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S
BSNL
HRMS Package
User Manual
LEAVE MODULE
Index
Sl No. Particulars Page
01 Introduction
02 Features of Leave Module
03 Accessof Leave module (Role Management)04 Major Activities in Leave Module
05 Opening balance of Leave at Credit
06 Leave Credit Entry
07 Leave Verification
08 Leave Sanction Process
09 CL/RH Leave Application & sanction
10 Leave Reports
11 Leave Encashment
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1.Introduction
A new module in HR Package has been developed and launched whichcovers Leave related transactions in BSNL. This module deals with the
following types of leaves prevailing presently in BSNL.
1. Earned Leave (EL)
2. Half Pay Leave (HPL)
3. Commuted Leave (CML)
4. Extra-Ordinary Leave (EXOL)
5. Maternity Leave (ML)
5. Paternity Leave (PL)
6. Casual Leave (CL)
7. Restricted Holiday (RH)
8. Study Leave (SL)
9. Hospital Leave (HL)
2. Features of Leave Module
This module facilitates to accommodate all sorts of leave related
transactions like submission of leave application, Sanction of leave,Joining after availing leave, leave credit, leave conversion, leave
balances.
The employee can submit their leave application and joining report after
leave through employee portal at www.myhr.bsnl.co.in.
In addition to above, the designated users can submit leave application
and joining after leave w.r.t. BSNL employees.
Privilege for recommendation and sanction of the leave application will
be available only to JTO and above level executives having the role of
supervisor. Supervisor role to executives can be assigned through
ADMIN=>SUPERVISOR MAPPING.
Privilege for cancellation of already sanctioned application will be
available only to the sanctioning authority and concerned System
Administrator.
Leave Balances will get automatically updated after joining.
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The system will provide leave credit in respect of EL & HPL on half
yearly basis on 1st Jan and 1st July of each year. However leave credit
would be accounted only after due confirmation by Leave Coordinator.
After each credit Leave Balances are to be verified by JAO/AO.
Leave conversion is permissible only w.r.t. Change in the type of leave
keeping leave period intact, within 30days form Date of Application.
3. Access of Leave module (Role)
User Management for Leave Module
1. The employees who are user of HR package have the facility of leave
application and leave cancellation of self through employee portal.
2. Employee with Supervisor role can recommend, sanction and approve the
joining of leave application.
3. Employee with Leave Co-coordinator role can enter the Opening Balances
and Leave Credit.4. Employee with Leave User role can enter the leave application and cancel the
application before sanction of it of all the employees in his jurisdiction.
5.If Emp is not the user of the HR package, go to ADMIN module=>ADD
menu=>User Creation. Select the Unit(location) ,designation of the Emp. From
the Emp list select the desired Staff and select Leave User/Leave coordinator
role and jurisdiction location.
5. If Emp is already the user of the HR package, go to ADMIN
module=>UPDATE menu=>User Updation. Enter the Emp No. Click on GO
button.Emps name will be displayed with UPDATE button. Click on UPDATE
button.
Change the existing role to Leave User/Leave coordinator role as per
requirement and select appropriate jurisdiction.
4. Major Activities in Leave Module
The following are the major activity available in Leave module.
A. Opening balance of Leave (One-Time Activity)
1. Entry of Opening balance of Leave at Credit
B. Periodical Credit
1. Periodical leave Credit
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2. Confirmation of Leave Credit
C. Sanction of Leave
1. Leave Application Data entry
2. Recommendation of leave
3. Sanction of Leave
4. Joining report
5. Joining ApprovalD. Casual Leave
E. Leave at employee portal
The above mentioned functions are having various forms and reports. The
detailed procedures about these forms and reports are explained in the following
headings.
