framework agreement guide€¦ · 05 the framework in action as well as providing compliance,...

Trusted procurement for better buildings and homes LHC.GOV.UK

FRAMEWORK AGREEMENT GUIDEEntrance Doorsets and Associated Products (C7)

03

This framework agreement has been established in strict compliance with UK public sector procurement rules for use by public sector bodies in the UK as detailed in the LHC buyer profile (www.lhc.gov.uk/buyerprofile) and as specified in the Contract Notice:

-- 2015/S 202-366010 London

-- 2015/S 202-366012 England (Excluding London)

-- 22015/S 202-366004 Wales

This was published in OJEU under an Open Procedure in October 2015 with nine successful tenderers appointed in February 2016

WHY WORK WITH LHC?

These are the key reasons to work with LHC

whether you’re a public sector organisation

looking for procurement solutions or a supplier

with products or services to provide.

Knowledge and experience of procurement Our organisation began half a century ago and over five decades we’ve developed and shaped our service to meet the evolving needs of our clients.

Recognised technical expertise Our technical expertise is built on continuous research by our team of technical specialists who consult with clients on the outcomes they need and suppliers on the range of available solutions.

Commitment to better buildings and homes Our ultimate goal is helping our clients deliver better environments for the communities they serve, a goal we support through our frameworks, that address every aspect of quality, and our selection of the most appropriate suppliers.

Fast and efficient procurement Once LHC appointed companies are established for a framework, the process of calling off projects and commissioning work is very efficient. Terms and rates have been agreed and even when a mini competition is required, the majority of contractual arrangements have already been finalised. Project work can start quickly.

Financial gains Working with LHC frameworks gives suppliers access to construction, refurbishment and maintenance projects of over £200m each financial year. Clients who spend more than £200,000 on two or more frameworks in a year will benefit from a share in the LHC operating surplus we return to Members. During the last five years, we have given back a total of £8m to our members.

WWW.LHC.GOV.UK/MEMBERSHIP

Fully OJEU compliant, this framework is suitable for residential applications and other types of public sector buildings. This free to use framework offers supply and installation of entrance doorsets and associated services including: -- Composite door leaves

-- Timber engineered door leaves

-- PVC-U and hardwood door frames

-- Screens and fanlights

-- FD30 and FD60 fire door assemblies

-- Enhanced security

-- Impaired mobility solutions

This framework:

-- Is available for use by all public sector organisations in England and Wales

-- Is OJEU compliant

-- Includes all products and services that meet relevant British and European standards

-- Is awarded on a 50% quality and 50% price criteria

The LHC Framework Agreement for Entrance Doorsets

and Associated Products is available to all local authorities,

housing associations and other public sector bodies across

the UK and forms one of the LHC windows and door portfolio.

LHC.GOV.UK

About this framework agreement

05

The tender process for this framework followed LHC’s Open Procedure which

eliminates the Pre-Qualifaction Questionnaire stage. Suppliers were given free

and open access to the tender and offer documentation and answered Suitability

Assessment Questions.

Selection criteria

-- Financial information

-- Business and professional standing

-- Health and safety policy and capability

-- Equal opportunity and diversity policy and capability

-- Environmental management policy and capability

-- Quality management policy and capability

-- Sustainability and social inclusion policy requirements

-- Experience of working in public sector and partnering

-- Managerial and technical support, sales, marketing and supporting information

-- Technical and professional ability

-- Providing the full range of essential components on offer

-- Conformity to the LHC specification together with the expertise and quality to deliver

-- Installation and project

LHC.GOV.UK

The diagram below shows the process a supplier completes to become

an LHC appointed company and to be awarded a contract (or “call-off”).

It also highlights the support LHC provides once a project is live.

Appointing companies

Our aim is to give LHC clients and members a choice of appointed companies to work with. Numbers vary per framework in line with anticipated demand and subject to the number of qualifying companies that can adhere to our strict criteria.

