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BSNL HR Pay Package-User Manual

S

BSNL

HRMS Package

User Manual

LEAVE MODULE

Index

Sl No. Particulars Page

01 Introduction

02 Features of Leave Module

03 Accessof Leave module (Role Management)04 Major Activities in Leave Module

05 Opening balance of Leave at Credit

06 Leave Credit Entry

07 Leave Verification

08 Leave Sanction Process

09 CL/RH Leave Application & sanction

10 Leave Reports

11 Leave Encashment

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1.Introduction

A new module in HR Package has been developed and launched whichcovers Leave related transactions in BSNL. This module deals with the

following types of leaves prevailing presently in BSNL.

1. Earned Leave (EL)

2. Half Pay Leave (HPL)

3. Commuted Leave (CML)

4. Extra-Ordinary Leave (EXOL)

5. Maternity Leave (ML)

5. Paternity Leave (PL)

6. Casual Leave (CL)

7. Restricted Holiday (RH)

8. Study Leave (SL)

9. Hospital Leave (HL)

2. Features of Leave Module

This module facilitates to accommodate all sorts of leave related

transactions like submission of leave application, Sanction of leave,Joining after availing leave, leave credit, leave conversion, leave

balances.

The employee can submit their leave application and joining report after

leave through employee portal at www.myhr.bsnl.co.in.

In addition to above, the designated users can submit leave application

and joining after leave w.r.t. BSNL employees.

Privilege for recommendation and sanction of the leave application will

be available only to JTO and above level executives having the role of

supervisor. Supervisor role to executives can be assigned through

ADMIN=>SUPERVISOR MAPPING.

Privilege for cancellation of already sanctioned application will be

available only to the sanctioning authority and concerned System

Administrator.

Leave Balances will get automatically updated after joining.

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http://www.myhr.bsnl.co.in/http://www.myhr.bsnl.co.in/http://www.myhr.bsnl.co.in/


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The system will provide leave credit in respect of EL & HPL on half

yearly basis on 1st Jan and 1st July of each year. However leave credit

would be accounted only after due confirmation by Leave Coordinator.

After each credit Leave Balances are to be verified by JAO/AO.

Leave conversion is permissible only w.r.t. Change in the type of leave

keeping leave period intact, within 30days form Date of Application.

3. Access of Leave module (Role)

User Management for Leave Module

1. The employees who are user of HR package have the facility of leave

application and leave cancellation of self through employee portal.

2. Employee with Supervisor role can recommend, sanction and approve the

joining of leave application.

3. Employee with Leave Co-coordinator role can enter the Opening Balances

and Leave Credit.4. Employee with Leave User role can enter the leave application and cancel the

application before sanction of it of all the employees in his jurisdiction.

5.If Emp is not the user of the HR package, go to ADMIN module=>ADD

menu=>User Creation. Select the Unit(location) ,designation of the Emp. From

the Emp list select the desired Staff and select Leave User/Leave coordinator

role and jurisdiction location.

5. If Emp is already the user of the HR package, go to ADMIN

module=>UPDATE menu=>User Updation. Enter the Emp No. Click on GO

button.Emps name will be displayed with UPDATE button. Click on UPDATE

button.

Change the existing role to Leave User/Leave coordinator role as per

requirement and select appropriate jurisdiction.

4. Major Activities in Leave Module

The following are the major activity available in Leave module.

A. Opening balance of Leave (One-Time Activity)

1. Entry of Opening balance of Leave at Credit

B. Periodical Credit

1. Periodical leave Credit

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2. Confirmation of Leave Credit

C. Sanction of Leave

1. Leave Application Data entry

2. Recommendation of leave

3. Sanction of Leave

4. Joining report

5. Joining ApprovalD. Casual Leave

E. Leave at employee portal

The above mentioned functions are having various forms and reports. The

detailed procedures about these forms and reports are explained in the following

headings.

