fy2019 missouri housing trust fund application training · oall attendees will be placed on mute...

Missouri Housing Development Commission

FY2019Missouri Housing Trust Fund

Application Training

ANDREA JENKINSCOMMUNITY INIT IATIVES COORDINATOR

COMMUNITY INITIATIVES DEPARTMENT, MISSOURI HOUSING DEVELOPMENT COMMISSION

HousekeepingoAll attendees will be placed on mute for the duration of the webinar

oIf you have questions throughout the webinar, please use the question function through the webinar platform


AgendaI. CI General Information

II. Program Overview

III. Application Guidance

IV. Applicant Requirements

V. Grant Administration

VI. Application Submission

VII. Timeline

VIII. Questions


General InformationCommunity Initiatives Department

“To connect Missourians to stable housing through

collaborative partnerships, meaningful strategies and lasting solutions.”

Sarah ParsonsCI Manager

Andrea JenkinsMHTF, MoHIP, &

DRFCoordinator

Steve WhitsonCI Asst. Manager

Brooke Anderson

ESG Coordinator

Ken WrightCoC Coordinator

Samantha Gamble-Kintz

Information Specialist

Remona MillerSpecial Needs Coordinator

Denise HossCI Compliance

Officer

Travis RashCI Funding Processor

CI Admin. Coordinator


Program Overview


Program OverviewMissouri Housing Trust Fund


Program OverviewMHTF Grant Types

Housing Assistance

Emergency Assistance

Operating Funds

Home Repair Construction



Housing Assistanceo Purposeo Provide short- to medium-term assistance for literally homeless households and

those fleeing or attempting to flee domestic violence in order to obtain and maintain permanent housing

o Eligible useso Rental Assistance, Arrears (up to six months), Depositso If rental assistance is provided to clients living in a property owned by the grantee, a LURA

binding the use and transfer of the property is required to be executed.

o Last Month’s Rento Utility Assistance, Arrears (up to six months), Depositso Hotel/Motel o Ten percent administrative fee



Emergency Assistanceo Purposeo Provide short- to medium-term assistance for households at risk of homelessness,

eviction or foreclosure and/or those fleeing or attempting to flee domestic violence.

o Eligible useso Rental arrears (up to six months), deposits, assistanceo If rental assistance is provided to clients living in a property owned by the grantee, a LURA

binding the use and transfer of the property is required to be executed.

o Last Month’s Rento Utility arrears (up to six months), deposits, assistance o Hotel/Motelo Mortgage assistance (up to six months)o Emergency home repair (up to $1,000)o Ten percent Administrative Fee



Operating Fundso Purposeo Support employee costs associated with housing-related activities/programs

o Eligible useso Staff salaries and benefitso Salaries/benefits paid by MHTF must cover staff time only for households served at or

below 50 percent AMI



Home Repairo Payment of repairs/modifications for homeowner occupied, single family

homeso Eligible useso Energy Improvementso Accessibilityo Costs to meet local codeso Remediation of environmental hazardso Repair/Replacement of septic systemo Repair/Replacement/Upgrade of existing wellso Ten percent administrative fee



Home RepairoMaximum per property $10,000 o Regulatory agreements required for repair costs exceeding $1,999.99o Two-year: $1,999.99-$4,999.99o Five-year: $5,000-$10,000



Construction/Rehabilitationo Available to organizations that provide housing for the payment costs of

new construction, modifications, or rehabilitation of existing facilitieso Eligible useso Rehabilitationo New Construction



Construction/Rehabilitationo 18 Year Land Use Restriction Agreement (LURA)o Must serve households at or below 50 percent AMI for 18 years