-- All companies are notified of the results and the unsuccessful

tenderers can choose to have a debrief to help improve future offers

-- Contract Award Notices are published in the Official Journal of the

European Union (OJEU) and on the LHC website

When clients or members are ready to choose an appointed company for an individual project, they should start the process by talking to our procurement experts. LHC will co-ordinate either:

-- A mini-competition involving appointed companies that have

declared an interest in the project

-- A direct award is made to a single company, with justifiable

reasoning, without reopening competition

-- Our procurement experts can provide the final evaluation table

to assist in the decision

Awarding contracts “Call-offs”

LHC provides support and technical assistance throughout the life of a project, as required:

-- To ensure high quality standards are maintained

-- Service levels are fulfilled

-- Delivery periods are met

We actively pursue feedback on our projects in order to establish an

excellent partner journey. We will be happy to meet you during and

after project completion to discuss how LHC, as well as the appointed

companies, could improve the level of performance.

Works commence/complete

Suitability assessment

Companies have open access to the tender and offer documentation (ITT) and are asked to respond to Suitability Assessment questions covering:

-- Company standing

-- Financial standing, employment practices, environmental awareness,

capacity and geographical range

-- Installation capability

-- Technical capability

-- Quality systems management capability

-- Experience of supply to the public sector

-- Specifications for products and services

-- Testing and certification

-- Service capability

-- Pricing

-- Sustainability and social value

A detailed evaluation report is prepared which shows the following for each tenderer:

-- Weighted score under each heading

-- Value for money index

-- Company or companies recommended for appointment

About the tender From suitability to call-off contract

05

The framework in action

As well as providing compliance, quality and best value to clients, the LHC Framework for Entrance Doorsets supports a streamlined process from the award of a contract (call-off) to completion of a project.

Confirmed competitive market prices Prices in place at call-off stage maintaining best value as established in the evaluation stage.

Quick and efficient procurement Speedy access to LHC appointed companies and the options of a mini-competition or direct award to enable the final selection of a supplier or supplier(s) for a project.

Instant access to project data Continuous access to information throughout the procurement process through the suppliers’ on-line portal.

High quality standards Standards of quality maintained throughout the project through monitoring in accordance with ISO 9001 Quality Management System.

Service levels guarantee Guaranteed service levels from inquiry to supply providing peace of mind that services and works will be conducted effectively.

Quick project starts Enabled by pre-tendered procurement that reduces the cost and time input by public sector organisations and speeds up their access to companies.

Advice on design and regulatory compliance Guidance on interpretation and conformity to statutory regulations and planning requirements.

Delivery periods guarantee Guaranteed delivery periods that ensure services and works are delivered to meet work schedules.

-- Compliance with survey and installation codes of practice

-- Resident and client liaison

-- Final inspection and signing-off procedures.

Sample products were assessed on their quality

of construction and operation, including:

-- Quality of appearance and finish

-- Robustness and durability of construction

-- Fixing and operation of hardware

-- Installation and effectiveness of gaskets

and weather seals

-- Ease of operation

50%Pricing

Prices were tendered

using a built-up matrix of

analysis for doorsets in:

-- The seven most

commonly specified

door pattern styles

-- Standard design and

wheelchair access

design

-- FD30 rated option

Prices addressed both

supply and installation.

Technical support and design services including:

-- Assistance in the selection of product including

residents’ choice and special needs

-- Advice on solutions for compliance with statutory

regulations, including fire safety and egress,

thermal performance and glazing safety

-- Assistance on the choice of hardware including

enhanced security and ease of operation

Administrative and management services were

assessed using responses provided in the offer

document. The services assessed included:

-- Project registration, tracking and programming

-- Site management including project supervision

Award weighting criteria are established on each individual framework and can be flexed to a buyer’s individual needs.

20%Essential requirements

-- The range of product

types offered

-- Conformity to the LHC

specification, including

guarantees and

installation procedures

-- Third-party certification

for product performance

10%Sustainability

-- Geographical coverage

-- Sustainability and social

inclusion

-- Public sector

experience

20%Quality

Award weighting criteria

09

LHC.GOV.UK

A substantial set of entrance doorset products is offered alongside

consultation and design services from specialist contractors.