5. Opening Balance of Leave at Credit
Data entry of Opening balance of Leave at credit is the first & one-time
activity. The commencement date of Leave module is fixed as 01.07.2009. (For
UP(East) it is 1 Jan 2009)
Therefore the balance of leave at credit as 01st July 2009(including Credit
on 1 st July) has to be filled up by the user for all employees.( UP (EAST) has
to enter the balance of leave at credit as 01st Jan 2009(including Credit on 1 st
Jan 2009.) This is mandatory activity because all other next steps will be
allowed only after completion of this step.
The summary of the forms and reports pertaining to the opening balanceentry are given below.
Opening Balance Data : Forms & ReportsForm
NoForm Name
Form
TypeForm Location Remarks
1 Leave O/B for EL/HPL Data entryAddOB Leaveentry
Entry of OB of Major
leaves at credit EL /
HPL
2 Leave O/B for Other Leaves Data EntryAddOB Leave
entry
Entry of OB of Other
leave at credit
3 Leave Not Due Bulk Entry Data EntryAdd->Leave NotDue Bulk Entry
Entry of Leave not dueAvailed
3 Leave OB Details Report ReportReport on OB of leave at
credit
4Leave Opening Balance
pendingReport
List of staff for whom
OB entry not done.
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5.1 Opening balance for Major Leaves.
Form Name: AddOB Leave entry Leave O/B for EL/HPL
By using this form the opening balance of leave at credit of all employees
can be entered. The major leave includes the EL. HPL, Maternity Leave,
Paternity leave, No. of EXOL which is counted for service, No. of EXOL which
is NOT counted for Service. The snapshot of the form is given below
In this form, select the required employees list as per selection criteria
either by Staff no, designation or by Unit name.
Enter opening balance as on 01st July 2009 against the concerned leave
head of the staff who has been appointed on or before 01.07.2009. In case of the staff who is having the appointment date after 01.07.2009,
enter the actual entitled leave for the half year portion in which the
appointment date falls.
5.2 Opening balance for Other Leaves.
Form Name: AddOB Leave entry Leave O/B for Other Leaves
The other leave includes Hospital Leave, Leave not Due, Special Disabilityleave, Study leave. The opening balance as on 01.07.2009 has to be entered
against the concerned leave head.
The data entry of other leaves can be done by using the form at Sl. No. 2. The
snap shot of the form is given below.
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Select employee using selection criteria and then select leave type and
enter balance or leave availed through this form and click the ADD
button.
Leave Not Due Bulk Entry
1. The Leave Not Due bulk entry form is available at Add->Leave-> Leave Not
Due Bulk Entry.
2.In the column Leave Not Due Availed ,please enter the LND availed uptoopening Balance Date (ie- Up to 01-jul-2009) for UP(E) up to Jan 2009.
3.In the column LND pending for adjustment column ,if any LND is
pending for adjustment (will adjust against HPL) as on opening balance date
is to be entered.
4.Click in the boxes against each employee and click on SAVE button.
Reports on Leave opening balance
The following reports are available with reference to opening balance of leave.
1. Form Name: ReportsLeave OB DetailsThis report shows the staff list and the opening balance of various leaves
at credit.
2. Form Name: ReportsLeave Opening Balance pendingThis reports shows the list for staff for whom the opening balance entry
is pending. The report form is shown below.
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5.3 Updation of Opening Balance
Once the Leave opening balance entry is completed, the modification of the data can
be done in the same form (the form at Sl. No.1).
However, the modification in the same form will be available only up to the first
leave Credit entry. Here first leave credit entry means the grant of bi-annual leave
credit on 01
st
Jan 2010 for EL & HPL. In other words, once the leave Credit entryof Jan 2010 completes, the modification of O/B entry is locked .( For UP(East)first leave credit entry means the grant of bi-annual leave credit on 01 st Jul 2009 for
EL & HPL.)
6. Periodical Leave Credit Process
The periodical leave credit is the process by which the employees earning
the leave credit. The leave credit is normally earned by the employee in two
ways. 1. Bi-Annual leave credit (on 01st January & 01st July of every year)
2. Leave Credit due to un-availed joining period on transfer.
The forms and reports deals with the periodical leave credit process are
summarized below.
