effective use of power point as a presentation

Effective Use of Power Point as a Presentation Tool

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INTRODUCTIONhttp://eglobiotraining.com/

Slide presentation software such as PowerPoint has become an ingrained part of many instructional settings, particularly in large classes and in courses more geared toward information exchange than skill development. PowerPoint can be a highly effective tool to aid learning, but if not used carefully, may instead disengage students and actually hinder learning.


ADVANTAGES OF USING POWERPOINThttp://eglobiotraining.com/

Engaging multiple learning stylesIncreasing visual impactImproving audience focusProviding annotations and highlightsAnalyzing and synthesizing complexitiesEnriching curriculum with interdisciplinaryIncreasing spontaneity and interactivityIncreasing wonder


POWERPOINT IS USED FOR:http://eglobiotraining.com/

BusinessTraining Educational EventsSeminars


TIPS FOR MORE EFFECTIVE POWERPOINT PRESENTATIONS


Write a script.• Make sure you write out or at least outline

your presentation before trying to put together slides. And make sure your script follows good storytelling conventions: give it a beginning, middle, and end; have a clear arc that builds towards some sort of climax; make your audience appreciate each slide but be anxious to find out what’s next; and when possible, always leave ‘em wanting more.





One thing at a time, please• Plan your presentation so just one new point is

displayed at any given moment. Bullet points can be revealed one at a time as you reach them. Charts can be put on the next slide to be referenced when you get to the data the chart displays. Your job as presenter is to control the flow of information so that you and your audience stay in sync.





No Paragraphs

• Your slides are the illustrations for your presentation, not the presentation itself. They should underline and reinforce what you’re saying as you give your presentation — save the paragraphs of text for your script.


Pay Attention to Designs• PowerPoint and other presentation packages offer

all sorts of ways to add visual “flash” to your slides: fades, swipes, flashing text, and other annoyances are all too easy to insert with a few mouse clicks. Avoid the temptation to dress up your pages with cheesy effects and focus instead on simple design basics.






Think outside the screen.• Remember, the slides on the screen are

only part of the presentation – and not the main part. Even though you’re liable to be presenting in a darkened room, give some thought to your own presentation manner – how you hold yourself, what you wear, how you move around the room. You are the focus when you’re presenting, no matter how interesting your slides are.




Have a hook.• Open with something surprising or intriguing,

something that will get your audience to sit up and take notice. The most powerful hooks are often those that appeal directly to your audience’s emotions – offer them something awesome or, if it’s appropriate, scare the pants off of them.




Ask questions.• Questions arouse interest, pique curiosity, and

engage audiences. So ask a lot of them. Build tension by posing a question and letting your audience stew a moment before moving to the next slide with the answer.




Modulate, modulate, modulate.• Always speak as if you were speaking to a friend,

not as if you are reading off of index cards (even if you are). If keeping up a lively and personable tone of voice is difficult for you when presenting, do a couple of practice run-throughs. If you still can’t get it right and presentations are a big part of your job, take a public speaking course or join Toastmasters.




Break the rules.• As with everything else, there are times when

each of these rules – or any other rule you know – won’t apply. If you know there’s a good reason to break a rule, go ahead and do it. Rule breaking is perfectly acceptable behavior – it’s ignoring the rules or breaking them because you just don’t know any better that leads to shoddy


IMPORTANCE OF POWERPOINT http://eglobiotraining.com/

For:

Learning Solutions

Corporate Training Session

Marketing Strategy


Five Rules for More Effective Presentationhttp://eglobiotraining.com/

Don’t give your presentation software center stage.

Create a logical flow to your presentation. Make your presentation readable.Remember, less is more.Do not distribute a handout immediately.


Do’s and Don’ts for PowerPoint Presentationhttp://eglobiotraining.com/

Don’t read your presentation straight from

the slides. Your audience will zone out and stop listening to what you’re saying, which means they won’t hear any extra information you include. Instead of typing out your entire presentation, include only main ideas, keywords, and talking points in your slide show text. Engage your audience by sharing the details out loud.



Do Follow the 5/5/5 rule. To keep your audience from feeling

overwhelmed, you should keep the text on each slide short and to the point. Some experts suggest using the 5/5/5rule: no more than five words per line of text, five lines of text per slide, or five text-heavy slides in a row.



Don’t forget your audience. Humor can lighten up a presentation, but if

you use it inappropriately, your audience might think you don’t know what you’re doing. Know your audience, and tailor your presentation to their tastes and expectations.



Do choose readable colors and fonts. Your text should be easy to read and pleasant

to look at. Large, simple fonts and theme colors are always your best bet. The best fonts and colors can vary depending on your presentation setting. Make your text bigger than usual so that the people in the back can read it. Dark text on a light background is your best bet for visibility.



Don’t overload your presentation with animations.

As anyone who’s sat through a presentation while every letter of every paragraph zoomed across the screen can tell you, being inundated with complicated animations and exciting slide transitions can be extremely irritating.


Respectfully Submitted to Prof. Erwin M. Globio, MSIThttp://eglobiotraining.com/


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