june 18 2012 complete agenda

7/31/2019 June 18 2012 Complete Agenda

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AGENDA

MAYOR AND CITY COUNCIL REGULAR SESSION

MONDAY, JUNE 18, 2012 6:00 P.M.

1. CALL TO ORDER

2. PRAYER AND PLEDGE

3. REPORT FROM CITY MANAGER ON UPCOMING WORK SESSION

4. APPROVAL OF MINUTES

A. Work Session dated May 29, 2012

B. Regular Session #11 dated June 4, 2012

5. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

6. PRIVATE EVENT PERMIT REQUESTS

A. Lagond Honors Band Concert Monday & Tuesday, July 2 3, 2012

Presented by: Lisa Mitchell, Private Events Coordinator and Rosanne Lana, LagondMusic School

B. 6th

Annual Kentland VFD Beach VolleyballTournament Tuesday, June 19, 2012Presented by: Lisa Mitchell, Private Events Coordinator and Timothy Moore, Kentland

Volunteer Fire Company

C. 3-Year Approvals Adding 2014 or 2015 DatePresented by: Lisa Mitchell, Private Events Coordinator

1. Penguin Swim Thursday, January 1, 20152. Wine on the Beach Friday and Saturday, September 26 & 27, 2014

7. PUBLIC HEARINGS

8. UNFINISHED BUSINESS

9. NEW BUSINESS

A. Request for Extended Area Permit for Towns Liquor License During Bikefest and

Request to Expand the Area of Trailer Parking at Park and Ride During BikefestPresented by: Larry Noccolino, Convention Center Director

B. Request to Sell Beer and Wine at Northside Park Wine in the Park EventPresented by: Chris Nokes, Event Coordinator


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C. Request Approval of Uptown Beach BashPresented by: Brad Hoffman, Spark Productions, with Support from the North End

Business Alliance

10. REPORTS AND RECOMMENDATIONS FROM THE DEPARTMENT OF PLANNING

AND COMMUNITY DEVELOPMENT

11. APPOINTMENTS TO BOARDS, COMMISSIONS AND OTHER CITY ORGANIZATIONS

12. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR

First Reading Ordinance to Amend Chapter 1, Entitled General Provisions, and Chapter 58,

Entitled Offenses and Miscellaneous Provisions (changes open container violations from a

municipal infraction to a misdemeanor)

13. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER

Upcoming Bid Openings - Annual Concrete Sidewalk Repair and Replacement Contract;

Annual Street Paving Contract; Annual Standby Generator Preventive Maintenance Contract;

City Wide Water Valve Exercising Project; and Replacement of 14th Street Water TreatmentPlant Replacement Valves

14. COMMENTS FROM CITIZENS 5 MINUTE TIME LIMIT

15. COMMENTS FROM THE MAYOR AND CITY COUNCIL


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REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, JUNE 18, 2012

3 REPORT FROM CITY MANAGER ON UPCOMING

WORK SESSION


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4 APPROVAL OF MINUTES

A. Work Session dated May 29, 2012

B. Regular Session #11 dated June 4, 2012


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6 PRIVATE EVENT PERMIT REQUESTS

A. Lagond Honors Band Concert Monday and Tuesday,

July 2 3, 2012

Presented by: Lisa Mitchell, Private EventsCoordinator and Rosanne Lana, Lagond Music School


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Sun Mon Tue Wed Thu Fri

1

PE - Summer of

Thanks Beach

Lights

2

PE Lagond School

Honors Band -

TENTATIVE

3

PE Lagond School

Honors Band -

TENTATIVE

4

July 4th Concerts and

Fireworks

5

Sunset Park Party

Nights

6

8

PE - Summer of

Thanks Beach

Lights

Sundaes in the Park

PE OC Cruzers

PE Delaware

Volleyball Beach Fest

Rain Date -

TENTATIVE

9 10

PE -Summer of

Thanks Beach

Fireworks

11

Concerts on the

Beach

12

Sunset Park Party

Nights

13

15

PE - Summer of

Thanks Beach

Lights

Sundaes in the Park

16 17

PE - Summer of

Thanks Beach

Fireworks

18

Concerts on the

Beach

19

Sunset Park Party

Nights

20

22

PE - Summer of

Thanks Beach

Lights

Sundaes in the Park

PE - OC Cruzers

PE - ESA Surf Event

23 24

PE - Summer of

Thanks Beach

Fireworks

25

Concerts on the

Beach

26

Sunset Park Party

Nights

27

29

PE - Summer of

Thanks Beach

Lights

Sundaes in the Park

PE - ESA Surf Event

30

PE - Jesus at the

Beach

31

PE - Summer of

Thanks Beach

Fireworks

PE - Jesus at the

Beach

July


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Ocean City Private Events

Name of Event: Lagond School Honors Band Concert New Event: YES

Date of Event: Monday and Tuesday, July 2 and 3, 2012

Date Application Received: May 17. 2012 Application Fee Paid: Yes - $125.00Date Routed: May 17, 2012

Date Returned from All Departments: June 11, 2012 Total Cost to Town: $200

Things to Note:

This event would consist of a two-set concert at Somerset Street Plaza.

The music is mostly instrumental jazz, Latin and funk, as well as New Orleans second-line.

The event would also be a part of the Lagond Honors Band requirement for their course to go on a week-long summertour.

The event would set-up each day beginning at 11:30 am. The performances would take place daily from 1 pm until2:30 pm with a 30-minute break. Cleanup will begin at the concerts conclusion and be completed by 3:30 pm bothdays.

The event coordinators request the use of a PA System, amps and microphones.

The event coordinators request parking for a cargo-van.

The event coordinators request use of city electric -120 or 220 amp.

Comments from Department Representatives:

OCPD Will notify shift of the event.

