Show contact: Rhonda Scurek

719-592-1800 x 119 | rhonda@cshba.com

VENDOR PACKET February 23—25, 2018

.

Chapel Hills Mall Event Center 1710 Briargate Blvd, Colorado Springs, CO 80920

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Booths are available to view online. The interactive tradeshow floor plan is available at

cshba.com and will have the latest on which booths are still available and where each

company will be located. Click on Map located under the heading Related Links.

Booths will be placed in order received with payment.

• Complete this vendor packet and return pages 8-11 by mail or email.

Show Staff will review your booth requests and confirm with you the final booth

selection. Go to cshba.com to begin the registration process. The interactive tradeshow

floor plan is available at cshba.com and will have the latest on which booths are still

available and where each company will be located. Click on Map located under the

heading Related Links.

When completing your contract, please list ALL products and services that you will be

displaying in your booth. If you fail to do so you will not be allowed to have that

product/service shown or displayed in your booth because another company who has

that product/service may be next to you.

It is the intent of CSHBA to not assign your booth next to your competitor. Our specific

goal in 2018 is for your booth to be situated at least 4 booths away from your

competitor in the same row (some exceptions apply). This means that no remodeler can

be next to a remodeler, nor a window company next to a window company, etc.;

however, an Exhibitor who supplies cabinets,

windows, etc. to a remodeler can be next to

the remodeler. Exceptions: If you have

products and services that cross multiple

business lines (i.e. roofing, windows, siding,

gutters, painting) you may be placed next to a

company that offers just painting.

For questions or support contact:

Rhonda Scurek

Manager of Member Development

Home & Garden Show Audience

• Gender: 57% female; 43% male

• Age: 71% of attendees are 35-64 years

old; 18% are 65+

• Marital status: 80% are married or in a

relationship; 20% are single

• Income: 47% earn $50,000-$99,000 per

year; 30% earn $100,000+

• Home ownership: 91% of the attendees

• Own business: 82% of the attendees

Information obtained from the Feb .2017

Home & Garden Show via BGV Marketing

kiosks located in the lobby

Booth Reservations

Reserving Your Booth for the Home & Garden Show

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Show Hours

Friday, Feb. 23 3 PM-7 PM

Saturday, Feb. 24 10 AM-6 PM

Sunday, Feb. 25 11 AM-5 PM

Move-In: Event Center Thursday, Feb. 22 8 AM-6 PM

Friday, Feb. 23 8 AM-2 PM

Vehicles will not be allowed inside the Chapel Hills

Mall. The following are allowed during move in:

carts, dollies or pallet jacks. (Carts are available on

a first come, first served basis.) Move-in is

through a hallway from the north side of the

building.

Move-In: Stores 499 & 500 Thursday, Feb. 22 6 AM-10 AM

Friday, Feb. 23 6 AM-10 AM

You cannot move displays in during Mall hours

(10 AM—9PM). All display materials must be

moved in before or after the Mall opens for

business. Once your materials are inside Store 499

or 500, you may continue to

set up your display.

Vehicles are not allowed inside the Chapel Hills

Mall. The following are allowed during move in:

carts, dollies or pallet jacks. (Carts are available

on a first come, first served basis.) Move in

through (1) the main hallway next to Dick’s

Sporting Goods, and up the escalator to the upper

floor or (2) enter through the food court and use

the elevator to the 2nd floor, then cart your display

items to stores 499 or 500.

Note: Booth spaces must be

paid in full prior to setup.

Pipe and drape will be set up on Thursday, Feb.

22 starting at approx. 1 PM.

Due to limited access to unload for set-up, please

be patient and wait your turn to enter building.

When you are in the loading dock, please unload

quickly and carefully, then move your vehicle so

the next exhibitor can do the same. We suggest

that you bring your own push carts and dollies for

moving large/heavy items. Please use extra care

during move-in and move-out so as not to

damage the facility in any way.

