verslag ingxelo report - swartland municipality · mb/hp . balance as at 1 march 2016 investments...

Verslag Ingxelo Report

Kantoor van die Direkteur: Finansies

28 April 2016

5/7/1/1MY 7/1/2/2-2

WYK: ALLE ITEM 7.1.1 VAN DIE AGENDA VAN ‘N GESAMENTLIKE PORTEFEULJEKOMMITEE VERGADERING WAT GEHOU SAL WORD OP 4 MEI 2016.

AGTERGROND/BEREDENERING

1. Bankrekonsiliasiestaat: Nie aangeheg, maar wel gerekonsilieer op 31 Maart 2016.

2. Beleggingsportefeulje volgens Artikel 13, 71 van die MFMA soos op 31 Maart 2016.

3. Ontrekkings uit Munisipale Bankrekening soos op 31 Maart 2016.

4. Annuïteitslenings volgens Artikel 46, 71 van die MFMA soos op 31 Maart 2016.

5. Bedryfsgrafiek volgens Artikel 64,65,71 van die MFMA soos op 31 Maart 2016.

6. Kapitaalbegroting volgens Artikel 71 van die MFMA op 31 Maart 2016. Nie aangeheg, sien SDBIP soos op 31 Maart 2016.

7. Debiteureverslag volgens Artikel 71 van die MFMA soos op 31 Maart 2016.

7.1. Mun 179 Kontantverslag

7.2. Mun 179 Summary

7.3. Residensieel en Besigheid Statistiek

8. Opsomming van Deernishuishoudings en Koste van Dienste soos op 31 Maart 2016.

9. Vullissakke aan Deernishuishoudings toegeken soos op 31 Maart 2016.

10. Loodgieters verslag soos op 31 Maart 2016.

11. Bystand en oortyd soos op 31 Maart 2016.

12. Prestasieteikens Finansiële Dienste soos op 31 Maart 2016.

13. Inkomste en Uitgawe volgens Artikel 64, 65,71 van die MFMA soos op 31 Maart 2016.

14. Personeel uitgawes volgens Artikel 66 van die MFMA soos op 31 Maart 2016.

15. Toekennings en subsidies soos op 31 Maart 2016.

ONDERWERP: KWARTAALVERSLAG – JANUARIE - MAART 2016: DIREKTEUR: FINANSIËLE DIENSTE SUBJECT: QUARTERLY REPORT – JANUARY - MARCH 2016: DIRECTOR: FINANCIAL SERVICES

2. WETGEWING / LEGISLATION

2.1 Wet op Plaaslike Regering : Munisipale Stelsels Wet 32 van 2000 2.2 Local Government : Municipal Finance Management Act 56 of 2003

Artikel 13 van die MFMA Artikel 46 van die MFMA Artikel 64 van die MFMA Artikel 65 van die MFMA Artikel 66 van die MFMA Artikel 71 van die MFMA

3. KOPPELING AAN DIE GOP

Die maandverslag koppel met Hoofstuk 7 van die GOP - Strategiese Uitkoms 1 (‘n Finansieel volhoubare munisipaliteit met bates wat goed onderhou word) en dan veral met – Uitset 1.1 (Versekerde en verhoogde bronne van inkomste) Uitset 1.2 (Bekostigbare en goed bestuurde begroting) Uitset 1.3 (Beperking van uitgawes) Uitset 1.4 (Bates wat goed bestuur en onderhou word)

4. FINANSIËLE IMPLIKASIE / FINANCIAL IMPLICATION

4.1 Vir die maand van Maart 2016 was die Inkomste R86 322 121 en die Uitgawe R50 068 848, met ‘n begrote wins van R36 253 272.

4.2 Vir die kwartaal 1 Januarie 2016 tot 31 Maart 2016 was die totale Inkomste R167 232 561 en die totale Uitgawe R127 800 680, met ‘n begrote wins van R 39 431 881.

NB: Toekennings is ingesluit by die Inkomste en Uitgawe Verslag maar uitgesluit by die Bedryfsgrafiek. Rede hiervoor is omdat die fondse tans in die balansstaat opgeneem is en eers Junie 2015 te boek gestel word.

Toekennings ontvang vir Maart 2016, maar nog nie te boek gestel nie is:

Sondeza – R100 000 Greenest Town – R50 000 Bulk SMS System – R49 533 Housing – R17 796 085.72 Proclaimed Roads – R9 948 000 MIG – R11 372 000 Energy Efficiency Grant – R5 000 000

5. As per Municipal Budget Reporting Regulation 31, The mayor’s quarterly report on the implementation of the budget and the financial state of affairs of the municipality as required by section 52(d) of the Act must be –

(a) In the format specified in Schedule C and include all the required tables, charts and explanatory information, taking into account any guidelines issued by the Minister in terms of section 168(1) of the Act.

Die Schedule C formaat vir die kwartaal is aangeheg, maar let wel op die volgende:

Departementele koste word uitgesluit

Grants and Subsidies is uitgesluit en word eers in Junie te boek gestel soos aanvanklik aangedui was in die kontantvloeistaat.

6. AANBEVELING

Voorgelê vir kennisname/Tabled for cognisance

(get) M Bolton ........................................................................... WAARNEMENDE DIREKTEUR: FINANSIES MB/hp

Balance as at 1 March 2016

Investments matured

Investments made Interest capitalised

Costs & Fees

Month Yield Year to date Yield

256 393 052R 7 000 000R 45 000 000R 481 132R 20R 294 874 164 481 132R 2 474 183R .

BANK DEPOSITS

FINANCIAL INSTITUTIONS

DATE OF INVESTMENT TERM RENEWAL DATE

INTEREST RATE

INVESTMENT AMOUNT

ABSA 01/07/2015 365 days 30/06/2016 7.90% 100 000 000R

NEDBANK 01/07/2015 365 days 30/06/2016 7.90% 100 000 000R

ABSA Call Accounts 6.80% 71 912 665R ABSA Call Accounts 7.00% 22 961 498R

294 874 164R

Current Account on 31 March 2016 13 470 095R

Jul-14 221 000 000R Jul-15 239 812 535R

Aug-14 217 720 628R Aug-15 230 513 664R

Sep-14 219 844 634R Sep-15 226 687 712R Oct-14 219 279 728R Oct-15 238 880 796R Nov-14 224 830 410R Nov-15 255 944 050R Dec-14 229 038 522R Dec-15 258 255 880R Jan-15 225 458 223R Jan-16 247 559 837R Feb-15 226 399 044R Feb-16 256 393 052R Mar-15 244 300 230R Mar-16 294 874 164R

Apr-15 238 138 119R Apr-16May-15 234 351 723R May-16Jun-15 -R Jun-16*Jun 2015 - Beleggings verval en word opgeneem in Tjekrekening

INVESTMENTS OF SWARTLAND MUNICIPALITY AS AT 31 MARCH 2016Movements for the month

Balance as at 31 March 2016 Interest earned Interest earned

PREVIOUS YEAR'S HISTORY

CURRENT YEAR

31-Jul-15 31-Aug-15 30-Sep-15 31-Oct-15 30-Nov-15 31-Dec-15 30-Jan-16 29-Feb-16 31-Mar-16

29 920 900R 29 570 562 28 901 091 28 157 736 27 326 683 25 695 798 21 094 175 20 379 316R 16 994 959R 20 326 616R 22 343 962R 23 248 370R 32 951 104R 41 425 399R 60 835 441R 62 574 774R 69 039 014R 113 354 633R

1 548 705R 1 548 705R 1 548 705R 1 548 705R 1 548 705R 1 548 705R 1 548 705R 1 548 705R 1 548 705R 100 000R 100 000R 100 000R 100 000R 100 000R 100 000R 100 000R 100 000R 100 000R

-R -R -R -R 50 000R 50 000R 50 000R 50 000R 50 000R 48 334R 48 334R 48 334R 48 334R 48 334R 48 334R 48 334R 48 334R 48 334R

Housing : Phola Park 4 015 804R 5 559 150R 5 559 150R 5 721 550R 11 395 900R 30 705 942R 30 705 942R 35 251 182R 52 669 268R Housing : Abbotsdale -R -R -R -R -R -R -R -R 378 000R

4 203 333R 4 203 333R 4 203 333R 6 406 667R 6 406 667R 6 406 667R 7 046 000R 8 610 000R 8 610 000R 4 000 000R 4 000 000R 4 000 000R 11 337 000R 11 337 000R 11 337 000R 11 337 000R 11 337 000R 22 709 000R

930 000R 930 000R 930 000R 930 000R 930 000R 930 000R 930 000R 930 000R 930 000R Bokomo: Road Upgrade 4 500 000R 4 500 000R 4 500 000R 4 500 000R 4 500 000R 4 500 000R 4 500 000R 4 500 000R 4 500 000R Lotto 980 440R 980 440R 980 440R 980 440R 980 440R 980 440R 980 440R 980 440R 980 440R Expanded Public Works Programme -R 474 000R 474 000R 474 000R 830 000R 830 000R 830 000R 1 185 000R 1 185 000R PPC: Upgrading Riebeek Valley WWTW -R -R -R -R 1 500 000R 1 500 000R 1 500 000R 1 500 000R 1 500 000R Refurbishment: Malmesbury Municipal Flats -R -R 118 408R 118 408R 1 012 353R 1 012 353R 1 012 353R 1 012 353R 1 012 353R Regional Socio-economic Project (RSEP) -R -R 750 000R 750 000R 750 000R 750 000R 750 000R 750 000R 1 850 000R Community Development Workers (WCDM) -R -R 36 000R 36 000R 36 000R 36 000R 36 000R 36 000R 36 000R Thusong Centre: Refurbishment 100 000R 100 000R 100 000R 100 000R Proclaimed Roads 1 100 000R 1 100 000R 9 948 000R Energy Efficiency and Demand Side Management Grant 5 000 000R Financial Support: Bulk SMS System 49 533R Cleanest Town PAWC 50 000R Sondeza 100 000R

Provisions 5 205 242R 5 065 066 4 950 095 4 801 782 4 616 168 4 260 553 4 132 122 3 899 254R 3 718 569R Bonuses 3 165 999R 3 165 999 3 165 999 3 165 999 3 165 999 3 165 999 3 165 999 3 165 999R 3 165 999R Current Portion of Long Service 583 139R 583 139 583 139 583 139 531 666 441 256 327 100 238 411R 207 971R Current Portion of Post Retirement Benefits 1 456 104R 1 315 928 1 200 957 1 052 644 918 503 653 298 639 023 494 843R 344 599R

Trade Creditors 4 718 632R 5 656 922 1 284 047 3 563 783 4 246 178 1 173 541 2 268 264 3 837 958R 8 490 065R

Consumer Deposits 8 740 591R 8 840 841 8 870 895 8 928 366 9 005 159 9 065 655 9 105 911 9 138 974R 9 213 998R Other Deposits 1 086 451R 1 083 943 1 081 283 1 083 129 1 086 555 1 080 761 1 089 524 1 088 974R 1 093 027R Building 939 902R 938 576 938 576 935 795 935 795 935 795 935 795 935 795R 935 795R Community/Town Hall 116 999R 114 517 111 957 117 765 119 491 112 996 118 859 115 809R 119 262R Sport Club Houses 13 680R 14 180 13 480 12 300 13 000 13 700 15 800 15 800R 15 800R Posters/Banners 13 000R 13 800 14 400 14 400 15 400 15 400 16 200 18 700R 19 300R Show House Advertisements 1 870R 1 870 1 870 1 870 1 870 1 870 1 870 1 870R 1 870R SlimSun Pty Ltd (Negative Environmental) 1 000R 1 000 1 000 1 000 1 000 1 000 1 000 1 000R 1 000R

Staff Leave/Health Benefits 7 186 899R 7 163 326 7 087 984 7 024 562 6 911 212 6 890 654 6 857 674 6 772 975R 6 747 366R Retensions 3 168 327R 3 168 327 3 097 945 3 097 945 3 097 945 3 097 945 3 097 945 3 097 945R 3 097 945R Payments received in advance 913 019R 913 019 913 019 913 019 913 019 913 019 913 019 913 019R 913 019R

Cash 158 545 859R 146 707 697 147 252 983 148 359 369 157 315 730 145 242 512 136 426 430 138 225 622 131 250 582

TOTAL 239 812 535R 230 513 664 226 687 712 238 880 796 255 944 050 258 255 880 247 559 837 256 393 052R 294 874 164R

Municipal Systems Improvement Grant (MSIG)

OBLIGATIONS AGAINST INVESTMENTS AS AT:

Capital Replacement Financial ReserveTotal Unspent Grants and SubsidiesFinancial Management GrantFinancial Management Support Grant: Long Term Financial PlanFinancial Management Support Grant :Implementation of MscoaFire Damaged Houses

LibraryMunicipal Infrastacture Grant

Amount

R 244 535 032

R 6 504 894

R 162 122

R 73 500 000

MUNICIPAL DEMARCATION CODE: WC015

(4) The accounting officer must within 30 days after the end of each quarter -

(a) table in the municipal council a consolidated report of all withdrawals made in terms of subsection (1)(b) to (j) during that quarter ; and

(b) submit a copy of the report to the relevant provincial treasury and the Auditor-General .

SWARTLAND MUNICIPALITYWithdrawals from Municipal Bank Accounts

In accordance with Section 11, Sub-section 1 (b) to (j)

NAME OF MUNICIPALITY: SWARTLAND MUNICIPALITY

QUARTER ENDED: Mar-16

MFMA section 11. (1) Only theaccounting officer orthe chief financial officer of a municipality , or anyother senior financialofficial of the municipality actingon the written authority of theaccounting officer maywithdraw money or authorise the withdrawal of moneyfrom any of themunicipality 's bank accounts, and maydo so only -

Reason for withdrawal

(b) to defray expenditure authorised in terms of section26(4);(c) to defray unforeseeable and unavoidable expenditureauthorised in terms of section 29(1);(d) in the case of a bank account opened in terms ofsection 12. to make payments from the account inaccordance with subsection (4) of that section;(e) to pay over to a person or organ of state moneyreceived by themunicipality on behalf of that person ororgan of state, including -(i) money collected by themunicipality on behalf of thatperson or organ of state by agreement; or(ii) any insurance or other payments received by themunicipality for that person or organ of state;(f) to refund money incorrectly paid into a bank account;

(g) to refund guarantees, sureties and security deposits;

(h) for cash management andinvestment purposes inaccordance with section 13;(i) to defray increased expenditure in terms of section31; or(j) for such other purposes as may be prescribed .

Annuïteits Lenings vir die aanskaffing van Bates - Maart 20162015

Rentekoers Basis jaar

Termyn van Lening Rate: Fixed/Variable

Paaiemente per jaar

Huidige Annuiteits-lenings Jaar lening

Opgeneem Bedrag van Lenings Weighted

Finansieringsinstansie Saldo soos op Opgeneem Average

Ann. Lenings 2016/03/31 Cost of Capital

( C) (A)Riool Ontwikkelingsbank 8.90% 20 2003 V 2 R 236 247 R 1 049 980 0.06

Algemeen Ontwikkelingsbank 9.67% 15 2008 F 2 R 1 651 917 R 2 262 000 0.14

Algemeen Ontwikkelingsbank 9.58% 20 2008 F 2 R 36 712 696 R 43 113 100 2.73

Riool Ontwikkelingsbank 10.67% 20 2011 F 2 R 64 861 625 R 70 000 000 4.93

Riool Sanlam 10,96% 20 2011 F 2 R 32 105 566 R 35 000 000 2.53

- 2 R 0 R 0

- 2 R 0 R 0

- 2 R 0 R 0

- 2 R 0 R 0

- 2 R 0 R 0

- 2 R 0 R 0

- 2 R 0 R 0

(B)Totaal R 135 568 051 R 151 425 080 10.40

Let Wel: Rente op eksterne lening word half-jaarliks betaal (Desember - R1 909 318 en Junie), Delging is R20 1 55 924

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- 10 000 000.00 20 000 000.00 30 000 000.00 40 000 000.00 50 000 000.00 60 000 000.00 70 000 000.00 80 000 000.00 90 000 000.00

100 000 000.00 110 000 000.00 120 000 000.00 130 000 000.00 140 000 000.00 150 000 000.00 160 000 000.00 170 000 000.00 180 000 000.00 190 000 000.00 200 000 000.00 210 000 000.00 220 000 000.00 230 000 000.00 240 000 000.00 250 000 000.00 260 000 000.00 270 000 000.00 280 000 000.00 290 000 000.00 300 000 000.00 310 000 000.00 320 000 000.00 330 000 000.00 340 000 000.00 350 000 000.00 360 000 000.00 370 000 000.00 380 000 000.00 390 000 000.00 400 000 000.00 410 000 000.00 420 000 000.00 430 000 000.00 440 000 000.00 450 000 000.00

Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Total

Am

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Month

OPERATING EXPENDITURE & REVENUE 2015/2016 EXCL. GRANTS & SUBSIDIES, ADMIN.COSTS, SALE OF LAND AND CAPITAL CONTRIBUTION IN TERMS OF CASH FLOW NOT REPRESENTING

THE APPROVED BUDGET, INCL. EQ SHARE GRANT

Budget Expenditure Expenditure Budget Revenue Revenue

Maandelikse Uitgawes vs Begrote Maandelikse Kontantvloei (begroting) vir Maart 2016 is: ● Depresiasie koste word maandeliks dmv 'n joernaal gedoen, maar die werklike uitgawe word eers in Junie 2016 deurgesit. Dus is die totale begroting in Junie en nie gedeel deur 12maande nie. Totaal vir Maart 2016 was R6 256 130. ● Phola Park Topstructure - R2 188 011. ● N7 Upgrading: Darling/Bokomo Interchange - R6 985 994. ● N7 - Contribution (80/20) - R1 268 473 ● Grant expenditure excluded from Total budgeted expenditure is R13 145 041.

