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THE UNIVERSITY OF WINNIPEG BOARD OF REGENTS

BOARD MEETING AGENDA Monday, May 6, 2013 5:30 p.m. – 8:30 p.m.

5:30 p.m. 1. Call to Order 2. Adoption of the Agenda 3. Adoption of Minutes – March 27, 2013

4. Board Education - Wii Chiiwaakanak Learning Centre and Community Learning

5. Reports

5.1 Chair’s Remarks 5.2 President & Vice-Chancellor’s Remarks 5.3 Governance and Community Relations Committee 5.4 Nominating Committee 5.5 Audit Committee 5.6 Finance Committee

6:45 p.m. 6. In Camera 8:30 p.m. 7. Adjourn

THE UNIVERSITY OF WINNIPEG (the “University”)

Meeting of the Board of Regents (the “Board”) held on Wednesday, March 27, 2013 at 5:30 p.m.

PRESENT: L. Adeleye-Olusae, L. Axworthy, N. Besner, L. Bosc, P. Campbell, Z. Fleisher, A. Forest, L. Fox, S. Gemmel, M. Golden, K. Grower, C. Jensen, E. Johnstone, L. Kakegamic, B. Keyser, J. Knox, C. Lee, R. Lewis, P. McLeod, G. O’Farrell, J. Rodgers, G. Salmon, O. Siddiqui, B. Suderman, D. Vanderwel, L. Waters, M. Weinrath PRESENT WITH CONSENT OF THE BOARD : B. Balan, L. DeLong, J. Distasio, T. Einarson, M. Emslie, D. Fitzpatrick, M. Fultz, T. Hidichuk, P. Hossack, S. Kreiner, R. Martin, R. Nakoneczny, C. Morrison, P. Pearson, J. Rattray, J. Read, L. Repski, R. Sitarz, E. Stewart REGRETS: S. Biswas, D. Cristales, J. Dearborn, A. Moran, N. Murdock, R. Silver, C. Tanner, R. Taylor, G. Van Den Bosch B. Keyser acted as Chair of the meeting and C. Morrison acted as Secretary. Notice of Meeting having been given and a quorum of Regents being present, the Chair declared the meeting to be properly constituted for the transaction of business. 1. Approval of Agenda B. Keyser tabled the Agenda. On a motion by G. Salmon and seconded by L. Kakegamic:

RESOLVED THAT the Agenda is approved.

Carried . 2. Approval of the Minutes of the Meeting of February 4, 2013 B. Keyser tabled the Minutes of the Meeting of February 4, 2013, and requested a motion for the approval of same. On a motion by R. Lewis and seconded by G. O’Farrell:

RESOLVED THAT the Minutes of the Meeting of February 4, 2013 be approved.

Carried .

3. Board Education G. Zacharias gave a brief presentation, with respect to the Model School and Innovative Learning Centre. A brief discussion followed, and included comments on sponsors to the program, the techniques and approaches used to deliver the program, and class size.

4. Remarks of the Chair B. Keyser introduced M. Fultz, the incoming UWSA President. B. Keyser advised that a memo was received from the Co-Chairs of Mathematics & Statistics, expressing concerns with respect to the salaries of contract academic staff. This memo was received prior to the successful conclusion of a collective agreement with the bargaining agent on behalf of the Contract Academic Staff. It would appear that many of the concerns raised were addressed in the new collective agreement, and that the compensation payable will bring them much more closely in line with other institutional compensation being offered over the term of the agreement. O. Siddiqui advised the Board that on April 11, 2013, the Islamic Organization will be holding a fundraising dinner, to honour bridge builders in the community, and that B. Suderman will be honoured at the dinner. 5. Report of the President and Vice-Chancellor L. Axworthy’s report included information on the following:

- J. Distasio has accepted the role of Associate Vice-President, Research and Innovation, effective March 17, 2013;

- The Canadian Institutes for Health Research has granted M. McCallum $100,000 for investigating the Indigenous History of Tuberculosis in Manitoba between 1930 – 1970;

- J. Storie has been awarded a SOAR Education Grant from the Canadian Space Agency;

- C. Wiebe was appointed Canada Research Chair in Quantum Materials and Discovery;

- Prairie Isotope Production Enterprise Inc., a partnership between Winnipeg Regional Health Authority, Health Sciences Centre Winnipeg, The University of Winnipeg and Acsion Industries has received $7.46 million from the Natural Resources Canada Isotope Technology Acceleration Program toward a $11.7 million project to commercially develop a new, safer, more affordable and reliable way to produce medical isotopes for the Canadian market;

- G. Scofield, the University’s eighth Carol Shields Writer-in-Residence, gave a lecture on March 7, 2013;

- L. Marsden gave a public lecture on March 22, 2013; - Descendants of Residential School Survivors shared their digital

stories on March 21, 2013; - C. Brauer has been commissioned to direct the first play for 2014 of

MTC’s Warehouse Theatre (VENUS IN FUR by David Ives); - a plaque was unveiled, honouring the vision of B. Sahai and his family

in establishing The Dr. Beni M. Sahai Fund for Cellular and Molecular Biology for Advancement in Medical Research;

- the English Language Program’s funding application was successful, with a confirmed 2013-2014 amount of approximately $520,000;

- D. Blair, Acting Principal of Richardson College for the Environment, is negotiating an agreement with Nunavut Arctic College;

- an agreement has been reached with Contract Academic Staff; - the Workplace Safety and Health Committee recently approved the

administrative policy for Respectful Work and Learning Environment; - piling work on the United RecPlex is complete; - the Future Fund has raised close to $900,000; and - a Special Convocation Ceremony will be held on May 3, 2013, and will

honour R. Dallaire and P. Desbois. 6. Report of the Governance Committee P. McLeod gave an update on the recent activities of the Governance Committee, noting that additional information with respect to the review of the Faculty of Theology will come to the June meeting of the Board. She also noted that D. Radi and C. Morrison had attended the March 12, 2013 meeting of the Governance and Community Relations Committee, to provide an update on the policy review process. 7. Report of the Nominating Committee C. Lee provided a report on recent committee appointments, noting that L. Waters has been appointed to the Audit Committee, and that C. Lee and D. Vanderwel have been appointed to the Finance Committee. 8. In Camera Discussion 9. Adjournment As there was no further business to come before the meeting, on a motion by E. Johnstone:

RESOLVED THAT the meeting be terminated.

