Capitol Area Council Boy Scouts of America

Philmont Philmont 20062006

Council ContingentSecond Organizational Meeting

Contingent Advisor: Sid Covington380-9083, 925-1231 (cell), 380-9132 (fax)

sid_c@swbell.netScouting Advisor:

Marty Sepulveda926-6363 x17msepulveda@bsacac.org

12/14/2005 Trek Meeting 2 2

Agenda Tonight:Agenda Tonight:Review 2005 Contingent Trek Experience

Contingent/Crew Organization

Review Financial Policy & Payment Schedule

Contingent Duffle Bags/Shoulder Strips/Crew Tee-Shirts

Philmont. What is it? How do we get there?

What do we do there? Itinerary Selection

Trek Schedule

Crew preparation

“Rules”

Planning Timeline

Crew Advisor Binder

What Next?

12/14/2005 Trek Meeting 2 3

Trek/Expedition

“Bear-muda” Triangle

Programs

Itinerary #Camps

StaffedTrailDry

Day

Expedition #

Bears/Mini-bears

Philmont Philmont Vocabulary/LingoVocabulary/Lingo

Ranger/Ranger MileBackcountryCHQ/Camping Headquarters/Base Camp PTC/Philmont Training CenterTent City

TrailboundHomebound

Yum-yum BagOops BagFloaters/Sinkers

What you do.

Who you are.

When it is.

Where you go.

13

— 12 day Backpacking trip

Other ways to go to Philmont:• Cavalcades (8-day horseback)

• Ranch Hands (8-day working, 8-day Cavalcade)

• Rayado Trek (20-day backpacking)

• R.O.C.S. (21-day conservation school/backpacking)

• OA Trail Crew (7-day Service, 7-day backpacking)

• Autumn Adventure (Any length, can be adult only)

• Kanik (Winter weekend program)

Rangers:• Very well trained.

• Very competent.

• Sometimes wrong!

• Never in doubt!

• Always have an answer!

Facilities:CampsSump’sBear CablesCommissariesTrading PostsCantinasRed Roof Inn’sPilot/Co-PilotPilot/BombadierCatholes

12/14/2005 Trek Meeting 2 4

2005 was largest Capitol Area Council contingent ever: 16 Crews, 192 participantsWhole Earth Provision Company opened 5:00 am for our departure — coffee, rolls, juice!Departed Austin on schedule!Travel/meals worked as planned – bus trip takes ~15 hoursArrived at Philmont at 9:50 & 9:01 pm, scheduled for 9:01 pm!Welcome Center assigned tent city tents for both nights to all crews except two! Check-in completed by noon Day 1 – museum tours, naps, Cimarron, etc.Weather very good, little rain, some hail, no trail injuries – one young man in first group taken off trail following a seizure (Day 2) — had to send home. Nobody eaten by bears! Saw some. Some good stories!Took too much stuff! Didn’t get in good enough shape! Ready to go again.One bus in first group had air conditioner problem on outbound trip (have had the same experience with three different bus companies)!Arrived back at Whole Earth parking lot on schedule!

Contingent Experience:Contingent Experience:2000 was small, 2001 was large & Very Successful, 2003 was Good (except for some adult issues), 2004 & 2005 were absolutely Great! 609-E609-E

Ponil Complex Ponil Complex Forest FireForest Fire

6/2/2002 — 6/17/2002

92,500 acres

12/14/2005 Trek Meeting 2 5

Council Contingent:Council Contingent:Council makes reservation for multiple crews prior to unit application process. Philmont deals with the Contingent, not individual units from a financial, mailing, communications standpoint.

“Contingent” arrives and departs and is checked in as a single group by the Contingent Advisor. “Crews” check themselves out.

Contingent Advisor prepares one National Tour Permit for entire group – Crews do not need to do one.

Contingent Advisor prepares “Arrival” postcard (and request for early arrival) for entire group – Crews do not need to do it.

“Crews” will plan/reserve own itineraries (you mail your own selection postcard).

“Crews” will be on trail independently from each other (may be a “sister” crew with same itinerary – from the contingent or elsewhere).

12/14/2005 Trek Meeting 2 6

Philmont CrewPhilmont CrewA “Crew” goes on a trek at Philmont. The “Crew” may be created from either a Boy Scout Troop or a Venturing Crew (may be coed youth) — at Philmont, they are all referred to as a “Crew.”By definition, a “Crew” is 7 to 12 people with a majority of youth and a maximum of 4 adults (21 or older). Adults may be male or female.A Capitol Area Council Contingent Crew is 12 people with a maximum of four participants that are 21 years old or older.

