Wardens/Moderators & Clerks Training

RI BOARD OF ELECTIONS

When You Arrive

1. Turn on your equipment.

2. Open the blue supply box and locate your supplies.

3. Place broken seals in the “Seals Envelope”.

4. Check the inventory list on the front of the supply bag. If you’re missing anything, contact the Board of Canvassers immediately.

Seals• Place Broken seals

inside.

• Find new seals to be used at the close of the polls.

Replacement of Eagle/AutoMARK

• If your Eagle or AutoMARK must be replaced, this form must be completed by the Warden/Moderator.

• The technician must sign it.

• Clerk must sign it.

• Warden/Moderator must sign it.

Clerk’s Bag• Verify the Memory Pack

Seal number and Eagle and AutoMARK serial numbers on the Election Certificate.

• Verify number of ballots received. Open one package at a time.

• Note any problems on Discrepancy report.

Clerk’s Bag

• Note any discrepancies on this form.

• Place into Board of Elections Return Envelope if used.

Voter Affirmation Form

Inactive Voters

Inactive Voters

• Voters on the poll book with a special message of “Affirmation Required” must complete a Voter Affirmation form before competing a ballot application.

Reasons for being “inactive”:

• Voter has not voted in two consecutive federal elections.

• Election-related mail has come back as undeliverable or has been forwarded to another address by the USPS.

Voter moved within the same City/Town:

•30 days or less before the primary/election, they vote at their old polling place.

•More than 30 days before the primary/election, they vote at their new polling place.

The voter must complete a Voter Affirmation form, which is placed in the Board of Canvassers Return Bag by the Clerk. Then they complete a ballot application.

Provisional Ballot Categories

1. A voter who claims they are a registered voter yet cannot be found on the voting list.

2. A voter who applied for a mail/emergency ballot.

3. A voter challenged by you or a watcher.

4. A voter who cannot present ID.

Setup Provisional Ballots

• Locate the provisional supply bag.

• Refer to the checklist in the provisional voting supply bag in the blue supply box!

• Get the provisional info sheet.

Info Sheet

• Give the voter a provisional info sheet.

• Required by federal law

Get a ballot from the Supervisors

and affix the label

Provisional Ballots Procedure• DO NOT write on the ballot!

• Affix the label! This will prevent the ballot from being put into the Eagle.

• A provisional voter does not complete a ballot application with the Supervisors.

Provisional Application• Write your

precinct number at top!

• Voter signs.

• Clerk signs.

• Be sure to check a category.

• Be sure to write primary name.

Provisional Ballots

• Instruct voter to take their ballot and envelope to a privacy booth and seal only the ballot inside envelope when finished.

• The voter must return to the Clerk’s table.

• Make sure the envelope is sealed and application is on the front.

Provisional Ballots

• Give voter their receipt.

• Insert ballot into red provisional ballot bag.

Note: You will have two red bags for the PPP

Eagle & AutoMark Training

Equipment Training

Print the 5 copies of totals

• 1st copy - Board of Elections envelope

• 2nd copy – Memory pack envelope

• 3rd copy – Tape on door outside polling place

• 4th copy – Board of Canvassers return bag

• 5th Copy – With the voted ballots from Bin #2

Close down the poll

• Clerk must count the provisional ballots in the red provisional bag (use gold key to open).

• Lock the red bag and seal with red tie seal found in the “seals envelope”.

• Write seal number on both copies of the Election Certificate.

Closing down the poll

Designated Supervisor delivers:

• Memory pack

• Red provisional ballot bag (even if empty)

Election Certificate

• Account for all of your ballots.

• Account for all of your ballot applications.

• Be accurate!• Place 1 copy in BOE

envelope and 1 copy in BOC return bag.

Unused Ballots

• Seal only opened packages of unused ballots in this bag.

• Never place voted ballots in this bag or the plastic blue supply box.

Board of Elections Envelope

• Fill the Board Elections Return envelope.

• See list on front.

• Seal with red-bordered seals

Board of Canvassers Envelope

• Fill Board of Canvassers return envelope.

• Put keys inside.

• See list on front.

• Seal it.

Close the polling placePLACE THE FOLLOWING ITEMS IN THE STATE’S

BLUE SUPPLY BOX:

• Unused ballots & forms.

• Unused ballot applications.

• Posters and signs issued by the State.

• Pens, magnifying sheet, etc.

Close the polling place

DO NOT PUT THE FOLLOWING ITEMS IN THE STATE’S BLUE SUPPLY BOX

• Voted ballots removed from the Eagle.

• Forms signed or completed by voters.

• Voting lists.

• Street directories.

• Items issued to you by the Board of Canvassers.

Seals• Seal the blue supply

box(s) with new seals.

• Write seal #’s on election certificate.

• Place the Eagle, booths, supply box, and AutoMARK case and table in secure area.

The following items will be picked up

Board of Canvassers Return Bag

• Board of Elections return envelope

• Ballot envelope (Voids, Write-ins, Etc)

• All signed ballot applications

Ballot Security Case

• Voted ballots with copy of totals tape.

Board of Canvassers Box or Canvass Bag

• All voting lists and directories

• Rulers, extra signs, etc.

Thank You

Read your Books!!

&

Bring your books to the polls with you!!