webcast for ieppec conference moderators

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Webcast for IEPPEC Conference Moderators. This Webcast Will Cover. The peer review process What to do on your session presentation day Your role and responsibilities Resources Pre-event On-site Room manager Presentation forensics What you can do today. Welcome! And Thank You. - PowerPoint PPT Presentation


  • Webcast for IEPPEC Conference Moderators

  • *This Webcast Will CoverThe peer review processWhat to do on your session presentation dayYour role and responsibilitiesResourcesPre-eventOn-siteRoom managerPresentation forensicsWhat you can do today

  • *Welcome! And Thank YouIEPECsince 1983 a resource for Professional EvaluatorsWhat makes us differentPeer reviewed abstract process and Peer reviewed papersWhat makes us really different?YOU!

  • *Resources: Your Support Team

    CharlesMichaelisDatabuild Research and Solutions LtdEdVineLawrence Berkeley National LaboratoryJean-SbastienBrocResearch on Energy and EfficiencyMirjamHarmelinkHarmelink ConsultingStefanThomasWuppertal Institute for Climate, Environment and EnergyPietBonnekampEnergy Center of the NetherlandsLi PengchengChina National Institute of Standardization

  • *Resources: Pre-Event and at the EventFor content/event issues:Mecontent (and I will direct questions to the chairs)

  • *Your Role and ResponsibilitiesCentral point for communications with your authors! Final authority on paper submissionSession leaderSession storyteller Marketing role

  • *Your Role: Central Point for Communications Introduce yourself (this should already be done) to your authors (conference call is best) Review timelines and expectations (on the web)

  • Peer-Review Process*

    PAPER REVIEW & SUBMISSION TIMELINEBy 19 MayFirst draft due to moderator and session authors.6 JuneFirst set of comments on your sessions authors papers due to your moderator.No Later Than 1 JulySecond draft due to moderator and your sessions authors.30 JulyFinal comments back to authors and moderators.Between 30 July and 9 AugustYou and your moderator should agree on the disposition of your final submission. Submit a PDF version of your paper to your moderator. They will submit it to us at iepec@caenergy.com. We will be posting the papers on our website. Please note, if you do not submit a paper, you will not be allowed to make a presentation at the conference.

  • *~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ModeratorBy May 15 Exchange Papers Among Authors

  • *Moderator Review Questions

    Review QuestionsYesNoCommentsShould it be reviewed again by the Session Moderator prior to publication?Is it a new and original contribution?Does it give adequate references to related work? (Please suggest key references that were omitted.)Is it clearly presented and well organized?Does it contain material that might well be omitted? If so, what?Are the conclusions sound and justified?Are the illustrations and tables all necessary and adequate?

  • *~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~Moderator Send Back to Authors no later than June 20thBy June 6th, you should have author comments. Compile and submit to original authors.

  • *BasicsEfficient Writing, Not Lots of WritingMaximum number of pages 12All authors can be listed, but presenting author should be the first listedAll speakers have the Authors Kitit is also on the websiteWe cannot accept late papers. No paper, no podiumbut always talk with me if warranted.

  • *Your Author Wants to Knowhttp://www.iepec.org/?page_id=5124Paper Format Instructions (layout, length, fonts, etc.) Reference Guide (how to cite a reference) Your Paper Should Look Like This IEPEC Conf_Paper Check List

  • *~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ModeratorIf you have a problem paperEmail to samb@caenergy.com

  • *~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ModeratorLast Review of Papers no later than August 1st, me August 9thEmail to samb@caenergy.com

  • *Paper PDF ProcessBe sure that they have not included any page numbers,track changes, comments (you might be surprised at what we get), etc.Your next job is to provide us with a session summary sheet no later thanAugust 9.

  • *Your One Page Write-UpSESSION # (admin use only)SESSION TITLE (IN ALL CAPS)Moderator: Charles Michaelis, Databuild Research and Solutions LtdPAPERS:Enter Title of PaperEnter All Authors, First Name, Middle Initial, Last Name, Affiliation

  • *Your Role: Presentations In August, make sure that your authors begin their presentation workDiscuss the format of the sessionNote time constraintsReview the PowerPoint presentationsrule of thumb: no more than 3-4 bridge slides (title, outline, conclusions and 8 content slides max!)All authors send you a final electronic copy of their presentation but.

  • To keep you saneAuthors are to bring their own set to the conference!*

  • MondayAt the Registration DeskMarket Transformation will be in Classroom 1 on Tuesday. Find the computer named Classroom 1 and*Put the presentation for Market Transformation on : Classroom 1-Umweltforum

  • Open the Desktop and Find Your Sessions File FolderPut you file in the proper session folderExampleMarket Transformation Tues. 11:00 12:30TiedemannWobusParlinBennichNational Energy Programs Tues. 2:00 3:30Add files into this folder


  • Get Ready for Stage Time*

  • *Be PreparedAnd Thus Avoid Surprises

  • *In Your RoomIn your room:Table and four chairs, room set is schoolroomPodium Laser pointerSpeaker timerData projector Computer!!!!! Confirm that each speakers presentation is in your sessions file folder on the computer. Your room manager will help with this

  • Focus on Key Learnings for Your AudienceAsk each speaker what they see as the take aways from their presentationthis will help you craft a short session story

    Are there connections that you can see that may have been overlooked by your speakers (the old forest for the trees issue)


  • *Credential your SpeakersReview biosand then:Think about what is relevant in this bio that makes them ideally suited to talk about what they are going to covercredential themwe do not need pedigreesBe a bit informalthus do not read a prepared bioWithin 5 seconds of hearing someone read a bio, people are no longer listening nor is the information particularly useful

  • *Presentation Forensics: ModeratorTime Waits for No OneRule One: Time waits for no-one, you have a 90-minute sessionStart on timedont wait! Spend the first 5 minutes with:Why this session is important to evaluatorsWho the speakers are and what they will talk about and what participants should listen for (45 seconds per paper)What the rules are20 minutes per speaker, questions at ????You now have only 85 minutes left

  • *Introduce your first, speakerthere is now only 84 minutes left and by the time you introduce all your speakers when they present, you will have only 80 minutes left

    But we are not done yet!With general admin, speakers presentations, time required for moving speakers up and down, closing remarks, you will have around14-16 minutesfor questions and discussion left in your 90 minute sessionmake the most of this time

    Time Waits for No One

  • *Presentation Forensics: ModeratorProblems: Speaker wont quit:Remember that the audience can SEE that they have run out of timeGet up and stand next to themMove them over and suggest that folks talk with them after the session

  • *During the SessionWake up the audience! Have questions to get a discussion rolling ready at handRepeat questions to assure that everyone has heard and you have heard the question correctlyno grandstanding with statementsGeneral Problems? Equipment?ask your room manager to take care of itthey are there to fix whatever happens and then you ignore the problem

  • *Your Room Manager: Do Things the Easy WayWill be there to help at all timesThey will pull up the presentations and open them at the bottom of the screenSpeaker tent cards will be outYou and the speakers know how to work the equipment

  • *Your Room Manager: Takes Care of TroubleWill make sure that your session title is clearly displayed on the outside doorWill get more chairs if neededWill handle any problems in the room such as:TemperatureLightingAV not workingAnd anything that takes time away from you doing your job of keeping the session moving

  • *MarketingHelp us highlight your role and put your colleagues in the audienceAdd our website link to your signature block Note your role in the event in any marketing materials where it is appropriate http://www.iepec.org



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