advertising /sponsorship c€¦ · this is the advertising and sponsorship contract for the spe...
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1 SPE INITIALS: _______ CLIENT INITIALS: _________
*Required: All information must be filled in completely before submitting.
Company: __________________________________________________
Contact Name: _______________________________________________
Title: _______________________________________________________
Phone: _____________________________________________________
Cell: _______________________________________________________
Email: ______________________________________________________
URL Page Link: _____________________________________________
Agency Contact Name: _______________________________________
Agency Phone: ______________________________________________
Agency Email: _______________________________________________
*Required: All information must be filled in completely before submitting.
Company/Agency: ____________________________________________
Contact Name: _______________________________________________
Street Address: ______________________________________________
____________________________________________________________
City/State/Province: __________________________________________
Zip Code/Postal Code: ________________________________________
Country: ____________________________________________________
Phone: _____________________________________________________
Cell: _______________________________________________________
Email: ______________________________________________________
Payment accepted in US dollars (USD) only.
Refer to Payment Policy on Page 3
Sponsorship Total: USD ____________________
Print Advertising Total: USD ______________
Website Advertising Total: USD ______________
Total Due with Contract USD ____________________
100% payment required
All Invoices are bill net. Additional taxes and expenses that may be incurred are the responsibility of the subscriber.
CONTACT INFORMATION *
BILLING INFORMATION FOR INVOICING *
PAYMENT METHOD
❑ Check Enclosed Check Number: ________________ Please make checks payable to the Society of Petroleum Engineers.
❑ Wire Transfer*
❑ Credit Card* ❑ P.O. Number: ___________ *For details on paying by wire transfer or credit card, please contact Debbie Weaver at [email protected]
PAYMENT DUE
SOCIETY OF PETROLEUM ENGINEERS SPE SALES DEPARTMENT 222 Palisades Creek Drive
Richardson, Texas, USA 75080 Phone: +1.972.952.9393 • Fax: +1.866.491.7171
Joan Payne + 1.972.952.9356 or [email protected]
Jennifer Palladina + 1.713.457.6827 or [email protected]
Kirk Colligan + 1.972.952.9516 or [email protected]
Jason Plotkin + 1.713.457.6827 or [email protected]
SPE SALES REPRESENTATIVES
SPE Latin America and Caribbean Heavy and Extra Heavy Oil Conference 19–20 October 2016 • Lima, Peru
A D V E R T I S I N G / S P O N S O R S H I P C O N T R A C T This is the Advertising and Sponsorship Contract for the SPE Latin America and Caribbean Heavy and Extra Heavy Oil Conference in Lima, Peru which will become a
binding contract if the sponsor satisfies and agrees to the Advertising and Sponsorship Policies as set forth in this Contract. The undersigned does hereby request to be an advertiser and/or sponsor SPE Latin America and Caribbean Heavy and Extra Heavy Oil Conference scheduled 19–20 October 2016. The individual signing this agreement warrants that he/she has the authority to bind contractually the organization contracting for the advertising and/or sponsorship.
SPE Internal Use Only
Contract Received: _________________________________________ Deposit Received: __________________________________________ Confirmation Notice Sent: ____________________________________ Full Payment Received: _____________________________________
I hereby submit this contract for a sponsorship the 2016 SPE Latin American and Caribbean Heavy and Extra Heavy Oil Conference and agree to abide by the policies and procedures as outlined in this contract.