PUBLIC WORKS If approved, Public Works will post 2 parking spaces in the Somerset Street Lot for parking.Total cost to the department would be about $100 per day.

EMERGENCY SERVICES, TRANSPORTATION, FIRE MARSHAL, REC & PARKS, RISK, TOURISM ANDCONVENTION CENTER Have no comments or concerns.

Date on Council Agenda: June 18, 2012 Date Applicant Notified of Meeting:

Event Approved of Denied:

Date Fees Received: Amount:

Date Insurance Certificate Received: Beach Franchise Notified:

Date Permit Issued:

Other:


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B. Annual Kentland VFD Beach Volleyball Tournament

Tuesday, June 19, 2012

Presented by: Lisa Mitchell, Private Events Coordinatorand Timothy Moore, Kentland Volunteer Fire Company


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1

PIS PE -

Chal

3

PIS - KaraokePE - Marines Pull-up

ChallengePE - OC CruzersPE - Summer of Thanks

Beach Lights

4 5

PIS Karaoke & BeachVolleyball

PE - Summer of Thanks Beach Fireworks

6

PIS - Basketball7

PIS Dodgeball8

PIS Mari

Chal

10

Air ShowPE Sand DuelsPIS Karaoke

PE - Marines Pull-upChallengePE - OC Cruzers

PE -ESA Surf EventPE - Summer of Thanks Beach Lights

11 12

PIS Karaoke & BeachVolleyballPE - Summer of Thanks

Beach FireworksPE DPC EmergencyEquipment Hospitality

Event

13

PIS - Basketball14

PIS - Dodgeball15

PIS

17

ARTS ALIVE

PIS KaraokePE -ESA Surf EventRain DatePE - Summer of Thanks

Beach Lights

18 19

PIS Karaoke & Beach

VolleyballPE - Summer of Thanks Beach FireworksPE OC FoolsPE Kentland VFD

Volleyball -

TENTATIVE

20

PE Firemens Parade

PE Ambridge HS SteelBand Performance

21 22

PE -

24

PE - Beach 5 SandSoccerPE - Plein-Aire

PE - Summer of Thanks Beach LightsPE ESA Surf Series

25 26

PE - Summer of Thanks Beach Fireworks

27 28 29

June


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Ocean City Special Events Private Events

Name of Event: 6th Annual Kentland VFD Beach Volleyball Tournament New Event: No

Date of Event: Tuesday, June 19, 2012

Date Application Received: May 22, 2012 Application Fee Paid: No

Date Routed: May 22, 2012

Date Returned from All Departments: May 30, 3012 Total Cost to Town: $130.00

Things to Note:

This event is an annual volleyball tournament held on the Castle in the Sand Volleyball court.

The event is scheduled to take place from 8:00 a.m. until 6:00 p.m.

Set-up would take place on the day of the event at 7:00 a.m. and breakdown would immediately follow thecompletion of the event, at 7:00 p.m.

Teams will compete in a round robin, double elimination volleyball tournament.

Spectators will view play from the patio and parking area.

There would be a DJ announcing the games and playing music.

All food and beverages will be purchased through the hotel. An awards ceremony will take place on the hotel patio at the end of the day,

The applicant requests 37th Street be closed to traffic from the alleyway to the dune line for pedestrian use.Emergency access to the beach will still be accessible as will the handicapped parking still be available.

The applicant will provide two (2) comfort stations to be placed at the end of 37th Street by the dunes.


OCPD Will monitor the event on a shift level.

RISK MANAGEMENT Insurance Certificate need to be obtained prior to the event naming the Town ofOcean City as additional insured.

FIRE MARSHAL The applicant must maintain emergency access to the beach.

PUBLIC WORKS Post the street end utilizing cones or barricades. Total cost to the department is

estimated at $130.00 TOURISM, OCBP, EMERGENCY SERVICES, OCCC, TRANSPORTATION, and REC & PARKS No

comments, concerns or costs

Date on Council Agenda: June 18, 2012

Date Applicant Notified of Meeting:

Date Insurance Certificate Received:

Beach Franchisee Notified:

Event Approved or Denied:


Date Permit Issued:

Other:


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PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:$35.00 For Profit Applicants, $15.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD 21842

This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.

This application should be completed and forwarded to the Ocean City Special EventsDepartment at least 90 days prior to the requested event for City Council consideration.

Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.

All questions on the application must be fully answered. Same as last year or similarcomments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.

$35.00 For-Profit Applicants and $15 Non-Profit Applicants(If a Date Hold was approved for this event last year, please submit the remainder of balance.)

The minimum fee for City property usage is $150 per day for For-Profit Applicants and$15.00 per day for Non-Profit applicants. Set-up and breakdown days are also subject tothis fee assessment.

1. TITLE OF EVENT: ____________________________________________________6th Annual Kentland VFD Beach Volleyball Tournament

2. IS THIS A NEW EVENT? ______________________________________________No

3. DATE(S) OF EVENT: __________________________________________________June 19, 2012

4. STARTING & ENDING TIMES OF EVENT: _______________________________8:00 a.m. 6:00 .m.

5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

_____________________________________________________________________7:00 am

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6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________

______________________________________________________________________7:00 .m.

7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Castle in the Sand Hotel Volleyball Court, patio area, parking area adjacent to patio area

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

8. APPLICANTS NAME: ________________________________________________Timoth J. Moore

.

9. ORGANIZATION REPRESENTING: _______________________________________________________________________________________________________________________________________________________________________________

Kentland Volunteer Fire Co.

