halifax community college board of trustees...

Halifax Community College Board of Trustees

Minutes June 28, 2016

Board of Trustees Present: Trustee Michael Felt, Chair

Trustee Donna Clements Trustee Bettie Cofield Trustee J. Deans Eatman Trustee Stanley Edwards Trustee Rachel Hux Trustee Scott Richardson Trustee Marie Robinson Trustee John Smith Trustee Ruel Solomon Trustee Sammy Webb

Board of Trustees Absent: Trustee Mary Mebane, Vice Chair, excused Others Present: Dr. Ervin V. Griffin, Sr., President/CEO

Debra Smith, Vice President of Administrative Services Dr. Dianne Barnes-Rhoades, Vice President of Institutional Advancement and Executive Director the Foundation Thomas Henry, Controller, Associate Vice President of Finance Dr. Barbara Hasty, Dean of Student Services and Enrollment Management Dr. Warren Haynes, Dean of Workforce and Economic Development Daniel Lovett, Director of Title III Programs Kimberly Mack, Executive Assistant to the President and Board of Trustees Donna Sellers, Administrative Assistant in Workforce /Economic Development Greg Parker, Director of the BLET Program Jerry Edmonds, Director of the Small Business Center Kimberly Edwards, Graphic Designer Arlene Moore, Director of the Childcare Center

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Gary Redding, English Instructor and PTK Advisor Beth-Gray Robertson, Director of Distance Learning

Call to Order Chairman Michael Felt called the Halifax Community College Board of Trustees meeting to order on June 28, 2016 at 10:02 am in the president’s conference room at Halifax Community College, Dr. Phillip W. Taylor Complex, Weldon, NC 27890. Trustee Quorum President Griffin reported to the chair that a quorum was met for the meeting. Invocation Trustee Smith gave the invocation. Adoption of Agenda Trustee Edwards made the motion to adopt the agenda. Trustee Solomon seconded the motion. The motion carried. Introduction of Visitors Everyone present introduced themselves. Special Presentation-2016 NISOD Excellence Award Recipients President Griffin recognized the following faculty and staff with the 2016 NISOD Excellence Award awards: Jerry Edmonds, Director of the Small Business Center, Kim Edwards, Graphic Artist, Kimberly Mack, Executive Assistant to the President and Board of Trustees, Arlene Moore, Director of the Childcare Center, Gregory Parker, Director of Basic Law Enforcement Training, Gary Redding, English Instructor, and Donna Seller, Administrative Assistant to the Basic Law Enforcement program. Not present was Pat Hux, Financial Aid Loan Specialist. Ms. Edwards, Mr. Edmonds, and Mr. Redding were able to attend the NISOD Conference. They shared with the Board their experience and what they learned. Also, President Griffin informed the Board that Thomas Bracy, Roanoke Valley Early College (RVEC) Liaison, Michael Butler, RVEC former principal, and himself were presenters at the conference. They presented on the RVEC. Ethics Statement Chairman Felt read the ethics statement. There were no conflicts of interests. Trustee Business Consent Agenda

Chairman Felt asked if there was any discussion on the consent agenda items. There was no discussion. Trustee Edwards made the motion to approve the consent agenda, which included approval of minutes from the May 24, 2016 meeting, 2016-17 Fee Schedule, Internal Audit/Accountability Plan Fall 2015 and Spring 2016, Calendar for Fall, Spring, Summer 2017-18, and Special Curriculum Program Application-Human Services

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Technology with a Social Services Concentration. Trustee Solomon seconded the motion. The motion carried.