Move-Out: Event Center

Sunday, Feb. 25 5:15 PM—8PM

Monday, Feb. 26 7AM—Noon

Move-Out: Stores 499 & 500

Sunday, Feb. 25 6 PM—9PM

Monday, Feb. 26 6AM—10AM

Please do not attempt to set up before Thursday,

Feb. 22 at 6 AM. NO EXCEPTIONS.

No materials can be shipped in advance.

Show Dates & Set-Up/Tear Down Times

Please share this information with everyone who will be working at your booth.

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General Show Information

Hold Harmless Agreement No exhibit can be moved in without this form completed. See page 10 of this Vendor Packet.

What’s Included in Booth Package? The booth package includes:

• 8’ back drape; 3’ side drapes

• Wi-Fi as offered by Chapel Hills Mall

Services Request If you would like to order your services from KLS Services: Orders placed by Wednesday, Feb.

21 will receive the early bird rate. Orders placed beginning Thursday, Feb. 22 will receive the

on-site rate. Refer to page 9 for more information on electricity, table, chair and linen services.

1. In the event an exhibitor fails to set up their

display within the set-up time allowed, the HBA

shall have the right to take possession of said

space and resell same, or any part thereof. All

fees and deposits will be forfeited.

2. When preparing displays for the show, please

remember to allow room for booth divider

curtain rods on each side of approximately 4

inches per side.

3. All demonstrations, promotional materials, and

sales activities must be confined to the limits of

the exhibitors booth.

4. All exhibits, back walls and decorations will be

limited to eight feet (8') in height, except actual

equipment which in normal operations exceeds

this height. Written permission from HBA must

first be obtained for the display of equipment or

articles that do not conform to specifications as

set forth in this contract.

5. Exhibits that include the operation of musical

equipment, radios, videos, sound motion

pictures, or any noise making devices must be

operated so that the sound will not annoy or

disturb adjacent exhibitors.

6. No exhibit may extend beyond your designated

booth space, unless you have formally requested

a variance from HBA and that has been

approved in writing.

7. Be sure that you are familiar with all terms and

conditions that were printed on your contract.

8. Absolutely no use of propane or butane will be

permitted as fuel or heat source; any equipment

containing gas tanks must be dry; no gas, propane

or butane allowed on premises.

9. Displays must be arranged not to obstruct general

view or conceal other exhibits or exit signs.

10. HBA reserves the right to move any exhibitor to

accommodate the floorplan of the show.

11. Exhibitor shall remove all of its materials from the

premises during the times listed on page 3. The

HBA may remove at the expense of exhibitor all

materials remaining on the premises after the

times listed on page 3. Exhibitor shall be

responsible for payment of storage costs for the

materials.

Questions? Contact Rhonda Scurek

at 719-592-1800, ext. 119 or

rhonda@cshba.com

Use of Display Space

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1. LOCATION, DATES, AND in its sole discretion HOURS of the Show: To be determined

by Housing & Building Association of Colorado Springs (hereinafter referred to as “HBA”).

2. INSTALLATION, EXHIBITING, AND DISMANTLING: The hours and dates for installa-

tion, exhibiting, and dismantling shall be those specified by HBA. Exhibitor shall be liable

for all storage and handling charges resulting from failure to remove exhibit material from

the leased building before the specified conclusion of the dismantling period set by HBA.

Each Exhibitor must name at least one person to be its representative with regard to in-

stallation, operation, and removal of exhibit.

3. The Exhibitor agrees not to use or permit the premises to be used at any time for the

purpose of soliciting participants for shows other than conducted by HBA, including, but

not limited to, any recreational vehicle, camping, sporting, van or truck show, or the distri-

bution of related materials including but not limited to advertising of such shows. Con-

duct in violation of this paragraph will entitle HBA to the remedies set forth in Paragraph

Number 10 of this contract and any additional remedies it may have in either law, or equi-

ty, or both.

4. REASSIGNMENT OF SPACE: HBA retains the right to reallocate exhibitor space as-

signed to the Exhibitor in the best interests of the show.