10. MAILING ADDRESS: ______________________________________________________________________________________________________________________

7701 Landover Rd., Landover, MD 20785

11. WORK PHONE #_____________________HOME PHONE #__________________301-773-6033

FAX: _________________________ E:MAIL: _____________________________

301-418-2711

[email protected]

12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATIONAND IDENTIFICATION NUMBER: _________________________________________________________________________________________________________501C-3 #33200014

_____________________________________________________________________

13. ON-SITE EVENT COORDINATOR: ______________________________________Patricia Smith

14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________

__________________________________________________________________________________________________________________________________________

Castle in the Sand Hotel, 3701 Atlantic Ave., Ocean City, MD 2184263 Watertown Rd., Ocean Pines, MD 21811

15. COORDINATORS CONTACT NUMBERS:HOME: ___________________________WORK: ________________________N/A 410-289-6846

FAX:_____________________________CELL: __________________________E-MAIL ADDRESS: ________________________________________________OTHER: __________________________________________________________

410-608-4666

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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: __________________________________________________________________________________________________________________________________________________

__________________________________________________________________________________________________________________________________________

Round robin double elimination volleyball tournament. Teams will play in specific time

slots. Spectators will view tourney play from pario and parking area.

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________________________________________________________________________________________________________________________________________________Castle in the Sand front office

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU

REQUIRE SUCH ACCESS? ______IF SO, WHERE? ____________________________________________________________________________________________

No

________________________________________________________________________________________________________________________________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process,etc.): ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Loading and unloading of supplies will occur before and after the event from thearking area into the patio area. This operation will not interfere with normal day to dayps of the hotel.

po

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: _____________________________________________________________________________________________________________________________________________________________________________N/A

________________________________________________________________________________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TOEMPLOY: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Special committee designed by Kentland VFD will handle crowd control of the event.

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22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORCONSIDERATIONS (Be aware that additional charges may be assessed.):________________________________________________________________________________________________________________________________________

No special parking/traffic needs anticipated

____________________________________________________________________

________________________________________________________________________________________________________________________________________

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____IF SO, WHAT TYPE? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Kentland VFD will provide onsite volunteer EMS personnel supplemented by OCVFD.

24. WHAT IS YOUR RAIN POLICY? ___________________________________________________________________________________________________________

____________________________________________________________________Cancellation with no reschedule.

____________________________________________________________________

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSINGOF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES?________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

As er normal o erations of the hotel.

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT(TOILETS, HAND WASHING, ETC.)? __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Two (2) comfort stations will be provided the day of the event and placed on Castle inthe sand property

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________________________________________________________________________________________________________________________________________________All sales throu h the hotel.

________________________________________________________________________________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &QUANTITIES): __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

none

________________________________________________________________________________________________________________________________________

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29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________IF SO, WHO WILL THE PROCEEDS BENEFIT? _______________________________________________________________________________________________

Yes

The Kentland Volunteer Fire Co.

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________________________________________________________________________________________________________________________________________________Trophies for 1

st, 2nd and 3rd place and last place.

________________________________________________________________________________________________________________________________________

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________Please forward a copy of the approved One Day Alcohol Permit, to the Private Events

No

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit, to the Private Events Coordinator.

No

33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES ATYOUR EVENT? _________________Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the

No

Private Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

No

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________Please forward a copy of the approved Fireworks Permit, to the Private Events Coordinator.

No

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? ___________IF SO, PLEASE DESCRIBE INTENT (includeYes

beverage type, quantities, drink sizes, location, etc.):__________________________________________________________________________________________________________________________________________________________________All sales through hotel bar.

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Please forward a copy of the approved One Day Alcohol Permit, if required, to the PrivateEvents Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________100

38. EXPECTED NUMBER OF SPECTATORS: ________________________________100

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39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THEAPPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _____________________________________________________________________________

YesPatricia Smith Asst. Gen. M r. Castle in the Sand Hotel

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTOWN PERSONNEL (Be aware that additional charges may be assessed andapplicants must take full responsibility for the protection and security of borrowed/rented city property): __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

No supplies shall be borrowed/used.Closure of parking area at the end of 37th Street adjacent to the patio area.

____________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANYSTATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADYOBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPYN/A

TO THE BACK OF THIS APPLICATION.If you have not yet obtained this permit, please forward a copy of the approved HighwayPermit, to the Private Events Coordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG)TRAVELING THE PARADE ROUTE: _______________DESCRIBE: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

N/A

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: ______________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________MSFA Convention Week (Tuesday) 2008-2011

____________________________________________________________________

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________

None

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45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED INTHIS APPLICATION: _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Clsoe the eastern end of 37th Street from the south parking lot entrance to the beach accessto accommodate spectators and comfort stations.

________________________________________________________________________________________________________________________________________.

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______XX

An event layout MUST be included for an event to be considered.

INSURANCE REQUIREMENT:For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicants own expense, occurrence form comprehensive general liabilityinsurance coverage, which insurance coverage shall include coverage for personal injurywhich said insurance coverall shall be at least in the amount of one million dollars($1,000,000) single limit. Said insurance coverage shall name the Mayor and CityCouncil as additional insureds, with the address on the certificate listed as 301 BaltimoreAvenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum,showing the addition of the Mayor and City Council as additional insured, is also to beprovided. The certificate of insurance evidencing such coverage and the addendum shallbe furnished to the Special Events Coordinator, Private Events on behalf of the Mayorand City Council by the applicant and be approved by the Towns Risk Manager beforeapplicant engages in the activity.

INSURANCE CERTIFICATE AND ADDENDUM:

____________INCLUDED WITH APPLICATION

X TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30)DAYS PRIOR TO THE EVENT

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COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks, specified energy drinks and bottledwaters. The permitted beverages include Coca-Cola, Diet Coca-Cola, Sprite, Pibb Xtra,Mello Yello, Nestea, Arizona Tea, Barqs Root Beer, Fanta, Minute Maid, PowerAde,Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola mayprovide in accordance with its agreement with the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions

APPLICANTS SIGNATURE____________________________DATE______________Si nature on File 5/9/12

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions ofallapplicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply withallprovisions of the local ordinancesincluding Chapter 62 of the Town Code.

