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UGANDA EDUCATION CONSTRUCTION DEVELOPMENT

PROJECT CONCEPT PROPOSAL FOR SCHOOL CONSTRUCTION BUILDING

1. Country: Uganda 2. Focal Area: School

Building Construction

3. Project Title: Students hostels and staff quarters Building

project

4. Implementing Agency:

Mmanze centre for rural development and

training (MACERUDET)

5. Donor Agencies: Seeking donor

funds locally and internationally.

6. Total Project Cost: Euros

250,000

Seeking external donor aid of Euros 100,000

7. Financing

Funding from internal / external sources.

Construction managed and supervised by

local stakeholder -MACERUDET.

Process and budget spending observed by

external funding organization.

Actual site visit during construction if

required by external funder.

8. Project Duration: Two years from

2013 (3Q)

9. Background

It is the MIllenium Development Goals (MDGs) of 2000, which wants to see a better , safer

and freer world. The eight MDGs in areas of sanitation, education , infant mortality ,

gender parity and poverty - hunger and environmental sustainability tries to bridge and

eradicate developing countries' struggles.

Achieving universal school education in a conducive environment is MDG number two. It

has to be the responsibility of everyone to universally try to achieve this goal in all

developing countries. It is not the effort of one but all combined to achieve this target.

According to the Report on the development of Education as presented by the Ministry of

Ugandan Education and Sports in May 2001, there are a number of factors to be noted. Two

decades of war have seen strife and a vastly poor emphasis on the education system. This

includes , poor enrollment and high dropout rates coupled with low completion rates (35%) at

primary school level. With various educational reforms taken years after, there was more

emphasis on :

-classroom construction , providing free education , grant aiding of primary schools and

increasing tertiary institutions and universities.

However , in the year 2009, another study undertaken by Christine Hannon outlined that

difficulties facing teachers were still , overcrowded schools and classrooms , poor salaries,

lack of teaching and learning materials , too few classrooms and labs , schools are

inadequately funded and poorly managed and run. Educational needs are a privilege. to the

few who can afford it due to scarce resources.

The following project proposal is an outline of the MACERUDET community and its struggle

to provide a conducive and safer environment to help its students learn , achieve and seek to

break the poverty cycle through education. It is a proposal to help Ugandan students have

classrooms and dormitories.

Current Situation

Mmanze Secondary School built by MACRUDET , is a day and boarding school with

about five hundred students. It operates on a minimal extent due to lack of accommodation

facilities.

350 students are located on the school premises in buildings which are supposed to

serve as classrooms. The students are overcrowded in the rooms which is a risk

hazard to lives and property.

30 teaching and 10 non teaching staff are not accommodated at school due to the lack of

accommodation.

This non accommodation creates problems for teachers to be available at the school

since daily transport is irregular, expensive and unreliable.

The nearby primary school with 10 teachers and BUSAAWA-MMANZE health centre

III with 18 staff members have no accommodation. These will be part of our

complimentary services offered to them in the future , thus enabling our self

sufficiency.

Students are losing educational opportunities because many live far from the school.

These long distances are also causing too much time spent on commuting for

teachers and this takes up teaching time which affects the students daily.

MACERUDET is the local NGO in Uganda to initiate and operate this project for

improving educational conditions in Ugandan rural community thus improving lives for the

better. Our mission at this time is to provide excellent accommodation services to our

customers. Ultimately , this will result in providing a self sufficient returns for funding our

own organization.

10. Project Objective

The proposed project seeks to build a student hostel and staff quarter to accommodate 500

students and 50 staff members and to launch complimentary business services with the

local community which will eventually lead to a self funded profitable organization.

Specific Objectives

Build student hostels to accommodate 500 students

Build staff quarters to accommodate 50 staff members

Establish seven complementary businesses at the constructed hostels

11. Project Description

The project aims to achieve the following expected outputs:

Methods of achieving self sufficiency in the long term by vigorously undertaking

additional services such as hair dressing, computer services, phone charging,

stationery and edibles sales, mobile money and pay phone services.

Institutional capacity of internal and external stakeholders to collaborate ,

participate and understand the needs of the rural classroom project and the teaching

needs required.

Better development and social empowerment chances for improved

livelihoods of rural Ugandas growing population.