SWARTLAND MUNICIPALITY

SERVICE DELIVERY AND BUDGET Planned Actual % Planned Actual % Planned YTD Budget YTD Actual %

IMPLEMENTATION PLAN 2016

Operational 12 111 929 24 438 667 202% 36 316 515 54 616 207 150% 234 286 762 106 970 300 154 348 752 144%Capital 2 931 915 3 778 151 129% 8 795 745 5 817 238 66% 35 184 388 23 455 320 19 672 659 84%

Operational 1 720 634 1 392 246 81% 5 161 540 4 750 505 92% 23 652 556 14 408 753 15 283 290 106%Capital 309 789 400 540 129% 929 367 438 095 47% 3 717 608 2 478 312 466 361 19%

Operational 1 365 786 970 275 71% 3 754 988 3 117 690 83% 14 676 164 9 211 694 10 104 857 110%Capital 67 081 65 000 97% 201 243 241 396 120% 805 000 536 648 266 074 50%

Operational 13 440 521 14 130 933 105% 37 121 283 42 738 735 115% 207 315 744 115 683 722 140 455 474 121%Capital 558 395 295 788 53% 1 675 185 3 562 499 213% 6 700 994 4 467 160 5 451 290 122%

Operational 2 601 363 2 213 468 85% 7 803 021 6 237 088 80% 44 709 651 22 016 778 17 613 178 80%Capital 94 136 1 194 1% 282 408 314 798 111% 1 129 694 753 088 558 357 74%

Operational 2 742 504 4 477 659 163% 8 227 184 10 278 918 125% 34 660 645 22 405 825 29 077 782 130%Capital 2 934 345 8 527 163 291% 8 803 035 8 777 741 100% 35 213 555 23 474 760 18 665 602 80%

Operational 404 179 470 996 117% 1 212 537 1 181 660 97% 5 442 508 3 548 112 3 438 402 97%Capital 625 - 0% 1 875 - 7 500 5 000 -

Operational 2 222 918 1 974 605 89% 6 668 456 6 315 981 95% 42 492 141 18 416 284 18 957 582 103%Capital 76 997 12 686 16% 230 991 408 791 177% 924 000 615 976 465 891 76%

Operational 36 609 834 50 068 848 137% 106 265 524 129 236 782 122% 607 236 171 312 661 468 389 279 317 64.11%Capital 6 973 283 13 080 521 188% 20 919 849 19 560 558 94% 83 682 739 55 786 264 45 546 234 54.43%

AnnualMARCH QUARTER 3

CIVIL SERVICES

CORPORATE SERVICES

ELECTRICITY SERVICES

DEVELOPMENT SERVICES

TOTAL

FINANCIAL SERVICES

COUNCIL SERVICES

MUNICIPAL MANAGER

PROTECTION SERVICES

1 2 3 4 5 6 7 8 9 10

AREA 01 MAART 2016 LESS FUTUREBALANCE-FWD AGE ANALYSIS

DEBITS 29 FEBRUARY 2016

RECEIPTS 01 MAART 2016 TILL 31 MAART

2016 ADJUSTMENTSSYSTEM

ADJUSTMENTSDEBITS

31 MAART 2016END BALANCE 31 MAART 2016

MALMESBURY 1 25 128 394.39 7 424 985.60 17 703 408.79 16 685 670.61 -16 228 136.36 -206 124.11 -274 342.03 15 697 853.97 16 692 660.26

WESBANK 2 5 903 325.29 1 565 392.28 4 337 933.01 4 063 432.35 -3 430 614.84 -13 949.17 -599 215.28 3 790 177.60 4 084 331.32

KALBASKRAAL 3 1 244 653.87 277 542.44 967 111.43 282 456.61 -131 976.49 138.25 -99 534.18 254 447.29 990 186.30

ABBOTSDALE 4 2 216 319.27 383 699.40 1 832 619.87 558 419.11 -263 527.28 99.17 -251 085.75 511 490.09 1 829 596.10

RIEBEEK KASTEEL 5 3 744 187.86 1 722 740.24 2 021 447.62 1 233 421.59 -942 658.10 -17 456.56 -124 061.03 1 014 032.74 1 951 304.67

RIEBEEK WES 6 3 386 133.40 1 043 306.12 2 342 827.28 789 387.00 -782 477.43 -24 486.75 -100 723.55 650 922.79 2 086 062.34

CHATSWORTH 7 1 929 921.84 352 843.04 1 577 078.80 409 440.79 -189 897.65 384.26 -143 724.92 366 453.11 1 610 293.60

RIVERLANDS 8 729 231.76 51 365.08 677 866.68 153 834.68 -35 193.62 -3 361.49 -73 545.06 139 366.61 705 133.12

ILINGE LETHU 9 428 470.04 49 216.56 379 253.48 775 326.92 -442 557.01 -227.91 -316 945.73 775 205.18 394 728.01

PHOLA PARK 10 46 935.21 4 057.96 42 877.25 175 904.40 -91 827.21 -2 765.07 -82 537.88 185 324.95 51 072.04

PPC RIEBEEK WES 16 490 801.06 187 963.40 302 837.66 267 408.60 -239 023.24 0.00 -2 179.22 191 908.67 253 543.87

DARLING 20 7 148 575.21 2 234 274.76 4 914 300.45 4 599 500.12 -4 140 813.64 -17 122.37 -454 724.10 3 991 660.25 4 293 300.59

MOORREESBURG 30 9 312 587.06 2 478 136.72 6 834 450.34 6 870 532.07 -6 119 694.65 3 026.10 -648 116.83 6 174 227.89 6 243 892.85

YZERFONTEIN 40 10 166 235.58 6 502 920.88 3 663 314.70 3 285 311.38 -3 339 941.18 -34 624.04 22 521.25 2 970 362.75 3 281 633.48

GROTTOBAAI 41 399 527.03 248 897.48 150 629.55 78 015.74 -70 131.62 -3 346.68 5 863.24 76 610.74 159 625.23

JAKKALSFONTEIN 42 395 754.43 280 262.72 115 491.71 70 695.63 -68 616.82 0.00 9 775.52 69 778.03 126 428.44

KORINGBERG 50 700 428.37 292 986.60 407 441.77 253 584.89 -176 202.81 286.11 -56 958.56 201 605.67 376 172.18

Plase Deel 1 71 1 032 890.13 715 167.12 317 723.01 189 106.75 -175 736.22 0.00 -3 756.60 185 530.60 323 760.79

Plase Deel 2 72 731 291.86 494 658.32 236 633.54 130 736.05 -136 222.49 0.00 7 617.60 131 899.01 239 927.66

Plase Deel 3 73 608 270.14 300 381.72 307 888.42 88 356.46 -73 885.86 0.00 0.00 96 836.18 330 838.74

Plase Deel 4 74 819 160.73 507 802.32 311 358.41 139 722.89 -158 529.25 0.00 1 873.90 140 103.84 294 806.90

Plase Deel 5 75 454 141.11 283 218.84 170 922.27 111 211.47 -119 685.79 0.00 2 619.68 99 456.22 153 312.38

Plase Deel 6 76 647.80 0.00 647.80 4.26 -27.25 0.00 0.00 4.35 624.90

Plase Deel 7 77 666 533.64 294 474.68 372 058.96 99 481.94 -77 399.30 -576.78 8.98 92 871.07 386 962.93

Plase Deel 8 78 839 290.15 489 614.08 349 676.07 232 817.69 -230 701.55 0.00 -3 798.70 204 390.56 319 566.38

SUNDRY ACC 90 468 325.19 0.00 468 325.19 421 040.43 -329 954.36 2 160.91 -10 225.70 303 256.71 433 562.75

TOTAL 78 992 032.42 28 185 908.36 50 806 124.06 41 964 820.43 -37 995 432.02 -317 946.13 -3 195 194.95 38 315 776.87 47 613 327.83

+ + + + + =

Mun 179.p - VERSLAG VAN DEBITEURE VIR DIE MAAND MAART 2016

AREA CURRENT 30 DAYS 60 DAYS 90 DAYS 120 DAYS

MALMESBURY 1 -14 952 820.68 -1 103 192.51 -34 884.77 -27 282.39 -2 139.02

WESBANK 2 -2 400 523.72 -995 139.96 -14 075.15 -4 734.00 -1 848.68

KALBASKRAAL 3 -70 205.50 -31 687.99 -8 496.27 -4 688.33 -1 064.99

ABBOTSDALE 4 -117 438.36 -70 769.12 -16 577.45 -11 440.64 -8 542.74

RIEBEEK KASTEEL 5 -661 508.80 -174 855.25 -44 501.53 -16 316.90 -13 462.86

RIEBEEK WES 6 -449 870.42 -109 163.97 -9 321.92 -3 048.84 -4 660.57

CHATSWORTH 7 -77 113.53 -40 899.17 -12 849.84 -6 749.49 -5 206.61

RIVERLANDS 8 -17 937.96 -5 844.18 -1 620.65 -3 422.53 -1 010.90

ILINGE LETHU 9 -372 236.75 -57 883.71 -5 881.10 -2 648.61 -996.25

PHOLA PARK 10 -76 675.66 -13 410.15 -805.33 -544.55 -203.00

PPC RIEBEEK WES 16 -188 278.21 -47 184.27 -2 997.54 0.00 0.00

DARLING 20 -3 317 366.17 -705 832.98 -22 728.62 -7 919.60 -5 452.55

MOORREESBURG 30 -5 129 167.37 -938 202.59 -25 498.27 -6 272.18 -5 037.19

YZERFONTEIN 40 -2 812 134.17 -475 607.26 -17 428.83 -8 178.26 -3 970.69

GROTTOBAAI 41 -51 348.38 -12 074.06 -3 930.99 -1 119.21 -816.10

JAKKALSFONTEIN 42 -48 582.43 -13 939.01 -2 989.74 0.00 0.00

KORINGBERG 50 -129 609.06 -35 039.51 -4 227.42 -1 738.76 -873.55

Plase Deel 1 71 -164 549.59 -13 518.85 -409.42 -347.41 -347.41

Plase Deel 2 72 -125 159.85 -9 584.95 -1 353.07 0.00 0.00

Plase Deel 3 73 -64 348.19 -8 196.39 -1 225.18 0.00 0.00

Plase Deel 4 74 -109 668.26 -20 923.72 -3 239.88 -1 405.64 -1 629.68

Plase Deel 5 75 -89 778.35 -18 949.50 -7 186.77 -3 858.84 -1 226.12

Plase Deel 6 76 -27.25 0.00 0.00 0.00 0.00

Plase Deel 7 77 -60 023.13 -15 525.53 -2 547.19 -379.06 -470.16

Plase Deel 8 78 -192 836.84 -33 755.39 -2 896.08 -1 080.65 -227.90

SUNDRY ACC 90 -315 324.04 -8 319.83 -140.53 0.00 0.00

TOTAL -31 994 532.67R -4 959 499.85R -247 813.54R -113 175.89R -59 186.97R


AREA 150 DAYS 180 DAYS 210 DAYS 240 DAYS 270 DAYS INTEREST TOTAL

MALMESBURY (1) -24 408.95 -60 950.28 -5 886.70 -106.69 -33 997.88 17 533.51 -16 228 136.36

WESBANK (2) -1 052.02 -1.17 -257.65 -529.52 -4 653.96 -7 799.01 -3 430 614.84

KALBASKRAAL (3) -1 182.92 -465.13 -492.43 -343.55 -12 201.81 -1 147.57 -131 976.49

ABBOTSDALE (4) -7 244.69 -5 119.19 -4 303.21 -2 314.56 -19 711.41 -65.91 -263 527.28

RIEBEEK KASTEEL (5) -20 372.73 -5 609.76 -3 638.08 -1 578.50 -7 390.87 6 577.18 -942 658.10

RIEBEEK WES (6) -157 422.48 -32 956.49 -4 002.09 -1 917.41 -12 913.87 2 800.63 -782 477.43

CHATSWORTH (7) -4 993.86 -2 921.23 -1 934.65 -6 661.39 -26 356.67 -4 211.21 -189 897.65

RIVERLANDS (8) -344.49 -131.84 -165.17 -788.97 -3 586.29 -340.64 -35 193.62

ILINGE LETHU (9) -661.51 -322.86 -322.76 -29.24 -726.07 -848.15 -442 557.01

PHOLA PARK (10) -10.31 0.00 -17.67 0.00 -7.50 -153.04 -91 827.21

PPC RIEBEEK WES (16) 0.00 0.00 0.00 0.00 0.00 -563.22 -239 023.24

DARLING (20) -77 319.46 -743.63 -807.14 -969.19 -17 115.46 15 441.16 -4 140 813.64

MOORREESBURG (30) -11 547.99 -2 520.69 -3 801.07 -17.38 -1 394.46 3 764.54 -6 119 694.65

YZERFONTEIN (40) -12 797.06 -2 815.67 -313.00 0.00 -2 743.33 -3 952.91 -3 339 941.18

GROTTOBAAI (41) -600.00 0.00 0.00 0.00 0.00 -242.88 -70 131.62

JAKKALSFONTEIN (42) -2 962.60 0.00 0.00 0.00 0.00 -143.04 -68 616.82

KORINGBERG (50) -445.57 -55.36 0.00 0.00 -4 010.69 -202.89 -176 202.81

Plase Deel 1 (71) -347.41 0.00 0.00 0.00 0.00 3 783.87 -175 736.22

Plase Deel 2 (72) 0.00 0.00 0.00 0.00 0.00 -124.62 -136 222.49

Plase Deel 3 (73) 0.00 0.00 0.00 0.00 0.00 -116.10 -73 885.86

Plase Deel 4 (74) -1 775.88 -1 405.64 -1 405.73 -1 326.82 -13 539.02 -2 208.98 -158 529.25

Plase Deel 5 (75) -301.62 0.00 0.00 0.00 0.00 1 615.41 -119 685.79

Plase Deel 6 (76) 0.00 0.00 0.00 0.00 0.00 0.00 -27.25

Plase Deel 7 (77) -1 655.19 -301.38 0.00 0.00 -242.09 3 744.43 -77 399.30

Plase Deel 8 (78) -123.86 0.00 0.00 0.00 0.00 219.17 -230 701.55

SUNDRY ACC (90) 0.00 0.00 0.00 0.00 -5 619.30 -550.66 -329 954.36

TOTAL -327 570.60R -116 320.32R -27 347.35R -16 583.22R -166 210.68R 32 809.07R -37 995 432.02

-37 995 432.02R


MONTH OPENING BALANCE LESS FUTUREBALANCE-FWD AGE ANALYSIS

DEBITS PREVIOUS MONTH

RECEIPTS FROM THE 1st OF EACH MONTH 2014

TILL MONTH END ADJUSTMENTS

SYSTEM ADJUSTMENTS

CURRENT MONTHS DEBITS

END BALANCE Persentasie

toename/ afname

Jul-14 42 689 568.71 - 42 689 568.71 31 380 895.10 -30 272 368.25 -135 919.63 -2 928 096.30 44 212 184.84 53 565 369.37 25.48%

Aug-14 123 494 369.50 69 929 000.13 53 565 369.37 44 212 184.84 -33 251 258.86 -339 832.52 -781 006.54 34 875 853.92 54 069 125.37 0.94%

Sep-14 115 491 649.77 61 422 524.40 54 069 125.37 34 875 853.92 -31 558 558.15 -46 303.69 -3 708 724.14 33 427 275.10 52 182 817.12 -3.49%

Oct-14 107 956 556.74 55 773 739.62 52 182 817.12 33 427 275.10 -34 093 225.10 -231 586.62 -2 751 334.65 33 264 889.15 48 373 450.90 -7.30%

Nov-14 97 849 375.70 43 249 317.30 48 373 450.90 33 264 889.15 -30 875 547.48 -188 547.32 -3 368 351.88 29 797 000.68 43 738 004.90 -9.58%

Dec-14 87 324 173.33 43 586 168.43 43 738 004.90 29 797 000.68 -32 832 694.48 -211 004.17 -4 351 373.66 36 708 468.04 43 051 400.63 -1.57%

Jan-15 80 324 817.71 37 273 417.08 43 051 400.63 36 023 608.68 -32 047 380.85 -280 138.51 -1 566 186.21 37 384 441.16 46 542 136.22 8.11%

Feb-15 75 935 250.72 29 393 114.50 46 542 136.22 37 384 441.16 -33 344 260.02 -65 240.76 -4 248 400.97 34 806 815.48 43 691 049.95 -6.13%

Mar-15 67 057 059.03 23 366 009.08 43 691 049.95 34 806 815.48 -33 330 777.03 -26 100.24 -3 420 539.68 35 358 136.61 42 271 769.61 -3.25%

Apr-15 59 651 162.16 17 379 819.39 42 271 342.77 35 358 136.61 -30 885 194.03 -46 060.15 -2 426 507.55 35 222 334.49 44 135 915.53 4.41%

May-15 55 644 881.71 11 508 966.18 44 135 915.53 35 222 334.49 -30 516 082.32 -34 191.42 -3 762 707.73 34 482 357.00 44 305 291.06 0.38%

Jun-15 49 987 704.66 5 682 413.60 44 305 291.06 34 482 357.00 -33 888 969.71 -189 355.77 -4 231 397.86 36 186 785.22 42 182 352.94 -4.79%

Jul-15 42 182 352.94 - 42 182 352.94 34 482 357.00 -34 596 239.57 -754 524.34 -3 507 057.88 38 344 939.69 41 669 470.84 -1.22%

Aug-15 129 020 545.09 87 351 074.25 41 669 470.84 38 344 939.69 -34 780 628.33 446 532.15 2 812 529.98 40 678 120.01 50 826 024.65 21.97%

Sep-15 124 516 408.95 73 690 384.30 50 826 024.65 38 344 939.69 -38 704 614.38 -144 767.86 -3 067 192.82 40 064 587.36 48 974 036.95 -3.64%

Oct-15 114 848 991.10 65 874 954.15 48 974 036.95 40 064 587.36 -40 070 322.27 -220 176.17 -2 986 726.31 39 136 011.15 44 832 823.35 -8.46%

Nov-15 102 870 847.35 58 038 024.00 44 832 823.35 39 136 011.15 -34 887 805.95 -40 165.28 -3 389 326.04 40 526 659.21 47 042 185.29 4.93%

Dec-15 97 308 961.43 50 266 776.14 47 042 185.29 40 526 659.21 -36 284 020.38 -53 877.33 -5 018 728.63 41 480 969.17 47 166 528.12 0.26%

Jan-16 90 402 529.86 43 236 001.74 47 166 528.12 41 480 969.17 -35 936 063.49 -122 099.58 -3 723 994.19 41 826 702.59 49 211 073.45 4.33%

Feb-16 85 022 150.30 35 811 076.85 49 211 073.45 41 826 702.59 -36 559 254.18 -186 293.96 -3 619 267.88 41 964 820.43 50 811 077.86 3.25%

Mar-16 78 992 032.42 28 185 908.36 50 806 124.06 41 964 820.43 -37 995 432.02 -317 946.13 -3 195 194.95 38 315 776.87 47 613 327.83 -6.29%

SUMMARY OF Mun 179

UITSTAANDE SKULD AS 'N % VAN

INKOMSTE UIT DIENSTE VOOR NUWE MAAND SE HEFFING

UITSTAANDE SKULD AS 'N % VAN INKOMSTE UIT

DIENSTE VOOR NUWE MAAND SE HEFFING

UITSTAANDE SKULD AS 'N % VAN

INKOMSTE UIT DIENSTE VOOR

NUWE MAAND SE HEFFING

Maande

Afwyking dieselfde maand van

ooreenstemmende maande van die

vorige jaar. 'n Minus is 'n positiewe getal

Totale skuld Residensieel Besigheid Staat Personeel Raad slede Kommentaar

335 785 536R 356 147 619R 380 827 469R

Des -15

Geen verslae virDesember 2014 a.g.v. 'n stelselfout 16 377 860R 14 844 318R 841 261R 689 126R 3 155R -R

EFT betalings dag na maandeinde ontvang beloop R49 626.21. Besighede uitstaande R841 260.92. Die staat se uitstaande bedrag beloop R689 125.55 - (Belasting wat jaarliks betaalbaar is). Personeel uitstaande R3155.46 (Het ooreenkomste om af te betaal). Die bedrag van R226 340.38 is tot die uitstaande debiteure bygevoeg a.g.v. belastings wat van maandeliks na jaarliks verander is en waarvan die future gekanselleer is.

4.88% 4.60% 3.90%

Jan-16 R 2 809 997 16 941 536R 15 217 541R 1 049 833R 669 695R 4 466R -R

EFT betalings dag na maandeinde ontvang beloop R772 836.56. Besighede uitstaande R1 049,833.31. Die staat se uitstaande bedrag beloop R669 695.24 - (Belasting wat jaarliks betaalbaar is). Personeel uitstaande R4465.88 (Het ooreenkomste om af te betaal). Die bedrag van R258 001.74 is tot die uitstaande debiteure bygevoeg a.g.v. belastings wat van maandeliks na jaarliks verander is en waarvan die future gekanselleer is.

5.05% 4.76% 4.00%

Feb-16 R 1 552 004 18 070 031R 16 738 006R 654 478R 670 610R 6 937R -R

EFT betalings dag na maandeinde ontvang beloop R767 519.27. Besighede uitstaande R654 477.69. Die staat se uitstaande bedrag beloop R670 610.27 - (Belasting wat jaarliks betaalbaar is). Personeel uitstaande R6937.33 (Het ooreenkomste om af te betaal). Die bedrag van R617 651.75 is tot die uitstaande debiteure bygevoeg a.g.v. belastings wat van maandeliks na jaarliks verander is en waarvan die future gekanselleer is.

5.38% 5.07% 4.40%

Mrt-16 R 186 881 18 183 051R 16 807 234R 865 977R 503 903R 5 937R -R

EFT betalings dag na maandeinde ontvang beloop R1 875,084.47. Besighede uitstaande R865 976.97. Die staat se uitstaande bedrag beloop R503 903.06 - (Belasting wat jaarliks betaalbaar is). Personeel uitstaande R5936.97 (Het ooreenkomste om af te betaal). Die bedrag van R444 911.44 is tot die uitstaande debiteure bygevoeg a.g.v. belastings wat van maandeliks na jaarliks verander is en waarvan die future gekanselleer is.