APPLICANTS SIGNATURE___________________________DATE_______________Si nature on File 5/9/12

HOLD HARMLESS CLAUSE:Permitted (organization/applicant) shall assume all risks incident to or in connection withthe permitted activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitted activity or the conduct of Permitteds operation. Permitted herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitted activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitted or its officers, agent and employees.


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MANDATED CHANGES/CANCELLATIONApplicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with PublicWorks project(s) or any other necessary governmental function. Such action may be

directed at any time.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for a private event permit agrees to follow guidelines provided and submita complete application including all required submission of materials.

The applicant agrees to take full responsibility for all city-owned property, whether

borrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the permit granted by the Town andagrees to pay all fees and costs assigned to the permit. The applicant further agrees tocomply with all conditions of the use permit, which may be required by the Mayor andCity Council of the Town.

I have read and will copy with all special event application requirements.


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C. 3-Year Approvals Adding 2014 or 2015 Date

Presented by: Lisa Mitchell, Private Events

1. Penguin Swim Thursday, January 1, 2015

2. Wine of the Beach Friday and Saturday,

September 26 & 27, 2104


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January

1

PE Penguin Swim -

TENTATIVE

2

4 5 6 7 8 9

11 12 13 14 15 16

18 19 20 21 22 23

25 26 27 28 29 30


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Ocean City Private Events 3-Year Approval

Name of Event: Penguin Swim

Date of Event: Requesting event approval for January 1, 2015

Cost to the Town of Ocean City to support this event: $1,252.12

Things to Note:

Amy Unger for the Atlantic General Hospital Foundation was granted a 3-year event approval for the Annual AGHPenguin Swim. The event was approved for the dates January 1, 2012, and January 1, 2013 and January 1, 2014.

Amy Unger for the Atlantic General Hospital Foundation would like to continue this provision, and requests Councilapproves this event for the date of January 1, 2015.

This event is an annual fundraiser for Atlantic General Hospital where participants swim in the

Atlantic Ocean.

There have been no changes, additions or omissions requested from previous years. This event will remain the sameas previously held Penguin Swim events.

All appropriate documents have been supplied and fees have been invoiced.


OCPD Will detail officers for crowd and traffic control. Cost to the department is estimated at $396.

FIRE MARSHAL An on-duty EMS crew will be available for this event.

RISK MANAGEMENT Insurance Certificate to be submitted prior to the event.

TOURISM Wonderful event and New years Day tradition.

BEACH PATROL Beach Patrol will attend.

PUBLIC WORKS Will install banners as required, clean beach in front of the Princess Royale, install alcoholrestriction signs on location and places trash containers on beach. Total cost expected to the department is $856.12.

REC & PARKS, OCCC, EMERGENCY SERVICES and TRANSPORTATION No comments or concerns.


Council Ruling: ________________________________________________

Applicant Notified of Meeting Results: _____________________________


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1 2 3 4 5

7 8 9 10 11 12

14 15 16 17 18

Sunfest

19

Sunfe

21

Sunfest

22 23 24 25 26

PE _

Beac

28 29 30

September


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Ocean City Private Events 3-Year Approval

Name of Event: Wine on the Beach

Date of Event: Requesting event approval for September 26 & 27, 2014

Cost to the Town of Ocean City to support this event: Minimal

Things to Note:

Chris Nokes for the Mid Atlantic Wine Festival was granted a 3-year event approval for the Wine on the Beach event.

The event was approved for September 30 and October 1, 2011, September 28 & 29, 2012, and September 27 & 28,

2013.

Chris Nokes for the Mid Atlantic Wine Festival would like to continue this provision, and requests Council approves

this event for the date of September 26 & 27, 2014.

This event is an annual wine festival consisting of one (1) ounce wine tasting samples, arts and crafts, food sales, wine

by the glass and bottle sales, micro-brew beer sales and live entertainment.

There have been no changes, additions or omissions requested from previous years. This event will remain the same

as previously held Wine on the Beach events. All appropriate documents have been supplied and fees have been invoiced.


OCPD This coordinator makes application through our secondary employment policy, requesting police presence

and therefore no tasks necessary at this time other than to notify the appropriate shifts of the event and have officers

monitor the event from the shift level.

FIRE MARSHAL Tent permit must be obtained from the Office of the Fire marshal. All food vendors must provide

the appropriate fire extinguishers. The Office of the Fire marshal must inspect vendors that are cooking. It is the

responsibility of the applicant to schedule the inspections. Fuel sources used for cooking must be submitted for

review to the Office of the Fire Marshal. The use of charcoal for cooking is not permitted.

RISK MANAGEMENT Insurance Certificate to be submitted prior to the event.

TOURISM Longstanding fall event that boosts tourism efforts in the shoulder season. REC & PARKS Any damaged picnic tables should be replaced by the event organizers.

BEACH PATROL, PUBLIC WORKS, OCCC, EMERGENCY SERVICES and TRANSPORTATION No

comments or concerns.


Council Ruling: ________________________________________________

Applicant Notified of Meeting Results: _____________________________


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9 NEW BUSINESS

A. Request for Extended Area Permit for Towns Liquor

License During Bikefest and Request to Expand the

Area of Trailer Parking at Park and Ride DuringBikefest

Presented by: Larry Noccolino, Convention Center

Director


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INTERDEPARTMENTAL MEMOR.E.Powell Convention Center

TO: David RecorFROM: Larry NoccolinoCC: The Mayor and City CouncilDATE: June 12, 2012RE: A. Request to Extend Area Permit for Towns Liquor License during Bike Week

B. Request to Expand the Area of Trailer Parking @ Park and Ride duringBike Week

The particulars of the above referenced:A.

