Halifax Community College Board of Trustees

Minutes June 30, 2015

Board of Trustees Present: Trustee Bernella W. DeLaMora, Chair

Trustee Michael Felt, Vice Chair Trustee Donna Clements Trustee Stanley Edwards Trustee Rachel Hux Trustee Marie Robinson Trustee John Smith Trustee Ruel Solomon Trustee Sammy Webb

Board of Trustee Absent: Trustee James “Ray” Barmer, excused

Trustee Mary Mebane, excused Trustee Bettie Cofield, excused Trustee DeAntre’ Richardson, excused

Others Present: Dr. Ervin V. Griffin, Sr., President/CEO

Dr. Deryl Davis-Fulmer, Vice President of Academic Affairs Dr. Dianne Barnes Rhoades, Vice President of Institutional Advancement and Executive Director of the HCC Foundation Mr. Daniel Lovett, Director of Title III Programs Dr. Barbara Hasty, Dean of Student Services and Enrollment Management Ms. B. T. Brown, Dean of Curriculum Programs Dr. Adriane Leché, Dean of Institutional Effectiveness, Planning, and Assessment Dr. Warren Haynes, Dean of Workforce and Economic Development Ms. Tara Keeter, Director of Financial Aid Ms. Jenny Gray, Daily Herald Reporter Ms. Allisha Hicks, Administrative Assistant Ms. Kimberly Mack, Executive Assistant to the President Mr. Hunter Taylor, School of Vocational and Industrial Chair

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John Foriest, Director of Resource Development Beth Gray-Robertson, Director of Distance Learning Caroline Harris, Webmaster Lisa Santiago, Dental Hygiene Instructor Jason Shotwell, Welding Technical Instructor Cynthia Walker, Lead Instructor in Childcare Center

Call to Order Chair DeLaMora called the Halifax Community College Board of Trustees meeting to order on June 30, 2015 at 10:00 am in the conference room at Halifax Community College, 200 College Drive, Dr. Phillip W. Taylor Complex, Weldon, NC 27890. Trustee Quorum Chair DeLaMora stated that Trustee Barmer, Trustee Mebane, and Trustee Cofield were excused from today’s meeting. A quorum was met. Invocation Trustee Smith gave the invocation. Adoption of Agenda Trustee Felt made the motion to adopt today’s agenda. Trustee Edwards seconded the motion. The motion carried. Award Presentation

NISOD Excellence Awards President Griffin presented John Foriest, Beth Gray-Robertson, Caroline Harris, Dr. Andriane Leché, Lisa Santiago, Jason Shotwell, and Cynthia Walker with NISOD Excellence Awards and program booklets from the conference. This award is given to faculty, staff, and administrators who make a difference on their campuses. President’s Awards President Griffin also presented B. T. Brown, Dean of Curriculum Programs, with the president’s award for her 19 years of service. She was retiring and her last day was today. He also presented Hunter Taylor with the same award for 14 ½ years of service. He had taken another job at Chowan University. After the presentation, everyone wished them well. Cannon Foundation Check Presentation President Griffin stated to the Board of Trustees that HCC was awarded a $100,000 grant to aid with our controls with for heating and cooling. A check was presented to the Board.

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Ethics Statement Chair DeLaMora read the ethics statement. There were not conflicts of interest. Trustee Business Consent Agenda

Chair DeLaMora asked if there was any discussion on the consent agenda items. There was no discussion. Trustee Edwards made the motion to approve the consent agenda with the approval of minutes from the May 19, 2015 Regular Board meeting, minutes from the June 8, 2015 called meeting, access fee increase, Relay for Life, Internal Audit/Accountability Plan Fall 2014 and Spring 2015. Trustee Robinson seconded the motion. The motion carried. Committee Reports