Periodical leave CreditForm
NoForm Name Form Type Form Location Remarks
1Leave Credit Entry For
Regular EmployeeData entry Add Once in a 6 month
2 Leave Credit For Specialcases
Data entry Add
Absonding,
suspension, Exol,
LND as data entered.
3Leave Credit For Joining
PeriodData entry Report Transfer linked
4 Leave Credit Updation Data entry Update Till next credit follow
5 Leave Credit Confirmation Data entry Add For split period
6 Leave Credit pending list Report
7 Leave net balance Report
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Before Leave Credit entry, Leave Not Due entry is to be completed. Details are
available at point 5.2.
The Bi-annual leave credit entry is divided into two portions
1) for regular employee and
2) for special cases.
Form Name: AddLeave Credit Entry For Regular Employee
This form deals with the regular employees. The user has to select the
credit date from the list. The system will calculate the leave credit for the next
6 months for Earned leave (EL) and Half pay leave (HPL). The user has to
confirm the leave after verifying the entitlement of the staff. The snap shot of
the form is given below
Select employees as per selection criteria and credit date.
Form will contain Completed month in service. As per Entry of service
period, EL and HPL credit will be shown. Modify the system calculated credit with entitled credit and Click on
SAVE button to save the data.
Form Name: AddLeave Credit For Special cases
The special cases include the person under the service status of
absconding, suspension. The user has to verify the system calculated leave
credit and modify as per the entitled leave. The snap shot of the form is given
below.
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Select employees as per selection criteria and credit date.
Form will contain Completed month in service, Dies non period. As per Entry ofservice period, dies-non period , EXOL days, Leave not due, EL and HPL credit willbe shown.
The user has to verify the system calculated credit and if required it can be modified
as per the entitled value.
Click on SAVE button to save the data.
Form Name: Add Leave Credit For Joining Period
By using this form the leave credit can be given to the staff who is having
the entitled un-availed joining period during his/her transfer as per transferrules.
Modification in availed joining period can be done through
Transfer=>Update=>Joining Period.
Form Name: Add Leave Credit Updation
By using this form the leave credit given to the employee can be modifiedat any time till the next credit process.
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Select employees as per selection criteria and change credit data. Modify the leave credit against the required staff and click on the update button.
Credit updation will be possible only before next credit entry in the package has not
updated.
Form Name: Add Leave Credit Confirmation
The leave credit confirmation is required when the staff is beingsanction for leave for the period which covers the date either 01st January
or 01st
July (i.e. bi-annual credit period). For example, if one staff forwhom the leave is being sanctioned for 10 days leave from 26th June to05th July. In this case the user has to divide the leave in two portion as 1)26th June to 30th June as first portion and, 01st July to 05th July as secondportion. This will facilitate the system to give the leave credit on the duedate (i.e. either 01st January or 01st July) and then the second portion willbe reduced from the available credit.
Reports on Leave credit
Form Name: Report Leave Credit pending list
This reports shows the list of employees for whom the leave credit entryis pending for a specified credit date. The report is given below.
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Form Name: Report Leave net balance
By using this report the user can check the Leave net balance of employees.
As per selection criteria, report will be shown as given below.
7.Leave Verification
1. This Form is available at ADD=>Leave=>Leave Verification.
2. System Administrator has to attach the role of Leave Verification to
JAo/Ao cadre official.
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3.The leave net balance after the periodical credit of EL & HPL can be
verified by using this form. To complete the verification, the user has to
verify the net balances and click the verify button.
4.a. Once the balance is verified, addition/ updation/ deletion of leave
transactions for the period up to the verified credit date cannot be allowed.
b. The next credit (i.e. on 01.07.2010) will be allowed only after the
verification of the previous credit (i.e. 01.01.2010)
8. Leave Sanction Process
Sanction of leaveSl.