Product standards

All of the products covered by this framework have been designed to meet the requirements of the Building Regulations, including:

-- Fire safety – Part B

-- Conservation of fuel and power – Part L

-- Access to and use of buildings – Part M

-- Glazing safety – Part N

-- Security - Part Q (new build only)

-- Secured by Design

-- PAS 24 The specialist manufacturers appointed to this framework also offer the following product benefits:

-- Good quality, best value entrance doorsets

-- A supply and installation or supply only service

-- An extensive range of door patterns, colours and finishes

-- A choice of hardware options including specialist applications for egress and enhanced security

-- Hardware and design options to meet DDA requirements and conformity to BS 8300

-- Doorsets compliant with BS 8529, BS 644, PAS 24 and BS EN 14351-1 ensuring quality standards of manufacture and performance

Services provided by LHC appointed companies on this framework include:

-- Design advice and support on the interpretation and conformity to regulatory requirements, including planning assistance

-- A full survey and installation service, including programming

-- Residents’ choice exercises and ongoing liaison

-- All installation works and management undertaken to the guidance set out in BS 8213-4 and BS 8214, including finishing and making good

-- A 10 year product and installation guarantee is provided for LHC projects. An independent insurance backed warranty may also be requested at additional cost

These tables show the different specifications

and styles available for each product type.

Door leaf construction

Diamond Build

BS 644

Part L1 compliant

Part L2 compliant

PAS 24

Secured by Design

FD30 availability

Frame options

EngineeredTimber

EngineeredTimber

EngineeredTimber

EngineeredTimber

EngineeredTimber

EngineeredTimber

EngineeredTimber

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes*

Yes

Yes

Yes

Yes

Yes#

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes Yes Yes Yes Yes Yes Yes

Yes*

FD60 availability

Framed options

Other leaf options

Hardwood Hardwood Hardwood Hardwood Hardwood Hardwood Hardwood

No No No No Yes No NoSteel faced Steel faced Steel faced

FD30 availability

FD60 availability

Frame options

Yes

Yes**

PVC-U, Timber

Yes

PVC-U, Timber

Yes

PVC-U, Timber

Yes

PVC-U, Timber

Yes

PVC-U, Timber

Yes

PVC-U, Timber

Secured by Design Yes Yes Yes Yes Yes Yes Yes

No

Yes** Yes** Yes** Yes** Yes** Yes**

PVC-U, Timber

Other leaf options EngineeredTimber

EngineeredTimber

EngineeredTimber

EngineeredTimber

EngineeredTimber

EngineeredTimber

EngineeredTimber


IG Doors

BS 8529

Part L1 compliant

Part L2 compliant

PAS 24

FD30 availability

FD60 availability

Frame options

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

Yes

Yes

Yes

Yes

Yes

Yes

PVC-U, Hardwood

Yes

Yes

Yes

Yes

Yes

PVC-U, Hardwood

Yes

Yes

Yes

Yes

Yes

PVC-U, Hardwood

Yes

Yes

Yes

Yes

Yes

PVC-U, Hardwood

Yes

Yes

Yes

Yes

Yes

PVC-U, Hardwood

Yes

Yes

Yes

Yes

Yes

PVC-U, Hardwood

Yes

Yes

Yes

Yes


No

No No No Yes No No

PVC-U, Hardwood


Graham Holmes Astraseal

BS 8529

Part L1 compliant

Part L2 compliant

PAS 24

Secured by Design

FD30 availability

Frame options

GRP faced composite

GRP faced composite

N/AGRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

N/A

N/A

N/A

N/A

N/A

Yes

Yes

Yes

Yes

Yes*

Yes

Yes

Yes

Yes

–

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes Yes N/A Yes Yes Yes Yes

No

FD60 availability

Framed options

Other leaf options – – – – – –

STYLE A STYLE B STYLE C STYLE D STYLE E STYLE F STYLE G


Masterdor

BS 8529

Part L1 compliant

Part L2 compliant

PAS 24

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

*Excluding bars. **White only. # Alternative pattern.