5. Opening Balance of Leave at Credit

Data entry of Opening balance of Leave at credit is the first & one-time

activity. The commencement date of Leave module is fixed as 01.07.2009. (For

UP(East) it is 1 Jan 2009)

Therefore the balance of leave at credit as 01st July 2009(including Credit

on 1 st July) has to be filled up by the user for all employees.( UP (EAST) has

to enter the balance of leave at credit as 01st Jan 2009(including Credit on 1 st

Jan 2009.) This is mandatory activity because all other next steps will be

allowed only after completion of this step.

The summary of the forms and reports pertaining to the opening balanceentry are given below.

Opening Balance Data : Forms & ReportsForm

NoForm Name

Form

TypeForm Location Remarks

1 Leave O/B for EL/HPL Data entryAddOB Leaveentry

Entry of OB of Major

leaves at credit EL /

HPL

2 Leave O/B for Other Leaves Data EntryAddOB Leave

entry

Entry of OB of Other

leave at credit

3 Leave Not Due Bulk Entry Data EntryAdd->Leave NotDue Bulk Entry

Entry of Leave not dueAvailed

3 Leave OB Details Report ReportReport on OB of leave at

credit

4Leave Opening Balance

pendingReport

List of staff for whom

OB entry not done.

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5.1 Opening balance for Major Leaves.

Form Name: AddOB Leave entry Leave O/B for EL/HPL

By using this form the opening balance of leave at credit of all employees

can be entered. The major leave includes the EL. HPL, Maternity Leave,

Paternity leave, No. of EXOL which is counted for service, No. of EXOL which

is NOT counted for Service. The snapshot of the form is given below

In this form, select the required employees list as per selection criteria

either by Staff no, designation or by Unit name.

Enter opening balance as on 01st July 2009 against the concerned leave

head of the staff who has been appointed on or before 01.07.2009. In case of the staff who is having the appointment date after 01.07.2009,

enter the actual entitled leave for the half year portion in which the

appointment date falls.

5.2 Opening balance for Other Leaves.

Form Name: AddOB Leave entry Leave O/B for Other Leaves

The other leave includes Hospital Leave, Leave not Due, Special Disabilityleave, Study leave. The opening balance as on 01.07.2009 has to be entered

against the concerned leave head.

The data entry of other leaves can be done by using the form at Sl. No. 2. The

snap shot of the form is given below.

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Select employee using selection criteria and then select leave type and

enter balance or leave availed through this form and click the ADD

button.

Leave Not Due Bulk Entry

1. The Leave Not Due bulk entry form is available at Add->Leave-> Leave Not

Due Bulk Entry.

2.In the column Leave Not Due Availed ,please enter the LND availed uptoopening Balance Date (ie- Up to 01-jul-2009) for UP(E) up to Jan 2009.

3.In the column LND pending for adjustment column ,if any LND is

pending for adjustment (will adjust against HPL) as on opening balance date

is to be entered.

4.Click in the boxes against each employee and click on SAVE button.

Reports on Leave opening balance

The following reports are available with reference to opening balance of leave.

1. Form Name: ReportsLeave OB DetailsThis report shows the staff list and the opening balance of various leaves

at credit.

2. Form Name: ReportsLeave Opening Balance pendingThis reports shows the list for staff for whom the opening balance entry

is pending. The report form is shown below.

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5.3 Updation of Opening Balance

Once the Leave opening balance entry is completed, the modification of the data can

be done in the same form (the form at Sl. No.1).

However, the modification in the same form will be available only up to the first

leave Credit entry. Here first leave credit entry means the grant of bi-annual leave

credit on 01

st

Jan 2010 for EL & HPL. In other words, once the leave Credit entryof Jan 2010 completes, the modification of O/B entry is locked .( For UP(East)first leave credit entry means the grant of bi-annual leave credit on 01 st Jul 2009 for

EL & HPL.)