Buildings and Grounds-No report Finance-Presidential Compensation Review- Trustee Felt stated that the presidential compensation review will be discussed in closed session. Personnel and Student Services-Bylaws-Trustee Edwards stated that there were bylaws to review that detailed excused absences and attendance via an electronic device. There was some discussion on the amendments. Trustee Edwards made the motion to delay voting on the bylaws until next month. Trustee Clements seconded the motion. The motion carried. Academic-Ms. Hux asked that Dr. Fulmer give the report later in the meeting during the Academic Informational Items. Chair Comments and Announcements Nominating Committee-Chair DeLaMora appointed Trustee Clements, Trustee Cofield, and Trustee Smith to the nominating committee with Trustee Clements serving a chair. They will bring a report back in August on who the nominating committee recommends for chair, vice chair, and secretary. Rachel Hux-Chair DeLaMora congratulated Ms. Hux on being re-appointed by the NC Governor to serve another term. Her new term begin July 1, 2015-June 30, 2019. Passing of Former Employee-President Griffin inform the Board that Ms. Gloria Hendricks passed away. She was the accounts payable technician here for many years. Results from the Board Survey and Retreat-Trustee Felt went over the results from the Board survey and retreat. The Board did complete a self-assessment.

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Overall, the Board of Trustees gave themselves a 92% for their overall work and contribution.

President’s Comments President Griffin provided an update in his president’s report. During his comments he discussed the NCWorks Career Pathways Roanoke Rapids Graded Schools District graduation. He spoke of how impressed he was with the student presentations that were given graduation. Dr. Griffin also announced that he was inducted into North Carolina Community Action Hall of Fame. HCC made the 2014 Higher Education Community Service Honor Roll presented by the President of the United States. It is our second time receiving this award. President Griffin also informed the Board that Turning Point Workforce Development Board approved HCC to receive $183,145 for Adult/Dislocated Worker Program Integrated Service Delivery. In addition to the funding from Turning Point, HCC was awarded $250,000 in Non-Competitive continuation funding for year 5 (fiscal year 2015) of the 2011-2016 grant cycle under Title III, Part A of the Higher Education Act of 1965, as amended, Predominantly Black Institutions formula program. President Griffin also shared a letter from Tony Brown, Halifax County Manager, stating the Halifax County Board of Commissioners adopted their budget on June 15, 2015. The Board of Commissioners appropriated $1,116,364 for operating expenses and $394,027 for capital outlay expenses for Halifax Community College. Lastly, he discussed the 2015 performance measures. Below is a chart from the given a summary of the performance measures.

Additional Information is in the president’s report that is attached to the minutes as appendix A.

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Informational Items Academic Affairs

1. Update on Default Prevention Management Plan-Ms. Tara Keeter, Director of Financial Aid updated the Board of Trustees on the process of trying to get the loan default rate under 30.

2. Center for Academic Excellence-Dr. Fulmer, Vice President of Academic Affairs reported that the staff has proposed to rename the current tutorial area (SSC) the Center for Academic Excellence beginning fall 2015. The Center will offer tutoring, advising, and career counseling services under one roof. Personnel from the Academic Skills Center (ADVISING), Student Success Center (TUTORING) and the faculty from the developmental courses (DREC)will partner to increase retention and FTE, and to increase the interaction among student services personnel in an effort to expedite the pathway to graduation.

3. Update from the Academic Committee meeting-Dr. Fulmer mentioned that when the Academic Committee met, they discuss the nursing programs. HCC did lose 3 faculty members in the nursing program. Currently, HCC is recruiting to fill the positions. There were applications received in human resources and HCC is in the process of setting up interviews.

Administrative Services 1. Financial Report: FY 14-15 State Expenditures through May 31, 2015-President

Griffin provided the financial report in the absence of Ms. Debra Smith, Vice President of Administrative Services.

Institutional Advancement 1. Brick by Brick Campaign Update-Dr. Dianne Barnes-Rhoades, Vice President of

Institutional Advancement gave an update on the Brick By Brick Campaign. As of May June 19th, $8,320 bricks were sold.

2. Calendar of Events & Foundation Update-Dr. Rhoades reminded everyone that the President’s Alumni Breakfast will be June 30th.

Motion To Accept the President’s Report-Trustee Felt made the motion to accept the President’s Report. Trustee Smith seconded the motion. The motion carried. Closed Session Trustee Felt made the motion to go into closed session pursuant to NCGS 143-318.11 (a)(1) to discuss a confidential personnel matter pursuant to NCGS 115D-27. Trustee Edwards seconded the motion. Trustee Edwards made the motion to come back into open session. Trustee Felt seconded the seconded the motion. The motion carried.