12/14/2005 Trek Meeting 2 7

Crew Members

Contingent Contingent Organization: Organization:

Bus Leader

Same bus, could work together on training, shakedown campouts, etc. Leader obtains snacks/drinks for bus, does headcount before departures.

Crew Advisor (Adult)

Scouting Advisor

(Professional)Marty Sepulveda

Contingent Advisor

(Volunteer)Sid Covington

Crew Leader (youth)

Chaplain’s Aide (youth)

Crew

Logistics, travel to

and from Philm

ont

At Philm

ont and on the trail

The Crew Leader is in charge!The crew always stays together on the trail!

“Crew” is made up of:

12/14/2005 Trek Meeting 2 8

How are Crews How are Crews Organized?Organized?

Crew Leader (youth)Selects itinerary with Advisor Choose routes during trekAssign duties (manage the duty roster)Provides leadershipCheck-in/out campsInsure “smellables” properly storedInsure Philmont Wilderness Pledge upheld

Chaplain’s Aide (youth)Supports Crew LeaderFacilitates daily reflections/devotionals

Crew Advisor (adult)Selects itinerary with Crew LeaderCounsel & coach crew leader and crew membersArrange logistics (permits for shakedowns, etc.)

Philmont Wilderness Pledge:

1. LITTER/GRAFFITI-Keep Philmont free of litter and graffiti.

2. WILDLIFE-Respect all wildlife.

3. TRAILS-Stay on Trails: Do not cut across switchbacks.

4. CAMPSITES-Use designated sites and leave neat and clean.

Thorns & Roses (& buds)

Eagles Soaring High book

Let the youth run the crew — even when it’s painful!

12/14/2005 Trek Meeting 2 9

Bus Assignments:Bus Assignments:

Busses will pickup from and return to the Whole Earth Provision Company

parking lot at the Westgate Shopping

Center near Ben White & Lamar Blvd (360 &

71/290).

DON’T LEAVE CARS PARKED IN THE PARKING LOT!

Class-A Uniform Class-A Uniform required:required:

Boy Scout Troop based crews:

Tan uniform shirt Scout belt Scout long pants

-or-Scout Shorts with Scout socks

Venturing Crew based crews:

Green uniform shirt Crew’s “official” pant

belt Crew’s “official” socks

 Bus

Bus Leader

UnitExpeditio

n #Crew Advisor

1Dennis Borel

Troop 9 621-I-01 John Burnett

Troop 17 621-I-02 Dennis Borel

Troop 49 621-I-03 Ronnie Franke

Troop 399 621-I-06 Mark Marshall

2David Tabb

Troop 204 621-I-04 Don Mayer

Troop 365 621-I-05 David Tabb

Troop 377 621-I-07 Kate Derr

Troop 2770 621-I-08 Carol Swanson

1Mike Moriarty

Troop 52 703-A-02 Patrick Blackwell

Troop 441 703-A-05 Mike Moriarty

Troop 513 703-A-06 Bob Powledge

Crew 513 703-A-07 Mike O'Brien

2Stewart Myrick

Troop 459 703-A-01 Stewart Myrick

Troop 128 703-A-03 Larry Farris

Troop 135 703-A-04 Steve Allen

Contingent 703-A-08 David Jessich

12/14/2005 Trek Meeting 2 10

Financial Financial Policies/Information:Policies/Information:

Capitol Area Council conducts and coordinates Contingent as a service to Units. Council will incur no financial burden.

Crew pays Council. Council pays Philmont & other expenses (travel, meals, etc.). Only additional personal expense is what individuals spend while at Philmont on snacks, souvenirs, etc.

Each crew is financially responsible for 12 participants (12 x $745 = $8,940). If unit cannot fill slots, must pay fee and/or find youth/adults to fill vacancy.

There is limited Waite Phillips scholarship money available as well ($100, $200, $300, $400 per youth). Available to any Philmont participant in Capitol Area Council — not just Contingent.

Let us know early if there are financial issues or needs! Scholarship requests must be in by January 31, 2006.