Program OverviewAdministrative Expenseso Up to ten percent of grant for administrative costs necessary to grant

administrationo HA, EA, and H/R granteeso Salaries/benefitso Services contracted third partieso Maintenance, general legal, accounting, auditing services

o Office supplies, equipmento Mileage costs associated w/ assisted MHTF clients


Program OverviewNotice of Funding Availability (NoFA)

oFY2019 estimated amount available: $3.1 million oApplication deadline: January 2, 2019, 5:00 p.m. CDToBoth a hard copy and electronic copy of application are required to

be submitted in order to be considered completeo If, as of the application deadline, any proposal application submitted is incomplete,

the application will be subject to significant point reductions

oNo application submitted after the deadline will be considered for funding


Program OverviewAllocation Plan

Specifies priorities and distribution of MHTFo Grant Typeso Housing Assistanceo Emergency Assistanceo Operating Fundso Home Repair or Modificationso Construction/Rehabilitation


Program OverviewAllocation Plan

Geographic Allocation

Cap on Funds Requestedo Applicants can request up to

$150,000 per grant type with a maximum of $300,000 per entity.

Allocation Area DistributionPercentage

St. Louis Metro 21%

KC Metro 14%

North Region 17%

Central Region 20%

South Region 28%


Application Guidance


Application GuidanceApplication Materials

Located on MHDC’s website:http://www.mhdc.com/housing_trust_fund/index.htmo Notice of Funding Availabilityo Allocation Plano Excel Applicationo Application Guidance


http://www.mhdc.com/housing_trust_fund/index.htm

Application GuidanceExcel Application

Core Applicationo Cover sheeto Information will auto populate based on what is entered on subsequent tabs.

o Checklisto Each item on the checklist should contain a response. Either yes, no, or n/a.

o Agency Informationo All narrative should be limited to the space provided. o Q5 – The hard copy application submitted must contain the original, live signature of either the

Executive Director, CEO, or Board President. o Q8 – If your agency operates and participates within more than one CoC, please select the CoC

in which the majority of the MHTF request will be utilized. o Q13 – New question for FY2019 regarding HMIS or Comparable Database participation.



Core Applicationo Proposal Informationo Q2 – Max per grant type $150,000; $300,000 Max request per organizationo Q3 – Should list the projected total agency budget for the MHTF grant year ( April 1, 2019 –

March 31, 2020). Total funding request must not exceed 20 percent of the agency/organization budget, as calculated in the application.

o Geographic Informationo Funding Request Summary – formatted to auto populate from 4A. Proposal Informationo The percentage of the MHTF request intended to be spent in each region should be entered in

the tables provided. o The total percentage under each funding level (100/80/65/50) should equal 100 percent



Core Applicationo Grant Type sections o Only complete for grant types being requested o Request must not exceed 40 percent of the program budget o All narrative should be confined to the space providedo Text that is not legible within the space provided will not be reviewed for scoring purposes

o Where available, quantitative data should be utilized to demonstrate program need and program efficiency/effectiveness

o Information provided within the core application should be consistent with that provided within the Program Guidelines submitted as External Supplemental Documentation


Application GuidanceApplication Supplemental Documents

Supplemental Documentation (all applicants)o Included in Excel applicationo Sources and Useso Should detail all sources of funding being utilized for the program in which MHTF

dollars will be usedo Should detail all uses of these funds as well as the uses of MHTF dollars

o Agency Budgeto Should detail a balanced budget o Total Expenses should match the “proposed total budget for the agency” entered

in Q3 of 4A. Proposal Information tab. o Board of Directors


Application GuidanceApplication Supplemental Documents

Supplemental Documentation (all applicants)o External from application (provided by applicant)o Two letters of supporto Should demonstrate support of the program and the MHTF request

o Program guidelineso Eligibility Requirementso Program Requirementso Termination Policyo Grievance Policy

o Certificate of Good Standingo Current within 60 days of application due date

o Audit/Financials


Application GuidanceApplication Documents

C/R Supplemental Documentation o External from application (provided by C/R applicants only)o Work Write-Up and/or Architectural Drawingso Cost Breakdowno Financial Commitmentso Letters dated within 90 days of application deadline

o Timeframe/Construction Scheduleo Should demonstrate how MHTF dollars will be utilized within the MHTF grant funding period

o Photographso Site Plano Proof of Site Control


Applicant Requirements


Applicant RequirementsContinuum of Care Participation

Applicants assessed for involvement in CoCo Support from CoC; considered a member in good standingo Representation at full meetings o Point-In-Time Counto Participation within CES

