April 7, 2023 Writing A Report : How to prepare, write and present effective reports

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PANDUAN PENULISAN LAPORANAT 401 LATIHAN INDUSTRI

April 7, 2023 Writing A Report : How to prepare, write and present effective reports

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Employability refers to a person's capability for gaining and maintaining employment (Hillage and Pollard, 1998).

For individuals, employability depends on the knowledge, skills and abilities (KSAs) they possess, the way they present those assets to employers, and the context (e.g. personal circumstances and labour market environment) within which they seek work (Hind and Moss, 2011).

As such employability is affected by both supply-side and demand-side factors which are often outside of an individual's control.

April 7, 2023 Writing A Report : How to prepare, write and present effective reports

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Employ + ability?

assetssales

market

April 7, 2023 Writing A Report : How to prepare, write and present effective reports

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Writing A Report

How to prepare, write and present effective reports

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Presented byHASHAMUDDIN BIN YA’AKOB

PPPT (PENSYARAH)POLITEKNIK UNGKU OMAR

(EMAIL: hashamudin@puo.edu.my / hasham2601@gmail.com)

April 7, 2023 Writing A Report : How to prepare, write and present effective reports

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PART 1 : THE PRACTICAL SIDE OF REPORT WRITING

PREPARATION & PLANNING

Set your objectiveAssess your readershipDecide what information you will needPrepare your skeletal frameworkTest and revise your skeletal framework

April 7, 2023 Writing A Report : How to prepare, write and present effective reports

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PART 1 : THE PRACTICAL SIDE OF REPORT WRITINGPREPARATION & PLANNING (cont’d)

Why? Continually reminding you of your overall objectivesMaking you constantly “think readers”Ensuring you know what information you will need to gatherGiving you clear guidelines to follow when writing each sectionEnabling you to use above the detail and obtain an overview of the effective report at anytime

April 7, 2023 Writing A Report : How to prepare, write and present effective reports

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PART 1 : THE PRACTICAL SIDE OF REPORT WRITINGPREPARATION & PLANNING (cont’d)

Objective of Report“An objective is not what you intend to write, it is what you intend to achieve”

April 7, 2023 Writing A Report : How to prepare, write and present effective reports

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PART 1 : THE PRACTICAL SIDE OF REPORT WRITINGPREPARATION & PLANNING (cont’d)

Objective of ReportSome possible objectives for a report

writer:• to inform• to describe• to explain• to instruct• to evaluate• to persuade

April 7, 2023 Writing A Report : How to prepare, write and present effective reports

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PART 1 : THE PRACTICAL SIDE OF REPORT WRITINGPREPARATION & PLANNING (cont’d)

Preparing Skeletal Framework• A well-planned skeletal framework is the key to effective report writing• There are three stage involved in the preparation of a skeletal framework:

1. Writing a working title2. Consider the overall structure of

the report3. Consider how information will be

presented within the main body

April 7, 2023 Writing A Report : How to prepare, write and present effective reports

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PART 1 : THE PRACTICAL SIDE OF REPORT WRITINGPREPARATION & PLANNING (cont’d)

Commonly Recognised Component:• The beginning

• Title page• Foreword• Preface• Acknowledgements• Content page• Summary / Abstract• Introduction

April 7, 2023 Writing A Report : How to prepare, write and present effective reports

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PART 1 : THE PRACTICAL SIDE OF REPORT WRITINGPREPARATION & PLANNING (cont’d)

Commonly Recognised Component:• The middle

• Main body (including substructures)• The End

• Conclusion• Recommendations• Appendixes• References / Bibliography / Resources• Glossary• Indexes

April 7, 2023 Writing A Report : How to prepare, write and present effective reports

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PART 1 : THE PRACTICAL SIDE OF REPORT WRITINGCOLLECTING & HANDLING INFORMATION

Locating sources of relevant informationObtaining the informationSorting and grouping the findingsEvaluating your findingsPrioritizing your findingsChecking your findingsAcknowledging your sourcesSummary

April 7, 2023 Writing A Report : How to prepare, write and present effective reports

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PART 1 : THE PRACTICAL SIDE OF REPORT WRITING

WRITING & REVISING YOUR REPORT

Pre-writingDrafting the main body & appendixReviewing the main body & appendixDrafting the references, conclusions, recommendations, introductions, and summaryChecking & amending the reportIssuing the reportsummary

April 7, 2023 Writing A Report : How to prepare, write and present effective reports

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PART 2 : THE CREATIVE SIDE OF REPORT WRITINGA STYLE GUIDE TO GOOD REPORT WRITING