5. SUBLETTING AND ASSIGNMENT: Exhibitor may not sublet or assign his exhibit

space, nor any part thereof, nor exhibit, offer for sale or advertise articles not manufac-

tured, or normally sold by the Exhibitor except when such articles are necessary to the

proper demonstration or operation of the Exhibitor’s display, in which case the identifica-

tion shall be limited to the manufacturer’s normal and regular nameplate. The Exhibitor

shall not permit representatives of a non-exhibiting company to operate from his/her

exhibit space.

6. GENERAL REGULATIONS:

A. Loud speakers and sound displays are not permitted, and HBA shall have the

right to reject any exhibit which does not, in its sole discretion, conform to the

general tenor of the show.

B. All exhibits, back walls and decorations will be limited to eight feet (8') in

height, except actual equipment which in normal operations exceeds this

height. Written permission from HBA must first be obtained for the display of

equipment or articles that do not conform to specifications as set forth in this

contract.

C. Under no circumstances may the weight of any equipment or exhibit materi-

al exceed the specified floor load limit of the leased building. The Exhibitor

accepts full and sole responsibility for injury or damage to property or person

resulting from failure, knowingly or otherwise, to distribute the exhibit materi-

al and products in conformity with the maximum floor load specifications.

D. The dispensing, distribution, or use of alcoholic beverages or food, or both,

by Exhibitors in any part of the show premises is prohibited without the ex-

press prior written approval of HBA.

E. FLAMMABLE FLUIDS OR MATERIALS OF ANY NATURE, INCLUDING

DECORATIVE MATERIALS, USE OF WHICH IS PROHIBITED BY FEDERAL,

STATE OR MUNICIPAL LAWS OR REGULATIONS, ARE PROHIBITED FROM

USE IN ANY AND ALL EXHIBITS. THERE WILL BE ABSOLUTELY NO PRO-

PANE PERMITTED IN THE LEASED BUILDING.

F. The operation of any games of chance or lottery devices, or the actual or

simulated pursuit of any recreational pastime, is only permitted by the prior

written approval of HBA.

G. No noisy or obstructive work will be permitted during the hours that the

show is open to the public, nor will exhibits producing objectionable odors be

allowed. HBA shall have sole discretion in determining what is noisy, obstruc-

tive and objectionable.

H. Any demonstration or activity that results in excessive obstruction of aisles

or that prevents ready access to nearby Exhibitors’ space shall be suspended

for a period of time that will be determined by HBA.

I. No soliciting of business shall be permitted in aisles or in other Exhibitors’

space. Samples, catalogs, pamphlets, & publications may only be distributed

by Exhibitors strictly within the confines of their own exhibit space. No Exhib-

itor will be permitted to conduct any promotional stunts or demonstrations

without prior written approval from HBA. All exhibitors agree to confine sell-

ing and exhibit activities to their own specific and contracted space as assigned

by HBA and not in adjacent parking lots and public streets in violation of mu-

nicipal ordinances or state.

J. Photography of exhibit space will be limited to closed hours or candid shots

only. Exhibitors and photographers may not disrupt, redirect, or in any manner

hamper visitor traffic by clearing exhibit space or any aisles for photography

during regular show hours.

K. In their own best interests, Exhibitors must maintain an attendant at their

exhibit space during all open hours. All Exhibitors and their assistants, repre-

sentatives, employees, servants and agents must register with HBA daily upon

arrival to the show premises.

L. Exhibitors shall comply with all federal, state, and municipal laws, rules,

regulations, and ordinances and shall comply with any and all regulations

promulgated with respect to event premises.