NoForm Name Form Type Form Location Remarks
1 Leave Application Data entry Add
2 Leave Cancellation Before
Recommendation(Admin)
Data entry Delete
2 Leave Recommendation Data entry Add
3 Leave Sanction Form Data entry Add
Leave Cancellation Before
Joining(Admin)
Data entry Delete
Joining Report Entry Data entry Add
Joining Report Approval Data entry Add
Leave Revision After Joining Data entry Update (Leave period or
Type)
Leave Sanction Memo Report
Leave Details Report
Leave net balance Report
The activities involved Leave sanction process are the leave application
by the employee, recommendation of leave, sanction of leave, particular of
joining after availing the leave and the leave cancellation at various stages.
7.1 Leave application Data entry.
Normally the leave application entry has to be completed before sanction
of the leave. However, in some times the leave might be sanctioned manually or
the leave might be sanctioned after availing the leave. Therefore the data entryof leave application in this package is facilitated as follows--
1. Leave Application in advance for sanction (On-line)
2. Leave Application already sanctioned (On-Line).
3. Leave Application with joining details where employee has already
availed the sanctioned leave (off-Line).
Note:
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Here online application means application with future leave dates which
has to go through leave workflow.\
Online Application has to go through recommendation, Sanction, Joining
and Approval steps.
Online Application with sanction details has to go through Joining and
Approval steps. Here offline application means it just leave entry, it is not going through
leave workflow.
Pre-requisite for Leave application data entry
The opening balance entry must be completed before going for leave
application data entry.
Form Name: AddLeave Application
By using this form the leave application entry can be done for all three
situation as explained above.After selection criteria, the form will be shown as given below.
From the above form click on the New Application menu against thestaff No. for the data entry for online application and click on application with
joining details in case of off-line data entry.
Situation 1: (i.e. Online Data entry)
ADD->Leave->Leave Application and Click on New Application.Page 13 of 32
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Leave application which is going through workflow for sanction, joining
and approval. In this form you can enter leave details like leave dates (future
dates), type of leave, application date, prefix, suffix, Leaving H/Q details if
required, forwarded for recommendation or recommendation & Sanction,
recommending or sanctioning authoritys HRMS no as per level selection. The
form will look as given below.
Points to be noted while entering the data:
1) The Leave already availed can be viewed, on clicking Previous Leave
Details. The current Leave Dates must be the after of previous leave
dates.
2) If any joining is pending for the concerned employee, New leave
application is not allowed.
3) Form will not accept future application date.
4) If leave period is greater than 6 months, it should be entered through
offline application.
5) The data will be saved only when the net leave balance after this leave
approaches to zero or more than zero. if there Leave will be only added,
if after addition of leave, net balance is greater than zero.6) If leave period is containing half yearly span change, then it must be
split at half yearly dates. E.g if leave dates from 15-MAY-2009 to 15-
JULY-2009, In between credit date is 01-JUL-2009. so split leave at 01-
JUL-2009. i.e first add leave as 15-MAY-2009 to 30-JUN-2009. and
other leave as 01-JUL-2009 to 15-JULY-2009
7) Leave TO DATE must be future date as it is online application .
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8) If any credit entry previous to leave period is pending, first complete that
credit entry through credit entry for regular employees form. ADD-
>Leave-> Leave Credit Entry for regular employees.
9) While forwarding application for recommendation or recommendation &
sanction, if you select recommendation, recommending authority will
recommend the application through Leave recommendation form. And If
you select recommendation & sanction, sanctioning authority willsanction the application through Leave Sanction form.
Situation 2: (i.e. Off-Line Data entry Application with Sanction
details)
ADD->Leave->Leave Application and Click on Sanctioned
Application.
With this form user can enter the application details along with sanction
details.
Leave application which is going through workflow for joining and
approval. In this form you can enter leave details like leave dates (future
dates), type of leave, application date, prefix, suffix, Leaving H/Q details
if required, Sanctioning authoritys HRMS no as per level selection and
date of Sanction.