6. Periodical Leave Credit Process

The periodical leave credit is the process by which the employees earning

the leave credit. The leave credit is normally earned by the employee in two

ways. 1. Bi-Annual leave credit (on 01st January & 01st July of every year)

2. Leave Credit due to un-availed joining period on transfer.

The forms and reports deals with the periodical leave credit process are

summarized below.

Periodical leave CreditForm

NoForm Name Form Type Form Location Remarks

1Leave Credit Entry For

Regular EmployeeData entry Add Once in a 6 month

2 Leave Credit For Specialcases

Data entry Add

Absonding,

suspension, Exol,

LND as data entered.

3Leave Credit For Joining

PeriodData entry Report Transfer linked

4 Leave Credit Updation Data entry Update Till next credit follow

5 Leave Credit Confirmation Data entry Add For split period

6 Leave Credit pending list Report

7 Leave net balance Report

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Before Leave Credit entry, Leave Not Due entry is to be completed. Details are

available at point 5.2.

The Bi-annual leave credit entry is divided into two portions

1) for regular employee and

2) for special cases.

Form Name: AddLeave Credit Entry For Regular Employee

This form deals with the regular employees. The user has to select the

credit date from the list. The system will calculate the leave credit for the next

6 months for Earned leave (EL) and Half pay leave (HPL). The user has to

confirm the leave after verifying the entitlement of the staff. The snap shot of

the form is given below

Select employees as per selection criteria and credit date.

Form will contain Completed month in service. As per Entry of service

period, EL and HPL credit will be shown. Modify the system calculated credit with entitled credit and Click on

SAVE button to save the data.

Form Name: AddLeave Credit For Special cases

The special cases include the person under the service status of

absconding, suspension. The user has to verify the system calculated leave

credit and modify as per the entitled leave. The snap shot of the form is given

below.

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Select employees as per selection criteria and credit date.

Form will contain Completed month in service, Dies non period. As per Entry ofservice period, dies-non period , EXOL days, Leave not due, EL and HPL credit willbe shown.

The user has to verify the system calculated credit and if required it can be modified

as per the entitled value.

Click on SAVE button to save the data.

Form Name: Add Leave Credit For Joining Period

By using this form the leave credit can be given to the staff who is having

the entitled un-availed joining period during his/her transfer as per transferrules.

Modification in availed joining period can be done through

Transfer=>Update=>Joining Period.

Form Name: Add Leave Credit Updation

By using this form the leave credit given to the employee can be modifiedat any time till the next credit process.

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Select employees as per selection criteria and change credit data. Modify the leave credit against the required staff and click on the update button.

Credit updation will be possible only before next credit entry in the package has not

updated.

Form Name: Add Leave Credit Confirmation

The leave credit confirmation is required when the staff is beingsanction for leave for the period which covers the date either 01st January

or 01st

July (i.e. bi-annual credit period). For example, if one staff forwhom the leave is being sanctioned for 10 days leave from 26th June to05th July. In this case the user has to divide the leave in two portion as 1)26th June to 30th June as first portion and, 01st July to 05th July as secondportion. This will facilitate the system to give the leave credit on the duedate (i.e. either 01st January or 01st July) and then the second portion willbe reduced from the available credit.

Reports on Leave credit

Form Name: Report Leave Credit pending list

This reports shows the list of employees for whom the leave credit entryis pending for a specified credit date. The report is given below.

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Form Name: Report Leave net balance

By using this report the user can check the Leave net balance of employees.

As per selection criteria, report will be shown as given below.

7.Leave Verification

1. This Form is available at ADD=>Leave=>Leave Verification.

2. System Administrator has to attach the role of Leave Verification to

JAo/Ao cadre official.

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3.The leave net balance after the periodical credit of EL & HPL can be

verified by using this form. To complete the verification, the user has to

verify the net balances and click the verify button.

4.a. Once the balance is verified, addition/ updation/ deletion of leave

transactions for the period up to the verified credit date cannot be allowed.

b. The next credit (i.e. on 01.07.2010) will be allowed only after the

verification of the previous credit (i.e. 01.01.2010)

8. Leave Sanction Process

Sanction of leaveSl.


