capitol area councilboy scouts of america. 623-d tonight travel information schedule uniform packing...

Capitol Area CouncilCapitol Area Council

Boy Scouts of AmericaBoy Scouts of America

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TonightTonight

Travel InformationScheduleUniformPacking

FinancialPaperwork

RegistrationYouth Protection

Contact InformationDuty RosterPatches, Duffle Bags, & Maps

2009 Trek Final Meeting5/14/2009 2

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Austin to Philmont:Departure Date: Monday, June 22, 6:00 am

Meet 5:00 am at Whole Earth parking lot (Westgate Mall, 4477 S Lamar)FULL Class-A UniformBusses Depart at 6:00 am REGARDLESS!Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining HallDinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall)Arrive at the Philmont Welcome Center ~9:30 pm (MDT)Overnight in Tent City or trail tents

Philmont to Austin:Return Date: Sunday, July 5, ~10:45 pm

Packlines at Welcome Center at 5:00 am — check out of tent cityFULL Class-A UniformDining hall for “continental” breakfast at 5:45 amDepart Philmont ~6:30 am (MDT)Lunch in Amarillo, TX – gatti's PizzaDinner in Abilene – McMurry University, Mabee Dining HallArrive Whole Earth parking lot (Westgate Mall) ~10:30 – 11:00 pm

Travel InformationTravel Information

Pack lines on store side

Beall’sWhole Earth Provision Co.

CentralMarket

CavenderBoots

Westgate MallWhole Earth Provision Co.

Parking Lot

~5:30

6:00


Bus 1Bus 1 Bus 2Bus 2 Bus 3Bus 3 Bus 4Bus 4

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Facts of Contingent TravelFacts of Contingent Travel

VCRsAir conditionersWindow shadesCargo doorsEngine problems

It can get hot on a full bus! Particularly on the trip home (afternoon Texas heat).Everyone drinks/eats more snacks on way to Philmont than the way home!Bathrooms fill up!!Bus drivers take breaks — we don’t!

Busses break!break! Sometimes youSometimes you

have to be patient!

have to be patient!Sometimes youSometimes you

have to be patient!

have to be patient!

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Bus AssignmentsBus Assignments

Bus Leaders

Bus Leaders

met to

purchase

drinks &

snacks May 9.2009 Trek Final Meeting5/14/2009 5

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General InformationGeneral InformationBring books, CD-players, radios, Gameboys, iPod’s, etc. (with earphones) for bus trips & base camp. Bus Leaders will bring snacks & coolers with drinks (water) & snacks — no personal food.Bus Leaders will bring movies to play bus trip (use good judgment in selecting).

Everything must be in duffle bags & backpacks.Will leave your “stuff” (in your duffle bags) in lockers at Philmont while on trail.Can leave “valuables” in envelopes in locked vault in Registration (cash, credit cards, key to locker, etc.)


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UniformUniformWear Class-A Uniform while traveling & for base camp activities (crew photo, meals, chapel services, campfires).

Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus.Applies to all participants — youth and adults.

Class-A Uniform:Boy Scout:

Tan uniform shirt

Scout belt

Scout long pants -or-Scout Shorts with Scout socks

Will leave in duffle bag in locker while on trail.

Venturing Crew:Green uniform shirt

Crew’s “official” pant (long or short)

Crew’s “official” socks (with shorts)

Crew’s “official” belt


Can be “new” or “old” uniform.




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Trek Schedule:Trek Schedule:

Day 1 — Camping HQ/Tent City — (6/23) Registration Check-inMedical Re-checkEquipment shakedown*Museum tours (optional)

Day 2 — Depart CHQ/1st Day on trail (6/24)Day 3 — 2nd Day on trail, first full day (6/25)Day 4 — 3rd Day on trail, Ranger Departs am (6/26) …… (hike between camps, participate in programs)

Day 11 — Last Full Day on trail (7/3)Day 12 — Return to Camping HQ/Tent City (7/4)

Return equipmentSHOWERS!Souvenirs

Day 13 — Travel — Philmont to Austin (7/5)

Day 0 — Travel — Austin to Philmont – CHQ—Tent City and/or trail tents (Monday, 6/22)

Meet Your

Ranger

* may do morning of Day 2

Logistics (bring “overall” & V.V. map)Services (food, equipment)Crew Photo*Opening Campfire

Ranger Training: Hiking techniques Campsite setup Cooking Water purification Navigation …

“Arrival Day”

2009 Trek Final Meeting5/14/2009

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Registration check-outTrip to CimarronClosing Campfire

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Financial Policies/InformationFinancial Policies/InformationAll crews except one are fully paid.We are within budget!Participants need personal money for:

Snacks at Camping Headquarters (before/after).Souvenirs at Tooth of Time Trading Post.“Campers spend an average of $100 at Philmont’s trading posts. If major items such as jackets are desired, more money will be needed.”