12/14/2005 Trek Meeting 2 11

Budget/Costs:Budget/Costs:Contingent Fee:

Philmont FeeMeals @ Philmont:Base Camp & TrailEquipment

TransportationBus Drinks & SnacksMeals en-route

Topographic Maps for Itinerary

Duffle Bag

Council Shoulder Strip

Description

Cost per

Participant

Cost per

Crew

Bus transportation $93     $1,116    

Philmont Fee 520     6,240    

Travel meals

2 Dinner2 Lunch

14    12  

  

168    144 

   Drinks/Snacks for bus 8      96    Maps 1 set per

participant 15     180    Contingent travel bag 21     252    Contingent shoulder strip

(Council strip) 5      60    

Additional Philmont night/breakfast 12     144    

Administrative 20     240    Contingency 25     300    

TOTAL: $745     $8,940    Does Not Include Personal

Spending Money for Souvenirs at Tooth of Time Trading Post: “Campers spend an average of $100 at Philmont’s trading posts. If major items such as jackets are desired, more money will be needed.” (http://www.toothoftimetraders.com)

12/14/2005 Trek Meeting 2 12

Payment Schedule:Payment Schedule:April 4, 2005 $186.25 per participant

$2,235 per crew

August 1, 2005 $ 186.25 per participant $ 2,235 per crew

December 7, 2005$ 186.25 per participant $2,235 per crew

February 6, 2006 $ 186.25 per participant (net balance) $2,235 per crew

Crews should use similar

payment schedule for crewmembers.

Add enough to cover

crew tee-shirts, shakedowns, etc.

12/14/2005 Trek Meeting 2 13

Duffle-bags:Duffle-bags:

All participants provided with a duffle bag to carry on bus with items for travel & base camp. Make your own or crew bag tags — duffle bags all look alike!

Duffle bags will stay in locker at CHQ while you’re on the trail.2005:

10½ x 21½ x 10½ w/handle wrap & shoulder strap

Colors: Black, Tan logo

12/14/2005 Trek Meeting 2 14

Shoulder StripsShoulder Strips

Each participant provided with one Council strip:

Some extra 2005’s available ~$5.00 each

In 2003 & 2005, logo patches were sold to participants. ~$3.00 each.

12/14/2005 Trek Meeting 2 15

Crew tee-shirts:Crew tee-shirts:Each Crew designs its own tee-shirt.Include Contingent logo on sleeve or breast (artwork on website).

Typically have at least two shirts per participant.Tee-shirt ideas:

Topo mapTrek map (from Treks-2006 book)Crew designed logoPhilmont logos (arrowhead, brands, etc.)

Some crews do hats too! Some do Polo-type shirts.A Contingent in 2002 did same design tee-shirts & book packs in bright Cub Scout blue & yellow. Way too cute!Tee-shirt is likely to be the “best” Philmont souvenir.May want to have extra shirts for “gift” for your crews’ Ranger.

12/14/2005 Trek Meeting 2 16

Philmont is a BSA high adventure base for camping and training.

Philmont is a working ranch:Cattle HorsesBurros Buffalo

History:Early Ponil peopleJicarilla Apache/Moache UteBeaubien-Miranda — Maxwell Land GrantWaite PhillipsBoy Scouts of America

What is Philmont?What is Philmont?

You get to

experience th

is with

Philmont’s

programs!

Florida Sea Base

Northern Tier Canoe Base

~1.7 million acresLarger than: Rhode Island & Delaware

12/14/2005 Trek Meeting 2 17

Where is Philmont?Where is Philmont?North Central New Mexico – near Colorado border – 735 miles from Austin!

On edge of plains in the Sangre de Cristo mountain range.

Elevation ranges from 6,500’ to 12,441’

Headquarters is ~4 miles south of Cimarron, NM

12/14/2005 Trek Meeting 2 18

Country’s:Valle VidalRolling country, spacious meadows, limited water, large Elk population, buffalo, LNT, no trails, no permanent facilities

North CountryHighest elevations (Baldy), gold mining, dramatic vista’s

Central CountryMuch elevation change, dense forest

South CountryNarrow valleys, more creeks, best fishing, warmer

Valle Vidal: ~40,000 acresNo trails, 3 – 4 campsTurner Ranch: ~20,000 acres, Trails, 2 camps

Barker Wildlife Area: ~10,000 acres Trails, no camps

Philmont: 137,493 acres330 miles trails, ~120 backcountry camps

Total ~ 200,000+ acres Scouts can use!

Your crew will decide:Where you want to go,Which programs you want to participate in,Which camps you want to visit,Which mountains you want to climb,How many miles you want to hike.

You will select your “itinerary” from one of over 30 available.

What does Philmont look What does Philmont look like?like?

Numbers:In summer 2005, 20,471 campers (down because of Jamboree — 22,079 in 2004).