_________________________________ _____________________ Authorized Representative Date:
____________________________ _________________ SPE Representative Date:
COMPANY NAME: ____________________
2016 SPE Latin America and Caribbean Heavy and Extra Heavy Oil Conference
2 SPE INITIALS: _______ CLIENT INITIALS: _________
SPONSORSHIP OPPORTUNITIES INDIVIDUAL EXCLUSIVE Conference Sponsor (includes ad) ......................................................................................................................... q USD 17,000
Platinum Sponsorship (includes ad) ............................................................................. q USD 13,000
Gold Sponsorship (includes ad) .................................................................................... q USD 10,000
Silver Sponsorship ........................................................................................................ q USD 7,000
Bronze Sponsorship ....................................................................................................... q USD 4,000
Wednesday Welcome Reception (includes ad) .................................................................................................... q USD 9,000
Lunch (Exclusive option includes ad) .............................................................................. q USD 8,000 each q USD 14,000
q Wednesday q Thursday
Coffee Bar Breaks (exclusive includes ad) ..................................................................... q USD 2,800 each q USD 10,000
q Wednesday a.m. q Wednesday p.m.q Thursday a.m. q Thursday p.m.
Conference Bags (SPE will supply bags. Sponsor to supply logo) .........................................................................
Directional Signage ................................................................................................................................................ q USD 4,000
Conference Technical Papers Access Cards (Previously listed as Proceedings)............................................... q USD 3,000
Conference Lanyards (SPE approved design) ....................................................................................................... q USD 2,000
Conference Pens & Pads (Sponsor will supply pens & pads approved by SPE) .................................................. q USD 2,500
Conference Mobile App and Registration (application to be launched by 31 March) .......................................... q USD 1,500
ADVERTISING OPPORTUNITIES RUN OF BOOK PREMIUM Conference Program — 100 % due with contract. Tear sheets provided after the event.
Inside Front Cover (IFC / Cover 2) ........................................................................................................................... q USD 2,500
Inside Back Cover (IBC / Cover 3) ........................................................................................................................... q USD 2,000
Outside Back Cover (OBC / Cover 4) ...................................................................................................................... q USD 1,500
Full Page .......................................................................................................................... q USD 1,000
Half Horizontal Page ........................................................................................................ q USD 750
Conference Web Banner — 100% of Payment due with Contract ..................................................................... q USD 1,000
Please note preference 1 through 3. Pages are subject to availability. Banner will be posted when received.
__ Housing Page __ Registration Page __ Schedule of Events Page
Web Banner Ad Specs • Dimensions: 468 pixels wide X 60 pixels high• File Size: 30KB limit, regardless of file type• File Types: Flash, GIF, or JPG. Animation is allowed but sound is not.
The advertiser must embed the target URL in a Flash banner before sending it to SPE. Otherwise, the advertiser must specify the target URL when the file is submitted.
Submit Banner Ads to: SPE.sendmyad.com
COMPANY NAME: ____________________
2016 SPE Latin America and Caribbean Heavy and Extra Heavy Oil Conference
3 SPE INITIALS: _______ CLIENT INITIALS: _________
ADVERTISING/ SPONSORSHIP POLICIES With an array of unique promotional opportunities, SPE can help you design the perfect program to enhance your company’s experience at the SPE Latin America and Caribbean Heavy and Extra Heavy Oil Conference. This program includes a variety of sponsorship and advertising opportunities. For complete details, please review the included information or contact the SPE Sales Department.
SPE has instituted the following policies for advertising and sponsorship opportunities with the 2016 SPE Latin America and Caribbean Heavy and Extra Heavy Oil Conference. Once signed, the Advertiser/Sponsor agrees that these policies are considered binding and agrees to adhere to these policies in order to secure a sponsorship.
SPE EDITORIAL AND ADVERTISING POLICY The Society of Petroleum Engineers encourages open and objective discussion of technical and professional subjects pertinent to the interests of the society in its publications. Society publications shall contain no judgmental remarks or opinions on the technical competence, personal character, or motivations of any individual, company, or group. Any material which, in the publisher's opinion, does not meet the standards for objectivity, pertinence, and professional tone will be returned to the contributor with a request for revision before publication.
SPE accepts advertising (print and electronic) for goods and services that, in the publisher's judgment, address the technical or professional interests of its readers. SPE reserves the right to refuse to publish any advertising it considers to be unacceptable. Advertising that can be construed as discriminating or advocating discrimination on the basis of race, gender, religion, disability, sexual orientation, or national origin will not be accepted. As a global organization, SPE will also reject advertising that, in the publisher’s opinion, might be culturally offensive to SPE members.