Committee Reports Building and Grounds-No report

Finance-No report

Personnel and Student Services Proposed Bylaw Change-Trustee Felt read the proposed HCC Board of Trustees’ bylaw change that will be voted on during the August 30, 2016 meeting. The bylaw change section is Article IV-Committees, Section 3, C, Finance Committee, VII-To review all matters concerned with securing the adequate financial support for the needs of the College for current operating expenses and support for its needs for capital outlay before the presentation to the Halifax or Northampton County Commissioners and other agencies and offices by the President or designee. Approval of Presidential Search Proposal-Trustee Stanley Edwards shared with the Board that HCC received three proposals from companies to conduct the presidential search. The companies were Gold Hill Associates, Association of Community College Trustees, and North Carolina Association of Community College Trustees (NCACCT). All trustees were mailed a copy. The personnel and student services committee met and reviewed the proposals and recommended North Carolina Association of Community College Trustees. Dr. Donnie Hunter heads the search firm. He also mentioned that NCACCT knows us and we know them. Trustee Edwards also mentioned that NCACCT did the search 10 years ago when Dr. Ervin V. Griffin, Sr. was hired. NCACCT can get the service done at a cheaper cost and is in state. Trustee John Smith made the motion to hire NCACCT as the search firm to help HCC find its next president. Trustee Robinson seconded the motion. The motion carried. Academic Committee-Trustee Eatman stated that the Academic committee met twice. They went over several of the items that were on the consent agenda and enrollment. Chairman Comments and Announcements Presidential Search from the NC Community College System Perspective-Mr. George Fouts, Interim NC Community College System President-Mr. George Fouts stated that the budget was rolled out last night. He thanked Chairman Felt for allowing him to present earlier in the agenda. Mr. Fouts thanked everyone that worked to get the Connect NC Bond passed. The bond carried every county but one and had 67% of the vote. The bond passing in a primary election was something unheard of; bonds typically don’t do well in primary elections. HCC was the 11th Board that Mr. Fouts has visited in the last year to launch a presidential search. HCC has already chosen a search firm, which is good. He

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encouraged the Board to form the profile of the type of President you need. He stated that HCC needs to form a search committee. There is nothing in the statutes or in the state board code that states who should serve on the search committee. Remember the final decision is not by the search committee but by the Board of Trustees. Part of many interview processes should include a public forum. Some colleges have included community forums to meet with candidates. Expect a lot of applications. Considering HCC’s reputation and the size of the institution, you can expect about 50 or 60 applications. Smaller institutions seem to get more applications than larger institutions. Dr. Hunter’s firm does effective advertising. He will produce a lot of good candidates. Dr. Hunter will also take care of the reference checks, and background checks. The average process for a presidential search is about 6 months from beginning to end. All 58 community college presidents are hired and fired by 58 different Board of Trustees. The community college system does not hire or fire presidents. They don’t report to the system president or the state board. The power is in the local board of trustees. Two things local boards are required to do by the state board is to have the system president come to Board of Trustee meeting to inform the Board of their obligations. The next thing is to submit your final selection to the State Board of Community Colleges. The system president is responsible for doing vetting of the final selection. Mr. Fouts also discussed the salary make-up for presidents. The president’s salary is determined by the size of the community college where they work. It is not determined by years of experience. Any additional funds added to the president’s salary are done locally. There were a few questions that were answered. He thanked the Board for having him there today. Presidential Search from a Trustee Perspective-Trustee Stanley Edwards mentioned that he and Trustee Hux were the only two that were on the Board of Trustees ten years ago when President Griffin was hired. Trustee Edwards discussed the climate of HCC at the time of the Presidential Search. The community was divided and the state board was ready to stop funding HCC. The Board of Trustees decided that they wanted the 12 best applicants. Six were interviewed. Special meeting of the Board of Trustees scheduled for July 14, 2016-Chairman Felt announced there will be a special meeting for the Board of Trustees on July 14, 2016. Dr. Donnie Hunter with the NCACCT Search firm will be invited. He will provide more details regarding the search at that time. Kim Mack was appointed to be Board Search Liaison. A website will also go up for the presidential search. The Honorable Robert Partin, who is replacing Mary Mebane on the Board, will be sworn in next month. Trustee John Smith Appointed to the Nominating Committee-Trustee John Smith has been appointed to the nominating committee. Presidential Search Website-Mr. Felt mentioned that there will be a presidential search website.