7. LIABILITY: Exhibitor shall at all times protect, indemnify, save and hold harmless HBA

against and from any and all claims, loss, cost, damage, liability or expense arising from, or

out of, or by reason of (1) Any accident or other occurrence to anyone, including but not

limited to the Exhibitor, its employees, representatives, agents, servants and business

invitees, which arises from, or out of, or by reason of said Exhibitor’s occupancy and use

of the leased building premises or any part thereof; (2) any damage to the leased building

caused by Exhibitor, its employees, representatives, agents, servants, and business in-

vitees; and (3) breach by Exhibitor of its obligations hereunder. Under no circumstances

will HBA be liable for any injuries to any persons as aforesaid in paragraph 7 and under no

circumstances will HBA be liable for lost profits and/or any other incidental or consequen-

tial damages. EACH EXHIBITOR MUST OBTAIN SUFFICIENT INSURANCE COVERAGE

TO COVER EXHIBIT MATERIALS AGAINST DAMAGE AND LOSS AS WELL AS PUBLIC

LIABILITY INSURANCE AGAINST INJURY TO THE PERSON OR PROPERTY OF OTH-

ERS IN AMOUNTS SATISFACTORY TO HBA. EXHIBITOR SHALL PROVICE HBA WITH

A CERTIFICATE OF INSURANCE AS ISSUED BY THE INSURER. Exhibitor shall be

responsible for its property at all times. Should the Exhibitor desire to hire security

guards, HBA must approve such security guards in writing. IF THE LEASED BUILDING

OR ANY PORTION THERE OF, ARE DAMAGED BY THE ACT, OMISSION OR NEGLI-

GENCE OF AN EXHIBITOR, ITS EMPLOYEES, REPRESENTATIVES, AGENTS OR SERV-

ANTS, EXHIBITOR SHALL PAY TO HBA UPON DEMAND SUCH SUM AS SHALL BE

NECESSARY TO RESTORE SAID SHOW PREMISES TO THEIR FORMER CONDITION.

In the event the leased building or any part thereof are unavailable, whether for the entire

show or a portion thereof, as a result of terrorist attack(s), threat of terrorist attack(s),

war, fire, flood, strikes, riots, acts of God, or any other cause beyond HBA’s reasonable

control, or should HBA decide that because of any such cause it is necessary to cancel,

postpone or resite the show, or reduce the installation time, the show hours, or disman-

tling time, HBA shall not be liable to Exhibitor or any third party for any loss, cost, dam-

age, liability, expense, or claim direct or indirect incidental, consequential, or otherwise

arising as a result thereof. Refunds in the case of termination shall be made to Exhibitor

(s) in the amount based on the original exhibit fee less a prorated adjustment based on the

costs incurred by HBA from staging the show. If an exhibit fails to arrive, Exhibitor will

be, nevertheless, responsible for exhibit space and no refund shall be made. If the exhibit

space is not occupied by the time set for completion of the installation of the exhibit, such

exhibit space may be taken by HBA and reallocated or reassigned for whatever purposes

or uses as HBA may see fit.

8. CANCELLATION: In the event of cancellation by an Exhibitor, THE FOLLOWING

SHALL APPLY:

A. If the Exhibitor cancels 120 days or more before the start of the show, he will owe

HBA nothing;

B. If the Exhibitor cancels between 91 and 119 days before the start of the show,

Exhibitor shall be liable to pay HBA 50% of the space rental fee;

C. If the Exhibitor cancels between 61 and 90 days before the start of the show,

Exhibitor shall be liable to pay HBA 75% of the space rental fee;

D. If the Exhibitor cancels 60 days or less prior to the start of the show, Exhibitor

shall be liable to pay HBA 100% of the space rental fee.

HBA must receive written notification of cancellation by registered or certified mail.

The date upon which notification is received by HBA will determine the above assess-

ment charges. In the event of either full or partial cancellation of exhibit space by an

Exhibitor, HBA reserves the right to reassign the cancelled exhibit space regardless of

cancellation assessment. Subsequent reassignment of cancelled space does not

relieve the canceling Exhibitor of the obligation to pay the cancellation assessment.

9. INTERPRETATION OF CONTRACT: HBA shall have the full power in the interpreta-

tion, contraction and enforcement of all contract terms, rules, regulations and agreements

set forth herein. Any alteration or modification of this contract shall be in writing and

signed by the parties hereto. This contract shall be governed and construed in accordance

with the laws of Colorado. If HBA must institute legal proceedings against an Exhibitor

for his breech of this Contract, HBA, if successful, shall be entitled to court costs and

reasonable attorney’s fees in connection with such actions.