Backcountry (~$20, small bills):Shotgun shooting — additional shotsFishing license — $1.50 (youth), $9-$40 (adult)Snacks (healthy)Fuel

Trip to Cimarron — any meals there$15.00-$20.00$25.00-$30.00

Root Beer in the

Cantina’s!!!2009 Trek Final Meeting5/14/2009 9

Adults need to take Driver’s

license or other photo Id

with them to the backcountry

to be able to purchase

fishing license!

Adults need to take Driver’s

license or other photo Id

with them to the backcountry

to be able to purchase

fishing license!

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Paperwork Status Paperwork Status (5/9/2009)(5/9/2009)


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Outstanding PaperworkOutstanding Paperwork

Paperwork was due April 15.Now to May 15: Drop off at Sid’s or scan & e-mail (preferable)

After May 15: UPS or US Mail to: Sid Covington, LOGISTICS 47 Caballo Rd Cimarron, NM 87714

Paperwork MUST be complete or your crew can’t go.


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Paperwork Checklist for CrewsPaperwork Checklist for Crews


You keep the originals! I

want copies only.

Take your paperwork to

Philmont with you in your

Crew Advisor Binder.

You keep the originals! I

want copies only.

Take your paperwork to

Philmont with you in your

Crew Advisor Binder.

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Crew Advisor Responsibility:Crew Advisor Responsibility:

All participants (youth and adult) must be registered members of the Boy Scouts of America.

All adults (18 or older) with primary registration in a Boy Scout troop or team — and —All adults (21 or older) with primary registration in a Venturing Crew — must be:

Registered as adult leadersCurrent (3 years) in Youth Protection


This is your

responsibility! Nobody

will ask to see the

cards.

Youth Protection can

be taken on-line via

Council website.

This is your

responsibility! Nobody

will ask to see the

cards.

Youth Protection can

be taken on-line via

Council website.

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Contact InformationContact InformationParent/Family Information Letter

Each advisor should make copies for crewmember’s families

Discusses Uniform while traveling/base campIncludes telephone numbers for emergenciesComplete Travel informationInformation about money, packing, and manners

Phone numbers:Sid Covington:

Cell: (512) 925-1231Philmont: (575) 376-2281 x1231 — LogisticsEagle Nest, New Mexico: (575) 377-6820

Philmont Switchboard: (575) 376-22812009 Trek Final Meeting5/14/2009 14

This

information is

on the

Contingent

website and in

your Crew

Advisor binder.

This

information is

on the

Contingent

website and in

your Crew

Advisor binder.

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Duty Roster:Duty Roster:Prepare duty roster before leaving for Philmont.Make copies for all participants (laminate).Website has tool (Excel) & Philmont version.

Crew Decisions:All participantsshare work equally?TentmatesSkill levelCrew Leader?Adults?


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Duffle Bags/Council StripsDuffle Bags/Council Strips

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Duffle Bags (count your bags tonight):Have a few bags for sale, $25.00 each

Patches:Have CSP’s for saleHave Contingent patches for sale

Bring backpack & duffle bag ONLY! Don’t bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail.Bring two padlocks per crew for lockers(not really necessary).

CSP’s:

$5.00 each for participants

$30.00 each for others

Logo patches:



CSP’s:



Logo patches:



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Maps Maps — one topo map set per person — one topo map set per person

Known Sister Crews


Only need to

take two or

three sets of

maps on the

trail with you!

Advisors: bring

the “Overall” (&

Valle Vidal) map

with you to Day

1 Logistics Trip

Planning!

Do not mark up

your maps

before coming to

Philmont!

The number of maps each crewmember gets is based on the crew’s

itinerary.

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Questions?Questions?


Philmont!

Philmont!Here we come!

Here we come!

It will be 5:00

in the morning

before you

know it!

I’ll see you at

Philmont!

capitol area councilboy scouts of america. 623-d tonight travel information schedule uniform packing...

Documents

trek final meeting623daustin

chq1st day

rd day

nd day

trail tents philmont

bus drivers

old uniform

amdepart philmont