financially Sound Town Government
ALTERNATIVES: 1) Increase project budget and use LED lighting in the stairwells2) Increase project budget and install a metal roof
RESPONSIBLE STAFF: Terence McGean, City Engineer
COORDINATED WITH: Gillis Gilkerson, Construction ManagerCQI Associates, Energy ConsultantESG, Energy Performance Contractor
ATTACHMENT(S): Value Engineering Analysis
Agenda Item # 5C
Council Meeting October 28, 2014
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BeachPatrolHeadquartersValueEngineeringAnalysis
RoofAlternativeAnalysis
MetalRoof AsphaltShingles
ConstructionCost 72,800.00 19,210.00
Estimatedlife(years) 50 30
Annualconst
costs 1,456.00
640.33
PotentialAnnualEnergysavings
Totalann.estbuildingenergycost 15,000.00 15,000.00
annHVACenergycost40%/total 6,000.00 6,000.00
annHVACenergyduetoenvelope30% 1,800.00 1,800.00
Estenergysavingsformetalroof20% 360.00 0
Netannualcostswithenergysavings 1,096.00 640.33
Recommendation:Asphaltshingles
LEDvshighefficiencyfluorescentLightingAnalysis
NetadditionalcostforLEDLights $7,600.00
PotentialEnergySavings
Wattagereductionperfixture 32
Numberoffixtures 10
Hoursuseperday 24
Daysusedperyear(AprilSept) 365
TotalannualKwhreduction 2,803
Est.costperkwh $0.13
Annualsavings $364.42
Paybackinyears 20.9
Lifetimein
years
(25,000
hours) 2.85
Recommendation:Higheffeciancyflourescent
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WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, OCTOBER 28, 2014
5. NEW BUSINESS
D. Request to Approve 2015 Mayor and Council Meeting
Schedule presented by City Manager
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TOWN OF
T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d
TO: The Honorable Mayor, Council President and Members of Council
FROM: David L. Recor, ICMA-CM, City ManagerRE: 2015 Mayor and Council Meeting Schedule
DATE: October 20, 2014
ISSUE(S): Mayor and City Council 2015 meeting dates
SUMMARY: According to the Charter of the Town of Ocean City, SectionC-404, it is required that the Mayor and Council meet at regular
times, but no less than once a month. This calendar proposes 47
meeting dates.
Regular meetings are set for the first and third Monday of each
month at 6:00 p.m. If the Monday meeting falls on a scheduledmunicipal holiday, the meeting is moved to the following day.
Work sessions are scheduled on the Tuesday prior to a regularmeeting and generally include a closed session beginning at noon
followed by the open session at 1:00 p.m.
FISCAL IMPACT: Not applicable
RECOMMENDATION: Approve schedule as presented.
Excellent Service through a High Performing Town Organization
ALTERNATIVES: Refer to Mayor and Council.
RESPONSIBLE STAFF: David Recor, City Manager
COORDINATED WITH: Council President Lloyd MartinDiana Chavis, Executive Office Associate
ATTACHMENT(S): 1) 2015 proposed schedule2) 2015 calendar
3)
Charter C-404
Agenda Item # 5D
Council Meeting October 28, 2014
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January February March
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr S
1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 6
4 5 6 7 8 9 10 8 9 10 11 12 13 14 8 9 10 11 12 13 111 12 13 14 15 16 17 15 16 17 18 19 20 21 15 16 17 18 19 20 2
18 19 20 21 22 23 24 22 23 24 25 26 27 28 22 23 24 25 26 27 2
25 26 27 28 29 30 31 29 30 31
Apri l May June
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr S
1 2 3 4 1 2 1 2 3 4 5
5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 112 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 2
19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 2
26 27 28 29 30 24 25 26 27 28 29 30 28 29 30
31
July August September
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr S
1 2 3 4 1 1 2 3 4
5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 1
12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 1
19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 2
26 27 28 29 30 31 23 24 25 26 27 28 29 27 28 29 30
30 31
October November December
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr S
1 2 3 1 2 3 4 5 6 7 1 2 3 4
4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 1
11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 118 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 2
25 26 27 28 29 30 31 29 30 27 28 29 30 31
2015 Calendar
HOLIDAYS REGULAR SESSIONS WORK SESSIONS
MML Conference June 28 July 1
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H:\Word\AGENDA\2015 Mayor and City Council Meeting Schedule.doc
MAYOR AND CITY COUNCIL
2015 REGULAR MEETINGS
The Mayor and City Council meet for their Regular Session on the 1stand 3rdMonday
of every month. If Monday is a holiday, the meeting is held the following day. All
meetings begin at 6:00 p.m.
January 5 July 6
Tuesday, January 20 July 20
February 2 August 3
Tuesday, February 17 August 17
March 2 Tuesday, September 8
March 16 September 21
April 6 October 5
April 20 October 19May 4 November 2
May 18 November 16
June 1 December 7
June 15 December 21
MAYOR AND CITY COUNCIL
2015 WORK SESSIONS
Work Sessions are held at 1:00 p.m. the Tuesday prior to a Regular Monday night
meeting. A closed session precedes each open session, traditionally beginning at
12:00 p.m. but subject to change if needed.
January 13 July 14
January 27 July 28
February 10 August 11
February 24 September 1
March 10 September 15
March 31 September 29April 14 October 13
April 28 October 27
May 12 November 10
May 26 December 1
June 9 December 15
June 23
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C-404. Meetings of Mayor and Council. (176A)
The newly elected Mayor, together with the newly elected Councilmen and the incumbent
Councilmen shall meet at 7:30 p.m. on the Thursday in November immediately following the
election, for the purpose of organization. At said organizational meeting, the Councilmen shall electone (1) of their members as President, who shall serve at the pleasure of the Council and shall
preside at meetings of the Mayor and City Council. The Mayor and Council shall appoint one (1)
member of the Council to serve as Secretary. After such organizational meeting, the Council shall
meet regularly at such times as may be prescribed by its rules, but not less frequently than once
each month. Special meetings shall be called by the Clerk-Treasurer upon the request of the
Mayor, Council President or a majority of the members of the Council. Except for those meetings
permitted to be closed under state law, all meetings of the Mayor and Council shall be open to the
public, and the rules of the Council shall provide that residents of the town shall have a reasonable
opportunity to be heard at any meeting in regard to any municipal question. All appointments to city
boards, commissions and committees, and the confirmation vote thereon, shall be made at open
public meetings.
(Res. of 2-21-1972; Res. No. 1976-11, 1-5-1976; Res. No. 1981-10, 12-21-1981; Res. No. 1982-6, 4-5-1982; Res.
No. 1987-2, 6-15-1987; Res. No. 1990-2, 9-3-1990; Ord. No. 2012-2, 7-10-2012)
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