BOYERTOWN AREA SCHOOL DISTRICT

ADDITIONS & RENOVATIONS

To

BOYERTOWN AREA SENIOR HIGH SCHOOL

MONTHLY PROGRESS REPORT No. 16

May 2016

Construction Manager Architect

D’Huy Engineering, Inc. KCBA Architects

View of New Cub Gymnasium & Gymnasium Main Entrance

From

Student Parking

TABLE OF CONTENTS 1. Brief Summary of Each Prime Contractor Over The Last Month

2. Project Status Summary

3. Total Project Budget Summary Through May 2016

4. Construction Contract Summary By Phase & Allowance Expenditures Through May 2016

5. Community Involvement

Brief Summary

The General Contractor (GC), E.R. Stuebner: The site contractor continues to prepare work for the new bus loop scheduled to complete this summer. Concrete curbing has been installed.

The proposed parking lot adjacent to the Auditorium is being prepared for paving as storm water connections complete. The new water hydrant, meter pit, and 6” fire protection line from Berks Street to the building is 98% complete, final connection have been

made. Metal roof edge is being installed. The roofing contractor has been working on the final flood coat and gravel getting roof areas to 100%

complete. Phase two of the project includes the new bus loop and the resurfacing of the tennis courts. The tennis court work is on schedule to be complete

for the start of school in August. The interior work, scheduled for completion by the start of school in August, consists of the complete renovation of the old three story building

(Area ‘A’) constructing the new music suite, renovating the locker rooms, wrestling room, training and team room areas as well as renovating 17 classrooms. All of this work is currently underway.

New masonry wall construction for the Phase 2 Instrument Storage, Keyboard Lab, Custodial and IDF Room has completed. The stud wall framing and gypsum wallboard for the walls in Area ‘D’ Music Suite have been completed. The Band, Orchestra & Choral Room ceilings are being installed. The Mechanical mezzanine in Area ‘D’ Music Suite is constructed and the Air Handling Units (AHU’s) have been set. Start-up of these units

is scheduled for the second week in June. Selective demolition in the old three story Area ‘A’ has completed and build back has begun. New stud wall framing in Area ‘A’ is 75% complete. The new classroom partitions in Area ‘A’, third floor, are dry walled and 50% are primed. The added scope involving the remedial floor slab repair work in the old three story Area ‘A’ has completed on the second and third floors.

The Mechanical Contractor (MC), Worth & Company: The new chillers and cooling tower have been installed and the air conditioning is operational in the occupied building. Mechanical demolition of the Phase 2 Boys and Girls Locker Room is 100% complete and mechanical systems rough-in is 80% complete. Selective mechanical demolition in the old three story Area ‘A’ has completed. New mechanical system rough-ins are completed on the second

and third floors. Classroom unit ventilators are being set on the third floor. Mechanical rough-ins on the first floor in the old three story Area ‘A’ are 50%. The Air Handling Units (AHU’s) have been set in place in the Area ‘D’ Music Suite mechanical mezzanine. Ductwork rough-in in Area ‘D’ Music Suite is completed.

The Electrical Contractor (EC), Pagoda Electric: Electrical demolition of the Phase 2 Boys and Girls Locker Room is 100% complete.

Electrical rough-in in the above area is underway and is 85% complete.

Selective electrical demolition in old three story Area ‘A’ has completed. Rough in of new systems has begun and is 70% complete.

Electrical rough-in in the Music Suite is complete.

Light fixtures installation in the old three story Area ‘A’ as well as the Music Suite is currently underway.

Security and life safety installation is on-going throughout the entire building both occupied and unoccupied areas.

The first ever planned shutdown of the Boyertown Area School District’s computer server room is being planned for June. This is necessary to switch out an old electrical transformer with a new one.

The Plumbing Contractor (PC), Apex Plumbing: Plumbing demolition of the Phase 2 Boys and Girls Locker Room is 100% complete and underground rough-in is 98% complete.

Selective plumbing demolition in old three story Area ‘A’ is complete.

Plumbing rough-in in Area ‘A’ third floor has been completed with exception of the roof drains.

Plumbing rough-in in Area ‘A’ second floor is complete.

Plumbing rough-in in Area ‘A’ first floor is 85% complete.

Saw cutting of the first floor concrete slab on grade, required for the installation of the new under floor waste and storm water lines, is complete and the under slab plumbing rough-in (waste & storm water piping) is finally completed. Much rock was encountered slowing the progress of work for the underground plumbing. Stone backfilling has been completed and the first floor concrete backfill is 98% completed.

Fire protection (sprinkler) mains and branch piping installation is 80% complete. Additional sprinkler heads and piping is required to protect the wood roof structure of the 1920’s building (Area ‘A’). This additional work is currently underway.