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Once back into open session, Chair DeLaMora stated that in recognition of the President’s Outstanding Performance Evaluation from the Halifax Community College Board of Trustees, we recommended that the Supplement portion of his salary package be increased by $1,500 when and only when discretionary budget funds are available. The Board of Trustees was sensitive to the current demands on an already tight budget and wanted to be clear that this resolution in no way was intended to be funded UNTIL discretionary money was available in a future operating budget. Adjournment Trustee Felt made the motion to adjourn the meeting at 11:45 am. Trustee Robinson seconded the motion. The motion carried.

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Appendix A

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HCC participates in Firefighters' Day

HCC's BLET Academy graduates 47th class HCC’s Students Complete CNA Course

HCC President & Staff at NISOD

3rd Annual Alumni and Friends Presidential Breakfast held at HCC

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Chair’s Comments

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Rachel Hux Reappointed By Governor July 1, 2015-June 30, 2019

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In Memory Of Mrs. Gloria Jean Simmons Hendricks HCC Former Accounts Payable Technician

Aug. 21, 1962-June 20, 2015

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Board of Trustees Self-Evaluation and Comments April 28, 2015

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Comments from the Retreat • Student participation in the presentation process would enhance the retreat process. • Very good information

• Great Retreat

• Excellent Event! Thank you! Thank you also for always making me feel comfortable in

expressing myself. My objective is to give HCC 100% of myself as Trustee of HCC.

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Comments from the 2015 Trustee Self-Assessment • I commit to improving my role as advocate for HCC, self-regulating my own needs of

information/education about HCC. I commit to attending HCC on-campus events, Halifax County Commissioner meetings, and overall representative in Roanoke Valley for the positive benefits of HCC.

• Board works well together. They work for the better of the college. Great teamwork. • Serving on the HCC Board of Trustees is very rewarding and enriching process. It has

provided an opportunity to share more about the organization and its impact on the community and state.

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In general, what rating does the Board as a whole deserve?

92%

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Celebrations

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Seven named NISOD award recipients at HCC

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Thank You For Your Service

B. T. Brown Dean of Curriculum

Programs

Hunter Taylor School of Vocational and Industrial

Technology Programs & Automotive Systems Technology

Department Head/Instructor

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AACC Advancing Diversity Star

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Griffin Receives Hall of Fame Award

President Griffin received the North Carolina Community Action Association’s (NCCAA) Hall of Fame Award. Griffin was honored for exemplary leadership and dedication for the advancement of the quality of life for low-income North Carolinians. The Hall of Fame celebrates the accomplishments of individuals who have

given unselfishly for their time or resources to promote the mission of community action.

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HCC Receives $100,000 From The Cannon Foundation, Inc.

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President’s Comments 2. PBI $250,000 Grant

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2. US Department of Education Awards HCC $250,000 In Non-Competitive Continuation Funding For Year 5 of the 2011-16 Grant Cycle

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President’s Comments 3. Letter from Halifax County Manager

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3. Letter from the County Manager regarding the Adopted Budget for Fiscal Year 2015-16

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President’s Comments 4. 2015 Performance Measures for Student Success Report

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4. 2015 Performance Measures for Student Success Report

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June 2015 Performance Summary

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TABLE A. BASIC SKILLS STUDENT PROGRESS, 2013-2014

STUDENTS COMPLETING LEVEL % COMPLETING

13-14 12-13 11-12

System Totals

44,230

19,821

44.8%

42%

41%

Halifax CC 228 108 47.4% 45% 48%

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STUDENTS PASSING % PASSING

13-14 12-13 11-12

System Totals 6,241 4,881 78.2% 72% 70%

Halifax CC 181 87 48.1% 49% 55%

TABLE B. GED DIPLOMA PASSING RATE, 2013-2014

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TABLE C. DEVELOPMENTAL STUDENT SUCCESS RATE IN COLLEGE-LEVEL ENGLISH COURSES, 2013-2014