Grantees required to attend at least 75% of CoC meetings


Applicant RequirementsHousing First Model

Philosophyo Those experiencing homelessness need housing before other

assistance/serviceso Homelessness is a housing problem

Approacho Prioritize those with greatest needso Provide immediate access to permanent housingo Services are diverse, voluntary, client-centeredo Separation of services and housingoMain focus is housing stability



Agency Componentso Strengths-basedo Client-centeredo Harm reductiono Housing assistanceo Housing-focused case management

System Componentso Collaborationo Coordinationo Low-barrier



Low Barriero Does your program screen people out if they:o Do not have income or have too low of income?o Do not seem motivated or willing to change?o Do not engage in what you are offering immediately?o Use substances or have mental health disorders that may be left untreated?o Have a criminal history?o Do not seem like they will remain housed?

Resourceso United States Interagency Council on Homelessness (USICH)

Housing First Checklist: Assessing Projects and Systems for a Housing First Orientationo HUD

Housing First Assessment Tool


https://www.usich.gov/tools-for-action/housing-first-checklist/

https://www.hudexchange.info/resource/5294/housing-first-assessment-tool/

Applicant RequirementsCoordinated Entry System Participationo Consistent, uniform assessment and referral process for diversion,

prevention, shelter, RRH, PSH, and/or other housing-related serviceso Processes/documents are same for all homeless service providers in the communityo Reduces duplication of serviceso Clients referred to programs for which they are eligibleo Maximizes efficiency and effectiveness

o Housing Assistance and Emergency Assistance Grantee Requiremento Coordinating available resourceso Receiving referrals


Grant Administration


Grant AdministrationRequirements of MHTF GranteesoQuarterly Draws (excluding Construction/Rehab)

o Fifty percent spending deadline (excluding Construction/Rehab)

o HMIS Data Collectiono Housing Assistance & Emergency Assistanceo Billing Reportso Performance Measures

o Recordkeeping Requirementso Client File Documentationo Financial Documentation

oMonitoringo Close Out


Grant AdministrationCalculating Income and AssetsoMust calculate income/assets for an individual or family to determine

eligibility for MHTFo HUD Handbook 4350.3, Rev. 1, Chapter 5: Determining Income and

Calculating Rent

Income Calculation Resourceso http://www.mhdc.com/ci/compliance/index.htm


http://www.mhdc.com/ci/compliance/index.htm

Grant AdministrationFinancial Processeso Funding Period: April 1, 2019 - March 31, 2020o Up to 25% of grant can be advanced (excluding Construction/Rehabilitation)

o Any advance of funds must be backed up before additional funds will be disbursed to a grantee


Application Submission


Application SubmissionMHTF Applicationo Located at: http://www.mhdc.com/housing_trust_fund/index.htm

Deadline: Wednesday, January 2, 2019, 5:00 p.m. CDT

One hard copy and one electronic copy of the application of must be submitted by the deadline


http://www.mhdc.com/housing_trust_fund/index.htm

Application SubmissionHard-Copy Application o One original, hard-copy of the application and all required supplemental

documentation in a 3-ring, hard-covered binder

Hard copies must be submitted to:

Missouri Housing Development Commission Attn: Community Initiatives Department920 Main, Suite 1400Kansas City, MO 64105


Application SubmissionElectronic Applicationo Complete Excel application in .xlsx formato Do not submit a PDFo External supplemental documentation is not required to be submitted with

electronic copyo Electronic application must be submitted to:o [email protected] Please include your agency’s name and “MHTF 2019 Application” in the subject line


mailto:[email protected]

Timeline


TimelineEvent Date

Application Deadline January 2, 2019, 5:00 p.m.

Staff Recommendations Early 2019

Award Notifications Early 2019

Funded Training March 2019

Funding Period Begins April 1, 2019

Funding Period Ends March 31, 2020

Grant Close Out Deadline April 30, 2020


Questions?


Contact InformationAndrea Jenkins

Community Initiatives Coordinator

Phone: 816.759.7228

Email: [email protected]


mailto:[email protected]