1 Leave Application Data entry Add

2 Leave Cancellation Before

Recommendation(Admin)

Data entry Delete

2 Leave Recommendation Data entry Add

3 Leave Sanction Form Data entry Add

Leave Cancellation Before

Joining(Admin)

Data entry Delete

Joining Report Entry Data entry Add

Joining Report Approval Data entry Add

Leave Revision After Joining Data entry Update (Leave period or

Type)

Leave Sanction Memo Report

Leave Details Report

Leave net balance Report

The activities involved Leave sanction process are the leave application

by the employee, recommendation of leave, sanction of leave, particular of

joining after availing the leave and the leave cancellation at various stages.

7.1 Leave application Data entry.

Normally the leave application entry has to be completed before sanction

of the leave. However, in some times the leave might be sanctioned manually or

the leave might be sanctioned after availing the leave. Therefore the data entryof leave application in this package is facilitated as follows--

1. Leave Application in advance for sanction (On-line)

2. Leave Application already sanctioned (On-Line).

3. Leave Application with joining details where employee has already

availed the sanctioned leave (off-Line).

Note:

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Here online application means application with future leave dates which

has to go through leave workflow.\

Online Application has to go through recommendation, Sanction, Joining

and Approval steps.

Online Application with sanction details has to go through Joining and

Approval steps. Here offline application means it just leave entry, it is not going through

leave workflow.

Pre-requisite for Leave application data entry

The opening balance entry must be completed before going for leave

application data entry.

Form Name: AddLeave Application

By using this form the leave application entry can be done for all three

situation as explained above.After selection criteria, the form will be shown as given below.

From the above form click on the New Application menu against thestaff No. for the data entry for online application and click on application with

joining details in case of off-line data entry.

Situation 1: (i.e. Online Data entry)

ADD->Leave->Leave Application and Click on New Application.Page 13 of 32


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Leave application which is going through workflow for sanction, joining

and approval. In this form you can enter leave details like leave dates (future

dates), type of leave, application date, prefix, suffix, Leaving H/Q details if

required, forwarded for recommendation or recommendation & Sanction,

recommending or sanctioning authoritys HRMS no as per level selection. The

form will look as given below.

Points to be noted while entering the data:

1) The Leave already availed can be viewed, on clicking Previous Leave

Details. The current Leave Dates must be the after of previous leave

dates.

2) If any joining is pending for the concerned employee, New leave

application is not allowed.

3) Form will not accept future application date.

4) If leave period is greater than 6 months, it should be entered through

offline application.

5) The data will be saved only when the net leave balance after this leave

approaches to zero or more than zero. if there Leave will be only added,

if after addition of leave, net balance is greater than zero.6) If leave period is containing half yearly span change, then it must be

split at half yearly dates. E.g if leave dates from 15-MAY-2009 to 15-

JULY-2009, In between credit date is 01-JUL-2009. so split leave at 01-

JUL-2009. i.e first add leave as 15-MAY-2009 to 30-JUN-2009. and

other leave as 01-JUL-2009 to 15-JULY-2009

7) Leave TO DATE must be future date as it is online application .

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8) If any credit entry previous to leave period is pending, first complete that

credit entry through credit entry for regular employees form. ADD-

>Leave-> Leave Credit Entry for regular employees.

9) While forwarding application for recommendation or recommendation &

sanction, if you select recommendation, recommending authority will

recommend the application through Leave recommendation form. And If

you select recommendation & sanction, sanctioning authority willsanction the application through Leave Sanction form.

Situation 2: (i.e. Off-Line Data entry Application with Sanction

details)

ADD->Leave->Leave Application and Click on Sanctioned

Application.

With this form user can enter the application details along with sanction

details.