~350/day arrive, ~350/day depart

~4,000 in backcountry at any time.

Mr. C’s House!

12/14/2005 Trek Meeting 2 19

Travel PlansTravel PlansTravel will be on 57 passenger buses

San Antonio City ToursBathroomsVideo (VHS) playersSnacks/drinks are provided

Austin to Philmont:Departure Dates: Tuesday, June 20, 2006 / Sunday, July 2, 2006 — 5:00 amThe bus will depart Austin at 6:00 am and drive straight through to Philmont, with stops for lunch (Texas Tech) and dinner (NM Highlands University.) Arrival time at Philmont is approximately 9:30 pm (MDT).

Philmont to Austin:Return Dates: Monday, July 3, 2006 / Saturday, July 15, 2006 — ~10:45 pmThe bus will depart Philmont ~ 6:30 am (MDT) and stops for lunch (Ci-Ci’s Clovis) and dinner (McMurray University) on return to Austin.

12/14/2005 Trek Meeting 2 20

Travel PlansTravel Plans

Dates AustinPhilmo

ntAustin

June 20

July 2

July 3

July 15 Empty from San Antonio

Empty to San Antonio

703-A

703-A

621-I

621-I

12/14/2005 Trek Meeting 2 21

What do we do when What do we do when we’re there?we’re there?

BurrosChallenge

.30-06L.N.T.Rock

Climbing

Pro

gra

ms

Homesteading

Gold PanningMountain

Biking

AstronomyFly FishingArcheology

Black Powder Rifle, Shotgun, .30-06 Rifle

Jicari

lla

Apach

e L

ife

T-Rex

Tra

ck

Search & Rescue

3-D A

rche

ry

Spar pole climbing

12/14/2005 Trek Meeting 2 22

Wildlife

What do we do when What do we do when we’re there?we’re there?

BackpackingNavigatio

n

Apache Indian life

Campsite

Camping

12/14/2005 Trek Meeting 2 23

What do we do when What do we do when we’re there?we’re there?

Places

French Henry

Return to Base Camp

Baldy Town

Din

ing H

all

Stockade

Beaubie

n

Vill

a

Philm

onte

Tooth

of

Tim

e

T-Rex

12/14/2005 Trek Meeting 2 24

What itinerary should What itinerary should we pick?we pick?

2005: 35 itineraries, 34 programs, 28 staffed camps

Described in Treks-2006 book (March)

Itineraries vary on:Difficulty – “typical” to “super strenuous”Distance – 50 to 78 milesArea – South, Central, North, Valle Vidal or combinations

Campsites/ProgramsElevation – min/max & up/down

Select based on crew’s capabilities and interests.

Use questionnaire or other techniques to decide.

Ask your

Ask your

crew! crew!

12/14/2005 Trek Meeting 2 25

Contingent Itinerary Contingent Itinerary Selection ToolsSelection Tools

On Contingent web site (http://www.sccovington.com/philmont).

Two components:Questionnaire to let participants rank interests (MS Word)Spreadsheet to fit responses to itineraries (MS Excel)

Each crew should print questionnaire for each participant — enter responses into spreadsheet. Will “fit” crew’s interests to itineraries for further review.When TREKS-2006 is received, spreadsheet will be updated to reflect itinerary changes.Each crew will submit itinerary selection postcard to Philmont with top 5 choices – Philmont will assign.

12/14/2005 Trek Meeting 2 26

Contingent Itinerary Contingent Itinerary Selection ToolsSelection Tools

13 14 6 11 4

5

5

181020

12/14/2005 Trek Meeting 2 27

Duty Roster:Duty Roster:Prepare duty roster before leaving for Philmont.Make copies for all participants (laminate).Website has tool (MS Excel) & Philmont version.Crew Decisions:

All participantsshare work equally?TentmatesSkill levelCrew Leader?Adults?

12/14/2005 Trek Meeting 2 28

Daily Trek Schedule:Daily Trek Schedule:

Day 1 — Camping HQ/Tent City (Wed June 21 or Sun July 3)

Financial Check-in Logistics (bring wall map)Medical Re-check Services (food, equipment)Equipment shakedown* Crew Photo*Museum tours (optional) Opening campfire * may do morning of Day 2

Day 2 — Depart CHQ/1st Day on trail Day 3 — 2nd Day on trail, first full day Day 4 — 3rd Day on trail, Ranger Departs am …… (hike between camps, participate in programs)

Day 11 — Last Full Day on trail Day 12 — Return to Camping HQ/Tent City

Return equipment Financial check-outSHOWERS! Trip to CimarronSouvenirs Closing Campfire

Day 13 — Travel — Philmont to Austin

Day 0 — Travel — Austin to Philmont – CHQ/Tent City?