PVC-U PVC-U N/A PVC-U PVC-U PVC-U PVC-U

Yes No N/AN/A

No No No No

Other leaf options – – –

– –

– – – –

– –

Entrance Doorsets options and compliances

Product and service benefits Entrance doorset options and compliances

11

LHC.GOV.UK

A

BC

D

E

F

G

I

H

J1

J2

J3

Entrance doorset options and compliances Appointed companies

FD30 availability

FD60 availability

Frame options

Yes

Yes

Yes Yes Yes


Yes Yes Yes

Yes Yes YesYes No No

Other leaf options – – – – – – –


Shellen Construction

BS 644

Part L1 compliant

Part L2 compliant

PAS 24

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

EngineeredTimber

EngineeredTimber

EngineeredTimber

EngineeredTimber

EngineeredTimber

EngineeredTimber

EngineeredTimber

Yes Yes Yes Yes Yes Yes Yes

Hardwood,Steel

Hardwood,Steel

HardwoodSteel

Hardwood,Steel

Hardwood,Steel

Hardwood,Steel

Hardwood,Steel


BS 8529

Part L1 compliant

Part L2 compliant

PAS 24

FD30 availability

FD60 availability

Frame options

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

Yes

Yes

Yes

Yes

Yes

Yes

PVC-U, ECO, Hardwood FR

Yes

Yes

Yes

Yes

Yes


Yes

Yes

Yes

Yes

Yes


Yes

Yes

Yes

Yes

Yes


Yes

Yes

Yes

Yes

Yes


Yes

Yes

Yes

Yes

Yes


Yes

Yes

Yes

Yes


No

No No No No No No



SBP Permadoor


BS 8529

Part L1 compliant

Part L2 compliant

PAS 24

FD30 availability

FD60 availability

Frame options

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

Yes

Yes

Yes

Yes

Yes

Yes

PVC-U, ECO

Yes

Yes

Yes

Yes

Yes

PVC-U, ECO

Yes

Yes

Yes

Yes

Yes

PVC-U, ECO

Yes

Yes

Yes

Yes

Yes

PVC-U, ECO

Yes

Yes

Yes

Yes

Yes

PVC-U, ECO

Yes

Yes

Yes

Yes

Yes

PVC-U, ECO

Yes

Yes

Yes

Yes


YesYes Yes Yes Yes Yes Yes

PVC-U, ECO


Thexton Properties

STYLE A STYLE B STYLE C STYLE D STYLE E STYLE F STYLE G

FD30 availability

FD60 availability

Frame options

Yes

Yes

PVC-U, ECO

Yes

PVC-U, ECO

No

PVC-U, ECO

No

PVC-U, ECO

Yes

PVC-U, ECO

Yes

PVC-U, ECO

Secured by Design Yes Yes No No Yes Yes Yes

No

Yes No No No No No

PVC-U, ECO



Sovereign Group

BS 8529

Part L1 compliant

Part L2 compliant

PAS 24

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

Yes

Yes

No

Yes

Yes

Yes

No

Yes

Yes

Yes

No

Yes

Yes

Yes

No

Yes

Yes

Yes

No

Yes

Yes

Yes

No

Yes

Yes

Yes

No

Yes

FD30 availability

FD60 availability

Frame options

Yes

Yes


Yes


Yes*


Yes*


Yes


Yes



No

No No No No No No




Solar Windows

BS 8529

Part L1 compliant

Part L2 compliant

PAS 24

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

GRP faced composite

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

*Excluding bars. **White only. # Alternative pattern.

Diamond Build

Appointed for areas:

A

Graham Holmes Astraseal Ltd


A

B

C

D

E

F

IG Doors


B

C

D

E

F

G

H

I

J1

J2

J3

Masterdor


A

B

C

D

E

F

G

H

I

J1

J2

J3

Shellen Construction


A

Solar Windows Ltd


A

B

C

D

E

F

J1

J2

J3

Sovereign Group


A

B

C

D

E

F

G

H

I

J1

J2

J3

SBP Permadoor


A

G

H

I

J1

J2

J3

Thexton Properties


H

Areas

A London

B

South East England

C South West England

D East of England

E

East Midlands

F

West Midlands

G

Yorkshire & Humber

H

North West England

I North East England

J1 South Wales

J2 Mid Wales

J3 North Wales

Framework agreement for Entrance Doorsets and Associated Products (C7)

Supply and installation of composite and engineered doorsets for:

Residential external and internal entrance installations

Outbuildings

Community access

Fire door applications

The Entrance Doorsets framework agreement for England and Wales will be available from 1 March 2016

until 29 February 2020.

England and Wales enquiries: 01895 274850

LHC.GOV.UKC7 03/16

framework agreement guide€¦ · 05 the framework in action as well as providing compliance,...

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