5.42% 5.11% 4.41%

UITSTAANDE DEBITEURE (TOEKOMSTIG UITGESLUIT)MAANDEINDE

RESIDENSIEËL - BESIGHEID - STAATPERSONEEL - RAADSLEDE

MAART 2016

AREA PRE-PAID ELEC REFUSE WATER SEWERAGEPROPERTY

RATES

SWARTLAND AREA R 0.7200 R 101.11 R 10.21 R 176.35 R 115 000

ESKOM AREA R 0.7732 6 R 0.006319

50 KILOLITER

MALMESBURY 828R 5 056R 2 267R 5 643R 303R 14 096R

WESBANK + WOONSTELLE 44 928R 155 002R 92 135R 267 699R 79 088R 638 852R

ILINGE LETHU 30 528R 84 124R 50 907R 145 841R 49 233R 360 633R

CHATSWORTH 13 106R 48 331R 29 344R 61 723R 26 585R 179 087R

RIEBEEK WES 6 418R 31 344R 18 929R 53 787R 16 411R 126 889R

RIVERLANDS 7 384R 24 469R 15 009R 38 797R 13 080R 98 739R

RIEBEEK KASTEEL 17 900R 64 306R 38 900R 112 159R 38 151R 271 415R

ABBOTSDALE 14 652R 70 170R 42 269R 120 623R 39 725R 287 441R

KALBASKRAAL 7 229R 28 917R 17 582R 48 320R 16 653R 118 702R

KORINGBERG 7 036R 18 604R 11 272R 30 156R 10 113R 77 181R

DARLING 47 448R 140 037R 84 845R 243 363R 77 998R 593 691R

YZERFONTEIN -R 809R 490R 176R 121R 1 596R

MOORREESBURG 39 168R 139 127R 84 233R 239 483R 78 240R 580 251R

PHOLA PARK 8 460R 22 244R 13 477R 38 797R -R 82 978R

245 085R 832 540R 501 658R 1 406 568R 445 700R 3 431 550R

SUBSIDY ELEC SWARTLAND AREA R 171 360

SUBSIDY ELEC ESKOM AREA R 73 725

R 245 085

SUMMARY OF EQUITABLE SHARE BUDGET - MAART 2016

TOTAL

TOTAL SUBSIDY FROM GOVERNMENT SPECIAL SUPPORT FOR COUNCILLOR

REMUNERATION AND WARD COMMITEES

AREA PRE-PAID ELEC REFUSE WATER SEWERAGEPROPERTY

RATES

MALMESBURY 23 50 37 32 5 Feb-15 88

WESBANK + WOONSTELLE 1 248 1 533 1 504 1 518 1 306 Mar-15 60

ILINGE LETHU 848 832 831 827 813 Apr-15 30

CHATSWORTH 339 478 479 350 439 May-15 39

RIEBEEK WES 166 310 309 305 271 Jun-15 30

RIVERLANDS 191 242 245 220 216 Jul-15 43

RIEBEEK KASTEEL 463 636 635 636 630 Aug-15 14

ABBOTSDALE 379 694 690 684 656 Sep-15 13

KALBASKRAAL 187 286 287 274 275 Oct-15 9

KORINGBERG 182 184 184 171 167 Nov-15 15

DARLING 1 318 1 385 1 385 1 380 1 288 Dec-15 3

YZERFONTEIN 8 8 1 2 Jan-16 19

MOORREESBURG 1 088 1 376 1 375 1 358 1 292 Feb-16 12

PHOLA PARK 235 220 220 220 Mar-16 14

TOTAL 6 667 8 234 8 189 7 976 7 360 TOTAAL 389

AANTAL DISKRESIONERE AANSOEKE VIR MAART 2016 14

SUMMARY OF EQUITABLE SHARE HOUSEHOLDS - MAART 2016 DISCRETIONARY APPLICATIONS

Vendorpunt Aantal

Income

code Kontakno Adres

Sakke

Afgehaal Verskil % Feb Jan Des Nov Oct Sep

Malmesbury Hoofkantoor 50 BB0 ext 2212 23 27 46% 54% 52% 42% 56% 54% 53%

Tasneems 614 BB1 022-4864658 Disastraat 361 253 59% 59% 60% 60% 60% 57% 57%

Nazrana's 923 BB2 0828807686 Alfastr 8077 653 270 71% 71% 69% 70% 69% 68% 68%

Kalbaskraal 288 BB3 0728714278 IM Tajoodien , Main Road 23 160 128 56% 63% 63% 46% 53% 61% 61%

Abbotsdale 697 BB4 0721709766 C. Marais, Lobeliasingel 9 418 279 60% 58% 62% 61% 56% 51% 52%

Riebeek Kasteel Kantoor 638 BB5 022-4481258 133 505 21% 22% 14% 17% 19% 17% 17%

Riebeek Wes Kantoor 314 BB6 022-4612324 122 192 39% 37% 25% 33% 34% 38% 38%

Chatsworth 480 BB7 0842527166 RJ & AC Jooste, 881 Malmesbury Rd 177 303 37% 36% 37% 35% 34% 45% 45%

Riverlands 244 BB8 0765524755 AC & RM Marais, Pelikaanstraat 14 182 62 75% 77% 81% 71% 76% 74% 74%

Thosong Sentrum 1059 BB9 ext 2207 514 545 49% 48% 36% 45% 44% 41% 41%

Darling Hoofkantoor 14 B10 ext 2714 11 3 79% 71% 79% 36% 71% 71% 67%

AJ House 1154 B11 0787028010 Akkerboomlaan 252 903 251 78% 78% 75% 82% 81% 82% 82%

Thomas 220 B12 022-4923166 Durbanstr 77 143 77 65% 65% 60% 62% 63% 59% 60%

Moorreesburg Hoofkantoor 62 B13 ext 2624 H/V Plein en Retiefstr 42 20 68% 68% 56% 53% 64% 61% 61%

MRB Behuisingskantoor 1317 B14 ext 2624 Sentrumweg 537 780 41% 39% 39% 40% 40% 42% 42%

Koringberg 184 B15 0721591938 Poskantoor (Tannie Marta) 184 0 100% 100% 100% 100% 100% 100% 100%

Yzerfontein Hoofkantoor 9 B16 ext 2800 6 3 67% 78% 89% 89% 78% 78% 78%

Aandskemering ACVV 81 B17 022-4821466 Pleinstr 6 (Hannie Kruger) 81 0 100% 100% 100% 100% 100% 100% 100%

Goue Aar Ouetehuis 56 B18 022-4866240 Jakarandastr (John van Wyk) 56 0 100% 100% 100% 100% 100% 100% 100%

Deo Gloria ACVV 25 B19 022-4481715 van Riebeekstr (Glodene Kellerman) 25 0 100% 100% 100% 100% 100% 100% 100%

Huis Bergsig ACVV 37 B20 022-4612535 Voortrekkerstr (Wilmien Moller) 37 0 100% 100% 100% 100% 100% 100% 100%

Groeneweide Ouetehuis 51 B21 022-4922665 Fonteinstr 21 (Yda Greeff) 51 0 100% 100% 100% 100% 100% 100% 100%

Huis Imanual/Moorrees 137 B22 022-4331477 Retiefstr 24 (Henry April) 137 0 100% 100% 100% 100% 100% 100% 100%

Jo-Dolphin 20 B23 022-4864186 Kokerlaan 7 (Past Errens) 20 0 100% 100% 100% 100% 100% 100% 100%

Huis van Heerde 56 B24 022-4331042 Tuinstr (Alana) 56 0 100% 100% 100% 100% 100% 100% 100%

TOTAAL 8730 5032 3698 58% 57% 55% 56% 56% 57% 56%

Vullissakke afgehaal vir die maand van Maart 2016

Dorp

Ondersoeke vanafWater

Afwykingsverslag

Herlesings:meter verkeerd

geleesGeen Fout by meter

BouRommel

Meter volwater

Hoë Water / Moontlike lekkasie

LekkasieMunisipaliteit

Lesingvir

Af & AansluitingsMeter Staan Meter Sweet

Meter vervang

Meter verwyder

MALMESBURY 50 0 3 0 9 2 0 0 1 0 7 3

WESBANK 46 0 0 2 3 0 0 0 1 0 2 6

KALBASKRAAL 3 0 0 0 0 0 0 0 0 0 0 0

ABBOTSDALE 7 0 5 0 0 0 0 0 0 0 0 0

RIEBEEK KASTEEL 9 0 1 0 0 0 0 3 0 0 0 0

RIEBEEK WES 6 0 0 0 0 0 0 4 0 0 0 0

CHATSWORTH 3 0 2 0 0 0 0 0 0 0 0 0

RIVERLANDS 0 0 0 0 0 0 0 0 0 0 0 0

ILINGE LETHU 21 0 3 0 0 2 0 0 0 0 0 0

DARLING 15 0 3 0 0 0 0 0 0 0 0 0

MOORREESBURG 39 0 0 1 4 0 0 0 0 1 0 0

KORINGBERG 2 0 0 0 0 0 0 0 0 0 0 0

YZERFONTEIN 12 0 0 2 3 0 0 0 1 0 0 0

TOTAAL 213 0 17 5 19 4 0 7 3 1 9 9

WATER AFWYKINGSVERSLAG VIR MAART 2016

DorpMeter

oorgroei Tuin Vullis Syfers BlankMeter

OnleesbaarMeter

OndergrondVoertuig

Obstruksie

Lekkasies Herstel - EQ

ShareGeen lekkasie -

Rioolverstopping

Erwe met strukture

maar meter word nie

gebruik nie

Lëe Erf: Geen

stuktuur

Geen toegang:Niemand

Tuis

Meter op Promun maar kan nie gevind

word op erf nie

Lekkasie: Nie EQ Share

huishoudings - Kliënt dra kennis van

lekkasie en sal herstel

MALMESBURY 2 8 1 5 6 3 0 0 0 0 0 0 0

WESBANK 4 6 3 5 4 0 10 0 0 0 0 0 0

KALBASKRAAL 0 0 0 0 0 0 2 0 0 0 1 0 0

ABBOTSDALE 0 0 0 0 0 0 1 0 0 0 1 0 0

RIEBEEK KASTEEL 0 0 0 0 0 0 4 0 0 0 1 0 0

RIEBEEK WES 0 0 0 0 0 0 2 0 0 0 0 0 0

CHATSWORTH 0 0 0 0 0 0 1 0 0 0 0 0 0

RIVERLANDS 0 0 0 0 0 0 0 0 0 0 0 0 0

ILINGE LETHU 0 0 0 0 0 0 15 1 0 0 0 0 0

DARLING 0 0 0 0 0 0 12 0 0 0 0 0 0

MOORREESBURG 2 4 0 6 2 0 17 0 0 0 0 2 0

KORINGBERG 0 0 0 1 0 0 1 0 0 0 0 0 0

YZERFONTEIN 0 0 0 4 2 0 0 0 0 0 0 0 0

TOTAAL 8 18 4 21 14 3 65 1 0 0 3 2 0

WATER AFWYKINGSVERSLAG VIR MAART 2016

7 59

5 14

0

8 09

4 09

7

5 000 000

6 000 000

7 000 000

8 000 000

9 000 000

Total Overtime and Standby on 31 March 2016

2 55

0 41

7

2 92

7 05

0

3 50

6 82

3

1 11

5 25

4

1 87

8 24

0

1 53

3 47

5

330

594

488

300

454

566

1 89

0 35

2

2 30

1 55

0

2 59

9 23

4

5 88

6 61

6 7 59

5 14

0

8 09

4 09

7

-

1 000 000

2 000 000

3 000 000

4 000 000

Sum of Actual

Sum of Budget

Sum of Proj.

Exp.31 March 2016

Sum of Actual

Sum of Budget

Sum of Proj.

Exp.31 March 2016

Sum of Actual

Sum of Budget

Sum of Proj.

Exp.31 March 2016

Sum of Actual

Sum of Budget

Sum of Proj.

Exp.31 March 2016

Sum of Actual

Sum of Budget

Sum of Proj.

Exp.31 March 2016

Allowances: Standby Overtime Emergency Overtime Fixed Allowance Overtime Special Projects Total

Total

Allowances: Standby Overtime Emergency Services

Overtime Fixed Allowance Overtime Special Projects Total

Quarterly TargetKey Performance IndicatorPerf Objective / Process Achieved Reasons / Interventions / NotesRating

Bolton, Mark - Acting Director: Financial Services

To lead and manage the Financial Services Department effectively and efficientlyStart Objective / Output:

KPA: General Management (FS) (Weight = 30%) Avg Rating = 3.0

3: 0.0%Qtr 4 (Between 90% and 105%)

pr-09-0080: Capital expenditure in line with budget and time frames

1: % of capital budget spent[Type=Qtr 4 Only]

52.4%cumulative

NOTES: Performance dependent on progress of the implementation of Phola Park housing project.

0.0

Monthly Result Notes

J: 49.2% Budget = R1 129 694, YTD = R555 879

F: 49.4% Budget = R1 129 694, YTD = R558 357

M: 52.4% Budget = R1 129 694, YTD = R592 522, Committed = R101 507

3: 0.0%90% for the year

pr-09-0081: Capital project implementation

1: Average % completion of capital projects[Type=Qtr 4 Only]

55.0%cumulative

0.0


J: 50%

F: 52%

M: 55%

3: 0.0%Qtr 4 (Between 90% and 100%)

pr-09-0082: Operating expenditure in line with budget and time frames

1: % of operating budget spent[Type=Qtr 4 Only]

39.3%cumulative

0.0


J: 28.98% Budget = R45 206 169, YTD = R13 099 470

F: 34.29% Budget = R44 906 912, YTD = R15 399 710

M: 39.29% Budget = R44 774 618, YTD = R17 589 782

3: 100.0%pr-09-0083: Workforce training roll-out

1: % of planned training sessions according to the Workplace Skills Plan realised[Type=Avg All]

100.0% 3.0


J: N/a No planned training for January 2016

F: 100% Conflict & Diversity Training (11) - planned

M: N/a No planned training for March 2016

26 April 2016 Page 12015/6 - PERFORMANCE MANAGEMENT: DIRECTORS (Quarterly) rpt PM Directors QtrMth ActiveNotes


3: 100.0%pr-09-0084: Council decision implementation

1: % of due council decisions initiated[Type=Avg All]

98.6%pm average

3.0


J: 100% 76/76 resolutions initiated/implemented

F: 96% 2/48 resolutions not initiated/implemented (Obj id 1641663 - C Gerber / Obj id 1642538 - C Gerber)

M: 100% 1/1 resolutions initiated/implemented

3: 0.0%At least 10 p.a.

pr-09-0085: Performance and financial monitoring

2: Number of monthly performance assessments and reconciliation of departmental records of expenditure with finance records done[Type=Qtr 4 Only]

0.0%9 cumulative

0.0


J: 1 12 Jan

F: 1 23 Feb

M: 1 23 Maart

3: 100.0%0 maximum

pr-09-0088: Assignments from the municipal manager completed

1: Number of written warnings received from municipal manager[Type=Avg All]

100.0%0

3.0


J: 0

F: 0

M: 0

3: 90.0%pr-09-0089: Correspondence addressed in a timely manner

1: % of all correspondence recorded by Collaborator less than 60 days old[Type=Avg All]

98.6%pm average

3.3


J: 95% 194/4067 items older than 60 days

F: 95% 217/4108 items older than 60 days

M: 96% 162/4022 items older than 60 days

3: 75.0%pr-09-0090: Equal employment opportunity management

1: % of employment opportunities applied for appropriate equity appointments[Type=Avg All]

0.0%N/a

0.0


J: N/a No employment equity opportunities

F: N/a No employment equity opportunities

M: N/a No employment equity opportunities

26 April 2016 015/6 - PERFORMANCE MANAGEMENT: DIRECTORS (Quarterly) rpt PM Directors QtrMth ActiveNotes


3: 100.0%pr-09-0091: Procurement in line with legal process

1: % compliance with SCM policy with the exception of approved deviations[Type=Avg All]

100.0% 3.0


J: 100% Total Requisitions= 62

F: 100% Total Requisitions= 82

M: 100% Total Requisitions= 55

3: 90.0%pr-09-0092: Audit issues resolved 1: % internal audit queries for which an action plan was submitted within 10 working days[Type=Avg All]

100.0% NOTES: An action plan needs to be submitted within 10 working days for all Internal audit queries issued.

3.3


J: 100% Water Losses

F: 100% Pro-Claimed Main Roads

M: 100% Fruitless expenditure - Damage to assets and Legal costs

3: 100.0%2: % internal actions implemented within agreed time frame[Type=Avg All]

77.0%by end of Qtr 3

REASONS: The implementation of findings takes longer than expectedINTERVENTIONS: Development in collaborator to be followed up and special attention to be given to findings regarding Irregularities in Cashiers Office and protection of cables at the stores.NOTES: The names of all officials scheduled for Standby needs to be captured on the Collaborator system to effectively monitor working of overtime and payment of standby allowance. Collaborator development.Authorisation for Vehicle usageSafequarding of Electrical CableIrregularities at the Cashiers Office - 4 Findings

2.3


J: 69% 8 of 26 findings to be implemented

F: 77% 6 of 26 findings to be implemented

M: 77% Six findings outstanding

3: 50.0%4: % of Auditor General's findings implemented within agreed time frame[Type=Avg All]

67.0%at end of Qtr 3

REASONS: SCM policy has been changed according to the recommendtions of the AG but to be approved by CouncilINTERVENTIONS: SCM policy to be submitted to Council on 26 May 2016 for approvalNOTES: SCM policy to be submitted to Council in May 2016

4.0


J: 33% 2 of 3 findings to be finalised

F: 33%

M: 67% 1 of 3 findings to be implemented



3: 100.0%1

pr-09-0093: Risk identification and control implementation

2: Quarterly confirmation of risk assessment?[Type=Avg All]

0.0%0

REASONS: No risk assessment performed by Manager: Shared Services during this quarterINTERVENTIONS: Risk Assessments will be performed by Nexia SAB&T during April & May 2016NOTES: Risk Assessments are performed by the Shared Services Risk Manager inconjunction with Management on a quarterly basis

3.0


J: N/A Risk assessment not done

F: N/A

M: 0 No risk assessment done

3: 0.0%At least 10 p.a.

pr-09-0095: Invocoms held 1: Number of invocoms held[Type=Qtr 4 Only]

0.0%8 cumulative

0.0


J: 1 21 January 2016

F: 1 15 Februarie 2016

M: 1 17 Maart 2016

3: 100.0%3 months maximum

pr-10-0027: Average duration of vacancies reduced

1: Average duration of vacancies after decision was taken by management team to fill the post[Type=Avg All]

100.0%0.3 months at end Qtr 3

3.0


J: 5.7 mths One post of Chief Clerk: Legal Collections vacant for 13 mths. Vacancy was advertised internally and internal candidate was appointed with effect from 1 February 2016

F: 2 mths

M: 0.3 mths

3: 100.0%4% pm maximum

pr-10-0028: Productive workforce 1: % of person days lost per month due to sick leave[Type=Avg All]

100.0%2.6% pm average

3.0


J: 3.5% 50/1440 person days lost due to sick leave

F: 2.2% 33/1512 person days lost due to sick leave

M: 2.2% 32/1440 person days lost due to sick leave



3: 100.0%Yes

pr-13-0004: Asset safeguarding 4: All moveable assets that became unusable or that were lost or stolen reported immediately in the prescribed manner to the Head: Asset Management[Type=Avg All]

100.0%Yes

3.0


J: Yes Inbraak Darling Kantoor - Monitor en Terminal gesteel. Inbraak Moorreesburg Stoor - 2 Bore/Drills gesteel.Assets wat verlore is agv amptenaar: 1 klein grinder, 1 groot grinder, 1 koordlose boor, 1 extention leer en 1 generator

F: Yes Inbraak, Kochstraat Substasie. Gesteelde items - Kabels en ligte

M: Yes Inbrake, Brugstraat Substasie - Koper Neutraalkabels gesteel en Kochstraat Substasie - Scaffoulding gesteel

3: 0.0%Yes (annually by end of May)

pr-14-0015: Communication Strategy implementation

5: Submit all planned communication activities for the next financial year in terms of the Communication Strategy to the Director Corporate Services[Type=Qtr 4 Only]