Points to be noted while adding leave details:
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Leave availed details can be viewed on clicking Previous Leave
Details. Leave dates must be after the leave period of previous leaves.
If any joining is pending for specific employee, New leave application is
not allowed.
It will not accept future application date.
If leave period is greater than 6 month, it should be entered throughoffline application.
Leave will be only added, if after addition of leave, net balance is greater
than zero.
If leave period is containing half yearly span change, then it must be split
at half yearly dates. E.g if leave dates from 15-MAY-2009 to 15-JULY-
2009, In between credit date is 01-JUN-2009. so split leave at 01-JUN-
2009. i.e first add leave as 15-MAY-2009 to 31-MAY-2009. and other
leave as 01-JUN-2009 to 15-JULY-2009
Leave TO DATE must be future date as it is online application . If any credit entry previous to leave period is pending , first complete that
credit entry through credit entry for regular employees form. ADD-
>Leave-> Leave Credit Entry for regular employees.
After submission of this form , application will be available for joining
to applicant or leave user who has entered this application details in
ADD- Leave-Joining Form
Situation 3: (i.e. Off-Line Data entry Application with Sanctiondetails and Joining Details)
ADD->Leave->Leave Application and Click on Joined Application.
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With this form user can entered application details,sanction details and
joining details.
This is offline entry(previous to todays date leaves ) form without
workflow. In this form you can enter leave details like leave dates (no
future dates), type of leave, application date, prefix, suffix, Leaving H/Q
details if required, Sanctioning authoritys HRMS no as per level
selection.
And date of Sanction, Joining authoritys HRMS no as per level selectionand the joining date.
Points to be noted while adding leave details:
Check leave details on clicking Previous Leave Details. Leave dates
must be after the leave period of previous leaves.
If any joining is pending for specific employee, it will not add new leave
details.
It will not accept future application date.
If leave period is greater than 6 month, it should be entered through thisapplication.
Leave will be only added, if after addition of leave, net balance is greater
than zero.
If leave period is containing half yearly span change, then it must be split
at half yearly dates. E.g if leave dates from 15-MAY-2009 to 15-JULY-
2009, In between credit date is 01-JUL-2009. so split leave at 01-JUL-
2009. i.e first add leave as 15-MAY-2009 to 31-MAY-2009. Then add
the other leave as 01-JUL-2009 to 15-JULY-2009.
Leave TO DATE must not be future date as it is offline application. If any credit entry previous to leave period is pending, first complete that
credit entry through credit entry for regular employees form. ADD-
>Leave-> Leave Credit Entry for regular employees.
7.2. Leave Recommendation:
Recommending Authority can go for recommendation through ADD-
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The form will look as given below.
Here it will show list of employees which are pending for
recommendation.
Select specific employee and click on RECOMMENDATION forrecommendation of leave. It will show Leave details of that specific
employee.
Here the user can select recommendation YES or NO and
recommendation date. Then select sanctioning authority using level or
directly enter his HRMS no. After submission of this form it will be
available to Sanctioning authority for sanction.
7.3 Leave Sanction:
Sanctioning Authority can go for sanction through ADD->Leave->Leave
Sanction Form. The form will look as given below.
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Here it will show list of employees for whom the sanction is pending.
Select specific employee and click on SANCTION menu for sanction
of leave.
It will show Leave details of that specific employee.
The user can select sanction YES or NO and sanction date. Then
select looking after staff No using level or directly enter his HRMS no.
After submission of this form, this staff no for whom the leave is
sanctioned will be available for Joining.
After Sanction of leave, Sanction memo can be taken using from report
menu Reports->Leave Reports->Sanction Memo.
7.4 Leave Joining Form:The joining details can be entered either by the user himself or the leave
user. It can be checked throughADD->Leave->Leave Joining Form.
Here click on JOIN for leave details .
Joining can be allowed only if joining date is less than todays date.
Here select HRMS no. of approval authority.
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After submission of this form, it will available for approval.
