effective communication with power point presentations steve lanigan
TRANSCRIPT
Effective Communication with
Power Point PresentationsSteve Lanigan
Effective Communication with
Power Point Presentations
Make slides easy to read.
Using color and graphics.
Respect your audience.
Make Text Big This is comic sans MS 8
This is comic sans MS 12
This is comic sans MS 20
This is comic sans MS 28
This is comic sans MS 32
This is comic sans MS 44
This is comic sans MS 54
Minimum size !
Make it easy to read
Sans serif
Comic Sans MS
Arial
Tahoma
Franklin Gothic
Serif
Times
Palatino
Make it easy to read
ALL CAPITAL LETTERS ARE DIFFICULT TO READ.
Upper and lower case letters are easier to read.
Italics are difficult to read on screen.
Normal or bold fonts are clearer.
Underlines are difficult to read.
Use colors for emphasis.
Make it easy to read
Using color 1 in 12 males (8%) and 1 in 200 females
(0.5%) is red-green color blind.
Difficult (or impossible) to distinguish between certain colors.
BLUE vs. VIOLET RED vs. ORANGE
People will fail to see some objects.
Dark red or magenta symbols and thin lines over black or dark blue backgrounds
Just say “no” to red!
Don’t rely solely on using color to differentiate between data on a graph.
Use patterns and tones to tell your story.
“Xerox test”
Using color
Place logos on the first page.
Using graphics
Use as a tool to get youraudiences attention.
Christchurch Dunedin Wellington
January 11,532,234 14,123,654 3,034,564
February 1,078,456 12,345,567 16,128,234
March 17,234,778 6,567,123 16,034,786
April 16,098,897 10,870,954 7,940,096
May 8,036,897 10,345,394 14,856,456
June 16,184,345 678,095 4,123,656
July 8,890,345 15,347,934 18,885,786
August 8,674,234 18,107,110 17,230,095
September 4,032,045 18,923,239 9,950,498
October 2,608,096 9,945,890 5,596,096
November 5,864,034 478,023 6,678,125
December 12,234,123 9,532,111 3,045,654
Use graphics to simplify complex data or concepts
Christchurch Dunedin Wellington
January 11,532,234 14,123,654 3,034,564
February 1,078,456 12,345,567 16,128,234
March 17,234,778 6,567,123 16,034,786
April 16,098,897 10,870,954 7,940,096
May 8,036,897 10,345,394 14,856,456
June 16,184,345 678,095 4,123,656
July 8,890,345 15,347,934 18,885,786
August 8,674,234 18,107,110 17,230,095
September 4,032,045 18,923,239 9,950,498
October 2,608,096 9,945,890 5,596,096
November 5,864,034 478,023 6,678,125
December 12,234,123 9,532,111 3,045,654
Too detailed !
Falling Leaves in Millions
Falling Leaves in Millions
In 106 Christchurch Dunedin Wellington
January 11 14 3
February 1 12 16
March 17 6 16
April 16 10 7
May 8 10 14
June 16 0 4
July 8 15 18
August 8 18 17
September 4 18 9
October 2 9 5
November 5 0 6
December 12 9 3
Much Simpler
Graphing the data shows patterns
0
5
10
15
20
25
30
35
40
45
50
January February March April May June July August September October November December
Wellington
Dunedin
Christchurch
Too detailed !
Falling Leaves
0
10
20
30
40
50
January March May July September November
WellingtonDunedinChristchurch
Better
Falling Leaves
0
10
20
30
40
50
January March May July September November
WellingtonDunedinChristchurchWellington
Dunedin
Christchurch
PNAMP Side by Side Protocol TestFunded Participants
Aquatic-Riparian Effectiveness Monitoring ProgramCalifornia Fish and GameEPA Environ. Monitoring and Assessment ProgramOregon Department of Fish and WildlifePacFish/Infish Biological Opinion Monitoring ProgramWashington Department of EcologyUS Forest Service Region 6 Stream Survey ProgramUpper Columbia basin Monitoring GroupUS Rocky Mt Research Station (establish “truth”)
Side-by-Side Protocol Test
$$ =
CA F&G
People pictures
Photos should direct
viewers eye to the text.
Critter photos
should also direct
attention to the text.
Before you start talking….
Video tape your presentation.
Ask a colleague for a critique.
How we see ourselves
How others see us
???
Before you start talking
Know how to start and stop
F5 key will start a presentation
3 ways to advance/retreat slides
The “B” key
Be prepared for poor lighting.
Scope out your room & audience ahead of time.
dark on light light on dark
Before you start talking
Presentation basics Start with the lights on –
“connect” with your audience.
Talk to your audience, not to the screen.
Use a microphone when it’s available.
Use your time wisely Sometimes a slide, by necessity, will have a
lot of text on it.
However, your audience can read text much faster than you can read it out loud to them.
By the time you read this bullet to them, they are done reading the entire slide.
Now you’re wasting their time.
Let your audience read the slides, while you paraphrase and expand on the written text.
All figures/text should be readable and understandable
Never use slides you have to apologize for.
?
All figures/text should be readable and
understandable
Never use slides you have to
apologize for!
Presentation
Critique
• Were lights on at
beginning?
• Were all slides easy to
read and understand?
• Any slides/points that
were confusing?
• Was the use of graphics
effective? If not, how
could I improve them?
• Could you hear me ok?
• Are there any speech
patterns, like you know,
that I should be aware of?
Fisheries vol 30 no
5
Pg 34-38
AcknowledgementsThanks to Bruce McCammon, Jeff
Uebel, & Brett Roper for slides and feedback
And thanks to you for thinking about how to improve your PowerPoint presentations!