STUDENTS

SUCCESSES

13-14

% SUCCESSFUL 12-13 11-12 10-11 09-10

System Totals 17,455 11,066 63.4% 64% 65% 65% 66%

Halifax CC 165 122 73.9% 67% 66% 66% 64%

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STUDENTS

SUCCESSES

13-14

% SUCCESSFUL 12-13 11-12 10-11 09-10

System Totals 16,315 10,275 63.0% 64% 64% 66% 66%

Halifax CC 110 55 50.0% 64% 65% 68% 59%

TABLE D. DEVELOPMENTAL STUDENT SUCCESS RATE IN COLLEGE-LEVEL MATH COURSES, 2013-2014

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COHORT

12 HOURS ATTEMPTED

12 HOURS SUCCESS-

FULLY COMPLET-

ED

13-14

12-13

% SUCCESSFUL

11-12

10-11

09-10

System Totals 38,260 31,488 21,119 67.1% 68% 68% 67% 67%

Halifax CC 239 197 121 61.4% 66% 59% 60% 60%

TABLE E. FIRST YEAR PROGRESSION, FALL 2013 COHORT

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COHO

RT

% GRADUATE

2008 2007 2006 2005 2004

% TRANSFER, NOT GRADUATE

2008 2007 2006 2005 2004

% RETAINED, NOT GRADUATE OR TRANSFER

2008 2007 2006 2005 2004

GRAD TRAN RET

% GRADUATE, TRANSFER, OR RETAINED

2008 2007 2006 2005 2004

System Totals 35,465 25% 25% 25% 27% 27% 15% 15% 14% 10% 12% 2% 3% 2% 2% 2% 15,231 42.9% 43% 41% 39% 40%

Halifax CC 256 30% 27% 21% 20% 21% 16% 17% 15% 9% 10% 2% 2% 3% 2% 3% 124 48.4% 46% 39% 32% 33%

TABLE F. CURRICULUM COMPLETION, FALL 2008 COHORT

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NUMBER OF

TEST NUMBER PASSING TAKERS

AGGREGATE INSTITUTIONAL PASSING RATE 13-14 12-13 11-12 10-11 09-10

System Totals 11,751 9,940 84.6% 85% 86% 87% 86% Halifax CC 88 70 79.5% 83% 86% 78% 76%

TABLE G. LICENSURE AND CERTIFICATION PASSING RATE, 2013-2014

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TABLE H. COLLEGE TRANSFER PERFORMANCE, 2012-2013 COMMUNITY COLLEGE STUDENTS

30 OR MORE HOURS ASSOC DEGREE RECIPENT 2012-2013 TOTAL % ≥ 2.00

Students % ≥ 2.00 Students % ≥ 2.00 Students # ≥ 2.00 % ≥ 2.00 11-12 10-11 09-10 08-09

System Totals 5,090 87% 4,669 90% 9,759 8,617 88.3% 88% 88% 87% 87%

Halifax CC 14 79% 11 100% 25 22 88.0% 91% 70% 76% 83%

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Appendix – Additional Performance Measure Tables

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ADULT BASIC AND SECONDARY EDUCATION

BEGINNING ABE LITERACY

BEGINNING BASIC EDUCATION

LOW INTERMEDIATE BASIC EDUCATION

HIGH INTERMEDIATE BASIC EDUCATION

LOW ADULT SECONDARY EDUCATION

Students Progress Students Progress Students Progress Students Progress Students Progress System Totals 4,709 19% 4,851 50% 8,534 54% 9,354 47% 3,847 44%

Halifax CC 14 14% 22 41% 40 53% 55 62% 77 32%

TABLE A1. BASIC SKILLS STUDENT PROGRESS, 2013-2014 - BY PLACEMENT LEVEL

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ENGLISH AS A SECOND LANGUAGE

BEGINNING ESL LITERACY

LOW BEGINNING ESL

HIGH BEGINNING ESL

LOW INTERMEDIATE ESL

HIGH INTERMEDIATE

ESL ADVANCED ESL

Students Progress Students Progress Students Progress Students Progress Students Progress Students Progress