0.0%N/a

0.0


J: N/a

F: N/a

M: N/a

3: 100.0%1

6: Report quarterly by October, January, April and July on all communication activities undertaken by the department to the Director Corporate Services[Type=Avg All]

100.0%1

3.0


J: 1 Report submitted to Corporate Services

F: N/a

M: N/a

3: 100.0%pr-14-0025: General KPI: Households earning less than R1100 per month with access to free basic services

1: % of indigent households with access to free basic services[Type=Avg All]

100.0% 3.0


J: 100% 8289 households and 19 discretionery applications

F: 100% 8281 households and 12 discretionery applications

M: 100% 8388 households and 14 discretionery applications


Key Performance IndicatorPerformance Objective Quarterly Target RatingAchieved Reasons / Interventions / Notes

Financial Services - Asset and Fleet Management

Beneke, Arina - Manager: Asset and Fleet Management (Financial Services)

To ensure that council's assets are managed in a legally compliant mannerDepartmental Objective:

KPA: Asset, Insurance and Vehicle Management (Weight = 100%) Avg Rating = 0.0

ph-09-0259: Continuously report on and monitor insurance claims and general control accounts

2: Number of monthly reports compiled according to policy[Type=Qtr 4 Only]

3: 0.0%12 for the year

0.00.0%9 cumulative


J: 1 Ingedien as item vir UBK

F: 1 Ingedien as item vir UBK

M: 1 Ingedien as item vir UBK

ph-09-0266: Ensure the effective management of assets

4: Annual asset stock taking completed[Type=Qtr 3 Only]

3: 100.0%Yes (by end of February)

3.0100.0%Yes


J: Yes Bate opname afgehandel, Geen missing items

F: n/a

M: N/a

ph-13-0002: Properly manage vehicle expenditure

2: Number of monthly meetings held with each director[Type=Qtr 4 Only]

3: 0.0%10 for the year with each director

0.00.0%8 cumulative


J: 1 22 /23 Februarie

F: 1 22/23 Maart

M: 1 18/19 April

26 April 2016 Page 12015/6 - PERFORMANCE MANAGEMENT: DIVISION (Quarterly) rpt PM Division QtrMth ActiveNotes


Financial Services - Expenditure

Dreyden, Morne - Accountant: Expenditure (Financial Services)

To ensure that all expenditure are managed in an accountable mannerDepartmental Objective:

KPA: Expenditure (Weight = 100%) Avg Rating = 3.1

ph-09-0254: Properly manage expenditure



0.00.0%7 cumulative


J: 1 22 - 23 Feb 2016

F: 1 22 - 23 Mar 2016

M: 1 18 - 19 April 2016

5: Monthly bank reconciliation and related accounts finalised within 10 working days after end of month[Type=Avg All]

3: 100.0%3

3.0100.0%3


J: 1 Submitted to BTO on 12/02/2016

F: 1 Submitted to BTO on 11/03/2016

M: 1 Submitted to BTO on 12/03/2016

ph-09-0255: Properly manage VAT

3: Zero difference between VAT declared and VAT paid to / received from SARS[Type=Avg All]

3: 100.0%3

3.0100.0%3


J: 1

F: 1

M: 1

4: Was VAT for the period declared before / on the the end of the following month?[Type=Avg All]

3: 100.0%3

3.0100.0%3


J: 1 25/01/2016

F: 1 29/02/2016

M: 1 23/03/2016



ph-09-0256: Properly manage salary related transactions

6: Calculation and payment of PAYE, UIF and SDL done for the month?[Type=Avg All]

3: 100.0%3

3.0100.0%3


J: 1 01/02/2016

F: 1 26/02/2016

M: 1 30/03/2016

ph-09-0257: Pay creditors in a timely fashion

1: % creditors paid within 30 days from statement date[Type=Avg All]

3: 95.0% 3.197.9%pm average


J: 98.33% 10 transactions out of 598 were not paid within 30 days. 8 Invoices were received late after invoice date. 1 invoice had a querry on the goods received . 1 invoices had a querry on the invoice.

F: 98.02% 12 transactions out of 606 were not paid within 30 days. 8 Invoices were received late after invoice date. 1 invoice had a querry on the goods/service received . 3 invoices had a querry on the invoice.

M: 97.48% 16 transactions out of 561 were not paid within 30 days. All 16 invoices were received late after invoice date.



Financial Services - Budget Office and Costing

Papier, Hilmary - Manager: Budget Office and Costing (Financial Services)

To ensure that the municipality's budget is implemented and reported onDepartmental Objective:

KPA: Budgeting (Weight = 100%) Avg Rating = 3.0

ph-09-0228: Provide accurate service information

1: R value retained by government due to underspending of government grants[Type=Avg All]

3: 100.0%R0 maximum

3.0100.0%R0


J: R0

F: R0

M: R0

26 April 2016 Page 12015/6 - PERFORMANCE MANAGEMENT: DIVISION (Quarterly)


Financial Services - Legal and Credit Control

Pienaar, Gaynor - Manager: Legal and Credit Control (Financial Services)

To ensure effective credit control that will optimise incomeDepartmental Objective:

KPA: Credit Control (Weight = 100%) Avg Rating = 3.1

ph-09-0234: Appropriately manage debt

3: Quarterly write-off transactions completed[Type=Avg All]

3: 100.0%1

0.00.0%n/a

NOTES: Geen afskrywings vir die kwartaal nie. Afskrywings word as laaste uitweg beskou.


J: n/a

F: n/a

M: n/a

ph-09-0235: Optimise credit control through continuous trend analysis

1: Cash received as % of the amount levied in the previous month[Type=Avg All]

3: 90.0% 2.988.2%pm average


J: 86.63% Receipts during Jan 2016 = R35,936,063-49. Debits during Dec 2015 = R41,480,969-17.

F: 87.41% Receipts during Feb 2016 = R36,559,254-18. Debits during Jan 2016 = R41,826,702-59.

M: 90.54% Receipts during March 2016 = R37,995,432-02. Debits during Feb 2016 = R41,964,820-43.



Financial Services - Supply Chain Management

Swart, Pieter - Manager: Supply Chain Management (Financial Services)

To ensure that procurement processes are transparent and benefit local communitiesDepartmental Objective:

KPA: Supply Chain Management (Weight = 100%) Avg Rating = 3.0

ph-09-0276: Properly manage expenditure

2: No order was placed, but paid, that would lead to unauthorised spending during the month?[Type=Avg All]

3: 100.0%3 x Yes

3.0100.0%Yes


J: Yes

F: Yes

M: Yes

ph-09-0277: Properly manage municipal stores and stationary

5: Quarterly stock spot checks done?[Type=Avg All]

3: 100.0%1

3.0100.0%1


J: N/A

F: 1 17 February 2016

M: N/A

ph-09-0278: Ensure that all service providers comply with tax clearance certification

2: Monthly verification that tax clearance certificates are included with all formal and informal tenders?[Type=Avg All]

3: 100.0%3

3.0100.0%3


J: 1

F: 1

M: 1



Financial Services - Income

Van der Merwe, Elsabé - Income (Financial Services)

To ensure sufficient and sustainable income for the organisationDepartmental Objective:

KPA: Income (Weight = 100%) Avg Rating = 3.0

ph-09-0240: Ensure that all monies are banked

2: Banking of all monies done daily for the month (less than R100 excluded)?[Type=Avg All]

3: 100.0%3

0.00.0%


J: 0 Foodzone R 100.00 and Bonny R 100.00 shortage banked

F: 1

M: 0 2 x R200 old notes received at Moorreesburg Traffic Office (total R400)

ph-09-0241: Ensure proper budget control

2: Monthly budget control done, deviations pointed out and reported to CFO?[Type=Avg All]

3: 100.0%3

3.0100.0%3


J: 1 Target 58.33% : Actual 49.75%

F: 1 Target 66.66% : Actual 56.40%

M: 1 Target 75.00% : Actual 64.25%

ph-09-0246: Ensure the proper inter-departmental management of income



0.00.0%8 cumulative


J: 1 Meeting from 22 - 23 February 2016

F: 1 Meeting from 18 - 23 March 2016

M: 1 Meeting form 18 - 19 April 2016

ph-09-0251: Provide accurate service information

2: Monthly update of electricity and water statistics and distribution losses done?[Type=Avg All]

3: 100.0%3

3.0100.0%3


J: 1 Water 20.86% : Elec 6.52%

F: 1 Water 19.69% : Elec 6.28%

M: 1 Water 20.84% : Elec 5.80%



ph-09-0253: Ensure that electricity tariffs comply with legal requirements

2: Electricity tariffs submitted to Council and NERSA after 90 day budget?[Type=Qtr 4 Only]

3: 0.0% After 90 day budget

0.00.0%Yes


J: n/a

F: n/a

M: Yes NERSA consider our tariff application only as a draft application. They are busy with a consultation process with municipalities.

ph-09-0265: Ensure the proper management of income

3: Daily reports in balance at the end of the month?[Type=Avg All]

3: 100.0%3

0.00.0%0.6 pm average


J: 0 Ctrl 2 - out of Balance - Interim Valuation levy

F: 1 All Controls Balance

M: 1 All Controls Balance

4: Weekly reconciliation of cash received?[Type=Avg All]

3: 100.0%3

3.0100.0%3


J: 1

F: 1

M: 1


ANNUAL ADJUSTMENT

SECTIONS BUDGET BUDGET Planned Actual % Planned Actual % Planned Actual %

(167 752 524) (166 752 526) (38 826 294) (38 776 581) 100% (55 413 428) (59 432 835) 107% (166 752 526) (149 908 775) 90%29 - 20 4 Cemeteries (440 730) (440 730) (36 713) (36 298) 99% (110 139) (101 790) 92% (440 730) (396 510) 90%11 - 62 4 Municipal Property Maintenance (690 157) (690 157) (54 370) (71 669) 132% (200 610) (207 257) 103% (690 157) (495 983) 72%47 - 66 4 Parks And Recreational Areas (1 880 000) (880 000) (50 000) (50 000) 100% (74 000) (74 000) 100% (880 000) (1 180 000) 134%71 - 70 4 Proclaimed Roads (263 852) (9 063 852) (9 957 650) (9 956 311) 100% (9 976 950) (9 972 933) 100% (9 063 852) (10 022 515) 111%65 - 74 4 Refuse Removals (30 481 609) (30 481 608) (4 419 338) (4 605 168) 104% (7 647 894) (8 316 810) 109% (30 481 608) (27 618 724) 91%59 - 76 4 Sewerage Services (49 918 528) (49 918 530) (7 365 522) (7 573 790) 103% (12 496 054) (13 100 369) 105% (49 918 530) (43 683 588) 88%47 - 78 4 Sportsgrounds (3 530 720) (1 343 720) (239 054) (152 931) 64% (442 162) (181 982) 41% (1 343 720) (367 925) 27%71 - 82 4 Streets And Stormwater (25 876 730) (19 263 730) (9 226 999) (9 232 167) 100% (9 443 717) (9 486 555) 100% (19 263 730) (18 339 808) 95%47 - 84 4 Swimming Pools (183 080) (183 080) (15 251) 3 406 -22% (45 753) (89 711) 196% (183 080) (273 075) 149%77 - 92 4 Water Distribution (54 487 118) (54 487 119) (7 461 397) (7 101 653) 95% (14 976 149) (17 901 428) 120% (54 487 119) (47 530 646) 87%

(9 929 341) (9 929 341) (196 653) (202 528) 103% (2 594 918) (2 648 925) 102% (9 929 341) (9 637 922) 97%05 - 08 4 Administration (242 000) (242 000) (7 666) (16 703) 218% (22 998) (115 757) 503% (242 000) (320 918) 133%11 - 48 4 Human Resources (633 108) (633 108) (52 738) (53 281) 101% (158 214) (110 189) 70% (633 108) (241 379) 38%29 - 56 4 Libraries (8 794 113) (8 794 113) (114 581) (114 461) 100% (2 348 702) (2 361 783) 101% (8 794 113) (8 876 094) 101%89 - 86 4 Marketing And Tourism (21 980) (21 980) (1 831) (1 885) 103% (5 493) (5 655) 103% (21 980) (16 326) 74%29 - 88 4 Town And Community Halls (238 140) (238 140) (19 837) (16 198) 82% (59 511) (55 540) 93% (238 140) (183 205) 77%

(125 200) (125 200) (10 413) (3 752) 36% (31 239) (4 270) 14% (125 200) (31 670) 25%05 - 30 4 Council General Expenses (125 200) (125 200) (10 413) (3 752) 36% (31 239) (4 270) 14% (125 200) (31 670) 25%

SWARTLAND MUNICIPALITYREVENUE: 31 MARCH 2016

AnnualQUARTER 3MARCH

DEPARTMENT

CORPORATE SERVICES

COUNCIL

CIVIL SERVICES

(223 036 962) (223 036 962) (19 014 948) (18 430 570) 97% (55 736 964) (55 894 844) 100% (223 036 962) (173 178 601) 78%

83 - 34 4 Distribution (223 036 962) (223 036 962) (19 014 948) (18 430 570) 97% (55 736 964) (55 894 844) 100% (223 036 962) (173 178 601) 78%

(107 783 883) (117 532 585) (10 113 588) (9 599 777) 95% (27 352 870) (22 587 295) 83% (117 532 585) (83 370 604) 71%11 - 10 4 Administration (21 104 307) (30 754 307) (1 965 041) (1 943 227) 99% (6 052 685) (2 477 100) 41% (30 754 307) (13 119 304) 43%11 - 40 4 Grants And Subsidies - Fmg (1 450 000) (1 548 705) - - 0% - - 0% (1 548 705) (1 450 000) 94%11 - 72 4 Rates Services (85 229 576) (85 229 573) (8 148 547) (7 656 549) 94% (21 300 185) (20 110 195) 94% (85 229 573) (68 801 300) 81%11 - 80 4 Supply Chain Management - - - - 0% - - 0% - - 0%

(23 168 456) (49 170 679) (18 208 971) (18 293 879) 100% (23 756 269) (23 783 088) 100% (49 170 679) (58 976 762) 120%29 - 06 4 Administration (787) (787) (66) (105) 159% (198) (235) 119% (787) (1 142) 145%47 - 18 4 Caravan Parks (2 419 927) (2 419 926) (216 344) (268 853) 124% (825 320) (764 906) 93% (2 419 926) (2 387 963) 99%29 - 28 4 Community Development (4 586 000) (36 000) - - 0% - - 0% (36 000) - 0%29 - 61 4 Multi-Purpose Centres - (100 000) (8 333) - 0% (24 999) - 0% (100 000) (100 000) 100%17 - 32 4 Planning and Valuations (527 845) (527 846) (43 978) (69 898) 159% (131 934) (167 413) 127% (527 846) (451 262) 85%17 - 15 4 Building Control (1 400 993) (1 400 993) (116 708) (143 418) 123% (350 124) (462 816) 132% (1 400 993) (1 818 166) 130%35 - 46 4 Housing (14 232 904) (44 685 127) (17 823 542) (17 811 605) 100% (22 423 694) (22 387 718) 100% (44 685 127) (54 218 230) 121%

(430 000) (430 000) - (119 330) 0% - - 0% (430 000) (430 000) 100%05 - 12 4 Administration (100 000) (100 000) - - 0% - - 0% (100 000) (100 000) 100%11 - 52 4 Internal Audit (330 000) (330 000) - (119 330) 0% - - 0% (330 000) (330 000) 100%

(32 218 285) (32 218 286) (2 652 487) (895 705) 34% (7 968 451) (2 881 304) 36% (32 218 286) (9 388 871) 29%41 - 36 4 Fire Fighting (12) (12) (1) - 0% (3) - 0% (12) (12) 100%47 - 44 4 Harbour Yzerfontein (17 813) (17 813) (1 483) (394) 27% (4 449) (2 701) 61% (17 813) (6 184) 35%71 - 58 4 Licencing And Traffic Services (6 071 883) (6 071 883) (505 789) (570 830) 113% (1 517 367) (1 847 714) 122% (6 071 883) (5 495 667) 91%41 - 68 4 Policing And Law Enforcement (26 128 578) (26 128 578) (2 145 214) (324 481) 15% (6 446 632) (1 030 889) 16% (26 128 578) (3 887 007) 15%


MUNICIPAL MANAGER

PROTECTION SERVICES


FINANCIAL SERVICES

(564 444 651) (599 195 579) (89 023 354) (86 322 121) (172 854 139) (167 232 561) (599 195 579) (484 923 204) TOTAL REVENUE

ANNUAL ADJUSTMENT

SECTIONS BUDGET BUDGET Planned Actual % Planned Actual % Planned Actual %221 259 717 233 951 006 12 111 929 24 438 667 202% 36 316 515 54 616 207 150% 234 286 762 154 348 752 66%

17 - 04 3 Administration 3 576 308 3 613 098 269 789 247 872 92% 808 847 751 368 93% 3 613 098 2 332 874 65%29 - 20 3 Cemeteries 401 503 401 487 20 655 19 944 97% 61 965 87 458 141% 396 547 266 484 67%11 - 62 3 Municipal Property Maintenance 11 947 113 11 114 609 476 298 713 372 150% 1 428 306 2 221 633 156% 11 245 203 8 180 914 73%47 - 66 3 Parks And Recreational Areas 9 993 127 10 460 897 760 942 754 724 99% 2 282 909 2 321 762 102% 10 462 214 7 189 529 69%71 - 70 3 Proclaimed Roads 291 135 13 567 834 1 130 598 9 171 098 811% 3 391 794 9 248 471 273% 13 567 834 9 427 036 69%65 - 74 3 Refuse Removals 28 982 845 29 446 967 1 978 976 1 928 472 97% 5 936 482 5 978 654 101% 29 376 193 19 122 208 65%59 - 76 3 Sewerage Services 48 639 977 49 673 387 1 664 072 2 473 112 149% 4 995 946 7 452 171 149% 49 705 517 28 803 534 58%47 - 78 3 Sportsgrounds 3 992 227 4 019 779 219 234 260 859 119% 657 702 861 993 131% 4 048 579 2 615 822 65%71 - 82 3 Streets And Stormwater 52 644 430 53 444 201 1 922 882 4 100 981 213% 5 767 828 10 942 619 190% 53 639 120 36 640 129 68%47 - 84 3 Swimming Pools 2 582 578 2 582 547 180 433 179 438 99% 541 299 673 828 124% 2 578 147 1 805 928 70%77 - 92 3 Water Distribution 58 208 474 55 626 200 3 488 050 4 588 795 132% 10 443 437 14 076 248 135% 55 654 310 37 964 292 68%

23 350 619 23 652 556 1 720 634 1 392 246 81% 5 161 540 4 750 505 92% 23 652 556 15 283 290 65%05 - 08 3 Administration 8 536 802 8 684 746 623 512 524 057 84% 1 870 174 1 706 535 91% 8 684 746 5 415 661 62%11 - 48 3 Human Resources 3 957 388 4 016 107 295 480 194 186 66% 886 440 663 142 75% 4 016 107 2 322 310 58%29 - 56 3 Libraries 6 708 454 6 708 446 486 911 437 181 90% 1 460 733 1 388 647 95% 6 708 446 4 595 032 68%89 - 86 3 Marketing And Tourism 1 201 999 1 255 993 98 790 29 448 30% 296 370 292 425 99% 1 255 993 844 601 67%29 - 88 3 Town And Community Halls 2 945 975 2 987 264 215 941 207 375 96% 647 823 699 756 108% 2 987 264 2 105 687 70%

14 644 951 14 675 584 1 365 786 970 275 71% 3 754 988 3 117 690 83% 14 676 164 10 104 857 69%05 - 30 3 Council General Expenses 14 644 951 14 675 584 1 365 786 970 275 71% 3 754 988 3 117 690 83% 14 676 164 10 104 857 69%

206 786 904 207 300 326 13 440 521 14 130 933 105% 35 303 604 41 302 633 117% 207 315 744 140 455 474 68%83 - 34 3 Distribution 198 272 294 198 502 786 12 834 628 13 733 464 107% 35 303 604 41 302 633 117% 198 518 204 135 068 024 68%11 - 54 3 It Services 8 514 609 8 797 540 605 893 397 469 66% 1 817 679 1 436 103 79% 8 797 540 5 387 451 61%