Meet Your

Ranger

(or early Day 1)

“Arrival Day”

Ranger Training: Hiking techniques Campsite setup Cooking Water purification Navigation …

12/14/2005 Trek Meeting 2 29

What you come home What you come home with!with!

WA

MI

Pla

qu

e

Duty to God Patch•Attend at least 1 chapel service at CHQ•Participate in crew devotions at least 3 times while on trail•Lead your crew in a before meal grace at least once on the trail.50-Miler

AwardPartial

Ph

ilm

on

tP

hilm

on

tA

rrow

head

Arr

ow

head

Photographs,

Memories th

at will

last a life

time!

12/14/2005 Trek Meeting 2 30

Philmont “Rules” Philmont “Rules” Participants MUST meet age requirements. (Participants must be at least 14 by January 1, 2006) or (have completed the 8th grade and be at least 13 years of age prior to participation). PHILMONT WILL NOT MAKE ANY EXCEPTIONS!PHILMONT WILL NOT MAKE ANY EXCEPTIONS!One person per Crew MUST be currently certified in Red Cross Standard First Aid & CPR (bring original cards).All participants MUST meet height & weight guidelines (on web site) — can be waivers for youth — obtain in advance.All participants MUST use original 2006 Philmont Health & Medical Record form — requires physical exam within 12 months of trek. No copies! Don’t No copies! Don’t separate pages!separate pages!Crew MUST be majority youth participants (20 or younger),Maximum of 4 adults per crew (over 20).If one crew from Contingent comes off mountain, all do!

12/14/2005 Trek Meeting 2 31

Philmont “Rules”Philmont “Rules”All participants must sleep in tents.

No bivy sacks – two-man tents preferred.

No open-toe shoes in backcountry.

Long pants needed for rock climbing, horseback riding, spar pole climbing.

Strict bear-bag use for all smellables;Change into sleeping clothes in dining fly(Bear-muda Triangle).

12/14/2005 Trek Meeting 2 32

BSA/Contingent BSA/Contingent “Rules”“Rules”

All participants must be registered members of Boy Scouts of America.All adults must be current on Youth Protection Training (within 2 years of trek) — can take on-line course.Crews required to follow Youth Protection Guidelines.In particular:

Co-ed crews require female adult leaders (two in case one gets injured?)Tent assignments (base camp & trail) must follow Youth Protection guidelines.

Recommend at least three adults per crew – must maintain two-deep leadership at all times.Full “Class-A” uniform when off busses while traveling (shirt/shorts/socks).

Crew’s Adult Advisor is responsible

for insuring these rules are followed.

12/14/2005 Trek Meeting 2 33

Crew Preparation Crew Preparation SuggestionsSuggestions

Crew Payment schedule — secure the commitment!

Schedule “Shakedown” activities:C.O.P.E. Course for crewEquipment shakedown(s)Technique shakedown(s):

Campsite setupBear BagsWater purificationCooking (Philmont style)

First Aid/CPR CourseCrewmember “Contract”

May want to have

“alternate” participants

in reserve.

12/14/2005 Trek Meeting 2 34

Planning Timeline Planning Timeline (approximate):(approximate):

Tonight — Crews receive Crew Binder, Planning Guide, Medical forms, copy of 2005 TREKS, 2005 Guidebook to Adventure, etc.March 2006 — Crews will receive information package:

TREKS-2006 book:Select 5 itineraries (monitor website to see what other crews chose)Return postcard with 5 selections – e-mail selections to SidPhilmont will inform you of your itinerary – e-mail to Sid (for map order) DO NOT RETURN “ARRIVAL” POSTCARD – DONE BY SIDDO NOT SUBMIT A NATIONAL TOUR PERMIT – DONE BY SID

Equipment & Packing lists (Guidebook to Adventure)Program information brochureCrew Leader/Chaplain’s Aide/Advisor Information

12/14/2005 Trek Meeting 2 35

Crew Advisor Crew Advisor “paperwork”“paperwork”Each Crew’s Adult Advisor MUST maintain:

Your crew binder (take with you to Philmont) containing:Philmont Crew Roster form (3 part) Receive in March

Philmont Talent Release form — signed by Parents/ParticipantReceive in March

Original First Aid & CPR certification cards At least one set per crew

Philmont 2006 Medical form for each participant – signed by Doctor, Participant, Parent (no copies, do not separate) Receive tonight

Copies of Medical Insurance cards for each participant (letter/note if none)

Documentation for Contingent Advisor: (turn in at May meeting, fax, e-mail)

Emergency Contact List Form is on website

Copy of Philmont Crew Roster form (copy from Philmont Crew Roster above)

Copy of Philmont Talent Release form (Copy of Talent Release Form above)

Copies of First Aid & CPR Certification cardsCopies of Philmont Medical Forms & insurance cardsOnly actual med form pages.