The dates are September 13 16

The times are Thursday (13) from 9am through Sunday (16) @ 5pm

The plan showing the footprint are attached (site map)

Promoter is proposing a 60 x 75 tent, sponsored by Jack Daniels to be set up in afenced in area on the Northwest end of the Convention Center, away from CoastalHighway. A recent organization meeting with the Promoter, Fire Marshalls Office,Chief Dipino, County Liquor Board Representative and Mayor Meehan resulted ina favorable opinion that the structure would not interfere with the establishment ofproper right of ways. On the recommendation of Jeff Mayne, Investigator for theWorcester County Board of License Commissioners, it was determined a specialpermit would be required for the location of the tent and the requested extendedhours of operations. That process would require presentation to the LicenseCommissioners as soon as possible. The Citys application would contain thefollowing request:

The Ocean City Convention Center, license number 51, is seeking a hearing before theBoard of License Commissioners at their July meeting. The purpose of the meeting is torequest an expansion of the licensed premises to include a fenced in area in the parking lotin the Northwest end of the main building for Bike Week 2012, September 13th through the16th. The hours of the expanded area would be from 9am on Thursday to 5pm on Sunday.

I have enclosed site plans showing the area to be licensed. I have also enclosed a check inthe amount of $200.00 for the hearing fee.


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The Town will be reimbursed the $200 at the time of event settlement with Bikefest and theConvention Center.

B. I would like to gain your approval to "Relax" the Parking Regulations at the Park &Ride for September 13th thru the 16th for the annual Bike Week event. This would allow

the parking of oversized vehicles (trailers) in the designated areas between the hours of3am and 6am without the risk of being towed. Historically this request has been approvedby the Council for this event and Car Cruise weekends in the Spring and Fall.I would also like to note, I have talked with George Thornes in Transportation regardingthe use of the Park & Ride. He said there are no events scheduled that would conflict withthis request. If this request is approved, transportation will cover the Parking (regulations)signs for the duration. It is noteworthy to mention that Ocean City Buses are not servicingthe Park & Ride this time of year. Transportation will notify Shore Transit as a reminderto continue service through the Park & Ride.


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9 NEW BUSINESS

B. Request to Sell Beer and Wine at Northside Park Wine

in the Park Event

Presented by: Chris Nokes, Event Coordinator


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WineintheParkNorthsidePark OceanCity,MD

June1416,2013

As per our discussion with Tom Shuster, we will be adding Wine in the Park with Arts

Alive, at Northside Park June 14-16 2013. We are requesting permission to serve Micro-

brew beer and wine during the three day festival. We will also need to request services

from the Town of Ocean City. This list may vary from our requests at Inlet Park in

September.

Sincerely

ChristinaNokes

EventCoordinator


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1

Diana Chavis

From: Thomas ShusterSent: Thursday, June 14, 2012 3:09 PMTo: Diana ChavisCc: Bernadette Dipino; Chris Larmore; Joseph Theobald; Joseph Jerome Hardesty (jhardesty2

@verizon.net); Richard MeehanSubject: Wine in the Park 2013 Request

IunderstandJerryHardestywillbeappearingbeforetheCouncilonJune18torequestpermissiontostagea"Winein

theParkFestival"atNSPonJune1416,2013. HisplannedeventwouldcoincidewithArt'sAlivein2013. Jerryhas

meetwithuspreviouslytodiscusshiseventplansandourpermitprocessforuseofNSP. Hehassubsequentlyreturned

totakemeasurementsandhaspreparedadraftsiteplanthatisunderreviewbystaff.

IadvisedJerrythatheneededtorequestpermissionfromtheCouncil toservebeerandwineatNSP. Wewillholdoff

proceedingonprocessinghisrequestforuseofNSPuntilhehasdiscussedhisplansfortheeventandsecuredCouncil

approvaltosellbeerandwine. Thanks. TJS.


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9 NEW BUSINESS

C. Request Approval of Uptown Beach Bash

Presented by: Brad Hoffman, Spark Productions, with

Support from the North End Business Alliance


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Uptown Beach Bash

We are requesting the approval and funding from the Mayor and council for UptownBeach Bash at Northside Park for which includes Local Palooza on August 26, 2012and the Guinness book of World Records attempt for the Bikini Parade held on August25, 2012 on our beautiful beach.

The funding for the event is $22,000 dollars which we request be allocated for the northend to support these two events. Over the last couple months we have participated inmeetings with Northside Park, north Ocean City businesses and Guinness Book of WorldRecords to continue the progress so these events can be held in north Ocean City. In yourpacket you will see further information about this event. Thank you for your time.

Sincerely,Spark Productions, LLCBrad HoffmanBrian StoehrDavid Bafford


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2012 Guinness World Rec ord

Oc ean Ci t y , MD August 25, 2012

Nort h Oc ean Ci t y 100 t h-118 t h St .


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2012 Guinness World Record

Date: August 25, 2012

Location: Oceanfront 100th-118th St. North Ocean City, MD

Event Details: Two hour kick off and registration of event FridayAugust 24th at BJs restaurant on 75th St bayside.

August 25th from 12pm-3pm the Princess Royale will host day ofregistration and kickoff of Bikini Parade World Record Attempt. Music,DJ, MC and stage will be added to make the event professional with

an exciting atmosphere.

August 25th from 3pm-4pm the walk will start at the Princess Royaleand proceed north on the beautiful Ocean City, MD beach.

Walk is required to be one mile in length and will finish on 118 th streetat The Carousel. Walkers will have a hat or ribbon to identify theparticipants.

