lhc framework guide: pvc-u window & door products

Click here to load reader

Post on 22-Jul-2016

216 views

Category:

Documents

2 download

Embed Size (px)

DESCRIPTION

 

TRANSCRIPT

  • Trusted procurement for better buildings and homes LHC.GOV.UK

    FRAMEWORK AGREEMENT GUIDEFor PVC-U window and door products

  • WHY WORK WITH LHC?

    These are the key reasons to work with LHC

    whether youre a public sector organisation

    looking for procurement solutions or a supplier

    with products or services to provide.

    Knowledge and experience of procurement Our organisation began half a century ago and over five decades weve developed and shaped our service to meet the evolving needs of our clients.

    Recognised technical expertise Our technical expertise is built on continuous research by our team of technical specialists who consult with clients on the outcomes they need and suppliers on the range of available solutions.

    Commitment to better buildings and homes Our ultimate goal is helping our clients deliver better environments for the communities they serve, a goal we support through our frameworks, that address every aspect of quality, and our selection of the most appropriate suppliers.

    Fast and efficient procurement Once LHC Appointed Companies are established for a framework, the process of calling off projects and commissioning work is very efficient. Terms and rates have been agreed and even when a mini competition is required, the majority of contractual arrangements have already been finalised. Project work can start quickly.

    Financial gains Working with LHC frameworks gives suppliers access to construction, refurbishment and maintenance projects of over 200m each financial year. Clients who spend more than 200,000 on two or more frameworks in a year will benefit from a share in the LHC operating surplus we return to Members.

    Please read this guide in conjunction with the LHC guide to understanding and using pre-tendered frameworks, available on our website.

    WWW.LHC.GOV.UK/MEMBERSHIP

  • 03

    This framework agreement has been established in strict compliance with UK Public Sector procurement rules for use by public sector bodies in the UK as detailed in the LHC buyer profile (www.lhc.gov.uk/buyerprofile) and as specified in the Contract Notices:

    -- 2013/S 228-396180 London

    -- 2013/S 228-396137 England

    -- 2013/S 228-396210 Wales

    -- 2013/S 228-396173 Scotland

    These were published in OJEU in November 2013 with 10 successful tenderers appointed in July 2014 .

    Fully OJEU compliant, it provides easy access to PVC-U window and door products for use in domestic, residential care homes, schools and other public buildings, whether they are new build or refurbishment projects. The significant benefits of products used in this framework are: -- Compliant and consistent product quality products and services conforming to

    latest UK and European Standards

    -- High energy efficiency ratings available heat loss minimised to keep energy costs down

    -- Enhanced security features available helping to protect property

    -- Harmonised performance characteristics all products CE marked to BS EN 14351-1

    -- 10 year product and installation guarantee peace of mind that problems will be rectified

    The LHC Framework Agreement for PVC-U window and door

    products is available to all local authorities, housing associations

    and other public sector bodies across England, Scotland and Wales.

    About this framework agreement

    LHC.GOV.UK

  • About the tender

    Interested companies were invited to complete a Pre-Qualification

    Questionnaire (PQQ), which sought detailed information on

    several criteria, prepared and formatted in accordance with

    PAS 91:2013 Construction pre-qualification questionnaires,

    before inviting selected companies to complete an ITT

    and Offer Document.

    PAS 91:2013 was published by the British Standards Institution and sponsored by the Department for Business, Innovation and Skills (BIS) to provide a consistent set of pre-qualification questions to be used throughout construction procurement.

    Stage 1: Selection criteria Stage 2: Invitation to tender

    -- Economic and financial standing

    -- Employment practices

    -- Health and safety management

    -- Quality management and procedures

    -- Sustainability, responsible sourcing and environmental management

    -- Health and safety management

    -- Experience of working in public sector properties

    -- Managerial capability, product range and support

    -- Technical support provided to the client

    -- Compliance with UK and EU legislation

    The companies that scored sufficient marks in the PQQ were invited to complete an offer document (invitation to tender).

    The offer document provided detailed service and product specifications and sought a response from companies on their conformity to these requirements.

  • The diagram below shows the process a supplier completes to become

    an LHC Appointed Company and to be awarded a contract (or call-off).

    It also highlights the support LHC provides once a project is live.

    From pre-qualification to call-off contract

    When buyers are ready to choose a supplier for an individual project

    they should start the process by talking to LHC. LHC will coordinate

    either a direct award, if there is a single supplier on a framework,

    or a mini-competition if there are several.