EXPENDITURE: 31 MARCH 2016AnnualQUARTER 3MARCH

CORPORATE SERVICES


COUNCIL

CIVIL SERVICES

DEPARTMENT

11 - 54 3 It Services 8 514 609 8 797 540 605 893 397 469 66% 1 817 679 1 436 103 79% 8 797 540 5 387 451 61%

45 193 032 45 100 593 2 601 363 2 213 468 85% 7 803 021 6 237 088 80% 44 709 651 17 613 178 39%11 - 10 3 Administration 38 094 431 37 768 421 2 043 686 1 745 804 85% 6 130 260 4 859 803 79% 37 377 479 13 430 476 36%11 - 40 3 Grants And Subsidies - Fmg 2 015 620 2 191 768 176 576 149 354 85% 529 728 434 129 82% 2 191 768 1 217 389 56%11 - 80 3 Supply Chain Management 5 082 981 5 140 404 381 101 318 309 84% 1 143 033 943 156 83% 5 140 404 2 965 313 58%

17 520 950 34 671 320 2 742 504 4 477 659 163% 8 227 184 10 278 918 125% 34 660 645 29 077 782 84%29 - 06 3 Administration 1 808 372 1 808 372 135 661 139 146 103% 406 983 400 136 98% 1 808 372 1 229 357 68%47 - 18 3 Caravan Parks 1 794 109 1 819 327 138 519 150 524 109% 415 557 513 951 124% 1 819 327 1 378 520 76%29 - 28 3 Community Development 2 055 335 2 126 433 164 497 152 672 93% 493 491 344 876 70% 2 121 433 1 282 421 60%29 - 61 3 Multi-Purpose Centres 860 372 980 756 81 309 40 055 49% 243 927 209 697 86% 975 756 608 547 62%17 - 32 3 Planning and Valuations 6 058 957 6 960 048 548 531 481 515 88% 1 645 593 1 100 264 67% 6 949 373 3 938 408 57%17 - 15 3 Building Control 2 253 736 2 269 721 160 437 132 396 83% 481 311 435 134 90% 2 269 721 1 506 015 66%35 - 46 3 Housing 1 365 338 17 350 440 1 423 427 3 277 850 230% 4 269 953 6 997 680 164% 17 360 440 18 326 736 106%11 - 02 3 Accupational Health And Safety 1 324 730 1 356 223 90 123 103 502 115% 270 369 277 180 103% 1 356 223 807 779 60%

5 402 803 5 442 508 404 179 470 996 117% 1 212 537 1 181 660 97% 5 442 508 3 438 402 63%05 - 12 3 Administration 3 844 379 3 844 338 280 306 265 610 95% 840 918 799 274 95% 3 844 338 2 465 459 64%11 - 52 3 Internal Audit 1 558 424 1 598 170 123 873 205 386 166% 371 619 382 386 103% 1 598 170 972 944 61%

45 172 670 42 442 278 2 222 918 1 974 605 89% 6 668 456 6 315 981 95% 42 492 141 18 957 582 45%41 - 14 3 Administration 1 673 281 1 670 260 128 076 123 017 96% 384 228 354 008 92% 1 670 260 1 095 401 66%41 - 22 3 Civil Protection 150 000 300 000 24 990 5 288 21% 74 970 77 858 104% 300 000 263 346 88%41 - 36 3 Fire Fighting 2 571 363 2 938 743 228 059 232 132 102% 683 577 755 969 111% 2 994 954 2 098 538 70%47 - 44 3 Harbour Yzerfontein 115 907 134 798 11 231 4 013 36% 33 693 19 317 57% 134 798 79 454 59%71 - 58 3 Licencing And Traffic Services 6 976 101 6 713 617 493 404 414 187 84% 1 479 612 1 360 293 92% 6 688 767 4 289 695 64%41 - 68 3 Policing And Law Enforcement 33 686 019 30 684 860 1 337 158 1 195 969 89% 4 012 376 3 748 535 93% 30 703 362 11 131 147 36%

579 331 647 607 236 171 36 609 834 50 068 848 104 447 845 127 800 680 607 236 171 389 279 317 TOTAL EXPENDITURE

FINANCIAL SERVICES


MUNICIPAL MANAGER

PROTECTION SERVICES

(14 886 996) (8 040 592) 52 413 520 36 253 272 68 406 294 39 431 881 (8 040 592) 95 643 887 SURPLUS/ (DEFICIT)

Expenditure per Type Original Annual

Budget (B) Monthly Actual A

YTD Actual

YTD Budget YTD (R) Variance A / B

VARIANCE

(a) Salaries and wages 103 081 483 7 584 349 76 029 861 78 290 582 2 260 721 73.76%(b) Contributions for pensions and medical aid 24 387 507 1 964 888 17 632 621 18 222 111 589 490 72.30%(c) Travel, motor car, accomodation, subsistence and other allowances 10 392 372 841 318 7 534 806 7 810 702 275 896 72.50%(d) Housing benefits and allowances 941 510 54 071 482 479 705 879 223 400 51.25%(e) Overtime payments 4 668 090 509 347 3 523 176 3 500 226 -22 950 75.47%(f) Loans and advances - - - - - - (g) any other type of benefit or allowance related to staff 25 430 874 952 341 8 040 816 8 681 759 640 943 31.62%

168 901 836 11 906 313 113 243 759 117 211 259 3 967 500 67.05%TARGET 69.40%

Directorate

Original Annual Budget Monthly Actual

YTD Actual

YTD Budget YTD (R) Variance

VARIANCE

168 901 836 11 906 313 113 243 759 117 211 259 3 967 500 67.05%Civil Services 10 58 111 563 4 244 939 40 733 975 41 410 871 676 896 70.10%Corporate Services 20 16 402 458 1 110 064 10 724 966 11 208 990 484 024 65.39%Council 30 9 878 240 721 097 6 570 654 6 913 904 343 250 66.52%Electricity Services 40 16 766 620 1 185 016 11 059 867 11 659 989 600 122 65.96%Financial Services 50 26 125 545 1 644 620 16 164 644 17 054 341 889 697 61.87%Development Services 60 13 085 866 933 527 8 866 418 9 082 599 216 181 67.76%Municipal Manager 70 4 809 372 345 053 3 165 851 3 477 478 311 627 65.83%Protection Services 80 23 722 172 1 721 997 15 957 383 16 403 087 445 704 67.27%


YTD Actual


VARIANCE

(a) Salaries and wages 103 081 483 7 584 349 76 029 861 78 290 582 2 260 721 73.76%Civil Services 10 36 860 092 2 745 119 27 782 701 28 276 946 494 245 75.37%Corporate Services 20 10 961 218 817 526 8 166 703 8 372 595 205 892 74.51%Council 30 6 126 310 426 484 3 892 291 4 141 484 249 193 63.53%Electricity Services 40 9 542 171 704 356 6 949 732 7 185 378 235 646 72.83%Financial Services 50 15 525 129 1 100 432 11 245 609 11 930 758 685 149 72.43%Development Services 60 8 088 830 597 985 6 024 917 6 179 253 154 336 74.48%Municipal Manager 70 3 254 749 250 109 2 323 647 2 518 861 195 214 71.39%Protection Services 80 12 722 984 942 336 9 644 261 9 685 307 41 046 75.80%

(b) Contributions for pensions and medical aid 24 387 507 1 964 888 17 632 621 18 222 111 589 490 72.30%Civil Services 10 7 968 709 646 149 5 808 230 5 974 146 165 916 72.89%Corporate Services 20 2 485 705 199 374 1 788 512 1 863 837 75 325 71.95%Council 30 1 121 340 89 478 795 195 777 699 -17 496 70.91%Electricity Services 40 2 384 446 191 588 1 658 143 1 788 192 130 049 69.54%Financial Services 50 4 261 201 346 482 3 055 959 3 194 676 138 717 71.72%Development Services 60 1 999 724 162 380 1 489 705 1 499 463 9 758 74.50%Municipal Manager 70 726 347 60 625 533 895 544 536 10 641 73.50%

Expenditure on Staff Benefits : Section 66 of the MFMA : MARCH 2016

Expenditure per Type Original Annual

Budget (B) Monthly Actual A

YTD Actual

YTD Budget YTD (R) Variance A / B

VARIANCEProtection Services 80 3 440 035 268 812 2 502 981 2 579 562 76 581 72.76%(c) Travel, motor car, accomodation, subsistence and other allowances 10 392 372 841 318 7 534 806 7 810 702 275 896 72.50%Civil Services 10 2 467 740 191 369 1 693 747 1 850 103 156 356 68.64%Corporate Services 20 579 135 46 838 423 720 434 331 10 611 73.16%Council 30 1 745 570 165 138 1 446 707 1 327 282 -119 425 82.88%Electricity Services 40 1 789 470 143 801 1 277 314 1 341 972 64 658 71.38%Financial Services 50 1 054 682 84 041 745 319 790 758 45 439 70.67%Development Services 60 1 211 385 97 365 885 805 908 361 22 556 73.12%Municipal Manager 70 422 290 28 673 258 059 316 593 58 534 61.11%Protection Services 80 1 122 100 84 092 804 135 841 302 37 167 71.66%(d) Housing benefits and allowances 941 510 54 071 482 479 705 879 223 400 51.25%Civil Services 10 302 230 14 871 133 683 226 575 92 892 44.23%Corporate Services 20 101 780 5 600 53 900 76 311 22 411 52.96%Council 30 - - - - - - Electricity Services 40 109 230 7 000 62 368 81 891 19 523 57.10%Financial Services 50 228 550 14 000 121 100 171 342 50 242 52.99%Development Services 60 48 560 2 800 24 967 36 423 11 456 51.41%Municipal Manager 70 - - - - - - Protection Services 80 151 160 9 800 86 462 113 337 26 875 57.20%


YTD Actual


VARIANCE

(e) Overtime payments 4 668 090 509 347 3 523 176 3 500 226 -22 950 75.47%Civil Services 10 2 167 920 247 277 1 810 404 1 625 427 -184 977 83.51%Corporate Services 20 163 190 12 061 108 777 122 346 13 569 66.66%Council 30 - - - - - - Electricity Services 40 414 330 35 029 281 336 310 743 29 407 67.90%Financial Services 50 22 200 1 499 9 895 16 641 6 746 44.57%Development Services 60 106 020 13 075 102 237 79 479 -22 758 96.43%Municipal Manager 70 - - - - - - Protection Services 80 1 794 430 200 405 1 210 527 1 345 590 135 063 67.46%(g) any other type of benefit or allowance related to staff 25 430 874 952 341 8 040 816 8 681 759 640 943 31.62%Civil Services 10 8 344 872 400 153 3 505 210 3 457 674 -47 536 42.00%Corporate Services 20 2 111 430 28 665 183 355 339 570 156 215 8.68%Council 30 885 020 39 997 436 461 667 439 230 979 49.32%Electricity Services 40 2 526 973 103 241 830 974 951 813 120 839 32.88%Financial Services 50 5 033 783 98 166 986 762 950 166 -36 596 19.60%Development Services 60 1 631 347 59 922 338 788 379 620 40 832 20.77%Municipal Manager 70 405 986 5 645 50 250 97 488 47 238 12.38%Protection Services 80 4 491 463 216 551 1 709 016 1 837 989 128 973 38.05%

168 901 836 11 906 313 113 243 759 117 211 259 3 967 500 67.05%

Budget Year 2015/16

Original Budget Adjusted

Budget

Monthly

actual YearTD actual YearTD budget YTD variance

YTD

variance AVAILABLE

R thousands %

EXPENDITURE

Operating expenditure of Transfers and Grants

National Government: 55 337 000 55 435 705 3 621 568 33 281 256 42 167 182 -8 885 926 -21.1% 22 154 449

Local Government Equitable Share 51 772 000 51 772 000 3 330 884 30 741 598 38 713 052 -7 971 454 -20.6% 21 030 402

Municipal Systems Improvement 930 000 930 000 141 330 227 567 697 491 -469 924 -67.4% 702 433

Finance Management 1 450 000 1 548 705 149 354 1 217 389 1 661 937 -444 548 -26.7% 331 316

EPWP Incentive 1 185 000 1 185 000 - 1 094 702 1 094 702 - 90 298

Provincial Government: 7 418 892 34 548 826 12 854 358 32 356 309 33 295 078 -938 769 -220.2% 2 192 517

Community Development: Workers 36 000 27 934 5 009 21 361 42 570 -21 209 -49.8% 6 573

Human Settlements - 15 888 000 3 187 972 17 354 578 17 354 578 - -1 466 578

Libraries 6 184 892 6 184 892 420 280 4 457 514 4 465 091 -7 577 -0.2% 1 727 378 1.3 - Libraries

Proclaimed Roads Subsidy 1 148 000 9 948 000 9 171 098 9 427 036 10 175 382 -748 346 -7.4% 520 964

Financial Management Support Grant : mSCOA 50 000 50 000 - 13 467 37 503 -24 036 -64.1% 36 533

Financial Management Support Grant : LTFP - 100 000 70 000 70 000 70 000 - 30 000

Refurbishment: Municipal Flats - 2 000 000 - 1 012 353 999 960 12 393 1.2% 987 647

RSEP/VPUU Municipal Projects - 200 000 - - 149 994 -149 994 -100.0% 200 000

Greenest Town - 50 000 - - - - 50 000

Thusong Centre - 100 000 - - - - 100 000

Other grant providers: - 48 334 - 46 203 46 203 - 2 131

Disaster Fund - 48 334 - 46 203 46 203 - 2 131

Total operating expenditure of Transfers and Grants: 62 755 892 90 032 865 16 475 926 65 683 768 75 508 463 -9 824 695 -13.0% 24 349 097

Capital expenditure of Transfers and Grants

National Government: 20 709 000 20 709 000 2 597 902 16 265 031 13 805 448 2 459 583 17.8% 4 443 969

Municipal Infrastructure Grant (MIG) 20 709 000 20 709 000 2 597 902 16 265 031 13 805 448 2 459 583 17.8% 4 443 969 MIG

Provincial Government: 31 275 108 31 249 063 7 098 262 16 259 127 20 208 210 -3 949 083 -19.5% 14 989 936

Human Settlements 18 550 000 28 515 889 6 697 722 15 716 286 18 383 480 -2 667 194 -14.5% 12 799 603 DHS

RSEP/VPUU Municipal Projects 1 500 000 300 000 - 93 380 199 992 -106 612 -53.3% 206 620 RSEP

Libraries 2 425 108 2 425 108 400 540 441 395 1 616 672 -1 175 277 -72.7% 1 983 713 DCAS

Community Development: Workers - 8 066 - 8 066 8 066 - -

Total capital expenditure of Transfers and Grants 51 984 108 51 958 063 9 696 164 32 524 159 34 013 658 -1 489 499 -4.4% 19 433 904

TOTAL EXPENDITURE OF TRANSFERS AND GRANTS 114 740 000 141 990 928 26 172 090 98 207 927 109 522 121 -11 314 194 -10.3% 43 783 001

References

Transfers and Grant Expenditure

WC015 Swartland - Supporting Table SC7(1) Monthly Budget Statement - transfers and grant expenditure -March 2016

Berivier

WC015 Swartland Municipality

Section 52 – Quarterly Report

Jan 2016 - March 2016

2

Table of Contents

PART 1: IN-YEAR REPORT PAGE

Section 1 – Mayor’s Report …………………………………………………………………………….3

Section 2 – Resolutions ………………………………………………………………………….……..3

Section 3 – Executive Summary ……………………………………………………………….…..3-7

Section 4 – In-year budget statement tables …………………………………………….…..8-14

PART 2 – SUPPORTING DOCUMENTATION

Section 5 – Debtors' analysis ……………………………………………………………….…….….15

Section 6 – Creditors' analysis ………………………………………………………………….…..16

Section 7 – Investment portfolio analysis …………………………….…………….…….……16

Section 8 – Allocation and grant receipts and expenditure …………………..….….17-18

Section 9 – Expenditure on Councillor, Senior Managers and Other Staff……..19

Section 10 – Material variances to the SDBIP ………………………………………………. 20

Section 11– Capital programme performance ………………………………………………. 20

Section 12 – Other supporting documentation ……………………………………………… 21-24

Section 13 – Municipal manager’s quality certification ……………………………..…. 25

3

PART 1 – IN-YEAR REPORT

Section 1 – Mayor’s Report

1.1 In-Year Report – Monthly Budget Statement

1.1.1 Implementation of budget in terms of SDBIP

No comments for March 2016

1.1.2 Financial problems or risks facing the municipality


1.1.3 Other information


Section 2 - Resolutions

RECOMMENDATION:

That Council takes cognisance of the monthly and quarterly budget statement and supporting

documentation for March 2016.

Section 3 – Executive Summary

3.1 Introduction

The Municipal Manager, as Accounting Officer of the Municipality, is required by Section 71(1)

of the Municipal Finance Management Act to submit a monthly report in a prescribed format to

the Mayor within 10 working days after the end of each month on the state of the

Municipality’s budget.

3.2 Consolidated performance

The following table summarises the overall position on the capital and operating Budgets

Original Budget Adjustment Budget YTD Actual Variance Variance %

Operating Expenditure 579 331 647R 607 236 171R 380 848 487R 226 387 684R 37%

Operating Revenue 564 444 651R 599 195 579R 377 599 845R 221 595 734R 37%

Capital 92 885 408R 83 701 437R 45 546 234R 38 155 203R 46%

4

3.2.1 Revenue by Source Against annual budget (original approved and latest adjustments)

2014/15

Audited

Outcome

Original

Budget

Adjusted

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Revenue By Source

Property rates 73 332 78 939 78 939 6 083 62 500 62 187 313 1% 78 939

Property rates - penalties & collection charges – – – – – – –

Serv ice charges - electricity rev enue 191 017 208 823 208 747 17 311 163 921 163 043 878 1% 208 747

Serv ice charges - w ater rev enue 38 515 41 620 41 696 3 038 32 716 30 902 1 814 6% 41 696

Serv ice charges - sanitation rev enue 24 090 25 137 25 137 2 197 20 038 19 924 114 1% 25 137

Serv ice charges - refuse rev enue 18 046 17 610 17 610 1 622 14 856 – 14 856 #DIV/0! 17 610

Serv ice charges - other – – – – – – –

Rental of facilities and equipment 3 430 3 349 3 349 357 3 176 2 819 357 13% 3 349

Interest earned - ex ternal inv estments 16 371 8 300 17 800 22 261 3 148 (2 887) -92% 17 800

Interest earned - outstanding debtors 1 693 1 376 1 376 171 1 273 1 137 136 12% 1 376

Div idends receiv ed – – – – – – – –

Fines 27 316 25 735 25 735 320 3 500 3 665 (164) -4% 25 735

Licences and permits 3 673 3 273 3 273 307 2 859 2 606 253 10% 3 273

Agency serv ices 3 105 2 799 2 799 263 2 636 2 269 367 16% 2 799

Transfers recognised - operational 64 628 62 706 87 983 13 062 51 772 60 152 (8 380) -14% 87 983

Other rev enue 27 884 16 868 15 888 1 398 13 098 14 459 (1 361) -9% 15 888

Gains on disposal of PPE 1 172 200 200 297 4 993 320 4 674 1462% 200

Total Revenue (excluding capital transfers and

contributions) 494 271 496 737 530 533 46 448 377 600 366 630 10 969 3.0% 530 533

Description Ref

Budget Year 2015/16

WC015 Swartland - Table C4 Monthly Budget Statement - Financial Performance (revenue and expenditure) - M09 March

The statement of Financial Performance compares the expenditure and revenue against budget

for the period ended 31 March 2016.

The variance for Sanitation, Electricity and Property rates is in line with budgeted

projections.

Water stands at 6% above YTD budget projections due to the implementation of the level

two water restriction tariffs which is higher than the normal tariff.

The cash flow budget of Refuse did not pull through correctly on the B-schedules, but it is

correct on the financial system.

Revenue received from Fines is at 4% below YTD budget projections. A portion of Fines are

only recognised at 30 June 2016.

Transfers recognised – operational currently stands at 14% below YTD budget projections.

Gains on disposal of PPE are Sale of land transactions that realised, for which we budget

conservatively.

Revenue received for the month of March 2016 was R46.4 million and stands at 3% above

the budgeted projections.