In order to facilitate the achievement of the above outputs, the project will consist of three

components.

Component 1. Achieving self sufficiency through established means to ensure financial

independency which will help sustain livelihoods in rural Uganda.

Activities :

1.1 Facilitate promotion of use of classroom and facilities after hours by commercial

licensed operators. The accommodation structure will provide for use such as hairdressing

salon, computer parts shop etc . The challenge would be to find new or existing businesses

interested in this arrangement , but MACERUDET has done its initial feasibility studies

and found that demand for preexisting buildings for let are high in rural Uganda. Thus,

promotions and marketing in the form of posters, brochures, leaflets, website advertising,

print media and word of mouth advertising will be done heavily.

1.2 To prepare necessary sales rates for the use of the premise.

1.3 To have the necessary staff requirements, paperwork and property use guidelines in

order to ease the commercial use of the buildings process.

Component 2. Institutional capacity of internal and external stakeholders to collaborate ,

participate and understand the needs of the rural classroom project and the teaching needs

required.

Activities :

2.1 A collaboration of meetings , forums , gatherings and activities will be held with all

internal and external stakeholders to ensure all parties are kept updated with

MACERUDET 's achievements and focus to drive the rural classroom project forward.

2.2 Formulation of three year plans by MACERUDET in advancing the rural classroom

project and its teaching needs for the future.

2.3 Implement active plans arising from the three year plans in consultation with all

stakeholders.

2.4 Provide a consultative dialogue forum with students , parents and teachers to present

forward issues of education affecting all.

Component 3: Better development and social empowerment chances for

improved livelihoods of rural Ugandas growing population.

Activities:

3.1 Data collection and needs analysis to be compiled outlining avenues for development

and social empowerment of Ugandas poor.

3.2 Possible self funding and fundraising initiatives to be brought about to help the

marginalized communities.

3.3 Increased emphasis to be placed on educational opportunities for Ugandas poor and

combating educational barriers.

12. Project Implementation.

The project will be run under the jurisdiction of MACERUDET. All administrative and technical aspects of

the project will be done in collaboration with the funding agency. There will be a. Joint Coordinating

Committee (JCC ) which will be established to oversee the use of funding and the physical development of

the project.

12.1 Functions of the JCC

The JCC will be formed at the beginning of the project to oversee the project implementation and its inputs. It

will remain separate from the MACERUDET in order to ensure transparency and authenticity of funds

utilised.

The JCC will convene as needed to discuss project workplans , overall project work progress.and to review

any project issues that arise.

12.2 Membership

Members will be representatives from the teaching body , MACERUDET , parents association, the funding

agency and a student representative.

13. Evaluation Assessment

The overall relevance of the project is considered high taking into effect the importance of education in todays

world. This evaluation is considered from five viewpoints of relevance, sustainability, efficiency ,

effectiveness and impact.

13.1 Relevance

The relevance of this project is considered high. The project purpose and overall goal are in . line with trying

to eradicate obstacles to providing access to education for all , which is a universal Millenium Development

goal.

The project follows development progress attempts in rural Uganda which urgently needs funding to go

on. Developing rural regions and improving administrative and institutional. capacities of these rural

regions is a priority area for donor agencies.

The target group of the project is the schoolchildren who do not have a classroom. To have proper access

to reliable and regular education and teaching staff is of top priority to the schoolchildren. Therefore , the

target group is appropriately selected and the project meets the needs of the target group.

13.2 Effectiveness

The effectiveness is expected to be high. The project logically designed project purpose and. outputs. Overall

capacity of developing staff institutional capacity from project planning , implementation and monitoring will

be developed by the outputs.

13.3 Efficiency

The efficiency is expected to be high. The main actors to conduct all project activities are expected to be

MACERUDET staff. In other words , their capacity will be improved through learning. Also, no special

equipment or machinery will be required for this project.

13.4 Impact

The following impacts are foreseen. The construction and development of schools will directly impact the

access to education for rural Uganda population. This will directly affect MDG2 which is access to universal

education. Thus , the probability to achieve this goal is high.

The implementation of this project will assist in the administrative and institutionalisation capacity of

MACERUDET staff and this will assist them in using these skills and knowledge in the future. Since this will

help in the development of provincial staff the impact probability from this is high.

