Capitol Area Council Boy Scouts of America

2016 REPORT TO STATE PARADE EVENT PLAN

February 6, 2016, Austin, Texas

“Scouting Across Texas” 3 February 2018

Join the 69th annual Boy Scout Parade, Report to the State of Texas and kick-off the 108th anniversary celebration of the Scouting movement!

Downtown Austin will become a sea of Cub Scouts, Boy Scouts, Varsity Scouts Venture Scouts, Sea Scouts, STEM Scouts and Explorer Scouts from all over Texas marching up Congress Avenue to the Capitol. Scout Delegates from each council in Texas report to a member of the state government about Scouting accomplishments in their council from the past year. After the parade, we invite you to visit some of the many historical and local points of interest in the Capital City to make a memorable and educational event for your Scouts and their families. There is no cost to participate in the parade, however your unit can pre-order souvenir patches for $8 each through January 21st for each participant. ($10 each after January 21) Pick up your patches at the northwest corner of Congress & Cesar Chavez outside the Radisson Hotel. Pick up and sign for your unit packet of souvenirs by unit number. Please encourage patch sales among your unit membership. Patch sales are the only income stream for this event and determines its success and continuation. Rising parade operating costs necessitate $8 patches. Sponsors for this event are needed and encouraged to contact Rick Denison, 512-617-8627, to promote their cause and help offset some of the hard costs associated with this parade. INFORMATION: For complete up to date information on the parade please visit the Council Website at: http://www.bsacac.org/activities/report_to_state REGISTRATION & payments can be made online at the Capitol Area Council event registration system: http://bsacac.doubleknot.com/event/report-to-state-parade-2018/2198070

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PLAN OF OPERATION FOR PARADE SCHEDULE:

7:30-8:30 am Line up for Parade (Congress Ave. Bridge)

9:00 am Parade ‘Steps Off’ 9:40 am “Scout Spirit Rally” (South Steps of Capitol) 9:45 am Eagle Scout Rededication Ceremony (South Steps of Capitol) 10:40 am Report to State Begins in House Chambers

12:01 pm Report to State Concludes (Approximate Time) The objective of the parade is to celebrate 108 years of Scouting and kick-off the 69th Report to State. FLOAT AND MARCHING UNIT REGISTRATION: Please use the council event registration system to register your unit for a float or marching unit and

purchase patches for your participants. Adult Leaders can register multiple youth members for patches and participation. All patches will be placed in a UNIT PACKET for pick up. Individual unit members will need to get their souvenirs out of their UNIT PACKET. Questions? Keri.Smeaton@Scouting.org

1. General Information - The parade will begin “step off” at 9:00 a.m.

a. Participants must be in place no later than 8:30 a.m. and no earlier than 7:30 a.m. Upon arrival report to the parade marshals for staging and line up on the Ann Richards Congress Ave Bridge. The order of march for units will be determined on a first-come; first-serve basis. Wear Scout Uniforms and dress appropriately for the event and weather. This is a rain or shine event.

b. V.I.P. Reviewing Stand at 7th and Congress. DO NOT STOP AND PERFORM AT THE VIP STAND c. Unit Identification - To identify your unit while passing the reviewing stand, each unit must carry a Unit

Flag or a sign no smaller than 24" x 30", indicating pack, troop, team, crew, ship, or post and unit number, unit leader, sponsoring institution, and location. This sign must be carried at the right front of the unit so that it may be seen by the announcer. Without a Unit Flag or sign, we can't tell who you are!

d. UNIT PACKET of souvenir patches distributed at the ’Patch & Information Booth’ located at the corner of Congress & Cesar Chavez at Radisson Hotel alcove, facing west toward Congress Ave. E. Order of the Arrow, Tonkawa Lodge 99 members will be stationed along the parade route to provide service. Lost and unfound Scouts and siblings can go to the OA representatives for assistance. They will be recognizable by their Order of Arrow sashes (red arrow on white background). Lost children will be escorted to the ‘Patch & Information Booth’ and kept there until they are picked up by a parent or unit leader. Please inform your Scouts to look for the OA members in Sashes if they need assistance. f. Cubmobiles/Soap Box Derby allowed. Cub Mobiles/ Soap Box Derby cars are allowed, but must be pushed or pulled by another person. (NO VEHICLES CAN PULL CUBMOBILES) The no-vehicle pulling rule is due to the need to maintain the 3-hour time limit for the parade. Cubmobiles cannot be dropped off on the bridge out of vehicles or trailers. They must be walked up to the bridge. We strongly suggest that you drop off your Cubmobiles at a designated parking spot and walk them onto the bridge for staging in the parade. Please help your volunteer Parade Marshals avoid unpleasant situations by sharing this information with your Cub families. All participants on wheeled vehicles, including bicycles, must wear helmets. No exceptions.