10. REMEDIES: In the event an Exhibitor breaches this agreement or if an Exhibitor, its

employees, agents, representatives, servants, or business invitees, engage in any conduct

which HBA IN ITS SOLE DISCRETION DEEMS OBJECTIONABLE, HBA shall have the

right to close the Exhibitor’s space and remove Exhibitor’s property. The Exhibitor hereby

waives any right to or claims for damages against HBA or any of its officers or agents, and

shall hold HBA harmless and exempt from any such rights of claims. HBA also reserves

the right to eject or bar persons and to close an exhibit space or parts of an exhibit, which

are in violation of any paragraph of this contract. This provision applies to displays, litera-

ture, advertising, novelties, souvenirs, Exhibitor’s conduct, etc.

MATTERS NOT SPECIFICALLY ADDRESSED HEREIN: Any and all matters or questions

not specifically addressed or covered by the foregoing paragraphs shall be solely subject

to the reasonable decision and discretion of HBA.

Rules and Regulations

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Event Center

The Home & Garden Show will be held in the following locations:

LOWER LEVEL UPPER LEVEL

Event Center Stores 499 & 500

Floor Maps

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Floor Maps

8

Company Name ____________________________________

Mailing Address ____________________________________

City/State/Zip _____________________________________

Phone (o) ___________________ (c) _________________

E-mail ___________________________________________

Web Address _____________________________________

Contact Name _____________________________________

Signed By:_________________________________________

Title: _____________________________________________

Date _____________________________________________

Exhibit Space Preference

(please indicate top three choices):

(1) ______________________________________________

(2) ______________________________________________

(3) ______________________________________________

List ALL products and services to be exhibited.

_________________________________________________

_________________________________________________

We prefer not to be located near the following companies:

and/or products: __________________________________

_________________________________________________

Date Received ___________________

Amount ________________________

Payment Type __________________

Date Received ___________________

Amount _________________________

Payment Type ____________________

HBA Member? Yes No

Booth(s) Assigned __________________

Authorized By ___________________ H

BA

US

E

ON

LY

$ _______ $725.00 HBA Member / $825.00 Non-Member (per 10’x10’ booth space; add $100 for each corner)

$ _______ Requested Services from Page 9

$ _______ TOTAL COST OF EXHIBIT SPACE

$ _______ DEPOSIT (minimum of 50% deposit is due with contract to reserve exhibit space)

$ _______ BALANCE DUE (10 days prior to show or exhibitor forfeits any deposits and exhibit location)

We acknowledge the rules and regulations printed on page 5 of this contract and agree to the terms and conditions

set forth.

Please send your check with ALL SIGNED COPIES to: HBA, 4585 Hilton Pkwy. # 100, Colorado Springs, CO 80907

If paying with a credit card, please fill out the Credit Card Authorization Form on page 11 of this packet.

Your form of payment MUST be submitted with this Contract or your booth

space will not be reserved until it is received. PLEASE SUBMIT PAGES 8-11

Please list ALL products/services that you will be displaying in your booth. If you fail to list that product/service at the

time you send in your contract, you will not be allowed to have that product/service displayed in your booth.

The undersigned wishes to make application for exhibit space in this show, upon acceptance of this application, which then becomes a contract subject to the rules and regulations gov-

erning the show and subject to final approval and acceptance by the HBA. SEE RULES AND REGULATIONS ON PAGE 5 OF THIS VENDOR PACKET.