This pilot project is also expected to start a collaborative small scale side business with potential

commercial businesses. This will improve incomes of the rural poor community.

13.5 Sustainability

Sustainability is expected to be high. With the improved capacity and skills of MACERUDET. staff

increased upon the implementation of the project , the project will sustain itself . The self

sufficiency concept is to make self funding possible in the future.

14. Budget Summary

YEAR 1. YEAR 2

note : (See attached Business plan for details on budget)

100,000 Euros need to be funded from external sources. 60,000 Euros in the first year and

40,000 Euros in the second year.

The initial investment plan is divided into two main components. The locally available resources valued at

65,453 Euros and the factory made resources valued at 60,000 Euros during year I. We propose to construct

two one storeyed blocks with a capacity of 250 each. The constructed hostels will be furnished with 250 beads

(Double deckers to be used by 500 students). We also propose to construct two one storeyed blocks to

accommodate 25 staff members each. In addition to the above investments, we propose to construct a semi

underground water tank with a capacity of 600,000 litres to provide the students with safe clean nearby water.

During year I, we propose to construct one students' block and one staff quarters' block valued at

Ug shs. 401,450,000. Equivalent to 125,453 Euros.

INITIAL INVESTMENT PLAN IS EXPECTED TO BE AS FOLLOWS DURING YEAR I AND II:

Land valued at 40,000,000 ug.shs Latrine valued at 20,000,000 ug.shs

Year I investment valued at 401,450,000 ug.shs

Year ii investment valued at 336,000,000 ug.shs

Total business initial investment is valued at 797,450,000 ug.shs equivalent to 249,203 Euros

Internal 84,203 Euros 65,000 Euros

External 60,000 Euros 40,000 Euros

PROPOSED BUDGET SUMMARY

PROPOSED WORK PLAN

INVESTMENT FIGURES

EXPENDITURE FIGURES

15. Sustainability Activities Matrix

Factor Possible Key Issue Impact on

Sustainability

Proposed strategy Effect of

implemented

strategy

Management and

organization

Weak

planning ,

contracting

And

Supervision

Misuse , undirected

use

resulting inlow

sustainability

Form maintenance

Teams and provide

on the job gudiance.

Develop technical

and tendering

Policies /

Procedures.

Local maintenance

teams available ,

Documented policies

and standards in place.

Better accountability

Sense of ownership

Better Monitoring

of project.

Financial No funds

available for

maintenance and

development

Failure to

do Repairs

Build and

grow.

sustainability issues

arise

Build infrastucture

needing cheap

maintenance.

Ensure cheap good

quality local

material use.

Ensure funds

available for use

Cheaper buildings

developed costing

Less maintenance.

Funds available as

needed for

development and

Construction.

Social,

gender and

Culture

Key person

dependence.

Issues

solving

reliant on

MACERUDET

Director.

Problems

likely to

appear

when

Director is

unavailable

Establish A team

(JCC )

Establish staff

to work with at

provinicial and

national level

Team approach

No dependence

Central monitoring

of activities , policies

and standards.

16. Evaluation Plan

In addition to reviewing and evaluating the progress of the program by using our set goals, we will be

evaluated in several ways. Our process objectives will be measured by: · 100 percent of the clients

will live in a safe transitional home setting where they will learn the necessary living skills needed to

live out on their own within the community. · All clients will fill out surveys on the transitional

services provided to them and the knowledge they gained to successfully live on their own before

they exit the program, the program director and staff will review surveys. · The program director as

well as an outside evaluator will continue reviewing of the goals and objectives of the grant. ·

Surveys filled out by the clients will give feedback on the program and staff. · All clients will be

referred to outside agencies that will provide them with extra help and support that will enable them

to continue independent living. Our outcome objectives will be measured by: · Seventy percent of the

clients will successfully learn to live on their own, within six months after they begin program, the

remaining thirty percent, within a twelve month period. · Ninety-five percent of the clients will learn

the necessary skills needed to prevent reinstitutionalization and obtain outside help from other

agencies to make that happen, before they exit the program. · Eighty-five to ninety-five percent of the

clients will gain information needed to self-advocate for him or her self while they are living out

within the community, after their completion of the program. · Eighty-five percent of the clients will

be able to successfully remain living independently within the community a year after they finish the

program.