    -- A mini-competition involves all capable LHC Appointed Companies

    -- A direct award is made to a single company, with justifiable

    reasoning, without reopening competition

    Awarding contracts Call-offs

    LHC provides support and technical assistance throughout

    the life of a project, as required:

    -- To ensure high quality standards are maintained

    -- Service levels are fulfilled

    -- Delivery periods are met

    LHC also welcomes discussion and feedback on completion of projects

    Works commence/complete

    Pre-qualification questionnaire

    Our aim is giving LHC clients and Members a choice of Appointed

    Companies to work with. Numbers vary per framework in line with

    anticipated demand and subject to the number of qualifying suppliers:

    -- All suppliers are notified of the results and the unsuccessful

    tenderers can choose to have a debriefing to help improve future offers

    -- Contract Award Notices are published in the Official Journal of the

    European Union (QJEU) and on the LHC website

    Appointing companies

    Suppliers complete a pre-qualification questionnaire accessing:

    -- Company standing

    -- Financial standing, employment practices, environmental

    awareness, capacity and geographical range

    -- Installation capability

    -- Technical capability

    -- Quality systems management capability

    -- Experience of supply to the public sector

    -- Sustainability and social value

    Pre-qualification questionnaire

    Selected suppliers submit offer document covering:

    -- Specification for products and services

    -- Testing and certification

    -- Service capability

    -- Pricing

    Scores are then awarded to each supplier in respect of

    each evaluation criteria.

    A detailed evaluation report is prepared which shows

    for each tenderer a:

    -- Weighted score under each heading

    -- Value for money index

    -- Company or companies recommended for appointment

    Offer document and evaluation

    05

    LHC.GOV.UK

  • Award weighting criteria

    50%Pricing

    Prices were tendered using

    two methods of analysis:

    -- A built up matrix of 23

    selected commonly

    specified window and door

    types

    -- Two contract scenarios

    for (a) the refurbishment

    of 90 street dwellings and

    (b) two low rise blocks of

    purpose-built sheltered

    accommodation self-

    contained flats

    Both had to be fully priced

    and submitted as detailed

    quotations.

    Administrative and management services were assessed

    using responses given within the offer document and

    through in-depth interviews with each company.

    Subjects covered included:

    -- Project registration, tracking and programming

    -- Client and contractor liaison

    -- Manufacturing processes and factory control

    -- Site management including project supervision

    -- Compliance with survey and installation codes of practice

    -- Resident and client liaison

    -- Final inspection and signing-off procedures

    Technical support and design services offered to clients

    were scored, including:

    -- Assistance in the choice of fenestration design

    -- Advice on solution for compliance with statutory

    regulations

    -- Assistance on the choice of hardware for security,

    safety in use and ease of operation

    Sample products were assessed based on the quality of

    construction, finish and operation, including:

    -- Quality of appearance and finish

    -- Robustness and durability of construction

    -- Fixing and operation of hardware

    -- Installation and effectiveness of gaskets and weather seals

    -- Quality and installation of glazing units

    -- Ease of operation

    Two example contract scenarios were developed as part

    of the pricing exercise and quotations submitted were

    scored for their quality, including accuracy of interpretation,

    technical options and clarity of presented information.

    Award weighting criteria are established on each individual framework and can be flexed to a buyers individual needs.

    Public sector officers can obtain a copy of the full LHC evaluation report on request.

    25%Essential requirements

    -- Range of product types

    offered

    -- Conformity to the LHC

    specification

    -- Quality of delivery

    and expertise

    -- Provision of guarantees

    25%Qualitative assessments

  • The framework in action

    As well as providing compliance, quality and best value to clients, the LHC Framework for PVC-U window and door products supports a streamlined process from the award of a contract (call-off) to completion of a project.

    Confirmed competitive market prices Prices in place at call-off stage maintaining best value as established in the PQQ stage.

    Quick and efficient procurement Speedy access to LHC Appointed Companies and the options of a mini-competition or direct award to enable the final selection of a supplier or supplier(s) for a project.

    Instant access to project data Continuous access to information throughout the procurement process through the suppliers on-line portal.

    High quality standards Standards of quality maintained throughout project through monitoring in accordance with ISO 9001 Quality Management System.

    Service levels guarantee Guaranteed service levels from inquiry to supply providing peace of mind that services and works will be conducted effectively.

    Quick project starts Enabled by pre-tendered procurement that reduces the cost and time input by public sector organisations and speeds up their access to companies.