FAX THIS FORM TO 719-960-2773 OR EMAIL RHONDA@CSHBA.COM

Contract & Exhibit Space Reservation

February 23-25, 2018

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Exhibitor _________________________________________ Booth # ___________________

EXHIBIT BOOTHS WILL BE INVENTORIED AT EVENT SERVICES / ITEMS BEING USED AND

NOT ORDERED, (PIRATING) WILL BE CHARGED AT THE HIGHER RATE. EXHIBITORS REQUIRING 24-HOUR SERVICE CLEAN OR DEDICATED LINES WILL BE CHARGED AT

APPLICABLE RATES PLUS 20%. PLEASE NOTE ON THE ORDER FORM OR ADVISE THE FACILITY SERVICE

DESK. PROPER TAGGING OF EQUIPMENT TO INDICATE VOLTAGE, PHASE, CURRENT, ETC. IS EXHIBITOR’S

RESPONSIBILITY. ALL WIRING AND ELECTRICAL WORK ON EXHIBITOR’S DISPLAY WILL BE CHARGED ON A

TIME & MATERIAL BASIS. LABOR RATES: $43.00 PER HOUR, 8:00 AM – 4:00 PM, MONDAY THROUGH FRIDAY;

ALL OTHER TIMES AND DAYS, $115.00 PER HOUR. ONE-HOUR MINIMUM CHARGE. NEITHER THE HOUSING

& BUILDING ASSOCIATION OF COLORADO SPRINGS NOR CHAPEL HILLS MALL WILL BE HELD LIABLE FOR

ANY DAMAGE TO EXHIBITOR’S EQUIPMENT.

Quantity

On/Before

2/21/18

2/22/18

and later

Service

Charge

POWER

120 - 20AMP Outlet $75 $100

OTHER - these items will be checked out to you at the registration table. You will be re-

sponsible for taking these items to your booth.

On/Before

2/21/18

2/22/18

and later

Service

Charge

8' table - NOT DRAPED $15 $20 $

2 chairs $5 $8

60 x 102-inch rectangular tablecloth—black $15 $25

Total Services Ordered $__________

Services Request

These services must be ordered from the facilities via KLS Services. The HBA will pay KLS

Services on your behalf so you only need to write one check or pay one credit card bill.

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Release of Liability/Hold Harmless Agreement

This agreement is entered into by and between the Housing & Building Association of Colorado

Springs, a not-for-profit Colorado Corporation and Exhibitor.

In consideration of renting booth space or participating in any fashion in the HBA Home & Garden

Show this Feb 23—Feb 25, 2018, the undersigned hereby agrees to indemnify; the Housing &

Building Association of Colorado Springs and any and all other sponsors of the Home & Garden

Show and their officers, directors, trustees, employees, agents, representatives, volunteers and

servants, and anyone else connected with the management or presentation of the Home & Garden

Show and will hold and save each of them harmless from any and all actions, damages, and claims, to

persons or property, penalties, obligations, liabilities or attorney’s fees that may be asserted or

claims by any person, firm, entity, corporation, political subdivision or other organization arising out

of any errors or omissions of vendor, its agents, employees, sub-contractors, or invitees, provided

for herein and arising out of the performance of this agreement.

By execution of the release I agree to hold harmless the Housing & Building Association of Colorado

Springs and all listed parties above and any sponsors not listed from and against any liability, loss or

damage to the full extent thereof and from and against all costs and expenses including attorneys

fees, hereafter incurred or suffered by vendor by reason of the existence of any claim, liability, loss

or damage of any kind or nature arising out of my participation as a vendor/exhibitor at the Home &

Garden Show.

I hereby acknowledge that I have received, read and understand the contents of the entire package

that has been provided as part of the application and do hereby agree to all of the terms and

conditions contained therein. I understand and agree that I am not to sell or attempt to sell items or

provide services other than those listed herein or that are within a limited category not included in

this agreement.

By signing below, Vendor/Exhibitor agrees to comply with and accept all rules and regulations

contained herein.

Print Business Name: _____________________________________

Print Name:_____________________________________________

Signature: ______________________________________________ Date:______________

11

Credit Card Number

Expiration Date

Amount

Security Code

Full payment Down Payment only

Name on credit card:

Company

Billing Address 1

Billing Address 2

Billing City

Billing State

Billing ZIP

Please email receipt to:

We accept Visa, Mastercard, Discover and American Express.

Payment terms:

50% of your registration fees and service fees are due upon receipt of your agreement; the

balance is due 10 days before the Show and will automatically be billed to this credit card.

Credit Card Authorization