Leave application which is going through workflow for joining and

approval. In this form you can enter leave details like leave dates (future

dates), type of leave, application date, prefix, suffix, Leaving H/Q details

if required, Sanctioning authoritys HRMS no as per level selection and

date of Sanction.

Points to be noted while adding leave details:

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Leave availed details can be viewed on clicking Previous Leave

Details. Leave dates must be after the leave period of previous leaves.

If any joining is pending for specific employee, New leave application is

not allowed.

It will not accept future application date.

If leave period is greater than 6 month, it should be entered throughoffline application.

Leave will be only added, if after addition of leave, net balance is greater

than zero.

If leave period is containing half yearly span change, then it must be split

at half yearly dates. E.g if leave dates from 15-MAY-2009 to 15-JULY-

2009, In between credit date is 01-JUN-2009. so split leave at 01-JUN-

2009. i.e first add leave as 15-MAY-2009 to 31-MAY-2009. and other

leave as 01-JUN-2009 to 15-JULY-2009

Leave TO DATE must be future date as it is online application . If any credit entry previous to leave period is pending , first complete that



After submission of this form , application will be available for joining

to applicant or leave user who has entered this application details in

ADD- Leave-Joining Form

Situation 3: (i.e. Off-Line Data entry Application with Sanctiondetails and Joining Details)

ADD->Leave->Leave Application and Click on Joined Application.

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With this form user can entered application details,sanction details and

joining details.

This is offline entry(previous to todays date leaves ) form without

workflow. In this form you can enter leave details like leave dates (no

future dates), type of leave, application date, prefix, suffix, Leaving H/Q

details if required, Sanctioning authoritys HRMS no as per level

selection.

And date of Sanction, Joining authoritys HRMS no as per level selectionand the joining date.

Points to be noted while adding leave details:

Check leave details on clicking Previous Leave Details. Leave dates

must be after the leave period of previous leaves.

If any joining is pending for specific employee, it will not add new leave

details.

It will not accept future application date.

If leave period is greater than 6 month, it should be entered through thisapplication.

Leave will be only added, if after addition of leave, net balance is greater

than zero.

If leave period is containing half yearly span change, then it must be split

at half yearly dates. E.g if leave dates from 15-MAY-2009 to 15-JULY-

2009, In between credit date is 01-JUL-2009. so split leave at 01-JUL-

2009. i.e first add leave as 15-MAY-2009 to 31-MAY-2009. Then add

the other leave as 01-JUL-2009 to 15-JULY-2009.

Leave TO DATE must not be future date as it is offline application. If any credit entry previous to leave period is pending, first complete that



7.2. Leave Recommendation:

Recommending Authority can go for recommendation through ADD-

>Leave->Leave Recommendation FormPage 17 of 32


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The form will look as given below.

Here it will show list of employees which are pending for

recommendation.

Select specific employee and click on RECOMMENDATION forrecommendation of leave. It will show Leave details of that specific

employee.

Here the user can select recommendation YES or NO and

recommendation date. Then select sanctioning authority using level or

directly enter his HRMS no. After submission of this form it will be

available to Sanctioning authority for sanction.

7.3 Leave Sanction:

Sanctioning Authority can go for sanction through ADD->Leave->Leave

Sanction Form. The form will look as given below.

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Here it will show list of employees for whom the sanction is pending.

Select specific employee and click on SANCTION menu for sanction

of leave.

It will show Leave details of that specific employee.

The user can select sanction YES or NO and sanction date. Then

select looking after staff No using level or directly enter his HRMS no.

After submission of this form, this staff no for whom the leave is

sanctioned will be available for Joining.

After Sanction of leave, Sanction memo can be taken using from report

menu Reports->Leave Reports->Sanction Memo.

7.4 Leave Joining Form:The joining details can be entered either by the user himself or the leave

user. It can be checked throughADD->Leave->Leave Joining Form.

Here click on JOIN for leave details .

Joining can be allowed only if joining date is less than todays date.

Here select HRMS no. of approval authority.

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After submission of this form, it will available for approval.