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Forums for Presidential Search Input from Community, Students, Faculty, Staff, and Administration-The Board does plan to host forums for the community to give their input into the qualifications of the next president.

President’s Report

President’s Comments and Report-During the president’s report, which was in a PowerPoint presentation, President Griffin shared with the Board during his comments the 2016-17 tuition and registration fee rates. The General Assembly did not propose a tuition increase. The curriculum tuition charged to students for the 2016-17 academic year shall remain at current levels. Residents per credit hour charge shall remain $76.00. Non-residents per credit hour charge shall remain the same at $268.00. Continuing education registration fees continue to be based on course length, which is as follows: 0-24 hours-$70 registration fee, 25-50 hours-$150 registration fee, and 50+ hours-$180 registration fee. The Honorable Robert B. Partin of Scotland Neck was appointed to replace Mrs. Mary Mebane. His term is from July 1, 2016-June 30, 2020. HCC was featured in the Southern Association of Colleges with Associate Degrees newsletter. President Griffin also announced that HCC Executive Staff surprised him with a copy of the Diverse Magazine framed as a belated birthday gift. During the President’s Report, President Griffin provided an update on the Northampton County New Tech Early College. When the NC House of Representatives passed their budget last month, it included funding for five rural early colleges, which included Northampton New Tech Early College. Each new early college was appropriated $300,000 from state coffers. The NC Senate cut the funding for the five rural early colleges in the budget it passed earlier this month. On June 9th, Dr. Griffin spoke at the press conference hosted by the Office of the State Senate Democratic Caucus. He shared with the press the statistics on how RVEC students have performed and achieved at a high level than the national average. After the press conference, they toured the proposed site of the Northampton County New Tech Early College High School. Daniel Lovett, Larry Crisafulli, and Dr. Deryl Davis-Fulmer also attended from HCC. The 4th Annual President’s Breakfast was May 28, 2016. During the breakfast, he presented the 2015-16 State of the College. President Griffin also reported that he and Chairman Felt will be presenting to the Town of Weldon Board of Commissioners a resolution asking for support of the access road from HCC to SR 1641. In addition, President Griffin shared with the Board the options for a new building. The new building would house the Advanced Manufacturing and Industrial Training Center. Lastly, President Griffin had Beth Grey-Robertson, Director of Distance Learning, present the data moment on Distance Learning at Halifax Community College. She shared statistics on HCC student success in distance learning. (More details from the president’s report are in Attachment A.)

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Informational Items Academic Affairs

1. Update on Default Prevention Management Plan-Ms. Tara Keeter, Director of Financial Aid, provided the Board of Trustees with an update on HCC’s Default Prevention Management plan monthly status report May 2016.

2. SACS-COC 5th Year Report and QEP Report due September 16, 2016-Dr. Fulmer provided an update on the SACS-COC 5th Year Report and QEP Report, which is due September 16, 2016.

3. Update on Enrollment for Summer 2016 and Fall 2016-Dr. Fulmer reported that

HCC staff and faculty were constantly monitoring the enrollment. Fall 2016 registration began in April and was on-going until classes begin in August. The summer registration was already going on.

4. Program Review Schedule for the next five years-Dr. Fulmer shared with the Board the program review schedule for the next five years. During the 2016-17 academic year the following programs will be reviewed: Associates in Science, Phlebotomy Certificate, Plumbing Certificate, Food Service Technology Certificate, and Early Childhood Education Associates Degree.

Administrative Services 1. Report: FY 14-15 State Expenditures through May 31, 2016-Ms. Debra Smith, Vice

President of Administrative Services, gave the financial reports. She provided the financial reports on local funds, state funds, and the Centre funds.

Institutional Advancement 1. Brick by Brick Campaign-Dr. Dianne Rhoades, Vice President of Institutional

Advancement, provided an update on the Brick by Brick campaign and funds raised. The funds raised to date were $12,220.