ADVERTISING GUIDELINES • All copy must be submitted and approved by SPE prior to implementation.• SPE will contact each previous year’s advertiser to advise the right of renewal and the deadline they must submit their advertising contract and
deposit in order to renew their advertisement.• Should the previous year’s advertiser not meet the deadline or should they elect not to renew their advertisement, SPE will then consider this
advertisement available to all SPE exhibitors.• Advertising will not be accepted that is considered by SPE in any way to be inappropriate to SPE’s image.• Advertising will not be accepted if it includes politically controversial terms.• Advertising is accepted by SPE with the understanding that the advertiser is ultimately responsible and liable for full payment to SPE of any
outstanding charges for advertising space.• In accepting advertising, SPE provides no guarantees that such advertising will result in revenues for the advertiser.• The final decision on advertising format and terminology rests with SPE and is provided in the advertising specifications.• It is the responsibility of the advertiser to adhere to the advertising and logo specifications information.
SPONSORSHIP GUIDELINES • All copy must be submitted and approved by SPE prior to implementation.• All individual and exclusive sponsorships are subject to the right of renewal of the previous year’s sponsor.• SPE will contact each previous year’s sponsor to advise the right of renewal and the deadline they must submit their sponsorship contract and
deposit in order to renew their sponsorship.• It is the responsibility of the sponsor to adhere to the sponsorship and logo specifications information.
PAYMENT POLICY • SPE requires that 100% deposit on all sponsorships be submitted with the signed contract. Tear sheets provided after the event.• No sponsorship will be acknowledged or promoted, either in print or on the SPE official website, until the contract and required deposit
has been submitted.• Payment is accepted in US dollars only. SPE also accepts most credit cards, checks, money orders and wire transfers.• Should a sponsor or advertiser elect to cancel a confirmed sponsorship or advertisement, SPE is not entitled to refund the monies paid to SPE.• Full 100% payment for all advertisements due with contract.
PRINT ADVERTISING DEADLINES • In order for sponsorship to be promoted in the conference preview, the contract, company logo and 100% deposit
must be received prior to 1 June 2016.
• In order for sponsorship to be promoted in the conference program, the contract, company logo and 100% depositmust be received prior to 17 August 2016.
• To secure advertising space in the Conference Program:o Advertising Contracts must be received by 17 August 2016o Advertising Materials must be received by 24 August 2016
• If advertiser or sponsor does not meet the above published deadlines, SPE cannot guarantee advertising space and reserves the rightto invoke penalties for late submissions.
COMPANY NAME: ____________________
2016 SPE Latin America and Caribbean Heavy and Extra Heavy Oil Conference
4 SPE INITIALS: _______ CLIENT INITIALS: _________
ADVERTISING/SPONSORSHIP OPPORTUNITIES ALL SPONSORSHIPS RECEIVE:
• Prominent on-site signage displayed at the conference recognizing the sponsorship• Recognition in the conference preview (provided sponsorship is confirmed before print deadline)• Recognition in the conference program (provided sponsorship is confirmed before print deadline)• Recognition on the PowerPoint slides viewed between technical sessions• Recognition on the conference website, including a link to your company’s website• Verbal acknowledgment at the opening ceremony
CONFERENCE SPONSORSHIP — USD 17,000 • Exclusive sponsoring company will receive eight (8) complimentary, full conference registrations for company employees• One banner advertisement on conference website• One full page four-color ad in the conference program (created by sponsoring company, SPE to place ad)• Company name & logo on the cover of the conference preview (provided sponsorship is confirmed before print deadline)• Company name and logo on the cover of the conference program (provided sponsorship is confirmed before print deadline)• One item inserted in the conference bag (must be approved by SPE)• One printed banner with company info (created by sponsoring company and approved by SPE)