5

Operating expenditure by type

2014/15

Audited

Outcome

Original

Budget

Adjusted

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Expenditure By Type

Employ ee related costs 135 231 156 706 159 372 11 186 106 761 105 002 1 759 2% 159 372

Remuneration of councillors 8 174 9 530 9 530 720 6 483 6 636 (153) -2% 9 530

Debt impairment 16 005 34 381 31 013 – – – – 31 013

Depreciation & asset impairment 73 824 78 876 78 876 6 375 57 379 – 57 379 #DIV/0! 78 876

Finance charges 14 768 20 199 14 501 2 7 239 7 243 (4) 0% 14 501

Bulk purchases 162 972 187 316 189 384 14 125 129 993 126 544 3 449 3% 189 384

Other materials – – – – – – – –

Contracted serv ices 3 554 3 660 3 660 294 2 679 2 645 34 1% 3 660

Transfers and grants 1 999 2 137 2 137 17 1 475 1 433 42 3% 2 137

Other ex penditure 71 197 70 158 102 396 16 290 68 839 63 811 5 028 8% 102 396

Loss on disposal of PPE 28 474 2 144 2 144 – – – – 2 144

Total Expenditure 516 197 565 108 593 012 49 010 380 848 313 313 67 535 21.6% 593 012

Surplus/(Deficit) -21 926 374 (68 371) (62 479) (2 561) (3 249) 53 317 (56 566) (0) (62 479)

Transfers recognised - capital 39 565 51 984 51 958 – – 21 017 (21 017) (0) 51 958

Contributions recognised - capital 1 512 1 500 2 480 – – – – 2 480

Contributed assets - – – – – – –

Surplus/(Deficit) after capital transfers &

contributions

19 151 (14 887) (8 041) (2 561) (3 249) 74 334 (8 041)

Tax ation – – – – – – – –

Surplus/(Deficit) after taxation 19 151 (14 887) (8 041) (2 561) (3 249) 74 334 (8 041)

Attributable to minorities – – – – – – –

Surplus/(Deficit) attributable to municipality 19 151 (14 887) (8 041) (2 561) (3 249) 74 334 (8 041)

Share of surplus/ (deficit) of associate – – – – – – –

Surplus/ (Deficit) for the year 19 151 (14 887) (8 041) (2 561) (3 249) 74 334 (8 041)

Description Ref

Budget Year 2015/16


Employee related costs currently stand at 2% above the YTD budget projections. There were

23 permanent vacancies not filled for the month of March 2016.

Depreciation are put through monthly, but at year-end a journal are put through to make it

zero and then the full expenditure realise in June.

Grants and subsidies paid is 3% above the projected YTD expenditure. Organizations are

required to submit their annual financial statements before the transfers are made.

Expenditure for the month of March 2016 was R49 million and stands at 21.6% above the

budgeted projections.

6

Capital expenditure

Budget Year 2015/16

Original

Budget

Adjusted

BudgetMonthly actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands 1 %

Capital Expenditure - Standard Classification

Governance and administration 12 665 5 630 467 1 301 3 771 (2 470) -65% 5 630

Ex ecutiv e and council 810 810 65 266 542 (276) -51% 810

Budget and treasury office 915 1 130 1 586 771 (186) -24% 1 130

Corporate serv ices 10 940 3 690 401 450 2 458 (2 009) -82% 3 690

Community and public safety 30 441 38 138 8 568 20 151 24 072 (3 921) -16% 38 138

Community and social serv ices 4 710 658 – 51 253 (202) -80% 658

Sport and recreation 4 867 1 480 28 1 001 987 14 1% 1 480

Public safety 314 924 13 466 616 (150) -24% 924

Housing 20 550 35 075 8 527 18 633 22 216 (3 583) -16% 35 075

Economic and environmental services 32 444 21 377 1 291 14 352 14 238 115 1% 21 377

Planning and dev elopment 60 60 4 11 27 (16) -60% 60

Road transport 32 384 21 317 1 286 14 342 14 211 130 1% 21 317

Env ironmental protection – – – – – –

Trading services 17 335 18 556 2 755 9 742 12 290 (2 548) -21% 18 556

Electricity 7 542 6 701 296 5 424 4 449 975 22% 6 701

Water 6 048 6 210 2 457 4 289 4 078 210 5% 6 210

Waste w ater management 3 730 5 630 – 15 3 753 (3 738) -100% 5 630

Waste management 15 15 3 15 10 5 46% 15

Total Capital Expenditure - Standard Classification 3 92 885 83 701 13 081 45 546 54 371 (8 825) -16% 83 701

Funded by:

National Gov ernment 20 709 20 709 2 598 16 265 13 805 2 460 18% 20 709

Prov incial Gov ernment 31 275 31 249 7 098 16 251 20 200 (3 949) -20% 31 249

District Municipality – – – – – –

Other transfers and grants – – – – – –

Transfers recognised - capital 51 984 51 958 9 696 32 516 34 006 (1 489) -4% 51 958

Public contributions & donations 5 1 500 2 480 – – 1 000 (1 000) -100% 2 480

Borrowing 6 8 500 – – – – – –

Internally generated funds 30 901 29 263 3 384 13 030 19 365 (6 335) -33% 29 263

Total Capital Funding 92 885 83 701 13 081 45 546 54 371 (8 825) -16% 83 701

WC015 Swartland - Table C5 Monthly Budget Statement - Capital Expenditure (municipal vote, standard classification and funding) - M09

March

Vote Description Ref

Total capital expenditure as at 31 March 2016 amounts to R13 080 521.37 and stands at 16% below our projected expenditure.

The reason for this under spending is:

Upgrading of WWTW Riebeek Wes and Riebeek Kasteel had no expenditure against the R463 315 monthly cahflow projected.

Capital expenditure will rapidly increase over the next quarter.

7

3.2.2 Reports, tables, charts & explanations

Summary tables or charts are included under the section Other Supporting Documentation.

3.3 Material variances from SDBIP - No comments for March 2016

3.4 Remedial or corrective steps - Standard year-end transactions will be processed

in June 2016.

PERFORMANCE INDICATORS

Budget Year 2015/16

Original

Budget

Adjusted

Budget

YearTD

actual

Full Year

Forecast

Borrowing Management

Capital Charges to Operating Ex penditure Interest & principal paid/Operating Ex penditure 17.5% 15.7% 18.4% 4.1%

Borrow ed funding of 'ow n' capital

ex penditure

Borrow ings/Capital ex penditure ex cl. transfers

and grants

9.2% 0.0% 0.0% 0.0%

Safety of Capital

Debt to Equity Loans, Accounts Pay able, Ov erdraft & Tax

Prov ision/ Funds & Reserv es

12.2% 11.9% 12.5% 11.9%

Gearing Long Term Borrow ing/ Funds & Reserv es 155% 129.0% 31664.2% 129.0%

Liquidity

Current Ratio Current assets/current liabilities 1 246.6% 313.5% 248.8% 313.5%

Liquidity Ratio Monetary Assets/Current Liabilities 183.1% 223.2% 178.5% 223.2%

Revenue Management

Annual Debtors Collection Rate

(Pay ment Lev el %)

Last 12 Mths Receipts/ Last 12 Mths Billing 93.1% 95.0% 90.54% 95.0%

Outstanding Debtors to Rev enue Total Outstanding Debtors to Annual Rev enue 11.5% 16.4% 14.4% 16.4%

Longstanding Debtors Recov ered Debtors > 12 Mths Recov ered/Total Debtors >

12 Months Old

0.0% 0.0% 0.0% 0.0%

Creditors Management

Creditors Sy stem Efficiency % of Creditors Paid Within Terms (w ithin MFMA

s 65(e))

100.0% 100.0% 97.15% 95.0%

Funding of Provisions

Percentage Of Prov isions Not Funded Unfunded Prov isions/Total Prov isions

Other Indicators

Electricity Distribution Losses % Volume (units purchased and generated less

units sold)/units purchased and generated

2 5.8% 5.8% 6.28% 7.0%

Water Distribution Losses % Volume (units purchased and ow n source less

units sold)/Total units purchased and ow n source

2 15.4% 15.4% 19.69% 16.0%

Employ ee costs Employ ee costs/Total Rev enue - capital rev enue 31.5% 30.0% 28.3% 30.0%

Repairs & Maintenance R&M/Total Rev enue - capital rev enue 34.0% 34.0% 5.82% 3.9%

Interest & Depreciation I&D/Total Rev enue - capital rev enue 19.9% 17.6% 17% 4.5%

IDP regulation financial viability indicators

i. Debt cov erage (Total Operating Rev enue - Operating

Grants)/Debt serv ice pay ments due w ithin

financial y ear)

26.5 17.20 N/a 26.5

ii. O/S Serv ice Debtors to Rev enue Total outstanding serv ice debtors/annual rev enue

receiv ed for serv ices

17.9% 10.0% N/a 17.2%

iii. Cost cov erage (Av ailable cash + Inv estments)/monthly fix ed

operational ex penditure

5.8 N/a 5.5

Description of financial indicator Basis of calculation Ref

WC015 Swartland - Supporting Table SC2 Monthly Budget Statement - performance indicators - M09 March

8

Section 4 – In-year budget statement tables

4.1 Monthly budget statements

4.1.1 Table C1: s71 Monthly Budget Statement Summary

WC015 Swartland - Table C1 Monthly Budget Statement Summary - M09 March

2014/15

Audited

Outcome

Original

Budget

Adjusted

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Financial Performance

Property rates 73 332 78 939 78 939 6 083 62 500 62 187 313 1% 78 939

Serv ice charges 271 667 293 191 293 191 24 168 231 531 213 869 17 662 8% 293 191

Inv estment rev enue 16 371 8 300 17 800 22 261 3 148 (2 887) -92% 19 176


Other ow n rev enue 68 273 53 601 52 620 3 113 31 536 27 274 4 262 16% 52 620

Total Revenue (excluding capital transfers

and contributions)

494 271 496 737 530 533 46 448 377 600 366 630 10 969 3% 531 909

Employ ee costs 135 231 156 706 159 372 11 186 106 761 105 002 1 759 2% 159 372

Remuneration of Councillors 8 174 9 530 9 530 720 6 483 6 636 (153) -2% 9 530


Finance charges 14 768 20 199 14 501 2 7 239 7 243 (4) -0% 14 501

Materials and bulk purchases 162 972 187 316 189 384 14 125 129 993 126 544 3 449 3% 189 384

Transfers and grants 1 999 2 137 2 137 17 1 475 1 433 42 2 137


Total Expenditure 516 197 565 108 593 012 49 010 380 848 313 313 67 535 22% 593 012

Surplus/(Deficit) (21 926) (68 371) (62 479) (2 561) (3 249) 53 317 (56 566) -106% (61 103)

Transfers recognised - capital 39 565 51 984 51 958 – – 21 017 (21 017) -100% 51 958

Contributions & Contributed assets 1 512 1 500 2 480 – – – – 2 480


contributions

19 151 (14 887) (8 041) (2 561) (3 249) 74 334 (77 583) -104% (6 665)

Share of surplus/ (deficit) of associate – – – – – – – –

Surplus/ (Deficit) for the year 19 151 (14 887) (8 041) (2 561) (3 249) 74 334 (77 583) -104% (6 665)

Capital expenditure & funds sources

Capital expenditure – 92 885 83 701 13 081 45 546 54 371 (8 825) -16% 83 701

Capital transfers recognised 39 565 51 984 51 958 9 696 32 516 34 006 (1 489) -4% 51 958

Public contributions & donations 1 500 1 500 2 480 – – 1 000 (1 000) -100% 2 480

Borrow ing – 8 500 – – – – – –

Internally generated funds 55 069 30 901 29 263 3 384 13 030 19 365 (6 335) -33% 29 263

Total sources of capital funds 96 134 92 885 83 701 13 081 45 546 54 371 (8 825) -16% 83 701

Financial position

Total current assets 330 236 246 002 326 567 399 774 326 567

Total non current assets 1 794 137 1 832 356 1 796 797 1 783 109 1 796 797

Total current liabilities 97 376 99 740 104 171 157 677 104 171

Total non current liabilities 190 387 192 331 190 623 187 106 190 623

Community wealth/Equity 1 836 610 1 786 288 1 828 570 1 838 101 1 828 570

Cash flows

Net cash from (used) operating 121 386 82 316 74 622 21 577 (59 194) 26 597 (85 791) -323% 74 622

Net cash from (used) inv esting (96 760) (91 162) (83 480) (12 562) (38 910) (52 531) 13 622 -26% (83 480)

Net cash from (used) financing (2 075) 3 343 (4 150) 97 (2 325) (2 467) 142 -6% (4 150)

Cash/cash equivalents at the month/year end 245 545 182 619 232 537 – 87 694 159 722 (72 028) -45% 232 537

Debtors & creditors analysis 0-30 Days 31-60 Days 61-90 Days 91-120 Days 121-150 Dys 151-180 Dys181 Dys-1

YrOver 1Yr Total

Debtors Age Analysis

Total By Income Source 27 719 6 363 1 190 848 687 691 1 249 8 868 47 613

Creditors Age Analysis

Total Creditors 7 650 837 3 – – – – – 8 490

Description

Budget Year 2015/16

9

4.1.2 Table C2: Monthly Budget Statement - Financial Performance

(standard classification)

Budget Year 2015/16

Original

Budget

Adjusted

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Revenue - Standard

Governance and administration 109 904 119 653 9 865 82 423 82 379 44 0% 119 653


Budget and treasury office 107 784 117 533 9 600 81 521 80 785 736 1% 117 533

Corporate serv ices 1 565 1 565 142 871 1 070 (200) -19% 1 565

Community and public safety 62 453 85 268 676 7 168 29 420 (22 252) -76% 85 268

Community and social serv ices 14 060 9 610 67 747 6 938 (6 191) -89% 9 610

Sport and recreation 8 032 4 845 269 2 760 2 976 (216) -7% 4 845

Public safety 26 129 26 129 324 3 502 19 307 (15 805) -82% 26 129

Housing 14 233 44 685 16 159 199 (40) -20% 44 685

Health – – – – – – –


Planning and dev elopment 1 929 1 929 213 2 269 1 446 823 57% 1 929

Road transport 32 212 34 399 589 5 706 4 684 1 022 22% 34 399

Env ironmental protection – – – – – – –

Trading services 343 700 343 700 35 104 280 017 265 738 14 279 5% 343 700

Electricity 211 931 211 855 18 012 167 530 159 479 8 051 5% 211 855

Water 52 114 52 190 4 991 41 842 38 909 2 933 8% 52 190

Waste w ater management 49 269 49 269 7 504 43 118 41 749 1 368 3% 49 269

Waste management 30 387 30 387 4 597 27 528 25 601 1 926 8% 30 387

Other 22 22 2 16 16 (0) -1% 22

Total Revenue - Standard 550 221 584 972 46 448 377 600 383 684 (6 084) -2% 584 972

Expenditure - Standard

Governance and administration 96 509 97 220 5 314 51 098 56 999 (5 901) -10% 97 220

Ex ecutiv e and council 20 048 20 118 1 436 13 538 14 530 (992) -7% 20 118

Budget and treasury office 44 977 46 014 2 175 17 441 24 490 (7 049) -29% 46 014

Corporate serv ices 31 485 31 088 1 703 20 119 17 979 2 139 12% 31 088

Community and public safety 71 831 85 559 7 020 55 168 50 457 4 712 9% 85 559

Community and social serv ices 15 939 16 203 1 082 10 756 11 075 (319) -3% 16 203

Sport and recreation 16 558 16 931 1 169 11 628 11 046 582 5% 16 931

Public safety 37 968 35 075 1 492 14 458 15 983 (1 525) -10% 35 075

Housing 1 365 17 350 3 278 18 327 12 353 5 974 48% 17 350

Health – – – – – – –

Economic and environmental services 68 524 83 791 14 637 57 005 39 702 17 303 44% 83 791

Planning and dev elopment 11 889 12 843 862 7 777 9 120 (1 343) -15% 12 843

Road transport 56 635 70 948 13 775 49 228 30 582 18 646 61% 70 948

Env ironmental protection – – – – – – –

Trading services 327 093 325 238 22 011 216 760 190 069 26 692 14% 325 238

Electricity 198 062 198 482 13 680 134 862 123 382 11 480 9% 198 482

Water 57 885 55 236 4 544 37 666 31 453 6 213 20% 55 236

Waste w ater management 42 187 42 465 2 008 25 276 16 629 8 647 52% 42 465

Waste management 28 959 29 054 1 778 18 956 18 605 351 2% 29 054

Other 1 151 1 205 27 817 871 (54) -6% 1 205

Total Expenditure - Standard 565 108 593 012 49 010 380 848 338 097 42 751 13% 593 012

Surplus/ (Deficit) for the year (14 887) (8 041) (2 561) (3 249) 45 587 (48 835) -107% (8 041)

Description

WC015 Swartland - Table C2 Monthly Budget Statement - Financial Performance (standard classification) - M09

March

10


(revenue and expenditure by municipal vote)

Vote Description 2014/15

Audited

Outcome

Original

Budget

Adjusted

BudgetMonthly actual YearTD actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Revenue by Vote 1

Vote 1 - Corporate Serv ices 6 648 9 929 9 929 103 778 7 064 (6 286) -89.0% 9 929

Vote 2 - Civ il Serv ices 121 402 164 635 163 711 17 217 113 919 108 188 5 731 5.3% 163 711

Vote 3 - Council 56 741 125 125 4 32 94 (62) -66.2% 125

Vote 4 - Electricity Serv ices 194 134 211 931 211 855 18 012 167 530 159 479 8 051 5.0% 211 855

Vote 5 - Financial Serv ices 115 277 107 784 117 533 9 600 81 521 80 785 736 0.9% 117 533

Vote 6 - Dev elopment Serv ices 6 490 23 168 49 171 498 4 817 3 773 1 044 27.7% 49 171

Vote 7 - Municipal Manager – 430 430 119 – 430 (430) -100.0% 430

Vote 8 - Protection Serv ices 34 656 32 218 32 218 896 9 004 23 872 (14 869) -62.3% 32 218

Total Revenue by Vote 2 535 348 550 221 584 972 46 448 377 600 383 684 (6 084) -1.6% 584 972

Expenditure by Vote 1

Vote 1 - Corporate Serv ices 19 895 23 138 23 440 1 373 15 118 15 970 (852) -5.3% 23 440

Vote 2 - Civ il Serv ices 185 678 208 428 219 927 23 620 147 153 109 455 37 699 34.4% 219 927

Vote 3 - Council 24 441 14 645 14 675 965 10 100 10 577 (478) -4.5% 14 675

Vote 4 - Electricity Serv ices 175 719 206 577 207 280 13 680 134 862 123 523 11 340 9.2% 207 280

Vote 5 - Financial Serv ices 52 870 44 977 46 014 2 176 17 448 24 501 (7 053) -28.8% 46 014

Vote 6 - Dev elopment Serv ices 15 457 17 111 34 261 4 439 28 735 24 336 4 398 18.1% 34 261

Vote 7 - Municipal Manager 4 130 5 403 5 443 868 8 819 9 370 (550) -5.9% 5 443

Vote 8 - Protection Serv ices 38 006 44 830 41 973 1 889 18 614 20 366 (1 752) -8.6% 41 973

Total Expenditure by Vote 2 516 197 565 108 593 012 49 010 380 848 338 097 42 751 12.6% 593 012

Surplus/ (Deficit) for the year 2 19 151 (14 887) (8 041) (2 561) (3 249) 45 587 (48 835) -107.1% (8 041)

WC015 Swartland - Table C3 Monthly Budget Statement - Financial Performance (revenue and expenditure by municipal vote) - M09 March

Ref

Budget Year 2015/16

11


(revenue and expenditure)

2014/15

Audited

Outcome

Original

Budget

Adjusted

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Revenue By Source

Property rates 73 332 78 939 78 939 6 083 62 500 62 187 313 1% 78 939

Property rates - penalties & collection charges – – – – – – –

Serv ice charges - electricity rev enue 191 017 208 823 208 747 17 311 163 921 163 043 878 1% 208 747