Paperwork must be turned in

to Contingent Advisor

no later than June 15.

If it isn’t, you don’t go!

12/14/2005 Trek Meeting 2 36

Crew Advisor Binder Crew Advisor Binder Contents Contents Contingent/Crew

Planning/Organization TimelineContingent Crew Advisor Contact ListPhilmont Base Camp

Philmont Camping Headquarters mapCamping Headquarters – Tent City mapArrival at Welcome CenterPhilmont Welcome Center Check-inDay 1 Check-inDay 2 Departure for trailDay 12 Check-out

Return from trailCheck-out

Day 13 Departure for AustinTravel/Transportation

ScheduleUniform

General InformationCamping Headquarters Information for

CrewsAdvisors Copy — Crew Leader’s OrientationCrew Leader Copy — Crew Leader’s

OrientationChaplain’s Aide OrientationFamily InformationInformation for Female Participants

PaperworkRosters

Philmont Crew Roster formTalent Release formEmergency Contact listFirst Aid/CPR Certification

MedicalPhilmont 2006 Medical Forms &

Personal Insurance CardsNotes/PresentationsMiscellaneous

C.O.P.E. Course Information/Application50-Miler Award ApplicationPhilmont ResourcesSangre de Cristo Chronicle articleLessons Learned from previous

contingentsOther

Philmont TREKS 2005 Itinerary Guide2005 New Mexico Vacation Guide

Collect all your paperwork and

put it in this section of your

binder!This becomes Your “Life!”

Keep it up to date!

Use it!

12/14/2005 Trek Meeting 2 37

What’s Next?What’s Next?Encourage crewmembers to get physicals now!

Begin shakedowns, training (C.O.P.E.)

May schedule another meeting (~March) to distribute TREKS-2006 books & discuss itineraries. More likely to let Crew Advisors pick up.

Final meeting will be ~mid-May to review and turn-in paperwork, distribute duffle bags & maps.

12/14/2005 Trek Meeting 2 38

LOOK OUT!LOOK OUT!DROPOUTS!

Legitimate MedicalNo skin in game ($$$$)

Medical Forms:Adults wait until last minute (going to lose weight, going to get blood pressure down, going to get in shape, …)Insurance only covers one Physical per year — wait until 2006-2007 school year.

Tee shirts not done.No uniform pants/shorts!

RISKS!RISKS!

12/14/2005 Trek Meeting 2 39

Web Site StructureWeb Site Structure

Let m

e know

of erro

rs,

suggest

ions,

thin

gs to

add/dele

te.

2001 Contingent . . . . 2007 Contingent

Philmont Overview (descriptive)

Itinerary Selection (description, survey document, spreadsheet) Programs (descriptive) Philmont Rules & PoliciesMedical ConsiderationsPersonal Equipment (list-what to bring) Crew Equipment (list-what to bring) Philmont Equipment (list-what Philmont provides) Duty Roster (spreadsheet) Bears (information, bear bags) 2004 Philmont Trail food menuTips (descriptive)

Philmont Trek Hints (descriptive)

www.sccovington.com/philmont

General Information

2006 Contingent

Advisor Checklist (things you need to have done, crew list document) Crew Information (crew members) Financial (costs, payment schedule) Schedule (daily trek schedules, transportation, uniform)

Contingent Logo (logo artwork, duffle bag, shoulder strip) Contacts (descriptive) Meeting Information (presentations, meeting agendas)

http

://w

ww

.scc

ovin

gton

.co

m/p

hilm

ont

12/14/2005 Trek Meeting 2 40

Don’t get obsessive!

Don’t set unrealistic

expectations!

Relax and enjoy the

experience!

Philmont’s staff will make

it work!

Don’t get obsessive!

Don’t set unrealistic

expectations!

Relax and enjoy the

experience!

Philmont’s staff will make

it work!

Questions?Questions?