Capitol Area CouncilCapitol Area Council

Boy Scouts of AmericaBoy Scouts of America

5/22/2007

TonightTonight

Travel InformationScheduleUniformPacking

Financial

PaperworkRegistrationYouth Protection

Contact Information

Duty Roster/Equipment

Duffle Bags & Maps2007 Trek Final Meeting5/22/2007 2

Travel InformationTravel InformationAustin to Philmont:

Departure Date: Thursday, June 21/Tuesday, July 3, 6:00 amMeet 5:00 am at Whole Earth parking lot (Westgate Mall, 4477 S Lamar)FULL Class-A UniformBusses Depart at 6:00 am REGARDLESS!Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining HallDinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall)Arrive at the Philmont Welcome Center ~9:30 pm (MDT)Overnight in Tent City or trail tents

Philmont to Austin:Return Date: Wednesday, July 4/Monday, July 16, ~11:00 pm

Packlines at Welcome Center at 5:00 am — check out of tent cityFULL Class-A UniformDining hall for “continental” breakfast at 5:45 amDepart Philmont ~6:30 am (MDT)Lunch in Clovis, NM – Ci-Ci's PizzaDinner in Abilene – McMurry University, Mabee Dining HallArrive Whole Earth parking lot (Westgate Mall) ~10:30 – 11:00 pm

Bus 1 Bus 2Pack lines on store side

Beall’sWhole Earth Provision Co.

CentralMarket

CavenderBoots

Westgate MallWhole Earth Provision Co.

Parking Lot

~5:306:00

2007 Trek Final Meeting5/22/2007 3

2007 Trek Final Meeting5/22/2007 4

Facts of Contingent Bus LifeFacts of Contingent Bus Life

VCRsAir conditionersWindow shadesCargo doorsEngine problems

It can get hot on a full bus! Particularly on the trip home (afternoon Texas heat).Everyone drinks/eats more snacks on way to Philmont than the way home!Bathrooms fill up! They will be full on the first leg for the 622-J group coming home!Bus drivers take breaks — we don’t!

Busses break!break!

Bus AssignmentsBus Assignments

Bus Leaders

Bus Leaders

meet to

purchase

drinks &

snacks. June 92007 Trek Final Meeting5/22/2007 5

General InformationGeneral InformationBring books, CD-players, radios, Gameboys, iPod’s, etc. (with earphones) for bus trips & base camp.

Bus Leaders will bring snacks & coolers with drinks (water) & snacks — no personal food.

Bus Leaders will bring movies for bus VCR’s (use good judgment in selecting).

Everything must be in duffle bags & backpacks.

Will leave your “stuff” (in your duffle bags) in lockers at Philmont while on trail.

Can leave “valuables” in envelopes in locked vault in Finance (cash, credit cards, key to locker, etc.)

2007 Trek Final Meeting5/22/2007 6

UniformUniformWear Class-A Uniform while traveling & for base camp activities (meals, chapel services, campfires).

Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus.Applies to all participants — youth and adults.

Class-A Uniform:Boy Scout:

Tan uniform shirt

Scout belt

Scout long pants -or-Scout Shorts with Scout socks

Will leave in duffle bag in locker while on trail.

Venturing Crew:Green uniform shirt

Crew’s “official” pant (long or short)

Crew’s “official” socks (with shorts)

Crew’s “official” belt

2007 Trek Final Meeting5/22/2007 7

Trek Schedule:Trek Schedule:

Day 1 — Camping HQ/Tent City — (6/22 or 7/4) Financial Check-inMedical Re-checkEquipment shakedown*Museum tours (optional)

Day 2 — Depart CHQ/1st Day on trail (6/23 or 7/5)Day 3 — 2nd Day on trail, first full day (6/24 or 7/6)

Day 4 — 3rd Day on trail, Ranger Departs am (6/25 or 7/7)

…… (hike between camps, participate in programs)

Day 11 — Last Full Day on trail (7/2 or 7/14)

Day 12 — Return to Camping HQ/Tent City (7/3 or 7/15)Return equipmentSHOWERS!Souvenirs

Day 13 — Travel — Philmont to Austin (7/4 or 7/16)

Day 0 — Travel — Austin to Philmont – CHQ—Tent City and/or trail tents (Tuesday, 6/21 or Sunday, 7/3) Meet Your

Ranger

* may do morning of Day 2

Logistics (bring “overall” & V.V. map)Services (food, equipment)Crew Photo*Opening Campfire

Ranger Training: Hiking techniques Campsite setup Cooking Water purification Navigation …

“Arrival Day”

2007 Trek Final Meeting5/22/2007

8

Financial check-outTrip to CimarronClosing Campfire

Financial Financial Policies/InformationPolicies/Information

All crews are fully paid! Thank You!We are within budget!Participants need personal money for:

Snacks at Camping Headquarters (before/after).