2. Calendar of Events-Dr. Rhoades reminded everyone of the calendar of events.

Approval of the President’s Report Trustee Solomon made the motion to approve the president’s report, which included president’s report and informational items. Trustee Hux seconded the motion. The motion carried. Special Announcement

North Carolina TechHire Alliance Program-President Griffin announced that HCC was a member of the TechHire Alliance with James Sprunt Community College, Alamance

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Community College, and Vance-Granville Community College. Together they applied for the North Carolina TechHire Alliance Program grant and were awarded yesterday $3,996,000 to share. HCC will receive $800,000 over the next 4 years. The fund will be used to recruit, assess, train, provide certifications to, and place 25 participates each year in the NCTP program from June 1, 2016-May 31, 2020. HCC will focus on Industrial Systems & Welding Technologies based on the needs of jobs in the service region. Certifications will include GED, Welding Certificate, Industrial Systems Certificate, Human Resource Development, OSHA 10 Certificate, Career Readiness Certification, AWS Certification (American Welding Society), and FANUC Robot Training.

Adjournment Trustee Eatman made the motion to adjourn. Trustee Robinson seconded the motion. The motion carried. The meeting was adjourned at 11:35 am.

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Appendix A

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49th BLET Class with Gregory Parker, Director of Law Enforcement Training

HCC staff present the “Opening Doors, the Creating of the Roanoke Valley Early College”

at the 2016 NISOD Conference.

2

President’s Report 1. President Comments

3

2016 NISOD Recipients

4

2016 NISOD Conference Report

• President Griffin, Michael Bulter, former RVEC Principal, and Thomas Bracy, RVEC Liaison presented on the RVEC at the 2016 NISOD Conference.

• Jerry Edmonds, Director of the Small Business Center, Kim Edwards, Graphic Artist, and Gary Redding, English Instructor & PTK Advisor were recipients of the 2016 NISOD Award and were at the conference to accept their awards.

• Gary Redding attended PTK Training at the NISOD Conference.

• President Griffin also attended a training for senior level management.

5

2016-17 Tuition and Registration Fee Rates

6

The Honorable Robert B. Partin Appointed by the Governor to Replace Mary Mebane

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HCC Executive Staff Celebrates Dr. Griffin Being In the Diverse Magazine with a Framed Diverse Cover and Article Presented To Him As A Birthday Gift.

9

President’s Report 2. Northampton County New Tech Early College Update

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Halifax Community College Staff Participates In the Press Conference Regarding Northampton County New Tech Early College

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Northampton New Tech Early College Update • When the House passed their budget last month, it included funding for five rural early

colleges, which included Northampton New Tech Early College • Each new early college was appropriated $300,000 from state coffers. • The Senate cut the funding for the five rural early colleges in the budget it passed earlier this

month. • On June 9th, President Griffin spoke at the press conference hosted by the Office of the State

Senate Democratic Caucus. He shared with the press the statistics on how RVEC students have performed and achieved better than students nationwide.

• After the press conference, there was a tour of the Northampton County New Tech Early High School proposed site

• Daniel Lovett, Larry Crisafulli, Dr. Deryl Davis Fulmer also attend the conference.

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President’s Report 3. 4th Annual President’s Breakfast

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4th Annual President’s Alumni Breakfast

President Griffin giving the HCC State of the College at the 4th Annual President’s Alumni Breakfast.

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President’s Report 4. Request to Appear Before the Town of Weldon Board of

Commissioners-July 5, 2016

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Request to Appear Before the Town of Weldon Board of Commissioners-July 5, 2016

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President’s Report 5. Data Moment: Distance Learning at Halifax Community College

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Data Moment: Distance Learning at Halifax Community College • Why is distance learning an integral part of how Halifax Community College meets the needs

of the community?

• The answer to this question is connected to the College’s mission statement: HCC strives to meet the diverse needs of our community by providing high quality, accessible, and affordable education and services for a rapidly changing and globally competitive marketplace.

• The key word that speaks to distance learning is "accessible." “Accessible” means before work, after work, weekends, holidays, and in the comfort of your own home in your robe and slippers with your favorite beverage within reach.