The Environmental Abatement Contractor, Sargent Enterprises: This contract work has been fully executed and work has been completed.

COMMUNITY INVOLVEMENT

Due to scheduling delays of BMMA’s sewer replacement along Montgomery Avenue, the bidding date for the Montgomery Avenue Roadway Improvements and Monroe Street Access Drive has been pushed back until July 7, 2016. Notice to proceed is scheduled for August 2, 2016 and substantial completion of the Montgomery Avenue Roadway Improvements is scheduled for November 15, 2016. The Monroe Street Extension/ Access Drive will continue to be used as a construction access until the start of School Last week in August, 2017.

Once again the summer months are approaching rapidly. There is a great deal of work scheduled for the summer months and all of the Prime Contractors are feverishly preparing for the summer work to begin the day the students leave for summer break.

Boyertown Area School District

Additions Renovations to Senior High School

Budget Summary

May 31, 2016

DEI Project No. 90025

Item Description Approved Budget Contract Amount

Change Orders

to Date for All

But 1920 / 1930

Building

Change Orders

Related to 1920

/ 1930 Building

Total Change

Orders to Date Billed to Date

Difference from Budget to

BidComments

General Construction $ 23,262,537 24,561,000$ 71,657$ 32,939$ 104,596$ 13,913,728$ 1,298,463$ Billed to date includes Change Orders work billed to date

Mechanical Construction $ 12,099,200 9,678,500$ 34,364$ 3,974$ 38,339$ 6,948,079$ (2,420,700)$ Billed to date includes Change Orders work billed to date

Plumbing Construction $ 4,560,000 3,627,000$ 87,937$ 87,937$ 2,258,395$ (933,000)$ Billed to date includes Change Orders work billed to date

Electrical Construction $ 8,094,000 5,322,700$ 1,122,483$ 33,682$ 1,156,165$ 3,762,331$ (2,771,300)$ Billed to date includes Change Orders work billed to date

Environmental (Contract 5) $ 160,000 140,625$ 19,493$ 19,493$ 126,562$ Billed to date includes Change Orders work billed to date

Budget vs.Bid Total $ 48,175,737 43,329,825$ 1,228,504$ 178,026$ 1,406,530$ 27,009,095$ -$4,826,537.00

Soft Costs

Architect & Engineers (6% of Construction Cost) 2,748,718$ $ 2,968,157 Architect Reimbursable 35,000$ 35,000$ Based on KCBA's estimate

Construction Manager Base Fee 975,000$ 975,000$ 506,130$

Construction Manager Pre-Design Fee 75,000$ 75,000$ 75,000$

Construction Testing 150,000$ $ 60,000 $ 54,515 HVAC Testing & Balancing 250,000$ $ 170,500 $ 22,500 Geotechnical 40,000$ 40,000$ 40,000$ Based on fees for completed geotech report

Asbestos Consultant/Lead Paint/Air Monitoring 25,000$ 25,000$ Based on contracts with TMS Consulting

Miscellaneous investigations (Piping, Pest Inspection) 20,000$ $ 4,000 $ 4,000 Budgeted Allowance ($4000 spent to date)

Phase 1 Site Assessment 4,000$ 4,000$ 4,000$ Based on fees spent at initial project developmentTraffic Impact Study 50,000$ $ 55,000 $ 55,000 Based on fees spent up to 9/9/2014

Land Survey 20,000$ 20,000$ 20,000$ Budgeted Allowance

Zoning/Land Development/E&S Fees 20,000$ 20,000$ 20,000$ Budgeted Allowance

Sewage Tap Fee 100,000$ 100,000$ Budgeted Allowance

Water Tap Fee 50,000$ 50,000$ Budgeted Allowance

Electric Company Fee 30,000$ 30,000$ Budgeted Allowance

Owner Controlled Insurance Program (OCIP) 2.5% 1,145,299$ 1,204,394$ 1,204,395$ Estimate based on percent of the updated construction costs

Building Permits/Inspections 150,000$ 150,000$ 44,913$ Budgeted Allowance bases on preliminary scope

FF&E 1,500,000$ 1,500,000$ $3.95/sf - Allowance based budget restrictionsEnergy for construction 150,000$ 150,000$ Budgeted Allowance

Moving & Phasing Costs 300,000$ 300,000$ Budgeted Allowance bases on preliminary scope

Project Soft Cost Budget 7,838,017$ 7,936,051$ 2,050,453$

BUILDING TOTAL 56,013,754$ 51,265,876$ 29,059,547$

Project Contingency & Off Site Roadway Improvements (1) 3,186,246$ 6,705,620$ 1,228,504$ 9th Grade Academy Contingency (1920 / 1930 Building