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PLAN OF OPERATION FOR PARADE (Continued)

2. Detailed Plan for the Parade a. Assembly/Staging Area for the Parade - Staging area will be on the Ann Richards Congress Ave. Bridge. All units must be in assigned spaces no later than 8:30 a.m. We suggest you assemble your unit at a convenient location and go as a group to the parade location. Please do not use the bridge as a gathering point. This causes a great deal of confusion. Please use the park and pay lots in the downtown area. Floats and vehicles must enter from the south onto the bridge.

b. Order of March - Units will be lined up facing north on Congress Avenue. All U.S. flags will be massed

and each unit will send their U.S. flag bearer to assemble in the area of massed flags. No U.S. flags will appear after the massed flags unless a part of the unit's theme. (This is proper flag etiquette) Unit floats will be placed in position by the parade marshals on a first-come, first-served basis according to the attached chart. Units are encouraged to promote the theme: “Scouting Across Texas”

c. Route of March - Units will proceed north on Congress to 11th Street. Walking units will proceed onto

the grounds of the State Capitol up to the South Steps for the Scout Spirit Rally and disperse from there. DO NOT block the parade route or the area. Floats and vehicles will turn left on 11th Street and return south as directed by the detour signs and barricades. After turning left on 11th Street, riders on floats and in vehicles can disembark and join Scout Spirit Rally on South Steps of Capitol.

d. Because of safety considerations, animals may not be used in the parade and please do not throw

candy, gum or other items from floats.

3. Registration for parade and payments for patches can only be made online: a. Registration must be completed and paid by January 21, 2018 to receive the $8 per patch pricing. Orders must be picked up at the ‘Patch & Information Booth’ outside the Radisson Hotel. No patches will be ordered without prepayment. After January 21, a limited number of patches may be available for $10 but are not guaranteed. 4. Security measures at the Capitol will require passing through a metal detector and may require random

searches of bags and backpacks. Please instruct your Scouts and adults to leave all knives and multi-tools at home or in your vehicles as they will be confiscated. Scouts and adults can enter the Capitol through any door — South, East, West or North. If there is a long line at one door, please circle the Capitol to find a shorter line.

5. Park in park & pay lots: http://www.bsacac.org/my_files/2013_downtown_austin_parking.pdf

6. RTS Sponsorship Opportunities are available. The Report to State Committee is looking for sponsors to

help offset some of the costs associated with providing this parade. Patch sales are the parade’s only income source and falls approximately $4,500 short of covering costs annually. Those costs include: parade permits, Capitol DPS Security, barricade company, police, rental of Capitol, traffic control plan, porta-cans, and other items too numerous to mention. If you, someone from your unit, or a corporate donor has an interest in helping defray some of these costs, and being recognized within the Scouting community, please contact Rick.Denison@Scouting.org or 512-617-8627.

BOY SCOUT PARADE February 3, 2018 9:00 am—Noon

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Radisson Hotel

Pick up Patches

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Lady Bird Lake Lady Bird Lake

1. Police Escort

2. Color Guard

3. Massed American Flags & Big Texas Flag w/APO

4. Marching Band

5. Car # 1 & 2

6. State delegates representing their council

7. Eagle Scouts

8. Out-of-Council Units

9. Venturing, Sea Scout and Exploring Regional Units

10. Capitol Area Council Units.

Scout Parade - Order of March

STAGING ORDER on Ann Richards - Congress Ave. Bridge Arrive no earlier than 7:30 am

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#1 #2 #3 #4 Marching Band #5 Cars 1 &2 #6 RTS Delegates # 7 Eagle Scouts # 8 Out of Council Units #9 Venturers; Sea Sct; Explorers

Lane 3 #10 CAC Units

Hyatt Hotel

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Austin American- Statesman Bldg.

Floats enter from South Off Riverside Drive

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Portable Toilets

THINGS TO DO WHILE IN AUSTIN AFTER THE PARADE

As the State Capital, there are many opportunities to visit and see local historical and points in the city of Austin, including: Scout Spirit Rally on the South Steps of the Capitol after the parade! Other sights in Austin: The Texas Capitol & Capitol Visitors Center (self-guided and public tours. To reserve a tour time visit www.tspb.texas.gov/plan/tours/tours.html ) The LBJ Presidential Library The Museum of Natural Science at UT The Bob Bullock Texas State History Museum The Center for Mexican-American Cultural Arts The George Washington Carver Museum and Cultural Center The Texas Military Forces Museum at the Texas National Guard’s Camp Mabry Austin Science and Nature Center Pioneer Farms The Austin Aquarium The Thinkery The BSA Capitol Area Council Scout Shop at 12500 North IH-35, Austin, for all your Scouting needs!

Scout Shop hours Saturday: 10 am—2 pm.

We encourage you to contact the local points of interest to arrange for group discounts. ACCOMMODATIONS: Options for your unit if traveling to RTS overnight Several state and county parks are available in the area. Check with Austin affiliates of your Charter

Organization to see if they have accommodations. Other facilities that offer overnight sleepovers to Scouts and merit badge opportunities include: Camp Mabry, : https://tmd.texas.gov/schedule-an-event

Pioneer Farms, pioneerfarmsaustin@gmail.com, (512) 837-1215 Austin Aquarium, www.AustinAquarium.com, (512) 721-8954

Other venues will be added as we are made aware of them. Please check the website for updates.

We encourage you to make this visit to our State’s Capital a memorable, educational and inspiring trip.

See you February 3, 2018 on the Ann Richards—Congress Avenue Bridge!