Souvenirs at Tooth of Time Trading Post.“Campers spend an average of $100 at Philmont’s trading posts. If major items such as jackets are desired, more money will be needed.”

Backcountry (~$20, small bills):Shotgun shooting — additional shotsFishing license — $1.50 (youth), $9-$40 (adult)Snacks (healthy)Fuel

Trip to Cimarron — any meals there$12.00$20.00

Root Beer in the

Cantina’s!!!

2007 Trek Final Meeting5/22/2007 9

Paperwork Checklist for Paperwork Checklist for CrewsCrews

2007 Trek Final Meeting5/22/2007 10

You keep the originals! I

want copies only.

Take your paperwork to

Philmont with you in your

Crew Advisor Binder.

You keep the originals! I

want copies only.

Take your paperwork to

Philmont with you in your

Crew Advisor Binder.

Crew Advisor Responsibility:Crew Advisor Responsibility:

All participants are registered members of the Boy Scouts of America.

All adults (18 or older) with Boy Scout troop based crews — and —

All adults (21 or older) with Venturing Crew based crews — must be:

Registered as adult leadersCurrent (3 years) in Youth Protection

2007 Trek Final Meeting5/22/2007 11

This is your

responsibility, nobody

will ask to see the

cards.

Youth Protection can

be taken on-line via

Council website.

This is your

responsibility, nobody

will ask to see the

cards.

Youth Protection can

be taken on-line via

Council website.

Contact InformationContact InformationParent/Family Information Letter

Each advisor make copies for participant familiesDiscusses Uniform while traveling/base campIncludes telephone numbers for emergenciesComplete Travel informationInformation about money, packing, and manners

Phone numbers:Sid Covington:

Cell: (512) 925-1231Eagle Nest, New Mexico: (505) 377-6820

Philmont: (505) 376-2281

2007 Trek Final Meeting5/22/2007 12

All this

information is

on the

Contingent

website and in

your Crew

Advisor binder.

All this

information is

on the

Contingent

website and in

your Crew

Advisor binder.

Duty Roster:Duty Roster:

Prepare duty roster before leaving for Philmont.Make copies for all participants (laminate).Website has tool (Excel) & Philmont version.

Crew Decisions:All participantsshare work equally?TentmatesSkill levelCrew Leader?Adults?

2007 Trek Final Meeting5/22/2007 13

Philmont-issued:Cooking/cleaning gearFoodTents

Crew provided:Backpacking StovesTent pins

EquipmentEquipment

Bear bags/ropeWater purifier (Micro Pur)

Dining fly & poles

Ground clothsFirst Aid KitWater containers (collapsible)

14 p

ins

10 pins

Bring carabineer, cord, and stuff

sack for “oop’s” bag.

Bring extra rope & carabineers if

you are going into the Valle Vidal.

Coffee isn’t included in food

packages. Pick up at Advisor’s

meeting in base camp Day 1.

2007 Trek Final Meeting5/22/2007 14

May need on arrival if assigned trail tents in the “meadow.”

What kind of personal “stuff” What kind of personal “stuff” do we need to take? do we need to take?

Good rain gear! Rain suit — no ponchos!

Backpack — with rain cover

Over-the-ankle boots

Sleeping bag with pad & sleeping clothes

Shorts & crew tee shirt(s)Lots of socks — liners & outer

Camera

Spices

Bowl, spoon, cup

Water bottles (3 - 1 qt)

Pocketknife

Flashlight

Compass & maps

Rope/Cord

Stuff sacks for dining fly & poles, ½ tent, tent pins, bear bag contents

Long pants, long-sleeve shirt

You

really

don’t

need all

that

stuff!

This is the

REALLY important stuff!

GPS recommended ifgoing to Valle Vidal.

Load campsite & intermediate waypointsbefore leaving home.

2007 Trek Final Meeting5/22/2007

15

Duffle Bags/Council StripsDuffle Bags/Council Strips

Duffle Bags:Have a few bags for sale, $25.00 each

Patches:Have CSP’s for saleHave Contingent patches for sale

Bring backpack & duffle bag ONLY! Don’t bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail.Bring one padlock per crew for locker.

2007 Trek Final Meeting5/22/2007

16

CSP’s:

$5.00 each for participants

$30.00 each for others

Logo patches:

$5.00 each for participants

$10.00 each for others

CSP’s:

$5.00 each for participants

$30.00 each for others

Logo patches:

$5.00 each for participants

$10.00 each for others

Maps Maps — one topo map set per person — one topo map set per person

Advisors:

bring the

“Overall” (&

Valle Vidal) map

with you for

logistics check-

in!

Sister Crews

2007 Trek Final Meeting5/22/2007 17

Only take two

sets of maps

on the trail

with you!

Questions?Questions?

2007 Trek Final Meeting5/22/2007 18

Philmont!

Philmont!Here we come!

It will be 5:00 in the

morning before you

know it!