Reno) 1,800,000$ 1,621,974$ 178,026$

Project Total Budget 61,000,000$ 59,593,470$ 1,228,504$ 178,026$ 1,406,530$ 29,059,547$

1. Includes: Montgomery Ave. HOP Improvements

Colebrookdale Township Off-Site Intersection

Costs

TPD's Fee to Engineer Off-Site Intersection

BOYERTOWN AREA SENIOR HIGH SCHOOL - TOTAL PROJECT BUDGET SUMMARY AS OF MAY 31, 2016

School District: Boyertown School District

Project Name: Boyertown High School

Project Number: 90025

Phase 1: New Gym, Science Labs & Classroom and HVAC Reno

Phase 2A: Renovate 9th Grade Academy (1920's Building)

Phase 2B: Music & CorridorsPhase 2C: Locker Room & Wrestling Room Reno

Phase 2D: Reno Health & Dev, Aud. Spaces & Bear Gym Lobby

Phase 2E: Classroom Renovations

Phase 3A: Stair Tower, Classrooms and Admin Reno

Phase 3B: Renovate ROTC, Business Lab, Guidance & Toilet Rams

Phase 3C: Renovate LibraryPhase 3D: Renovate Kitchen/Café and Toilet Rooms

J F M A M J J A S O N D J F M A M J

Phase 2A: Convert the existing 1920's building into the 9th Grade

Academy

Phase 2B: Convert Exist. Gym and Lockers into the Music Academy

Phase 2C: Renovate exist. Locker Room, Wrestling Room & CorridorPhase 2D: Health / Development Academy Reno's,. , Aud. & Bears Gym

Lobby renovations

Phase 2E: 1st & 2nd floor Area 'I' Classroom renovations

Contract

Remaining Material

Allowance

General Contractor: E. R. Stuebner, Inc. $ 20,763 Mechanical Contractor: Worth & Company, Inc. $ 69,423 Electrical Contractor: Pagoda Electrical, Inc. $ 1,285 Plumbing Contractor: Apex Plumbing, Inc. $ 28,673 Environmental Contractor: Sargent Enterprises, Inc. $ -

Total $ 120,144

Total Soft Costs:

Current Remaining Project Contingency (1)

(1) Includes contingency of $1.8M for unforeseen conditions in the 1920's building, contingency for offsite improvements, and general contingency.

Other Discussions:

The Montgomery Avenue road widening is scheduled to  bid July 7, 2016. The Notice to Procced should be issued

August 2, 2016, allowing BMMA to complete their work on Montgomery Ave prior to BASD's road widening. The

Montgomery Avenue road widening / Monroe Street intersection should be complete November 15, 2016. The

Monroe Street Extension shall continue to be used as a construction access and will not be available for district use

until September 2017 start of school.

140,625$ 126,563$ 19,493$ $ -

43,329,825$ 26,971,482$ 1,406,530$ $ 702,310

8,327,594$

9,678,500$ 6,911,657$ 38,339$ $ 119,660 5,322,700$ 3,748,510$ 1,156,165$ $ 79,950 3,627,000$ 2,271,024$ 87,937$ $ 81,050

Contract Amount

Paid to Date (with 10%

retained) Executed Change Orders

Original Material

Allowance

24,561,000$ 13,913,728$ 104,596$ $ 421,650

Issues Resolved Issues in ProgressWaiting for Twp. Eng. to complete offsite road design and provide estimate.

The floor repair work in the 1920 / 1930 building is complete and the floor underlayment has been installed.

Bids are due for the Montgomery Ave. roadway improvements on July 7, 2016. The notice to proceed will be

issued August 2, 2016. Completion is scheduled for November. 2016

The under slab plumbing work and rock removal in the 1st floor of the 1920 / 1930 building (Area 'A') is completed, the trenches are filled and the

concrete floor is infilled. MEP work , previously held up by the rock excavation is noe underway.

Area 'A' (9th Grade Academy): The area 'A' sprinkler system is 95% complete.

Current Phase and Schedule StatusPhase xx 20xx

% CompleteStatus Comments

65%65% Complete and on schedule. 2nd floor slab repairs are 100%

complete  & 3rd floor slab repairs are 100% complete.

80%Walls are up and drywalled. MEP rough-ins are 98% complete.

Ceiling installation has begun in the music classrooms. The space is

schedule for June 15 Completion

15%Demolition is complete and MEP rough-in has begun..

Overall Project Schedule Status 2016 2017% Complete

Status Comments2015

The Mech. Mezz. is complete. The walls are framed and gypsum

wallbd. is 100% complete. Elect. & Mech rough-in is 95% complete.

