5s for the office workplace organization: step 1: sort · what is 5s? • a “lean” method for...
TRANSCRIPT
5S for the OfficeWorkplace Organization:
Step 1: Sort Sarah Buller, Process Transformation Specialist
https://msudenver.edu/process-transformation/
With a partner…
What is Process Improvement?
• Respect for People• Value-Add Activities• Voice of the beneficiary/customer• Asking, “Why”: Invitation to stop doing
things that don’t make sense
What is Waste?
Any activity that takes up time, resources, or space but does not add value to the “customer’s” experience.
DOWNTIME
Office of
Continuous Improvement
5
Types
of
Waste
Transportation Inventory
Motion Waiting
Office of
Continuous Improvement
6
Types
of
Waste
Over-production Over-processing
Defects Human Talent
What is 5S?
SortOrganize and throw
away what is not important
Set in OrderEstablish a place for
everything
ShineMake sure
everything is in working order and
ready for use
StandardizeCreate guidelines
and leverage visual tools
SustainMake it an every day
habit
What is 5S?
• A “lean” method for creating a clean, safe and orderly,
high performance work environment that exposes waste
and makes problems immediately visible.
• Effective workplace organization and standardized work
procedures.
• Problems cannot be clearly seen when the workplace is
disorganized.
• Making problems visible is the first step of improvement.
• The visual workplace affects everyone.
What is 5S?
Which space feels better?
It’s not just about housekeeping – it’s functional organization that
communicates clearly
Sort: Clearly identify the necessary from the unnecessary and
eliminate all unnecessary items.
Sample Items
Paperwork
Policy Documents
Memos
Records
Office Supplies
Historical Records
Reference Manuals
Questions to Consider
• Out of date?
• Correct version
• Is the item redundant?
• Required for the job? How often? Has it been used in the past 4-6 months?
• Kept updated? By whom? How often?
Sort items into categories:
Categories Action
Needed regularly (daily, weekly, monthly) Find convenient location
Needed but not regularly (once/year) Find logical location
Needed but in smaller quantities Remove excess
Wanted but not needed Determine if another workspace needs them
Items for disposal or removal Dispose or Red Tag
• Move to a central holding area for later evaluation for their value
• Dispose of red tag items that are used less than once per year or unusable items
Let’s GO!
Sarah Buller, MA, LPCProcess Transformation Specialist
https://msudenver.edu/process-transformation/[email protected]