7.5 Leave Approval Form:Application will be available for approval to approving authority.
It can be checked through ADD->Leave->Leave Approval.
Here click on APPROVAL for leave details.
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With approval remarks, form can be submitted.
This is the last stage of online application workflow. Here online
application cycle completed.
7.6 Leave Cancellation:
a) Leave Cancellation before Recommendation:
This menu will be available for Administrator only.
ADD->Delete->Cancellation before Recommendation.It will show list of employees for whom the recommendation is pending
Click on Cancellation before Recommendation .It will show following
details.
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Select radio button and click on CANCEL APPLICATION to cancel
application.
b) Leave Cancellation before Joining:
This menu will be available for Administrator only.
ADD->Delete->Cancellation before Joining.It will show list of employees who are pending for joining .
Click on Cancellation before Joining .It will show following details.
Select radio button and click on CANCEL APPLICATION to cancel
application
7.7 Leave Revision
Leave Revision after Joining:
Update->Leave->Leave Revision after JoiningSelect employees using selection criteria. It will show list of employees
whose leave can be revised after joining.
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Click on Revision after Joining .It will show two type of revisions are
possible.
a) Conversion of leave type b) Revision of Leave Period
Click on Conversion leave type for conversion of leave type.
a) Conversion of Leave type:
It will show leave details as below. You can change leave type from this
form.
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Change leave type and click on Update Revised Details.
Leave type can be changed within 6 months from the date of joining.
b) Updation of Leave Period :
Click on Updation of leave period for revision of Leave Period.
Here you can change leave type as well as leave period details for that
employee.
Points to be noted while revising Leave Details:
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1) click on Previous Leave Details for previous leave details of that
employee.
2) Check whether already any application is pending for joining or not. It
will not allow for revision application.
3) Leave dates must be past dates.
4) Net Balance must be greater than zero.
5) While adding leave , if leave period contains credit date, Leave periodmust be splited at credit date .
Reports related to Leave sanction
Leave Details :
In this report , you can check employee wise Leave details .
For that use following path. Reports->Leave Reports-Leave Details.
Employee wise leave details can be shown in this report.
Leave Sanction Memo :
In this report , you can get Sanction Memo .For that use following path. Reports->Leave Reports-Sanction Memo
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8. Casual Leave Process
Casual leave process is being kept as separate flow and the relevant forms
and reports are given below.
Casual Leave ProcessSl
NoForm Name Form Type Form Location Remarks
CL/RH Application Data entry Add CL
Casual Leave Sanction Data entry Add CL
CL cancel After Sanction Delete CL
CL cancel Before Sanction Delete CL
Self Leave Application Data entry Add Portal
Leave Cancellation by
employeeDelete Portal
Leave Joining Form Data entryAdd
Portal
CL/RH Leave Entry:
For entry of CL/RH leave application, go through following path
ADD->Casual Leave->CL/RH Application
Select employees using selection criteria on page. It will show list in
following format.
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Click on Application for CL/RH for specific employee .It will show
following details.
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Points to be considered before adding leave details:
1) Check leave details on clicking Previous Leave Details. Leave dates
must be after the leave period of previous leaves.
2) If any application is pending for sanction , it will not add new leave
details.
3) Enter no of CL days and then select specific dates of leave. Here You can
enter RH details also.
4) Select Sanctioning authoritys HRMS no and save application.
5) After submission of this form , it will be available for sanction in
sanctioning authoritys pending list.
Sanction of CL/RH Leave:
For Sanctioning of CL/RH Leave, go through following path.ADD-> Casual Leave->Casual Leave Sanction
It will show list of applications pending for sanction.
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Click on SANCTION for specific employee whose leave has to besanction.
It will show application details in following format.
Select option for Sanction as YES Or NO and date of Sanction.
And click on SANCTION for sanctioning leave .If Sanctioning authorityclicks on NO button ,CL/RH gets cancelled.
Here CL/RH leave flow is completed.