7.5 Leave Approval Form:Application will be available for approval to approving authority.

It can be checked through ADD->Leave->Leave Approval.

Here click on APPROVAL for leave details.

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With approval remarks, form can be submitted.

This is the last stage of online application workflow. Here online

application cycle completed.

7.6 Leave Cancellation:

a) Leave Cancellation before Recommendation:

This menu will be available for Administrator only.

ADD->Delete->Cancellation before Recommendation.It will show list of employees for whom the recommendation is pending

Click on Cancellation before Recommendation .It will show following

details.

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Select radio button and click on CANCEL APPLICATION to cancel

application.

b) Leave Cancellation before Joining:

This menu will be available for Administrator only.

ADD->Delete->Cancellation before Joining.It will show list of employees who are pending for joining .

Click on Cancellation before Joining .It will show following details.

Select radio button and click on CANCEL APPLICATION to cancel

application

7.7 Leave Revision

Leave Revision after Joining:

Update->Leave->Leave Revision after JoiningSelect employees using selection criteria. It will show list of employees

whose leave can be revised after joining.

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Click on Revision after Joining .It will show two type of revisions are

possible.

a) Conversion of leave type b) Revision of Leave Period

Click on Conversion leave type for conversion of leave type.

a) Conversion of Leave type:

It will show leave details as below. You can change leave type from this

form.

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Change leave type and click on Update Revised Details.

Leave type can be changed within 6 months from the date of joining.

b) Updation of Leave Period :

Click on Updation of leave period for revision of Leave Period.

Here you can change leave type as well as leave period details for that

employee.

Points to be noted while revising Leave Details:

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1) click on Previous Leave Details for previous leave details of that

employee.

2) Check whether already any application is pending for joining or not. It

will not allow for revision application.

3) Leave dates must be past dates.

4) Net Balance must be greater than zero.

5) While adding leave , if leave period contains credit date, Leave periodmust be splited at credit date .

Reports related to Leave sanction

Leave Details :

In this report , you can check employee wise Leave details .

For that use following path. Reports->Leave Reports-Leave Details.

Employee wise leave details can be shown in this report.

Leave Sanction Memo :

In this report , you can get Sanction Memo .For that use following path. Reports->Leave Reports-Sanction Memo

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8. Casual Leave Process

Casual leave process is being kept as separate flow and the relevant forms

and reports are given below.

Casual Leave ProcessSl


CL/RH Application Data entry Add CL

Casual Leave Sanction Data entry Add CL

CL cancel After Sanction Delete CL

CL cancel Before Sanction Delete CL

Self Leave Application Data entry Add Portal

Leave Cancellation by

employeeDelete Portal

Leave Joining Form Data entryAdd

Portal

CL/RH Leave Entry:

For entry of CL/RH leave application, go through following path

ADD->Casual Leave->CL/RH Application

Select employees using selection criteria on page. It will show list in

following format.

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Click on Application for CL/RH for specific employee .It will show

following details.

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Points to be considered before adding leave details:

1) Check leave details on clicking Previous Leave Details. Leave dates

must be after the leave period of previous leaves.

2) If any application is pending for sanction , it will not add new leave

details.

3) Enter no of CL days and then select specific dates of leave. Here You can

enter RH details also.

4) Select Sanctioning authoritys HRMS no and save application.

5) After submission of this form , it will be available for sanction in

sanctioning authoritys pending list.

Sanction of CL/RH Leave:

For Sanctioning of CL/RH Leave, go through following path.ADD-> Casual Leave->Casual Leave Sanction

It will show list of applications pending for sanction.

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Click on SANCTION for specific employee whose leave has to besanction.

It will show application details in following format.

Select option for Sanction as YES Or NO and date of Sanction.

And click on SANCTION for sanctioning leave .If Sanctioning authorityclicks on NO button ,CL/RH gets cancelled.

Here CL/RH leave flow is completed.