METAL SPONSORSHIPS PLATINUM SPONSORSHIP — $13K • Sponsoring company will receive six (6) complimentary, full conference registrations for company employees• One full-page four-color ad in the conference program (created by sponsoring company, SPE to place ad)
GOLD SPONSORSHIP — $10K • Sponsoring company will receive four (4) complimentary, full conference registrations for company employees• One half-page, 4-color ad in the conference program (created by sponsoring company, SPE to place ad)
SILVER SPONSORSHIP — $7K• Sponsoring company will receive two (2) complimentary, full conference registrations for company employees
BRONZE SPONSORSHIP — $4K• Sponsors will receive common benefits
LUNCH SPONSORSHIP (2 AVAILABLE) EXCLUSIVE SPONSORSHIP (TWO LUNCHES) — $14K
• Exclusive sponsoring company will receive six (6) complimentary, full conference registrations for company employees• One half-page, 4-color ad in the conference program, (created by sponsoring company, SPE to place ad)• Sponsor may provide branded napkins to be used during lunch• Sign during lunches with sponsor name
INDIVIDUAL SPONSORSHIPS (ONE LUNCH) — $8K
• Sponsoring company will receive three (3) complementary registrations• Sponsor may provide branded napkins to be used during lunch• Sign during lunch with sponsor’s logo
COFFEE BREAKS SPONSORSHIP
EXCLUSIVE SPONSORSHIP (4 COFFEE BREAKS) — $10K
• Exclusive sponsoring company will receive five (5) complementary registrations• One half-page, 4-color ad in the conference program, (created by sponsoring company, SPE to place ad)• Sponsor may provide branded napkins to be used during coffee break• Sign during coffee breaks with sponsor’s logo
INDIVIDUAL COFFEE BREAK SPONSORSHIP (4 AVAILABLE) — $2.8K • Sponsors will receive common benefits• Sponsor may provide branded napkins to be used during coffee break• Sign during coffee break with sponsor’s logo
WEDNESDAY WELCOME RECEPTION SPONSORSHIP — $9K • Sponsoring company will receive four (4) complimentary, full conference registrations for company employees• Sponsor(s) may provide branded cocktail napkins to be used during reception• Sign during reception with sponsor’s logo
COMPANY NAME: ____________________
2016 SPE Latin America and Caribbean Heavy and Extra Heavy Oil Conference
5 SPE INITIALS: _______ CLIENT INITIALS: _________
CONFERENCE BAG SPONSORSHIP — $5K • Sponsoring company will receive logo printed on conference bags• One item insert in conference bags approved by SPE with the sponsoring company logo
DIRECTIONAL SIGNAGE SPONSORSHIP — $4K • Sponsoring company will receive company logo printed on directional signs placed through conference venue
Conference Technical Papers Access Cards (Previously listed as Proceedings) — $3K • Sponsoring company will receive complementary ad on proceedings digital card
CONFERENCE PENS & PADS — 2.5K • Sponsoring company will receive company logo printed on pens and pads (provided by sponsor) distributed by SPE
CONFERENCE LANYARD SPONSORSHIP — $2K • Sponsoring company will receive company logo and/or marketing message printed on lanyards (provided by sponsor) and distributed by
SPE at registration• Sponsor to provide sample for SPE approval (breakaway lanyards with two clips are required for safety)• The lanyard sponsor is responsible for providing the required quantity of sponsored lanyards
CONFERENCE MOBILE APP AND REGISTRATION (EXCLUSIVE: 1 AVAILABLE) — $1.5K • Sponsoring company ad banner will be placed at the bottom of the screen main menu of the mobile app• Sponsoring company ad banner will be featured in the sponsors section within the mobile app• Sponsor is responsible for providing the ad banner (dimension: 300px wide x 100px high)• Sponsor logo to be placed at the bottom of SPE registration confirmation page (Available when registration is completed through the
SPE event website.)• Mobile app to be launched by 31 March• Sign including sponsoring company logo to be placed by registration desk onsite