9. Leave in Employee Portal
Leave at Employee PortalSl
No Form Name Form Type Form Location RemarksSelf Leave Application Data entry Add Portal
Leave Cancellation by
employeeDelete Portal
Leave Joining Form Data entry Add Portal
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10.Leave Reports
You can check leave reports using path Reports->Leave Reports.
Following reports are available in this package.
1) Leave Net Balance 2) Leave Details 3) Leave OB pending
4) Leave Sanction Memo 5) Leave credit pending 6)Leave Summary
11. Leave Encashment
1.Leave Encashment in Service:
Leave encashment is allowed during the service at the time of LTC (i.e.
Leave Travel Concession). This encashment can be availed from the EL at
Credit of an employee. On encashment of the leave, the EL balance is
reduced to that extent. Since the leave encashment is affecting the balance of
EL Credit, the leave module is extended to accommodate this transaction.
For this purpose the following forms has to be used. These are
Sl.No Form Name Location Remark
01 Leave EncashmentOB 01.07.2009
Add->Leave->Leave
Encashment
Entry of total leaveencashment days availed ason 01.07.09
02 Leave EncashmentOBAL
Leave->Update->Encashment To update the Openingbalance of LeaveEncashment as on 01.07.09
03 Leave Application Leave->add->Leave To enter the encashmentdays along with leaveapplication days (online)
04 Leave Encashment. -Entry - AfterJoining
Leave->Add->Encashment EncashmentEntry of encashment days,after joining (Offline)
01) Leave Module ->Add -> Leave Encashment -> Leave Encashment OB
01.07.2009
This form has to be used to enter the opening balance of Leave encashment
days as on 01.07.2009. It means that the total No. of day encashment availed by
the employee up to 30.06.2009.
Data submission in this form is compulsory. Enter 0 (Zero) days if, No
encashment was made till 30.06.2009.Once the leave Encashment Opening balance are entered, the further leave
encashment availed on or after 01.07.2009 can be entered in to the system by
using any one of the forms discussed below.
It is advisable to enter the opening balance of the staff one-by-one for whom the
leave encashment request is received. Other wise collect the data of all the staff
from
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service record about the encashment days, and then Fill-up the OB data for all
staff.
Dont submit the Opening balance for randomly without checking the actual
data from the service records.
This form is available to the role Leave Co-Coordinator.
02) Leave->Update->Leave Encashment OBAL
This form is used to correct the Opening balance of Leave encashment dayswhich was wrongly entered in the step mentioned at 01
This form is available to the role Leave Co-Coordinator.
03) Leave->add->Leave Application.
This form is already in use which is used to enter the leave application data
(Either online or Off-line). This form is now modified to accept the leave
encashment days also. If the leave encashment days are known to the user at the
time of Leave application data entry, then the encashment days can be entered
here itself. However, before that, the data entry Opening balance of leaveencashment must be completed.
The column for leave encashment days will be shown to the user only when
the reason for leave is selected as LTC.
On cancellation of the leave sanction data, the data of encashment details also
will get cancelled automatically.
This form is available to the role Leave User.
04) Leave->Add-> Encashment - Entry - After Joining
This form has to be used to enter the details of leave encashment availed by
the employee on or after 01.07.2009. This form will help to enter the
encashment days, if the same was not entered at the time of Leave applicationentry.
To access this form the following condition has to be fulfilled.
i) Opening balance of leave encashment days must be entered (as mentioned in
point No. 01 above)
ii) There should be leave sanction entry with JOINED status with the reason as
LTC Purpose.
On satisfying the above condition, the staff can be accessed in this form.
Select the corresponding sanction data from the list for which the encashment
is to be effected. Enter the No. of days leave encashment made against the selected leave spell.
On submission of the form, the Earned Leave (EL) Credit will be reduced by
the system to that extent the No. of days entered in this form.
The Data once submitted CANNOT be modified afterwards. Therefore care
should be taken while entering the data in this form.
This form is available to the role Leave User.
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