August 25

th

the bikini parade world record celebration will be held atThe Carousel on 118th street with entertainment and awards partyfrom 4:30-7pm.

August 25th Luau party will take place at the Blue Ox on 127th streetto celebrate the world record.


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Event Goals and Benefits

Considerable media coverage for North Ocean City

Facebook, Youtube, Twitter(social media) Print newspaper TV Guinness World Record Book Radio Posters/rack cards for marketingPositive economic impact

Spectator and participant driven Significant number of registrations and attending spectators drives

traffic to North Ocean City business community

Businesses supporting the event directly receive logo placement andhosting of pre/post parties

Annual event that will continue to grow in size and ensures economicgrowth into the future

Goal:

Register 2012 participants and have a successful first year event tobenefit North Ocean City and the town of Ocean City as a community

by breaking the record of 450


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Event Budget

Guinness Book fee: $485.00

Event officially registered, direct guidance from Guinnessrepresentative

Special Events Permit: $275.00

Event Registration Service: $175.00

Poster/Rack Card Print: $750.00

Total of 50,000 in rack cards and 200 postersAdvertising: $2,000.00

TV, Radio, PrintStaging: $1,000.00

Lighting and SoundDecoration: $600.00

DJ/Host: $400.00

Giveaways: $2,500.00

500 bags at $5 per bag go to first 451 registered participantsEvent Insurance: $700.00

Spark Productions Fee: $2,500.00

TOTAL BUDGET: $11,385.00


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15 Bands. 2 St ages. ALL in 10 Hour s!!

Kids Games

Ocean Ar t Show

Ext r eme BMX Demo


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Local Palooza

History: In 1991 my first major production was an event called LocalPalooza which had 12 bands playing, pizza bakeoff, and a lot ofgiveaways. This year Local Palooza will benefit from 20 years ofproducing, creating and management success to assure amultifaceted event.

Date: August 26, 2012

Time: 11am-9pm

Fee: Free to public

Location: 126th Street Northside Park(Northside Park is the perfect venue for this event with its beautifulview of the bay, sunsets, large space and its history of having events.This event enhances visitors experience in Ocean City, MD and helpsto bring people into Ocean City.)

Event Details: 15 bands playing on 2 stages at Northside Park, music will be folk,rock, jazz and of course beach music. The music line up will consistof one headliner and all other bands will have similar base pay. MaryLou and the Untouchables will be closing out the show as a headlineron the Sunday in the park main stage.

BMX stunt team will entertain the crowd with high flying moves, kidsgames and family entertainment.

Ocean Art Show is about artists selling their beach related goodssuch as paintings, photos, jewelry and sculptures. The evolution of

the surfboard display booth will show surfboards made from the 50sto current boards, Ocean bowl booth showcasing OCs skateboardingheritage as well as the beach patrol booth, which will showcase thetowns constant watch over our beaches and ocean. Surf rider boothwill showcase Ocean Citys beach culture.


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Budget: Use the existing north end alliance funds of $22,000 tocreate this event, look to budget page for a detailed break down.

Advertising: City media, radio campaign from Great Scottbroadcasting, TV, posters, rack cards, Facebook, Twitter andYoutube.

Benefits: Spark Productions, LLC has 20 year experience inmarketing and production of successful events. North end businesscommunity and rest of the town will benefit from this new event whichcreates a positive economic and cultural impact. This is a low impacton city services and departments.


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Event Budget

15 Bands: $350.00 per band totals $5,250.00

Kids Games/BMX Stunt Team/Family Entertainment: $2,500.00

Sound System(2 stages, sound boards, speakers, monitors, soundstechs: $3,000.00

Total for Local Palozza: $10,750.00

Total for Bikini Parade: $11,385.00

Total for Uptown Beach Bash: $22,135.00

We are requesting funds to produce these events for the visitors,locals, north end alliance and the town of Ocean City as a whole.


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Production for Uptown Beach Bash

Local Palooza set up:

Ocean Art show- tents are located on the jogging path, on the east end near Jamaica ave

Main Stage- Located on the soccer field, nearest the community center

Second Stage- On the hill, overlooking the lagoon

Kids Games- Soccer field near community center

BMX Stunt Team- Soccer field near community center

Goal would be to merge the event with Sundays in the Park as a seamless and excitingnew addition.


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August

1

Jesus at the Beach2 3

5

SIP

OC Cruzers

Summer of Thanks

Beach Lights

6 7

Summer of Thanks

Beach Fireworks

8

COB9 10

12

SIP

Summer of Thanks

Beach Lights

13 14

Summer of Thanks

Beach Fireworks

15

COB16

DEW Tour17

DEW

19

SIP

DEW Tour

OC Cruzers

Summer of Thanks

Beach Lights

20 21

Summer of Thanks

Beach Fireworks

22

COB23 24

Jeep

Beac

26

SIP

Summer of Thanks

Beach Lights

27 28

Summer of Thanks

Beach Fireworks

29

COB30 31


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Ocean City Private Events

Name of Event: Bikini Parade New Event: YES

Date of Event: Saturday, August 25, 2012

Date Application Received: May 17. 2012 Application Fee Paid: NoDate Routed: May 17, 2012

Date Returned from All Departments: June 13, 2012 Total Cost to Town: Minimal

Things to Note:

This event would take place on the beach from 100th Street to 118th Street from 3 pm until 5 pm.

The event would consist of families, mothers, daughters and kids walking north on the beach from the Clarion Hotel to

the Carousel Hotel.

Expected attendance is 750-1,000 participants.

This event would be for a Guinness World Record. The event organizers will build two small stages on the beach. One in front of the Clarion and one in front of the

Carousel. Stage dimensions would be 10x20.