Serv ice charges - w ater rev enue 38 515 41 620 41 696 3 038 32 716 30 902 1 814 6% 41 696

Serv ice charges - sanitation rev enue 24 090 25 137 25 137 2 197 20 038 19 924 114 1% 25 137

Serv ice charges - refuse rev enue 18 046 17 610 17 610 1 622 14 856 – 14 856 #DIV/0! 17 610

Serv ice charges - other – – – – – – –

Rental of facilities and equipment 3 430 3 349 3 349 357 3 176 2 819 357 13% 3 349

Interest earned - ex ternal inv estments 16 371 8 300 17 800 22 261 3 148 (2 887) -92% 17 800

Interest earned - outstanding debtors 1 693 1 376 1 376 171 1 273 1 137 136 12% 1 376

Div idends receiv ed – – – – – – – –

Fines 27 316 25 735 25 735 320 3 500 3 665 (164) -4% 25 735

Licences and permits 3 673 3 273 3 273 307 2 859 2 606 253 10% 3 273

Agency serv ices 3 105 2 799 2 799 263 2 636 2 269 367 16% 2 799


Other rev enue 27 884 16 868 15 888 1 398 13 098 14 459 (1 361) -9% 15 888

Gains on disposal of PPE 1 172 200 200 297 4 993 320 4 674 1462% 200

Total Revenue (excluding capital transfers and

contributions) 494 271 496 737 530 533 46 448 377 600 366 630 10 969 3.0% 530 533

Expenditure By Type

Employ ee related costs 135 231 156 706 159 372 11 186 106 761 105 002 1 759 2% 159 372

Remuneration of councillors 8 174 9 530 9 530 720 6 483 6 636 (153) -2% 9 530

Debt impairment 16 005 34 381 31 013 – – – – 31 013


Finance charges 14 768 20 199 14 501 2 7 239 7 243 (4) 0% 14 501

Bulk purchases 162 972 187 316 189 384 14 125 129 993 126 544 3 449 3% 189 384

Other materials – – – – – – – –

Contracted serv ices 3 554 3 660 3 660 294 2 679 2 645 34 1% 3 660

Transfers and grants 1 999 2 137 2 137 17 1 475 1 433 42 3% 2 137


Loss on disposal of PPE 28 474 2 144 2 144 – – – – 2 144

Total Expenditure 516 197 565 108 593 012 49 010 380 848 313 313 67 535 21.6% 593 012

Surplus/(Deficit) -21 926 374 (68 371) (62 479) (2 561) (3 249) 53 317 (56 566) (0) (62 479)

Transfers recognised - capital 39 565 51 984 51 958 – – 21 017 (21 017) (0) 51 958

Contributions recognised - capital 1 512 1 500 2 480 – – – – 2 480

Contributed assets - – – – – – –


contributions

19 151 (14 887) (8 041) (2 561) (3 249) 74 334 (8 041)

Tax ation – – – – – – – –

Surplus/(Deficit) after taxation 19 151 (14 887) (8 041) (2 561) (3 249) 74 334 (8 041)

Attributable to minorities – – – – – – –

Surplus/(Deficit) attributable to municipality 19 151 (14 887) (8 041) (2 561) (3 249) 74 334 (8 041)

Share of surplus/ (deficit) of associate – – – – – – –

Surplus/ (Deficit) for the year 19 151 (14 887) (8 041) (2 561) (3 249) 74 334 (8 041)

Description Ref

Budget Year 2015/16


12

4.1.5 Table C5: Monthly Budget Statement - Capital Expenditure (municipal

vote, standard classification and funding)

Budget Year 2015/16

Original

Budget

Adjusted


YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands 1 %

Multi-Year expenditure appropriation 2

Vote 1 - Corporate Serv ices 2 000 2 000 254 262 1 333 (1 072) -80% 2 000

Vote 2 - Civ il Serv ices 7 360 5 860 – 94 3 907 (3 812) -98% 5 860

Vote 3 - Council – – – – – – –

Vote 4 - Electricity Serv ices – – – – – – –

Vote 5 - Financial Serv ices 600 600 – 33 400 (367) -92% 600

Vote 6 - Dev elopment Serv ices – – – – – – –

Vote 7 - Municipal Manager – – – – – – –

Vote 8 - Protection Serv ices – – – – – – –

Total Capital Multi-year expenditure 4,7 9 960 8 460 254 389 5 640 (5 251) -93% 8 460

Single Year expenditure appropriation 2

Vote 1 - Corporate Serv ices 8 970 1 720 146 205 1 145 (940) -82% 1 720

Vote 2 - Civ il Serv ices 39 744 29 343 3 778 19 577 19 160 418 2% 29 343

Vote 3 - Council 805 805 65 266 537 (271) -50% 805

Vote 4 - Electricity Serv ices 7 542 6 701 296 5 424 4 449 975 22% 6 701

Vote 5 - Financial Serv ices 315 530 1 553 371 181 49% 530

Vote 6 - Dev elopment Serv ices 25 230 35 214 8 527 18 667 22 449 (3 782) -17% 35 214

Vote 7 - Municipal Manager 5 5 – – 5 (5) -100% 5

Vote 8 - Protection Serv ices 314 924 13 466 616 (150) -24% 924

Total Capital single-year expenditure 4 82 925 75 241 12 826 45 157 48 731 (3 574) -7% 75 241

Total Capital Expenditure 92 885 83 701 13 081 45 546 54 371 (8 825) -16% 83 701

Capital Expenditure - Standard Classification

Governance and administration 12 665 5 630 467 1 301 3 771 (2 470) -65% 5 630


Budget and treasury office 915 1 130 1 586 771 (186) -24% 1 130

Corporate serv ices 10 940 3 690 401 450 2 458 (2 009) -82% 3 690

Community and public safety 30 441 38 138 8 568 20 151 24 072 (3 921) -16% 38 138

Community and social serv ices 4 710 658 – 51 253 (202) -80% 658

Sport and recreation 4 867 1 480 28 1 001 987 14 1% 1 480

Public safety 314 924 13 466 616 (150) -24% 924

Housing 20 550 35 075 8 527 18 633 22 216 (3 583) -16% 35 075


Planning and dev elopment 60 60 4 11 27 (16) -60% 60

Road transport 32 384 21 317 1 286 14 342 14 211 130 1% 21 317

Env ironmental protection – – – – – –

Trading services 17 335 18 556 2 755 9 742 12 290 (2 548) -21% 18 556

Electricity 7 542 6 701 296 5 424 4 449 975 22% 6 701

Water 6 048 6 210 2 457 4 289 4 078 210 5% 6 210

Waste w ater management 3 730 5 630 – 15 3 753 (3 738) -100% 5 630

Waste management 15 15 3 15 10 5 46% 15

Total Capital Expenditure - Standard Classification 3 92 885 83 701 13 081 45 546 54 371 (8 825) -16% 83 701

Funded by:

National Gov ernment 20 709 20 709 2 598 16 265 13 805 2 460 18% 20 709

Prov incial Gov ernment 31 275 31 249 7 098 16 251 20 200 (3 949) -20% 31 249

District Municipality – – – – – –

Other transfers and grants – – – – – –

Transfers recognised - capital 51 984 51 958 9 696 32 516 34 006 (1 489) -4% 51 958

Public contributions & donations 5 1 500 2 480 – – 1 000 (1 000) -100% 2 480

Borrowing 6 8 500 – – – – – –

Internally generated funds 30 901 29 263 3 384 13 030 19 365 (6 335) -33% 29 263

Total Capital Funding 92 885 83 701 13 081 45 546 54 371 (8 825) -16% 83 701

WC015 Swartland - Table C5 Monthly Budget Statement - Capital Expenditure (municipal vote, standard classification and funding) - M09

March

Vote Description Ref

13

4.1.6 Table C6: Monthly Budget Statement - Financial Position

2014/15 Budget Year 2015/16

Audited

Outcome

Original

Budget

Adjusted

Budget

YearTD

actual

Full Year

Forecast

R thousands 1

ASSETS

Current assets

Cash 245 545 182 619 232 537 329 029 232 537

Call inv estment deposits – – – – –

Consumer debtors 44 463 48 160 53 142 50 353 53 142

Other debtors 31 532 8 895 33 463 7 861 33 463

Current portion of long-term receiv ables 63 24 21 1 333 21

Inv entory 8 632 6 304 7 404 11 199 7 404

Total current assets 330 236 246 002 326 567 399 774 326 567

Non current assets

Long-term receiv ables 198 185 190 211 190

Inv estments – – – – –

Inv estment property 26 639 27 956 26 405 26 639 26 405

Inv estments in Associate – – – – –

Property , plant and equipment 1 763 470 1 802 607 1 766 544 1 752 442 1 766 544

Agricultural – – – – –

Biological assets – – – – –

Intangible assets 3 047 841 2 888 3 047 2 888

Other non-current assets 784 767 770 770 770

Total non current assets 1 794 137 1 832 356 1 796 797 1 783 109 1 796 797

TOTAL ASSETS 2 124 373 2 078 358 2 123 364 2 182 883 2 123 364

LIABILITIES

Current liabilities

Bank ov erdraft – – – – –

Borrow ing 3 994 5 399 5 051 3 994 5 051

Consumer deposits 8 715 9 032 9 499 9 214 9 499

Trade and other pay ables 78 219 78 308 83 404 139 690 83 404

Prov isions 6 448 7 001 6 217 4 779 6 217

Total current liabilities 97 376 99 740 104 171 157 677 104 171

Non current liabilities

Borrow ing 133 484 134 984 129 336 130 203 129 336

Prov isions 56 903 57 347 61 287 56 903 61 287

Total non current liabilities 190 387 192 331 190 623 187 106 190 623

TOTAL LIABILITIES 287 762 292 071 294 795 344 782 294 795

NET ASSETS 2 1 836 610 1 786 288 1 828 570 1 838 101 1 828 570

COMMUNITY WEALTH/EQUITY

Accumulated Surplus/(Deficit) 1 736 378 1 699 032 1 728 337 1 737 868 1 728 337

Reserv es 100 232 87 256 100 232 100 232 100 232

TOTAL COMMUNITY WEALTH/EQUITY 2 1 836 610 1 786 288 1 828 570 1 838 101 1 828 570

Description Ref

WC015 Swartland - Table C6 Monthly Budget Statement - Financial Position - M09 March

14

4.1.7 Table C7: Monthly Budget Statement - Cash Flow

2014/15 Budget Year 2015/16

Audited

Outcome

Original

Budget

Adjusted

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands 1 %

CASH FLOW FROM OPERATING ACTIVITIES

Receipts

Ratepay ers and other 393 028 353 523 353 523 49 142 627 400 301 874 325 526 108% 353 523

Gov ernment - operating 64 628 35 757 32 538 45 837 136 540 13 043 123 497 947% 32 538

Gov ernment - capital 39 565 62 706 87 898 11 422 22 859 20 709 2 150 10% 87 898

Interest 16 371 66 939 50 297 25 270 4 285 (4 014) -94% 50 297

Div idends – 9 607 19 107 – – – – 19 107

Payments

Suppliers and employ ees (375 440) 423 881 (452 104) 84 830 838 074 195 042 (643 032) -330% (452 104)

Finance charges (14 768) 20 199 (14 501) 2 7 239 116 839 109 600 94% (14 501)

Transfers and Grants (1 999) 2 137 (2 137) 17 951 1 433 482 34% (2 137)

NET CASH FROM/(USED) OPERATING ACTIVITIES 121 386 82 316 74 622 21 577 (59 194) 26 597 980 109 3685% 74 622

CASH FLOWS FROM INVESTING ACTIVITIES

Receipts

Proceeds on disposal of PPE 1 341 1 700 200 297 4 993 – 4 993 #DIV/0! 200

Decrease (Increase) in non-current debtors 24 21 – – – – 21

Decrease (increase) other non-current receiv ables 18 – – – – – – –

Decrease (increase) in non-current inv estments – – – – – – –

Payments

Capital assets (98 119) 92 885 (83 701) 12 858 43 903 52 531 8 628 16% (83 701)

NET CASH FROM/(USED) INVESTING ACTIVITIES (96 760) (91 162) (83 480) (12 562) (38 910) (52 531) (13 622) 26% (83 480)

CASH FLOWS FROM FINANCING ACTIVITIES

Receipts

Short term loans – – – – – – –

Borrow ing long term/refinancing 2 349 8 500 – – – – – –

Increase (decrease) in consumer deposits 591 784 105 956 – 956 #DIV/0! 784

Payments

Repay ment of borrow ing (4 424) 5 748 (4 934) 8 3 281 2 467 (814) -33% (4 934)

NET CASH FROM/(USED) FINANCING ACTIVITIES (2 075) 3 343 (4 150) 97 (2 325) (2 467) (142) 6% (4 150)

NET INCREASE/ (DECREASE) IN CASH HELD 22 550 (5 503) (13 008) 9 113 (100 429) (28 401) (13 008)

Cash/cash equiv alents at beginning: 222 995 188 123 245 545 188 123 188 123 245 545

Cash/cash equiv alents at month/y ear end: 245 545 182 619 232 537 87 694 159 722 232 537

Description Ref

WC015 Swartland - Table C7 Monthly Budget Statement - Cash Flow - M09 March

PART 2 – SUPPORTING DOCUMENTATION

Section 5 – Debtors' analysis

5.1 Supporting Table SC3

Description

R thousands

NT

Code0-30 Days 31-60 Days 61-90 Days 91-120 Days 121-150 Dys 151-180 Dys 181 Dys-1 Yr Over 1Yr Total

Total

over 90

days

Actual Bad

Debts Written

Off against

Debtors

Impairment -

Bad Debts i.t.o

Council Policy

Debtors Age Analysis By Income Source

Trade and Other Receiv ables from Ex change Transactions - Water 1200 3 443 1 591 422 316 253 167 143 1 654 7 988 2 533 – –

Trade and Other Receiv ables from Ex change Transactions - Electricity 1300 13 773 2 220 104 53 44 32 76 803 17 104 1 008 – –

Receiv ables from Non-ex change Transactions - Property Rates 1400 5 564 1 142 288 188 152 263 730 2 709 11 036 4 042 – –

Receiv ables from Ex change Transactions - Waste Water Management 1500 2 148 637 158 112 98 98 141 1 484 4 876 1 933 – –

Receiv ables from Ex change Transactions - Waste Management 1600 1 751 530 155 118 104 97 126 1 398 4 278 1 842 – –

Receiv ables from Ex change Transactions - Property Rental Debtors 1700 23 16 1 1 1 1 0 4 46 6 – –

Interest on Arrear Debtor Accounts 1810 – – – – – – – – – – – –

Recov erable unauthorised, irregular, fruitless and w asteful ex penditure 1820 – – – – – – – – – – – –

Other 1900 1 017 228 62 60 35 33 32 817 2 285 977 – –

Total By Income Source 2000 27 719 6 363 1 190 848 687 691 1 249 8 868 47 613 12 341 – –

2014/15 - totals only – –

Debtors Age Analysis By Customer Group

Organs of State 2200 662 65 9 6 6 7 203 137 1 095 358 – –

Commercial 2300 12 562 1 181 71 33 18 15 120 485 14 486 672 – –

Households 2400 13 185 4 801 981 728 582 598 754 7 799 29 427 10 460 – –

Other 2500 1 310 317 128 81 81 71 172 447 2 605 851 – –

Total By Customer Group 2600 27 719 6 363 1 190 848 687 691 1 249 8 868 47 613 12 341 – –

WC015 Swartland - Supporting Table SC3 Monthly Budget Statement - aged debtors - M09 March

Budget Year 2015/16

After doing a monthly comparison of outstanding debt, 90 days and older increased to R 12 341 331 when compared to February’ report which amounted to R 11 966 582. There was a monthly increase of R485 286 in outstanding debt for 150 days and older.

Total Outstanding Debt has increased from R42 271 343 million in March 2015 to R47 613 328 million in March 2016, which is R5 341 985.

Collection rate for March 2016 is 90.54%.

Section 6 – Creditors' analysis


Budget Year 2015/16

R thousands

Creditors Age Analysis By Customer Type

Bulk Electricity 0100 – – – – – – – – – –

Bulk Water 0200 – – – – – – – – – –

PAYE deductions 0300 – – – – – – – – – –

VAT (output less input) 0400 – – – – – – – – – –

Pensions / Retirement deductions 0500 – – – – – – – – – –

Loan repay ments 0600 – – – – – – – – – –

Trade Creditors 0700 7 650 837 3 – – – – – 8 490 2 994

Auditor General 0800 – – – – – – – – – –

Other 0900 – – – – – – – – – –

Total By Customer Type 1000 7 650 837 3 – – – – – 8 490 2 994

Prior y ear

totals for chart

(same period)

WC015 Swartland - Supporting Table SC4 Monthly Budget Statement - aged creditors - M09 March

181 Days -

1 Year

Over 1

Year

Total61 -

90 Days

91 -

120 Days

121 -

150 Days

151 -

180 Days

Description NT

Code0 -

30 Days

31 -

60 Days

Section 7 – Investment portfolio analysis


Investments by maturity

Name of institution & investment ID

Period of

Investment

R thousands Yrs/Months

Municipality

ABSA 365 Day s Fix ed Deposit 30 June 2015 7.90% 100 000 – 100 000

NEDBANK 365 Day s Fix ed Deposit 30 June 2015 7.90% 100 000 – 100 000

ABSA Call Account 6.80% 33 565 38 348 71 913

ABSA Call Account 7.00% 22 828 133 22 961

Municipality sub-total – 256 393 38 481 294 874

Entities

N/A

TOTAL INVESTMENTS AND INTEREST – 256 393 38 481 294 874

WC015 Swartland - Supporting Table SC5 Monthly Budget Statement - investment portfolio - M09 March

Type of

Investment

Expiry date of

investment

Market

value at end

of the

month

Accrued

interest for

the month

Yield for the

month 1

(%)

Market

value at

beginning

of the

month

Change in

market

value

17

Section 8 – Allocation and grant receipts and expenditure


Budget Year 2015/16

Original

Budget

Adjusted

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

RECEIPTS:

Operating Transfers and Grants

National Government: 55 337 55 337 12 943 55 337 55 337 – 55 337

Local Gov ernment Equitable Share 51 772 51 772 12 943 51 772 51 772 – 51 772

Municipal Sy stems Improv ement 930 930 – 930 930 – 930

Finance Management 1 450 1 450 – 1 450 1 450 – 1 450

EPWP Incentiv e 1 185 1 185 – 1 185 1 185 – 1 185

Provincial Government: 7 369 32 511 14 251 31 381 31 331 – 32 511

Community Dev elopment: Workers 36 28 – 36 36 – 28

Human Settlements – 14 000 4 254 14 000 14 000 – 14 000

Libraries 6 185 6 185 – 6 185 6 185 – 6 185

Proclaimed Roads Subsidy 1 148 9 948 9 948 9 948 9 948 – 9 948

Financial Management Support Grant: mSCOA – 50 – 50 50 – 50

Thusong Centre: Refurbishment – 100 – 100 100 – 100

RSEP/VPUU – 200 – – – – 200

Refurbishment of Municipal Flats – 2 000 – 1 012 1 012 – 2 000

Financial Management Support Grant:Upgrade of The Bulk-SMS Sy stem – – 50 50 –

District Municipality: – – – – – – –

[insert description] – – – – –

Other grant providers: – 50 50 50 50 – 50

Cleanest Town – 50 50 50 50 – 50

Disaster Fund – – – –

Total Operating Transfers and Grants 62 706 87 898 27 244 86 768 86 718 – 87 898

Capital Transfers and Grants

National Government: 20 709 20 709 16 372 27 709 22 709 5 000 22.0% 20 709

Municipal Infrastructure Grant (MIG) 20 709 20 709 11 372 22 709 22 709 – 20 709

Energy Efficiency and Demand Side Management Grant – – 5 000 5 000 5 000 #DIV/0! –

Provincial Government: 46 230 29 588 13 542 42 222 42 222 – 29 588

Human Settlements 33 505 25 505 13 542 39 047 39 047 – 25 505

Libraries 2 425 2 425 – 2 425 2 425 – 2 425

RSEP/VPUU Municipal Projects 1 500 1 650 – 750 750 – 1 650

Proclaimed Roads Subsidy 8 800 – – – – – –

Community Development: Workers 8 – – – 8

District Municipality: – – – – – – –

Other grant providers: – – – – – – –

Total Capital Transfers and Grants 66 939 50 297 29 914 69 931 64 931 5 000 7.7% 50 297