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Statistics

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Student Success in Distance Learning

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21


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Duplicated Count of Students and FTE by College by Method of Instruction

23

President’s Report 6. Greetings and Salutations

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Thank You Notes

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Congratulations Note from AACC

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Halifax Community College Phi Theta Kappa (PTK) assisted Weldon Middle School with raising funds for the Soap Box Derby.

Pictured left to right: HCC Instructor Mr. Gary Redding, HCC PTK members Ms. Janice Sykes and Ms. Dwan Liggins and Weldon Middle School Science Teacher Johanna Parker

Weldon Middle School Students at the NC Gravity Games.

Halifax Community College Phi Theta Kappa (PTK) assisted Weldon Middle School with raising funds for the Soap Box Derby. The Soap Box Derby is a youth soapbox car racing program which has been run in the United States since 1934. World Championship finals are held each July at Derby Downs in Akron, Ohio.

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Thank You Notes From the Students at Weldon Middle School.

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Thank you note from PTK

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Thank You Note From Follett

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Congratulations Note from the President of Martin Community College, Dr. Ann R. Britt.

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Congratulations to Jerry Thompson on being featured in the Lake Magazine.

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1. Update on the Default Prevention Management Plan-Monthly Status Report, May 30, 2016

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2. SACS-COC 5th Year Report and QEP Report Due September 16, 2016

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SACS-COC 5th Year Report and QEP Report Due September 16, 2016 • Halifax Community College is preparing for the Fifth (5th) year review report. • The Fifth Year Interim Report was developed to respond to the U.S. Department of

Education’s requirements that accrediting bodies continuously monitor institutions. To ensure compliance, we are scheduled to submit the Fifth Year Interim Report and the Quality Enhancement Plan (QEP) Impact Report in September 2016.

• HCC has developed a transparent and inclusive process. • This process provides an opportunity for everyone at Halifax Community College to become

involved and familiar with the overall operations of the college. • An important outcome will be that the broader college community will understand the

importance of continuous improvement and efforts to ensure the success of our students and the integrity of our college’s processes and practices.

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3. Update on Enrollment for Summer 2016 and Fall 2016

39

447

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Fall 2016 Registrations As of June 27, 2016 is 735.

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3. Program Review Schedule for the New Five Years

42

Program Review Schedule Over the Next Five Years

43

Informational Items Administrative Services

1. Financial Report: FY 15-16 State Expenditures through May 31, 2016

48

Informational Items Institutional Advancement

1. Brick by Brick Campaign Update

49

Number of Bricks Cost/Brick Number sold Remaining Bricks Brick Sales 4x8 (1600) $ 150.00 31 1569 $4,650.00 12x12 (58) $ 300.00 25 33 $7,500.00 Clip Art $ 10.00 7 $ 70.00

$12,220.00

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Informational Items Institutional Advancement

2. Calendar of Events

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HCC Foundation Inc. Calendar of Events Saturday, July 2, 2016, 7 pm Pre-Independence Day Celebration Concert 440th Army National Guard Band The Centre @ Halifax Community College Free and open to the public

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Special Announcement

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North Carolina TechHire Alliance Program Grant Award Member of the TechHire Alliance are James Sprunt Community College, Alamance Community College, Halifax Community College, and Vance-Granville Community College Area to be Served: Duplin, Halifax, Northampton, Alamance, Vance, Granville, Franklin, and Warren Counties in North Carolina

Total Funding Request: $3,996,000

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North Carolina TechHire Alliance Program

• Halifax Community College will recruit, assess, train, provide certifications to, and place 25 participates each year in the NCTP program over a 4 year period June 1, 2016-May 31, 2020. HCC will receive $800,000 over 4 years.

• Halifax Community College will focus on Industrial Systems & Welding Technologies based on the needs of jobs in our service region (i.e. Atlantic Coast Pipeline).

• Certifications include GED, Welding Certificate, Industrial Systems Certificate, Human Resource Development, OSHA 10 Certificate, Career Readiness Certification, AWS Certification (American Welding Society), and FANUC Robot Training.

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