All set-up would take place on Saturday beginning at 11:00 am.

Breakdown would end on Saturday by 9:00 pm.

Monies raised from registration will go to Diakonia, Surfrider, Relay for Life or related cancer cause as well as for the

production of the event.

The Northern Business Alliance supports this event.


OCPD The event organizers will need to communicate any future needs with the OCPD as the event develops

further for possible traffic control. FIRE MARSHAL If a dedicated EMS unit is needed, there will be costs incurred the event organizers will have to

reimburse.

PUBLIC WORKS The application only mentions trashcans being placed for the event. Cans are already on the

beach for the season, which should be sufficient for the short time period of the event itself.

RISK Insurance Certificate to be obtained and submitted prior to the event.

TRANSPORTATION The event organizer mentions possible shuttle service for the event. Is this something the

applicant would provide? Busses are running at 10 minute intervals, which should suffice.

EMERGENCY SERVICES, REC & PARKS, TOURISM AND CONVENTION CENTER Have no comments or

concerns.

Date on Council Agenda: June 18, 2012 Date Applicant Notified of Meeting:

Event Approved of Denied:


Date Insurance Certificate Received: Beach Franchise Notified:

Date Permit Issued:

Other:


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PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:$100.00 For Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD [email protected]

This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special Events

Department at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.

All questions on the application must be fully answered. Same as last year or similar

comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.$100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per oceanblock, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ____________________________________________________U town Beach Bash

2. IS THIS A NEW EVENT? ______________________________________________es

3. DATE(S) OF EVENT _______Aug 24-26__________________________________

4. STARTING & ENDING TIMES OF EVENT: _______________________________Sat. 25th 11 am-5 m

Page 1 of 9

BIKINI PARADE


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5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

_____________________________________________________________________Frida 24th

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ____________________________________________________________________________________________________Sunda 3 hour breakdown

7. LOCATION (Describe area in which event shall be contained; be specific as to howmuch area will be used, etc.): ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________________________

The event has two city-related components. The World Record Bikini Parade will takeplace on the beachfront 100th-101st Streets to be the staging area. Walkeers will go from100th to 118th Streets. The parade will start at 3 pm and end by 5 pm.

_____________________________________________________________________

_____________________________________________________________________

8. APPLICANTS NAME: ________________________________________________Brad D. Hoffman

9. ORGANIZATION REPRESENTING: _______________________________________________________________________________________________________________________________________________________________________________

Spark Productions, support from the North End Business Allicance Steve Pappas, Billy Corder,Michael James are all sponsors and supporters

10. MAILING ADDRESS: ______________________________________________________________________________________________________________________14302 Laurel Ave. Ocean Cit MD 21842

11. WORK PHONE #_____________________HOME PHONE #__________________443-497-3671

FAX:____________________________EMAIL: [email protected]_____

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OFPROOF OF NON-PROFIT STATUS: _____________________________________

_______________________________N/A__________________________________

13. ON-SITE EVENT COORDINATOR: ______________________________________See above

14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________

__________________________________________________________________________________________________________________________________________See above

15. COORDINATORS CONTACT NUMBERS:HOME: ___________________________WORK: ________________________FAX:_____________________________CELL: __________________________

443-497-0900 Brian443-497-3671 - Brad

E-MAIL ADDRESS: ________________________________________________OTHER: __________________________________________________________

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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

__________________________________________________________________________________________________________________________________________

The bikini parade will have family (mom, daughters, kids) walking north on the beachtoward the Crousel. It will start at the Clarion to the south. Expected attendance 750-1,000 prticipants. We will have Guinness Book Staff place on a beach chair to maintainrecord attempt. It will have a kick-off registration at the Clarion. And end at the Carousel.

The participants will walk 1-mile in length.

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________________________________________________________________________________________________________________________________________________Pre-event 14302 Canal Ave., OCMD During event On-site at the Clarion and

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOUREQUIRE SUCH ACCESS? ______IF SO, WHERE? ____________________________________________________________________________________________

YES

________________________________________________________________________________________________________________________________________Early Sat. morning to set stage on beach in front of Clarion and small stage in from of

arouselC

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,

EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process,etc.): ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

We will build small stages at the Clarion and Carousel 10x20 stage dimensions. To beuilt on Sat. morning and breakdown after 5:30 pm on Saturday.b

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: _____________________________________________________________________________________________________________________________________________________________________________Look to diagram

________________________________________________________________________________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TOEMPLOY: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Beach security to organize and move bikini parade participants. Also to to keep stagend event areas open to the public, but have security to ensure order.a

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22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORCONSIDERATIONS (Be aware that additional charges may be assessed.):________________________________________________________________________________________________________________________________________

The crowd will be similar to July 4th event t town hosted. Parking will need to bediscussed. Possible shuttle from 100th St lots, 94th Street parking.

____________________________________________________________________

________________________________________________________________________________________________________________________________________

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____IF SO, WHAT TYPE? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Re uest the cit have aramedics on site durin the event.

24. WHAT IS YOUR RAIN POLICY? _______________________________________

____________________________________________________________________

____________________________________________________________________Rain or shine

____________________________________________________________________

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSINGOF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES?________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

We will handle all site clean up, similar to other evens we handle. We would requesttrash cans placed. We will work to get recycling in place.