9. Leave in Employee Portal

Leave at Employee PortalSl

No Form Name Form Type Form Location RemarksSelf Leave Application Data entry Add Portal

Leave Cancellation by

employeeDelete Portal

Leave Joining Form Data entry Add Portal

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10.Leave Reports

You can check leave reports using path Reports->Leave Reports.

Following reports are available in this package.

1) Leave Net Balance 2) Leave Details 3) Leave OB pending

4) Leave Sanction Memo 5) Leave credit pending 6)Leave Summary

11. Leave Encashment

1.Leave Encashment in Service:

Leave encashment is allowed during the service at the time of LTC (i.e.

Leave Travel Concession). This encashment can be availed from the EL at

Credit of an employee. On encashment of the leave, the EL balance is

reduced to that extent. Since the leave encashment is affecting the balance of

EL Credit, the leave module is extended to accommodate this transaction.

For this purpose the following forms has to be used. These are

Sl.No Form Name Location Remark

01 Leave EncashmentOB 01.07.2009

Add->Leave->Leave

Encashment

Entry of total leaveencashment days availed ason 01.07.09

02 Leave EncashmentOBAL

Leave->Update->Encashment To update the Openingbalance of LeaveEncashment as on 01.07.09

03 Leave Application Leave->add->Leave To enter the encashmentdays along with leaveapplication days (online)

04 Leave Encashment. -Entry - AfterJoining

Leave->Add->Encashment EncashmentEntry of encashment days,after joining (Offline)

01) Leave Module ->Add -> Leave Encashment -> Leave Encashment OB

01.07.2009

This form has to be used to enter the opening balance of Leave encashment

days as on 01.07.2009. It means that the total No. of day encashment availed by

the employee up to 30.06.2009.

Data submission in this form is compulsory. Enter 0 (Zero) days if, No

encashment was made till 30.06.2009.Once the leave Encashment Opening balance are entered, the further leave

encashment availed on or after 01.07.2009 can be entered in to the system by

using any one of the forms discussed below.

It is advisable to enter the opening balance of the staff one-by-one for whom the

leave encashment request is received. Other wise collect the data of all the staff

from

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service record about the encashment days, and then Fill-up the OB data for all

staff.

Dont submit the Opening balance for randomly without checking the actual

data from the service records.

This form is available to the role Leave Co-Coordinator.

02) Leave->Update->Leave Encashment OBAL

This form is used to correct the Opening balance of Leave encashment dayswhich was wrongly entered in the step mentioned at 01

This form is available to the role Leave Co-Coordinator.

03) Leave->add->Leave Application.

This form is already in use which is used to enter the leave application data

(Either online or Off-line). This form is now modified to accept the leave

encashment days also. If the leave encashment days are known to the user at the

time of Leave application data entry, then the encashment days can be entered

here itself. However, before that, the data entry Opening balance of leaveencashment must be completed.

The column for leave encashment days will be shown to the user only when

the reason for leave is selected as LTC.

On cancellation of the leave sanction data, the data of encashment details also

will get cancelled automatically.

This form is available to the role Leave User.

04) Leave->Add-> Encashment - Entry - After Joining

This form has to be used to enter the details of leave encashment availed by

the employee on or after 01.07.2009. This form will help to enter the

encashment days, if the same was not entered at the time of Leave applicationentry.

To access this form the following condition has to be fulfilled.

i) Opening balance of leave encashment days must be entered (as mentioned in

point No. 01 above)

ii) There should be leave sanction entry with JOINED status with the reason as

LTC Purpose.

On satisfying the above condition, the staff can be accessed in this form.

Select the corresponding sanction data from the list for which the encashment

is to be effected. Enter the No. of days leave encashment made against the selected leave spell.

On submission of the form, the Earned Leave (EL) Credit will be reduced by

the system to that extent the No. of days entered in this form.

The Data once submitted CANNOT be modified afterwards. Therefore care

should be taken while entering the data in this form.

This form is available to the role Leave User.

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