System Totals 1,584 47% 1,127 61% 2,140 59% 3,026 49% 2,476 45% 2,163 16%

Halifax CC . . 10 80% 6 100% 1 * 2 * 1 *

TABLE A2. BASIC SKILLS STUDENT PROGRESS, 2012-2013 - BY PLACEMENT LEVEL

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TABLE B1. GED DIPLOMA PASSING RATE, 2013-2014 - BY PLACEMENT LEVEL

LOW ADULT SECONDARY EDUCATION HIGH ADULT SECONDARY EDUCATION

Students Passing 12-13 11-12 Students Passing 12-13 11-12

System Totals 3870 75% 68% 66% 2371 83% 78% 74%

Halifax CC 119 47% 42% 55% 62 50% 59% 56%

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TABLE C1. DEVELOPMENTAL STUDENT SUCCESS RATE IN COLLEGE-LEVEL ENGLISH COURSES, 2013-2014 - GRADE DISTRIBUTION

ATTEMPT

A

B

C

D

F

W

Other

% SUCCESSFUL 13-14

System Totals 17455 17% 27% 20% 6% 14% 16% 0% 63%

Halifax CC 165 23% 28% 22% 4% 9% 13% 0% 74%

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TABLE C2. DEVELOPMENTAL STUDENT SUCCESS RATE IN COLLEGE-LEVEL ENGLISH COURSES, 2013-2014 - BY AGE

18 AND Y OUNGER 19 TO 21 22 AND OLDER

Attempt % Successful Attempt % Successful Attempt % Successful System Totals 4032 68% 5855 61% 7568 62%

Halifax CC 50 76% 46 65% 69 78%

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TABLE D1. DEVELOPMENTAL STUDENT SUCCESS RATE IN COLLEGE-LEVEL MATH COURSES, 2013-2014 - GRADE DISTRIBUTION

ATTEMPT

A

B

C

D

F

W

Other

% SUCCESSFUL

13-14 System Totals 16315 18% 24% 21% 8% 12% 17% 0% 63% Halifax CC 110 6% 25% 19% 10% 10% 30% 0% 50%

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TABLE D2. DEVELOPMENTAL STUDENT SUCCESS RATE IN COLLEGE-LEVEL MATH COURSES, 2013-2014 - BY CREDIT MATH COURSE

MAT-115 MAT-121 MAT-140 MAT-151 MAT-155 MAT-161 MAT-171 OTHER

Students Success Students Success Students Success Students Success Students Success Students Success Students Success Students Success

System Totals 2559 68% 611 59% 5721 65% 851 58% 262 59% 3349 62% 1928 55% 1023 68%

Halifax CC 62 52% 0 * 24 54% 0 * 0 * 18 33% 0 * 5 80%

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TABLE E1. FIRST YEAR PROGRESSION, FALL 2013 COHORT - BY ETHNICITY AND GENDER

AFRICAN-AMER FEMALE

AFRICAN- AMERIC MALE

CAUCASIAN FEMALE

CAUCASIAN MALE

HISPANIC FEMALE HISPANIC MALE OTHER FEMALE OTHER MALE

Students Success Students Success Students Success Students Success Students Success Students Success Students Success Students Success

System Totals 4,104 54% 3,429 48% 9,184 76% 8,476 70% 1,609 73% 1,283 68% 1,846 71% 1,547 65%

Halifax CC 54 48% 31 61% 52 71% 29 76% 6 50% 0 * 16 63% 8 50%

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TABLE F1. CURRICULUM STUDENT COMPLETION, FALL 2008 COHORT - BY PROGRAM AREA

AGRICULTURAL AND NATURAL RES TECH ARTS AND SCIENCES

BIOLOGICAL AND CHEMICAL TECH

BUSINESS TECHNOLOGIES

COMMERCIAL AND ARTISTIC PROD TECH

CONSTRUCTION TECHNOLOGIES

Students Success Students Success Students Success Students Success Students Success Students Success System Totals 364 45% 17,169 42% 97 42% 4,867 40% 589 42% 1,106 45%

Halifax CC 0 * 97 38% 0 * 39 41% 5 40% 3 *

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TABLE F2. CURRICULUM STUDENT COMPLETION, FALL 2008 COHORT - BY PROGRAM AREA

ENGINEERING TECHNOLOGIES HEALTH SCIENCES

INDUSTRIAL TECHNOLOGIES

PUBLIC SERVICE TECHNOLOGIES

TRANSPORT SYSTEMS TECHNOLOGIES

Students Success Students Success Students Success Students Success Students Success System Totals 991 41% 2,640 69% 891 38% 5,570 37% 1,181 42% Halifax CC 3 * 28 93% 27 37% 38 50% 16 63%