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT(TOILETS, HAND WASHING, ETC.)? _____________________________________Will utililze the Clarion and the Carousel facilities________________________________________________________________________________________________________________________________________________________________________________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________________________________________________________________________________________________________________________________________________No concessions

________________________________________________________________________________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &QUANTITIES): __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Possible Coke roducts bein sam led

________________________________________________________________________________________________________________________________________

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29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ____Yes______IF SO, WHO WILL THE PROCEEDS BENEFIT? ____________________________Some of registration fees will go to Diakonia, Surfrider, Relay for Life or related

cancer cause. The rest to production costs._______________________________________________________________

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________________________________________________________________________________________________________________________________________________Team award, mother/daughter biggest family/team. It is NOT a bikini contest

________________________________________________________________________________________________________________________________________

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________Please forward a copy of the approved One Day Raffle Permit, to the Private Events

No

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________Yes

Please forward a copy of the approved Tent Permit, from the Office of the Fire Marshal tothe Private Events Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUREVENT? __No_______________Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to thePrivate Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

No

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit, to

No

the Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? __Yes______ IF SO, PLEASE DESCRIBE INTENT (includebeverage type, quantities, drink sizes, location, etc.):__________________________________________________________________________________________________________________________________________________________________The Clarion and the Carousel do sell alcohol, but that is not a focal point of this event.

____________________________________________________________________

________________________________________________________________________________________________________________________________________Please forward a copy of the approved One Day Alcohol Permit, if required, to the PrivateEvents Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________750-1000

38. EXPECTED NUMBER OF SPECTATORS: ________________________________

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39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THEAPPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? ___yes_______WHO DID YOU CONTACT? _________

____________________________________________________________________Michael James and Dr. Bur er40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM

THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 isrequired for each major end-item borrowed from the Town of Ocean City):____________________________________________________________________________________________________________________________________________________________________________________________________________Event to be placed on the town website

____________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANYSTATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADYOBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPYN/A

TO THE BACK OF THIS APPLICATION.Please forward a copy of the approved MDOT Highway Permit to the Private EventsCoordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG)TRAVELING THE PARADE ROUTE: _______________DESCRIBE: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

N/A

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: __________________________________________________________

___________Susan G. Komen April 2012 ___________________________________________Beachfest 1 year____________________________________________________Cruisin OC 6 years__________________________________________________OC Car Show 11 years__________________________________

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44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read andcomply with the Town of Ocean Citys sponsorship policy. The application willnot be approved without sponsors. If no sponsors, please state No Sponsors in areaprovided below.): _________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________

BJs on the Water, Green Turtle, Blue Ox, Clarion. We will be working to secure

added sponsors to grow the event and enhance north end economic impact.

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED INTHIS APPLICATION: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

.

That the city look at this event as accomplishing several goals. For the north end businesscommunity, positive publicity, increased foot traffic, fre to the public, a great draw duringa down turn in business that the city help promote and support their event as anothersuccessful part of the special events lineup. Some city produced. Some privatelyproduced.

____________________________________________________________________________________________________________________________________________________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______XX

An event diagram MUST be included for an event to be considered.

INSURANCE REQUIREMENT:For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicants own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council asadditional insureds, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.

INSURANCE CERTIFICATE AND ADDENDUM:

____________INCLUDED WITH APPLICATION

___XX_________TO BE OBTAINED AND FORWARDED NO LATER THANTHIRTY

(30) DAYS PRIOR TO THE EVENT

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COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages

on Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks, specified energy drinks and bottledwaters. The permitted beverages include Coca-Cola, Diet Coca-Cola, Sprite, Pibb Xtra,Mello Yello, Nestea, Arizona Tea, Barqs Root Beer, Fanta, Minute Maid, PowerAde,Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola mayprovide in accordance with its agreement with the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE____________________________DATE______________

Si nature on File 5/1/2012

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions ofallapplicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with allprovisions of the local ordinancesincluding Chapter 62 of the Town Code.


HOLD HARMLESS CLAUSE:Permitted (organization/applicant) shall assume all risks incident to or in connection withthe permitted activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitted activity or the conduct of Permitteds operation. Permitted herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitted activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitted or its officers, agent and employees.


Page 8 of 9


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MANDATED CHANGES/CANCELLATIONApplicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with Public

Works project(s) or any other necessary governmental function. Such action may bedirected at any time.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all required submissionof materials.

The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by theTown and agrees to pay all fees and costs assigned to the permit. The applicant furtheragrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.

I have read and will copy with all special event application requirements.


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12 ITEMS REFERRED TO AND PRESENTATIONS FROM

THE CITY SOLICITOR

First Reading Ordinance to Amend Chapter 1, Entitled

General Provisions, and Chapter 58, Entitled Offenses andMiscellaneous Provisions (changes open container

violations from a municipal infraction to a misdemeanor)


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13. ITEMS REFERRED TO AND PRESENTATIONS

FROM THE CITY MANAGER

Upcoming Bid Openings Annual Concrete Sidewalk

Repair and Replacement Contract; Annual StreetPaving Contract; Annual Standby Generator

Preventative Maintenance Contract; City Wide Water

Valve Exercising Project; and Replacement of 14th

Street Water Treatment Plant Replacement Valves


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INTERDEPARTMENTAL MEMO

To: David Recor, City Manager

From: Dean Dashiell, Senior Project Manager

Date: June 11, 2012Subject: Up and Coming Bid Notices

Please accept this memo as formal notification that I intend to receive sealed bids on July 31, 2012, at thescheduled Mayor & City Council Work Session, for the following projects:

1. Annual Concrete Sidewalk Repair & Replacement Contract

2. Annual Street Paving Contract

3. Annual Standby Generator Preventive Maintenance Contract

4. City Wide Water Valve Exercising Project

5. Replacement 14th Street Water Treatment Plant Replacement Valves (Material Only)

Funding for this work is supported by the applicable FY 2013 Department Budgets.

cc: Mr. Hal Adkins, Director of Public Works

Mr. Jim Parsons, Chief Deputy Director

Mr. Joe Sobczak, General Services Director

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15 COMMENTS FROM THE MAYOR AND CITY

COUNCIL

june 18 2012 complete agenda

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