    Advice on design and regulatory compliance Guidance on interpretation and conformity to statutory regulations and planning requirements.

    Delivery periods guarantee Guaranteed delivery periods that ensure services and works are delivered to meet work schedules.

  • Details of products and services

    A wide range of products is provided through this

    framework. All products conform to the latest Building

    Regulations and are provided by companies with a full

    survey, design and installation service.

    Product range and options Design services

    PVC-U windows and doors offered through this framework are available in a range of styles each with a high performance profile. They can be finished in a choice of colours and patterns including standard white, woodgrain and many other RAL colour options.

    The windows and doors are all CE Marked conforming to the Construction Products Regulation (CPR) and compliant to BS 7412 and BS EN 14351-1. Survey and installation procedures conforming to BS 8213-4 are also included, though a supply only option is available.

    Enhanced security options requiring conformity to PAS 24 (incorporating BS 7950) and Secured by Design are available throughout the product range, which comprises:

    -- Fixed lights

    -- Side hung and top hung projecting casement

    -- Tilt-before-turn

    -- Top hung, fully reversible

    -- Horizontal pivot

    -- Vertical sliding sash

    -- Single leaf residential doors inward or outward opening

    -- Patio doors

    -- French doors

    -- Window and door combinations

    -- Curtain walling / screens

    Products used in this framework have all been designed to meet requirements set out in the latest edition Building Regulations. Requirements include:

    -- Fire safety egress windows and doors

    -- Ventilation (including requirements for heat producing appliances) compliant air management products

    -- Conservation of fuel and power energy efficient window and door products to meet and exceed the Window Energy Ratings (WER) band C and U-value requirements for both replacement and new-build projects (WER bands A and B are available)

    -- Access to and use of buildings e.g. special needs hardware and low door thresholds

    -- Enhanced security windows and doors

    -- Safety in use including child safety

    -- High performance glazing, including safety (laminated and toughened), self-cleaning and energy efficient glass

    LHC Appointed Companies on this framework offer design advice and support on the interpretation and conformity to statutory regulation requirements including planning assistance.

    Products are CE Marked to the harmonised standard relating to performance characteristics for windows and doors BS EN 14351-1.

    A 10-year product and installation guarantee will be provided on projects established through this framework.

    PVC-U frame profiles are manufactured using wholly or partially recycled product and with responsible sourcing of components to enhance sustainability credentials.

  • 09

    Details of products and services

    Survey, installation and site management services

    All companies appointed to this framework offer a full survey and installation service including programming and resident liaison.

    Survey and installation is undertaken in line with guidance set out in BS 8213-4 and include all finishing off and making good. For refurbishment projects, existing windows and doors will be removed and disposed of responsibly for recycling.

    Services provided on refurbishment projects include:

    -- Design advice and support on the interpretation and conformity to statutory regulations requirements and planning assistance

    -- A full survey and installation service and programming

    -- Residents choice exercises and ongoing liaison

    -- All installation works and management undertaken to the guidance set out in BS 8213-4

    LHC.GOV.UK

  • PVC window systems offered

    The table below shows the different systems

    available for each product type.

    Sin

    gle

    le

    af

    do

    or

    Ve

    rtic

    le s

    lid

    ing

    sash

    Ho

    rizo

    nta

    l p

    ivo

    t

    To

    p h

    un

    g f

    ull

    rev

    ers

    ible

    Tilt

    be

    fore

    tu

    rn

    Slid

    ing

    pro

    jec

    tin

    g

    ca

    sem

    en

    ts (

    sid

    e a

    nd

    to

    p h

    un

    g a

    vaila

    ble

    )

    Fix

    ed

    lig

    hts

    Lo

    w r

    ise

    cu

    rtain

    w

    allin

    g/s

    cre

    en

    s

    Fre

    nch

    ad

    oo

    rs

    Pa

    tio

    do

    ors

    Profile White Knight White Knight White Knight White Knight White Knight White Knight White Knight White Knight White Knight White Knight