Walls are primed and ready for final coat of paint. Ceiling

installation has begun.

15% Demo is complete.

65%

Selective demolition is complete on the all floors. MEP rough-in is

95% complete. The 1st floor under slab storm and waste piping is

100% complete. Floor Slab repairs are Complete on the 3rd & 2nd

floors. 70% Complete on the 1st floor. New Classroom partitions

are installed on all floors and drywall is installed on the 2nd & 3rd

floors

80%

Report Submission Date: 06/03/16

Report Period Month

ending:05/31/16

Report Author: John Hartman / Zach Zazo

100%

Phase 1 is substantially complete and occupied, the Certificate of

Occupancy has been issued. Cooling Tower installation complete,

A/C is operational.

15% Demo is complete.

0% Scheduled to begin June 2016, complete Aug. 2016

5%

Work began a phase early, Stair #6 is 95% the terrazzo flooring and

treads are complete. The stair & being used to access Ceramics

0%

Scheduled to begin March 2017

0% Scheduled to begin June 2017

0% Scheduled to begin June 2017

15%

0%Ceiling tiles have been removed ahead of schedule for MEP

coordination.

94%

3%

0%

3%

Requests for Information

Complete

Outstanding

Voided

Overdue76%

20%

2%0% 2%

Submittals

Approved

Rejected

Outstanding

Voided

Overdue

G:\Projects\006-299 - Schools\009 - Boyertown ASD\90025 Boyertown High School\Monthly Progress Reports\May 2016\Contract Status and Payment Log _90025.xlsx

BOYERTOWN AREA SENIOR HIGH SCHOOL - CONSTRUCTION CONTRACT SUMMARY BY PHASE THROUGH MAY 31, 2016

Contract

Amount

Completed &

Stored to Date

Contract

Balance

%

Complete

Contract

Amount

Completed

& Stored to

Date

Contract

Balance

%

Complete

Contract

Amount

Completed

& Stored to

Date

Contract

Balance% Complete

General Contract 10,681,604$ 10,412,215$ 269,389$ 97% 9,130,997$ 4,049,075$ 5,081,922$ 44% 4,871,217$ 1,349,344$ 3,521,873$ 28% 15,810,634$ 24,683,818$ 64%

Mechanical Contract 4,303,037$ 4,301,487$ -$ 100% 3,144,670$ 2,725,089$ 419,581$ 87% 2,268,676$ 450,800$ 1,817,876$ 20% 7,477,376$ 9,716,383$ 77%

Plumbing Contract 1,392,167$ 1,392,167$ -$ 100% 1,410,276$ 951,966$ 458,310$ 68% 867,942$ 87,399$ 780,543$ 10% 2,431,532$ 3,670,385$ 66%

Electrical Contract 2,514,535$ 2,514,535$ -$ 100% 2,332,125$ 1,145,074$ 1,187,051$ 49% 1,632,205$ 394,400$ 1,237,805$ 24% 4,054,009$ 6,478,865$ 63%

Abatement Contract -$ -$ -$ 0% 145,741$ 145,741$ -$ 100% -$ -$ -$ 0% 145,741$ 145,741$ 100%

TOTALS 18,891,343$ 18,620,404$ 269,389$ 99% 16,163,809$ 9,016,945$ 7,146,864$ 56% 9,640,040$ 2,281,943$ 7,358,097$ 24% 29,919,292$ 44,695,192$ 67%

Total %

Completed &

Stored to Date

PHASE 1 PHASE 2 PHASE 3

Total

Completed &

Stored to Date

Total

Contract

Amount

AllowanceContract Allowance

Amount

Remaining

Balance

General Construction Contract 421,650$ (400,887)$ 1

20,763$ 2

Electrical Construction Contract 79,950$ (78,661)$ 1,289$

Plumbing Construction Contract 81,050$ (52,377)$ 4

28,673$

Mechanical Construction Contract 119,660$ (50,237)$ 69,423$

Environmental Construction Contract -$ -$ -$

TOTALS 702,310$ (582,162)$ 120,148$ -$

BOYERTOWN AREA SENIOR HIGH SCHOOL - ALLOWANCE EXPENDITURE AS OF MAY 31, 2016

Allowance

Adjustment

to Date

Potential

Adjustments

Pending Review

1 $178,330 for rock excavation

4 $4135 for rock excavation

Site Work Continues At Bus loop Third Floor Flooring Remediation Completed

Unit Ventilators Set in Old Building Classrooms Old Building Classrooms Begin To Take Shape

Structural Repairs To Old Building Wood Structure High Walls Constructed in New Music Suite

Boyertown Senior High School

Renovations and Additions

Boyertown, PA