Report styleAchieving a good styleChoosing your words carefullyPrinciples for effective report writingSummary

April 7, 2023 Writing A Report : How to prepare, write and present effective reports

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PART 2 : THE CREATIVE SIDE OF REPORT WRITING

THE CORRECT USE OF ENGLISH

GrammarPunctuationSpellingSummary

April 7, 2023 Writing A Report : How to prepare, write and present effective reports

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PART 2 : THE CREATIVE SIDE OF REPORT WRITINGIMPROVING THE PRESENTATION OF YOUR REPORT

Word processing and desktop publishingLayout and designTypographyIllustrationsColour Papers, covers, binding and indexingSummary

April 7, 2023 Writing A Report : How to prepare, write and present effective reports

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PENILAIAN LATIHAN INDUSTRI

April 7, 2023 Writing A Report : How to prepare, write and present effective reports

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PENILAIAN LATIHAN INDUSTRIPENILAIAN ORGANISASI LATIHAN

40% : PRACTICAL TASK (APPENDIX 1)20% : REFLECTIVE JOURNAL (APPENDIX 2)

PENILAIAN INSTITUSI10% : OBSERVATION (APPENDIX 3)20% : INDUSTRIAL TRAINING REPORT (APPENDIX 4)10% : PRESENTATION (APPENDIX 5)

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PENILAIAN ORGANISASI LATIHANPELAJAR DINILAI SEPANJANG MASA / SEPANJANG

TEMPOH LATIHAN:REFLEKSI HARIAN / BUKU LOG HARIANREFLECTIVE JOURNAL PRACTICAL TASKJUMLAH KESELURUHAN : 60% (40:20)

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AT 401 LATIHAN INDUSTRIJAM KREDIT NYA = 10 JAMTEMPOH LATIHAN = 20 MINGGUCO-ORDINATOR SEPANJANG TEMPOH LATIHAN :

PENYELIA/PENGURUS DI ORGANISASIKURIKULUM POLITEKNIK : MENGKEHENDAKI

PELAJAR-PELAJAR MENJALANI LATIHAN INDUSTRI/INTERNSHIP PROGRAM

AT 401 ADALAH SEBAHAGIAN DARIPADA KURSUS YANG MESTI DIAMBIL OLEH PELAJAR-PELAJAR

April 7, 2023 Writing A Report : How to prepare, write and present effective reports

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PENILAIAN INSTITUSI10% : ON OBSERVATION (SEPANJANG TEMPOH

LATIHAN)20% : INDUSTRIAL TRAINING REPORT

(DOCUMENT 4)10% : PRESENTATION (DOCUMENT 5)

10 – 15 minitBahan pembentangan (DVD/CD/Model) (jika ada)Any topics

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DOCUMENT 4Contents of report

Introduction to the organization (Historical Background/Organizational Chart/Organization’s main activities

Summary of activitiesTask explanation

Introduction; Objective of the technical task; Relations between theory and technical task

Elaboration of the taskLanguage and usage

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DOCUMENT 4 (CONT’d)Procedure and Chart consist of:

ProceduresTable/chart/ diagram/ graphic/ photo/ etc.

includes its explanationConclusions consist of:

summarizes and draws conclusions of the industrial training

continuity discussion on all taskComments and Suggestions

Use information ethically and legally

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DOCUMENT 5OrganizationSubject KnowledgeVisual AidsMechanicsEye ContactVerbal TechniquesTime Management

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PENULISAN LAPORAN LIPenilaian yang menyumbang markah

sebanyak 20% dari keseluruhan penilaian LIPelajar dikehendaki menyediakan laporan

ini berdasarkan panduan kandungan yang diberikan

Laporan ini boleh disediakan dalam bentuk bercetak seperti, berjilid kulit keras, buku (ring binding, perfect binding) atau dalam bentuk CD interaktif.

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CONTENT OF THE REPORTIntroduction Company BackgroundSummary of activitiesTechnical ReportFindings & SuggestionsConclusions & RecommendationsReferences / Bibliography (APA or MLA

style)

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Summary of activities (example)No.

Activities / Week

1 2 3 4 5 6 7 8 9 10

11

12

…

1 Introductions / orientation / ice breaking

/

2 Customer service

/ / / / / / / / /

3 Stock take / / / / /

4 Analysing sales report

/ / / /

5 Preparations of staff wages

/ / /

6 Meeting and preparation a minutes

/ / /

7 Attend courses:Course of auditing

/