    Anglian BudilngProducts Ltd

    Profile LB PlasticsSheerframe

    LB PlasticsSheerframe

    LB PlasticsSheerframe

    LB PlasticsSheerframe

    LB PlasticsSheerframe

    LB PlasticsSheerframe

    LB PlasticsSheerframe

    LB PlasticsSheerframe

    LB PlasticsSheerframe

    LB PlasticsSheerframe

    CR SmitthGlaziers Ltd

    Profile LB PlasticsSheerframe

    LB PlasticsSheerframe

    LB PlasticsSheerframe

    LB PlasticsSheerframe

    LB PlasticsSheerframe

    LB PlasticsSheerframe

    LB PlasticsSheerframe

    LB PlasticsSheerframe

    LB PlasticsSheerframe

    LB PlasticsSheerframe

    WarmsealWindows

    Profile Rehau Rehau Rehau Rehau Rehau Rehau Rehau Rehau Rehau Rehau

    Graham HolmesAstraseal

    Profile Rehau Rehau Rehau Rehau Rehau Rehau Rehau Rehau Rehau Rehau

    Solar WindowsLtd

    Profile Rehau Rehau Rehau Rehau Rehau Rehau Rehau Rehau Rehau Rehau

    ThextonProperties Ltd

    Profile Veka Veka Veka Veka Veka Veka Veka Veka Veka Veka

    Sovereign Group Ltd

    Profile Profile 22 Profile 22 Profile 22 Profile 22 Profile 22 Profile 22 Profile 22 Profile 22 Profile 22 Profile 22

    Plastal Ltd

    Profile Profile 22 Profile 22 Profile 22 Profile 22 Profile 22 Profile 22 Profile 22 Profile 22 Profile 22 Profile 22

    Profile Veka HaloSystem 10

    Veka HaloSystem 10

    Veka HaloSystem 10

    Veka HaloSystem 10

    Veka HaloSystem 10

    Veka HaloSystem 10a

    Veka HaloSystem 10

    Veka HaloSystem 10

    Veka HaloSystem 10

    Veka HaloSystem 10

    Sidey Ltd

    Super SealWindow Systems Ltd

    Various options available

  • 11

    LHC.GOV.UK

    A

    BC

    D

    E

    F

    G

    I

    H

    J1

    J2

    J3

    M1

    M2

    Appointed companies

    Anglian Building Products Ltd

    Appointed for areas:

    A B

    C

    D

    E

    F G

    H

    I

    J1

    J2 J3

    M1

    For contact details visit: lhc.gov.uk/anglian

    anglian-building.co.uk

    Sovereign Group Ltd

    Appointed for areas:

    A B

    C

    D

    E

    F G

    H

    I

    J1

    J2 J3

    M1

    M2

    For contact details visit: lhc.gov.uk/sovereign

    sov-group.co.uk

    Graham Holmes Astraseal

    Appointed for areas:

    A B

    C

    D

    E

    F G

    H

    I

    For contact details visit: lhc.gov.uk/grahamholmes

    astraseal.com

    Plastal (SBP) Ltd

    Appointed for areas:

    A B

    C

    D

    E

    F G

    H

    I

    J1

    J2 J3

    For contact details visit: lhc.gov.uk/plastal

    plastal.co.uk

    Solar Windows Ltd

    Appointed for areas:

    A B

    C

    D

    E

    F J1

    J2

    J3

    For contact details visit: lhc.gov.uk/solar

    solarwindows.co.uk

    Super Seal Windows

    Appointed for areas:

    M1 M2

    For contact details visit: lhc.gov.uk/super

    supersealni.com

    Thexton Properties Ltd

    Appointed for areas:

    H

    For contact details visit: lhc.gov.uk/thexton

    thextons.co.uk

    Warmseal

    Appointed for areas:

    M1 M2

    For contact details visit: lhc.gov.uk/warmseal

    warmseal.co.uk

    CR Smith

    Appointed for areas:

    M1 M2

    For contact details visit: lhc.gov.uk/crsmith

    crsmith.co.uk

    Sidey

    Appointed for areas:

    M1 M2

    For contact details visit: lhc.gov.uk/sidey

    sidey.co.uk

    Regional lots

    A London

    B South East England

    C South West England

    D East of England

    E East Midlands

    F West Midlands

    G Yorkshire & Humber

    H North West England

    I North East England

    J1 South Wales

    J2 Mid Wales

    J3 North Wales

    M1 South Scotland

    M2 North Scotland

  • Framework agreement for

    PVC-U window and door products

    Supply and installation including:

    Survey, design and manufacture

    Full installation service

    Site management service

    The PVC-U window and door products arrangement for England, Wales and Scotland is effective from 1st August 2014 until 31st July 2018.

    England and Wales enquiries: 01895 274850

    Scotland enquiries: 0131 306 0176

    LHC.GOV.UK