TOTAL RECEIPTS OF TRANSFERS & GRANTS 129 645 138 195 57 159 156 699 151 650 5 000 3.3% 138 195

Description

WC015 Swartland - Supporting Table SC6 Monthly Budget Statement - transfers and grant receipts - M09 March

18

8.2 Supporting Table SC7 (1)

Budget Year 2015/16

Original

Budget

Adjusted

Budget

Monthly

actual YearTD actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

EXPENDITURE

Operating expenditure of Transfers and Grants

National Government: 55 337 55 436 3 622 33 281 42 167 (8 886) -21.1% 55 436

Local Gov ernment Equitable Share 51 772 51 772 3 331 30 742 38 713 (7 971) -20.6% 51 772

Municipal Sy stems Improv ement 930 930 141 228 697 (470) -67.4% 930

Finance Management 1 450 1 549 149 1 217 1 662 (445) -26.7% 1 549

EPWP Incentiv e 1 185 1 185 – 1 095 1 095 – 1 185

–

Provincial Government: 7 419 34 499 12 854 32 356 33 295 (939) -220.2% 34 499

Community Dev elopment: Workers 36 28 5 21 43 (21) -49.8% 28

Human Settlements – 15 888 3 188 17 355 17 355 – 15 888

Libraries 6 185 6 185 420 4 458 4 465 (8) -0.2% 6 185

Proclaimed Roads Subsidy 1 148 9 948 9 171 9 427 10 175 (748) -7.4% 9 948

Financial Management Support Grant : Mscoa 50 50 – 13 38 (24) -64.1% 50

Financial Management Support Grant : Long Term Fin Plan 100 70 70 70 – 100

Refurbishment: Municipal Flats 2 000 – 1 012 1 000 12 1.2% 2 000

RSEP/VPUU Municipal Projects 200 – – 150 (150) -100.0% 200

Greenest Tow n – – –

Thusong Centre 100 – 100

District Municipality: – – - - – – –

Other grant providers: – 48 – 46 46 – 48

Disaster Fund – 48 – 46 46 – 48

Total operating expenditure of Transfers and Grants: 62 756 89 983 16 476 65 684 75 508 (9 825) -13.0% 89 983

Capital expenditure of Transfers and Grants

National Government: 20 709 20 709 2 598 16 265 13 805 2 460 17.8% 20 709

Municipal Infrastructure Grant (MIG) 20 709 20 709 2 598 16 265 13 805 2 460 17.8% 20 709

Provincial Government: 31 275 31 249 7 098 16 259 20 208 (3 949) -19.5% 31 249

Proclaimed Roads Subsidy 8 800 – – – – – –

Human Settlements 18 550 28 516 6 698 15 716 18 383 (2 667) -14.5% 28 516

RSEP/VPUU Municipal Projects 1 500 300 – 93 200 (107) -53.3% 300

Libraries 2 425 2 425 401 441 1 617 (1 175) -72.7% 2 425

Community Dev elopment: Workers 8 8 8 8

District Municipality: – – - - – – –

–

Other grant providers: – – - - – – –

–

Total capital expenditure of Transfers and Grants 51 984 51 958 9 696 32 524 34 014 (1 489) -4.4% 51 958

TOTAL EXPENDITURE OF TRANSFERS AND GRANTS 114 740 141 941 26 172 98 208 109 522 (11 314) -10.3% 141 941

Description

WC015 Swartland - Supporting Table SC7(1) Monthly Budget Statement - transfers and grant expenditure - M09 March

19

Section 9 – Expenditure on Councillor, Senior Managers

and Other Staff


Budget Year 2015/16

Original

Budget

Adjusted


YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Councillors (Political Office Bearers plus Other)

Basic Salaries and Wages 6 116 6 116 426 3 910 3 910 – 6 116

Pension and UIF Contributions 915 837 64 586 586 – 837

Medical Aid Contributions 284 284 26 212 212 – 284

Motor Vehicle Allow ance 1 746 1 746 165 1 470 1 470 – 1 746

Cellphone Allow ance 547 547 40 355 355 – 547

Housing Allow ances – – – – – –

Other benefits and allow ances – – – – –

Sub Total - Councillors 9 608 9 530 720 6 534 6 534 – 9 530

Senior Managers of the Municipality

Basic Salaries and Wages 5 602 5 602 404 4 193 4 193 – 5 602

Pension and UIF Contributions 1 265 1 265 86 892 892 – 1 265

Medical Aid Contributions 310 310 27 245 245 – 310

Ov ertime – – – – – –

Performance Bonus – – – – – –

Motor Vehicle Allow ance 851 851 64 642 642 – 851

Cellphone Allow ance – – – – – –

Housing Allow ances – – – – – –

Other benefits and allow ances 583 583 37 425 425 – 583

Pay ments in lieu of leav e – – – – – –

Long serv ice aw ards – – – – – –

Post-retirement benefit obligations – – – – – –

Sub Total - Senior Managers of Municipality 8 611 8 611 619 6 398 6 398 – 8 611

Other Municipal Staff

Basic Salaries and Wages 93 467 95 351 7 103 70 730 72 623 (1 893) -3% 95 351

Pension and UIF Contributions 15 105 15 433 1 222 11 123 11 574 (451) -4% 15 433

Medical Aid Contributions 6 945 6 945 605 5 189 5 298 (110) -2% 6 945

Ov ertime 4 486 4 486 509 3 523 3 500 23 1% 4 486

Performance Bonus – – – – – – –

Motor Vehicle Allow ance 7 378 7 827 612 5 446 5 841 (395) -7% 7 827

Cellphone Allow ance – – – – – – –

Housing Allow ances 700 946 54 482 701 (218) -31% 946

Other benefits and allow ances 6 117 5 875 461 3 870 4 589 (719) -16% 5 875

Pay ments in lieu of leav e 1 217 1 217 – – – – 1 217

Long serv ice aw ards 1 814 1 814 – – – – 1 814

Post-retirement benefit obligations 10 866 10 866 – – 30 (30) -100% 10 866

Sub Total - Other Municipal Staff 148 095 150 760 10 567 100 363 104 156 (3 793) -4% 150 760

Total Municipal Entities – – – – – – –

TOTAL SALARY, ALLOWANCES & BENEFITS 166 314 168 902 11 906 113 295 117 087 (3 793) -3% 168 902

TOTAL MANAGERS AND STAFF 156 706 159 372 11 186 106 761 110 553 (3 793) -3% 159 372

Summary of Employee and Councillor remuneration

WC015 Swartland - Supporting Table SC8 Monthly Budget Statement - councillor and staff benefits - M09 March

20

Section 10 – Material variances to the SDBIP

No material variances as at 31 March 2016.

Section 11 – Capital programme performance


2014/15

Audited

Outcome

Original

Budget

Adjusted

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

% spend of

Original

Budget

R thousands %

Monthly expenditure performance trend

July 609 1 293 1 302 580 580 1 302 721 55.4% 1%

August 2 642 3 854 1 954 1 965 2 545 3 255 710 21.8% 3%

September 4 293 5 169 3 965 3 248 5 793 7 221 1 427 19.8% 6%

October 7 883 7 904 5 493 3 222 9 015 12 714 3 699 29.1% 10%

Nov ember 6 194 9 437 6 407 3 212 12 227 19 120 6 894 36.1% 13%

December 10 256 6 526 4 553 13 759 25 986 23 673 (2 313) -9.8% 28%

January 3 183 5 723 8 266 4 885 30 870 31 939 1 068 3.3% 33%

February 7 371 20 319 12 655 1 595 32 466 44 594 12 128 27.2% 35%

March 9 274 5 912 8 538 13 081 45 546 53 131 7 585 14.3% 49%

April 7 786 3 467 11 798 – 64 929 –

May 7 124 7 845 8 285 – 73 214 –

June 29 518 15 435 10 487 – 83 701 –

Total Capital expenditure 96 134 92 885 83 701 45 546

Month

WC015 Swartland - Supporting Table SC12 Monthly Budget Statement - capital expenditure trend - M09 March

Budget Year 2015/16

21

Section 11 – Other Supporting Documentation

12.1 Supporting Table SC13a and b

Budget Year 2015/16

Original

Budget

Adjusted

BudgetMonthly actual YearTD actual YearTD budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Capital expenditure on new assets by Asset Class/Sub-class

Infrastructure 31 179 37 314 1 151 3 338 6 076 2 738 45.1% 37 314

Infrastructure - Road transport 17 649 17 000 419 540 1 997 1 457 73.0% 17 000

Roads, Pavements & Bridges 7 449 3 806 419 540 1 997 1 457 73.0% 3 806

Storm water 10 200 13 193 – – – – 13 193

Infrastructure - Electricity 4 700 2 600 6 1 093 1 733 640 36.9% 2 600

Transmission & Reticulation 4 700 2 600 6 1 093 1 733 640 36.9% 2 600

Infrastructure - Water 5 280 8 025 726 1 705 2 346 641 27.3% 8 025

Dams & Reservoirs 5 280 3 519 726 1 705 2 346 641 27.3% 3 519

Reticulation Water – 4 506 – – – – 4 506

Infrastructure - Sanitation 3 550 9 689 – – – – 9 689

Reticulation 3 550 9 689 – – – – 9 689

Infrastructure - Other – – – – – – –

Community 11 823 4 376 418 1 374 2 630 1 256 47.7% 4 376

Parks & gardens 1 500 300 – 93 200 107 53.3% 300

Sportsfields & stadia 3 317 1 130 28 882 654 (228) -34.9% 1 130

Sw imming pools – – – – – – –

Community halls – – – – – – –

Libraries 2 355 2 355 390 399 1 570 1 171 74.6% 2 355

Recreational facilities – – – – – – –

Cemeteries – 490 – – 140 140 100.0% 490

Social rental housing – – – – – – –

Other Community 4 650 100 – – 67 67 100.0% 100

Heritage assets – – – – – – –

Buildings – – – – – – –

Other – – – – – – – –

Investment properties – – – – – – –

Housing dev elopment – – – – – – –

Other – – – – – – –

Other assets 10 690 7 845 8 616 18 413 22 787 4 374 19.2% 7 845

General v ehicles – – – – – – –

Specialised v ehicles – – – – – – –

Plant & equipment – – – – – – –

Computers - hardw are/equipment 600 627 – 33 400 367 92% 627

Furniture and other office equipment 790 798 30 551 520 (31) -5.9% 798

Other Buildings – – – – – – –

Other Land 8 500 1 250 – – 833 833 100.0% 1 250

Other 800 5 169 8 586 17 829 21 034 3 205 15.2% 5 169

Agricultural assets – – – – – – –

Biological assets – – – – – – –

Intangibles – – – – – – –

Total Capital Expenditure on new assets 53 691 49 534 10 185 23 125 31 494 8 368 26.6% 49 534

Description

WC015 Swartland - Supporting Table SC13a Monthly Budget Statement - capital expenditure on new assets by asset class - M09 March

22

Budget Year 2015/16

Original

Budget

Adjusted

BudgetMonthly actual YearTD actual YearTD budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Capital expenditure on renewal of existing assets by Asset Class/Sub-class

Infrastructure 37 602 32 619 2 894 21 265 18 039 (3 226) -17.9% 32 619

Infrastructure - Road transport 24 910 18 297 867 13 778 12 198 (1 580) -13.0% 18 297

Roads, Pavements & Bridges 24 610 17 997 867 13 703 11 998 (1 706) -14.2% 17 997

Storm water 300 300 – 75 200 125 62.6% 300

Infrastructure - Electricity 6 200 6 200 296 4 925 4 133 (792) -19.2% 6 200

Generation – – – – – – –

Transmission & Reticulation 6 200 6 200 296 4 925 4 133 (792) -19.2% 6 200

Street Lighting – – – – – – –

Infrastructure - Water 2 832 2 562 1 731 2 562 1 708 (854) -50.0% 2 562

Dams & Reservoirs 270 – – – – – –

Water purification – – – – – – –

Reticulation Water 2 562 2 562 1 731 2 562 1 708 (854) -50.0% 2 562

Infrastructure - Sanitation 3 660 5 560 – – – – 5 560

Reticulation 3 660 5 560 – – – – 5 560

Sewerage purification – – – – – – –

Infrastructure - Other – – – – – – –

Community – – – – – – –

Sportsfields & stadia – – – – –

Cemeteries – – – – 0.0% –

Heritage assets – – – – – – –

Buildings – – – – – – –

Other Community – – – – – – – –


Housing dev elopment – – – – – – –

Other – – – – – – –

Other assets 1 592 1 548 2 1 155 1 032 (123) -11.9% 1 548

General v ehicles 560 1 316 – 1 065 877 (188) -21.4% 1 316


Plant & equipment – – – – – – –

Computers - hardw are/equipment 30 30 2 10 20 10 52% 30

Furniture and other office equipment – – – – – – –

Abattoirs – – – – – – –

Markets – – – – – – –

Civ ic Land and Buildings – – – – – – –

Other Buildings – – – – – – –

Other Land – – – – – – –

Surplus Assets - (Inv estment or Inv entory ) – – – – – – –

Other 1 002 202 – 80 135 54 40.3% 202




Computers - softw are & programming – – – – – – –

Other – – – – – – –

Total Capital Expenditure on renewal of existing assets 39 194 34 167 2 895 22 420 19 071 (3 349) -17.6% 34 167

WC015 Swartland - Supporting Table SC13b Monthly Budget Statement - capital expenditure on renewal of existing assets by asset

class - M09 March

Description

23

12.2 Supporting Table SC13c and d

Budget Year 2015/16

Original

Budget

Adjusted

Budget

Monthly

actualYearTD actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Repairs and maintenance expenditure by Asset Class/Sub-class

Infrastructure 11 626 25 456 9 800 17 221 19 030 1 809 9.5% 25 456

Infrastructure - Road transport 3 561 17 410 9 326 12 050 12 738 688 5.4% 17 410

Roads, Pavements & Bridges 291 14 040 9 171 9 427 10 175 748 7% 14 040

Storm water 3 270 3 370 155 2 623 2 563 (60) -2.3% 3 370

Infrastructure - Electricity 1 011 1 011 103 619 732 113 15.5% 1 011

Generation – – – – – – –

Transmission & Reticulation 721 721 94 430 515 84 16.3% 721

Street Lighting 290 290 10 188 217 29 13.5% 290

Infrastructure - Water 957 957 32 632 705 73 10.4% 957

Dams & Reservoirs – – – – – – –

Water purification – – – – – – –

Reticulation Water 957 957 32 632 705 73 10.4% 957

Infrastructure - Sanitation 1 617 1 598 73 950 1 790 840 46.9% 1 598

Reticulation Sewerage 1 617 1 598 73 950 1 790 840 46.9% 1 598

Infrastructure - Other 4 481 4 481 265 2 970 3 064 93 3.0% 4 481

Waste Management 4 481 4 481 265 2 970 3 064 93 3.0% 4 481

Community 653 653 9 443 522 79 15.2% 653

Sportsfields & stadia 250 250 2 189 184 (5) -2% 250

Sw imming pools 100 100 4 82 108 26 24% 100

Recreational facilities 194 194 4 81 139 58 42% 194

Fire, safety & emergency 17 17 – 15 13 (2) -18% 17

Security and policing – – – – – – –

Cemeteries 62 62 – 46 43 (3) -8% 62

Social rental housing 30 30 0 30 35 5 14.3% 30

Heritage assets – – – – – – – –


Other – – – – – –

Other assets 8 279 8 379 342 4 327 6 559 2 231 34.0% 8 379

General v ehicles 4 725 4 725 224 1 850 3 710 1 859 50.1% 4 725


Plant & equipment 933 933 38 502 711 209 29.4% 933

Computers - hardw are/equipment – – – – – – –

Furniture and other office equipment 581 581 18 208 436 228 52% 581

Civ ic Land and Buildings – – – – – – –

Other Buildings 2 040 2 140 64 1 767 1 702 (65) -3.8% 2 140


List sub-class – – – – – – –


List sub-class – – – – – – –


Total Repairs and Maintenance Expenditure 20 559 34 488 10 152 21 991 26 110 4 119 15.78% 34 488

WC015 Swartland - Supporting Table SC13c Monthly Budget Statement - expenditure on repairs and maintenance by asset class -

M09 March

Description

Repairs and Maintenance is 15.78% below our budgeted expenditure projection for the month of March 2016.

24

Budget Year 2015/16

Original

Budget

Adjusted

Budget

Monthly

actual

YearTD

actual

YearTD

budget

YTD

variance

YTD

variance

Full Year

Forecast

R thousands %

Depreciation by Asset Class/Sub-class

Infrastructure 64 949 64 949 5 215 46 934 46 934 – 64 949

Infrastructure - Road transport 28 427 28 427 2 171 19 543 19 543 – 28 427

Roads, Pavements & Bridges 28 412 28 412 2 170 19 531 19 531 – 28 412

Storm water 16 16 1 12 12 – 16

Infrastructure - Electricity 12 313 12 313 1 026 9 234 9 234 – 12 313

Transmission & Reticulation 4 413 4 413 368 3 310 3 310 – 4 413

Street Lighting 7 900 7 900 658 5 925 5 925 – 7 900

Infrastructure - Water 10 565 10 565 880 7 924 7 924 – 10 565

Dams & Reservoirs 1 771 1 771 148 1 328 1 328 – 1 771

Water purification 57 57 5 43 43 – 57

Reticulation 8 737 8 737 728 6 553 6 553 – 8 737

Infrastructure - Sanitation 13 144 13 144 1 095 9 858 9 858 – 13 144

Reticulation 11 939 11 939 995 8 954 8 954 – 11 939

Sewerage purification 1 205 1 205 100 904 904 – 1 205

Infrastructure - Other 500 500 42 375 375 – 500

Waste Management 479 479 40 359 359 – 479

Other 21 21 2 16 16 – 21

Community 4 514 4 514 376 3 386 3 386 – 4 514

Parks & gardens 49 49 4 37 37 – 49

Sportsfields & stadia 1 031 1 031 86 774 774 – 1 031

Sw imming pools 33 33 3 25 25 – 33

Community halls 790 790 66 593 593 – 790

Libraries 383 383 32 287 287 – 383

Recreational facilities 496 496 41 372 372 – 496

Fire, safety & emergency 139 139 12 104 104 – 139

Security and policing 636 636 53 477 477 – 636

Clinics 489 489 41 366 366 – 489

Museums & Art Galleries 34 34 3 25 25 – 34

Cemeteries 25 25 2 19 19 – 25

Social rental housing 13 13 1 10 10 – 13

Other 397 397 33 298 298 – 397

Heritage assets – – – – – – – –

Investment properties 233 233 19 175 175 – 233

Housing dev elopment 233 233 19 175 175 – 233

Other assets 9 020 9 020 752 6 765 6 765 – 9 020

General v ehicles 1 853 1 853 154 1 390 1 390 – 1 853

Specialised v ehicles 999 999 83 749 749 – 999

Plant & equipment 1 975 1 975 165 1 482 1 482 – 1 975

Computers - hardw are/equipment 503 503 42 377 377 – 503

Furniture and other office equipment 1 329 1 329 111 997 997 – 1 329

Civ ic Land and Buildings 1 492 1 492 124 1 119 1 119 – 1 492

Other Buildings 828 828 69 621 621 – 828

Other Land 31 31 3 23 23 – 31

Other 10 10 1 7 7 – 10



Intangibles 159 159 13 119 119 – 159

Computers - softw are & programming 159 159 13 119 119 – 159

Total Depreciation 78 876 78 876 6 375 57 379 57 379 – 78 876

Specialised vehicles 999 999 83 749 749 – 999

Refuse 966 966 81 725 725 – 966

Fire 33 33 3 24 24 – 33

WC015 Swartland - Supporting Table SC13d Monthly Budget Statement - depreciation by asset class - M09 March

Description

verslag ingxelo report - swartland municipality · mb/hp . balance as at 1 march 2016 investments...

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