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TABLE F3. CURRICULUM STUDENT COMPLETION, FALL 2008 COHORT - BY ENROLLMENT TYPE

FULL-TIME PART-TIME

Students Success Students Success System Totals 23,645 47% 11,820 34% Halifax CC 178 52% 78 41%

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TABLE F4. CURRICULUM STUDENT COMPLETION, FALL 2008 COHORT - BY ETHNICITY AND GENDER

AFRICAN-AMER FEMALE

AFRICAN- AMERIC MALE

CAUCASIAN FEMALE

CAUCASIAN MALE

HISPANIC FEMALE

HISPANIC MALE

OTHER FEMALE OTHER MALE

Students Success Students Success Students Success Students Success Students Success Students Success Students Success Students Success System Totals 4,752 41% 3,526 34% 11,887 47% 10,680 42% 808 44% 725 44% 1,637 46% 1,388 42% Halifax CC 75 49% 60 45% 74 46% 40 55% 1 * 0 * 2 * 4 *

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TABLE G1. LICENSURE AND CERTIFICATION PASSING RATE, 2013-2014 - BY EXAM

AVIATION - GENERAL AVIATION - AIRFRAME AVIATION - POWER PLANT BLET

TEST 13-14

13-14

% PASSING 12-13 11-12 10-11 09-10

TEST 13-14

13-14

% PASSING 12-13 11-12 10-11 09-10

TEST 13-14

13-14

% PASSING 12-13 11-12 10-11 09-10

TEST 13-14

% PASSING 13-14 12-13

System Totals 31 97% 93% * 100% 98% 34 97% 100% * 100% 98% 32 97% 91% * 96% 100% 1,582 82% 83%

Halifax CC * * * * * * * * * * * * * * * 12 75% 50%

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TABLE G2. LICENSURE AND CERTIFICATION PASSING RATE, 2013-2014 - BY EXAM DENTAL HYGIENE MASSAGE & BODY

WORK NUC. MED. TECH. TEST

13-14

13-14 % PASSING

12-13 11-12 10-11

09-10 TEST

13-14

13-14 % PASSING

12-13 11-12

10-11 TEST

13-14

13-14 % PASSING

12-13 11-12 10-11

09-10

System Totals 205 93% 92% 92% 84% 91% 210 90% 90% 88% 93% 26 85% 77% 80% 80% 81%

Halifax CC 12 83% * 95% 77% 75% * * * * * * * * *

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TABLE G5. LICENSURE AND CERTIFICATION PASSING RATE, 2014 - BY EXAM DETENTION

OFFICER EMT EMT-I EMT-P

TEST '14

% PASSING '14 '13

TEST '14

'14

% PASSING '13 '12 '11

'10

TEST '14

'14

% PASSING '13 '12 '11

'10

TEST '14

'14

% PASSING '13 '12 '11

'10

System Totals 658 97% 95% 3,176 78% 79% 79% 82% 85% 340 70% 66% 64% 66% 67% 574 91% 94% 91% 90% 80%

Halifax CC 15 93% 100% 10 60% 100% * 69% 71% * * * * 36% * * * * *

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TABLE G6. LICENSURE AND CERTIFICATION PASSING RATE, 2014 - BY EXAM

PRACTICAL NURSING REGISTERED NURSING

TEST '14

% PASSING '14 '13 '12 '11 ‘10

TEST '14

% PASSING '14 '13 '12 '11 '10

System Totals 734 93% 94% 95% 94% 97% 2,126 87% 85% 94% 90% 87%

Halifax CC 13 92% 100% 92% 100% * 22 68% 87% 89% 89% *

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Academic Affairs 1. Update on Default Prevention Management Plan

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1. Update on Default Prevention Management Plan

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Academic Affairs 2. Center For Academic Excellence

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2. Center for Academic Excellence

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1. Financial Report: FY 14-15 State Expenditures through May 31, 2015

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No SGA Report For the Month of June

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HCC participates in Firefighters' Day

HCC's BLET Academy graduates 47th class HCC’s Students Complete CNA Course

HCC President & Staff at NISOD

3rd Annual Alumni and Friends Presidential Breakfast held at HCC