Carried . Chair Secretary

PRESIDENT’S REPORT MONTHLY REPORT TO THE BOARD OF REGENTS

May 6, 2013

Academic Excellence

• On May 3, 2013 we awarded Honorary Doctorates to two renowned champions of human rights, Lieutenant-General The Honorable Roméo Dallaire and Father Patrick Desbois , in a Special Convocation ceremony that was held in the Richardson Atrium.

• The University is proud to announce this spring Convocations HD’s:

Ken Dryden - Thursday, June 6 at 9:30 a.m. Renowned politician, author, sports broadcaster, philanthropist and former hockey star, Ken Dryden will be honoured for his ardent support of concussion education and prevention, as well as educational access for youth in care.

Rick Frost - Thursday, June 6 at 2:30 p.m. As the Chief Executive Officer of the Winnipeg Foundation, Frost is renowned for his accomplishments and dedicated service to Manitoba. During his tenure, Frost has grown the Foundation’s assets from $150 million to $440 million. He is also a driving force behind the Nourishing Potential Fund at the Winnipeg Foundation, which aims to endow $5 million to support the food budgets of youth-serving agencies. Frost has made his mark as an active volunteer and philanthropist who has helped strengthen the sustainability of countless charities and organizations across the province. Ajit Kaur Deol - Friday, June 7 at 9:30 a.m. Deol, a retired teacher and principal who came to Canada from India in 1967, has committed herself to issues in education, social services and multiculturalism throughout her career. She is a model Canadian citizen, a pillar of support for her Indo-Canadian community, a facilitator of intercultural understanding and an officer in the Order of Manitoba. Deol has served on several prominent boards, including the Manitoba Human Rights commission and the Canadian Multiculturalism Council, promoting intercultural tolerance and understanding. George Heshka - Friday, June 7 at 9:30 a.m. Heshka is a visionary principal who has transformed Sisler, the largest high school in Manitoba. Under Heshka’s 25 years of leadership, Sisler, located in Winnipeg’s north end, has become an innovative institute with award-winning programs. In recent years, Sisler was acclaimed as one of the ten best schools in Canada and the best all-round high school by Maclean’s Magazine. Heshka is also a recent recipient of the Queen Elizabeth II Diamond Jubilee Medal for his commitment to education and community excellence.

Monthly Report - Board of Regents 2 of 21 May 6, 2013

Academic Excellence Continued

• The Search for a new Dean of Collegiate has been completed, and Robert Bend

will begin his tenure on July 1, 2013 with Rick Martin as Associate Dean. Searches for the Deans of Library and Graduate Studies are nearing completion, and the search for a Director of the MDP is getting underway.

• Dr. Neil Besner and Colin Russell (Registrar) visited the Assiniboine

Community College in Brandon to investigate possibilities for articulation. Research and Innovation

• Dr. Jino Distasio began his role as Associate Vice-President, Research and Innovation, effective March 17, 2013. Dr. Distasio is maintaining his position as Director of the Institute of Urban Studies.

Funding highlights:

• NSERC Discovery Grants - received 6 new grants totaling $1,740,000 disbursed

over the next 3-5 years. Successful researchers are: Joshua Hollett (Chemistry), Charles Wong (Chemistry), Shakhawat Hossain (Mat/Stats), Gabor Kunstatter (Physics), Melanie Martin (Physics) and Jeff Martin (Physics).

• SSHRC Insight Grants - received 3 new grants totaling $466,817 disbursed over

the next 3-5 years. Successful researchers are: Beverley Fehr (Psychology), Jeremy Frimer (Psychology) and Royden Loewen (Mennonite Studies/History).

• Jacques Tardif (Biology) and Andrew Park (Biology) each received new

funding from the Manitoba Hydro Forest Enhancement Program. Dr. Tardif is receiving $30,000 and Dr. Park is receiving $30,000.

• Dr. Jamie Ritch , a UW Chemist, was approached by a Winnipeg-based trade

contractor, Antex Western Ltd. , to partner in researching an alternative to the cement used in the construction industry. This is made possible with the assistance of a six-month Natural Sciences and Engineering Research Council of Canada (NSERC) Engage grant worth $25,000. The grant establishes research collaborations between universities and industry.

• Jaqueline McLeod Rogers (Rhetoric, Writing and Communications) and Judith

Harris (Urban and Inner City Studies) received $15,200 from the Urban Aboriginal Strategy program.


Research and Innovation Continued

• Bill Buhay (Geography) received $10,000 from the RBC Blue Water Project Grant to help improve overall water quality of the Dead Horse Creek (a Red River tributary) and its principal discharge water systems (Red River/Lake Winnipeg watershed). 5 researchers received '4A status' (4 Insight Grant, 1 Partnership Development Grant) and each will be receiving a $4,500 seed grant from our SSHRC Institutional Grant funds to strengthen their proposals for the Fall 2013 competition.

• Starting in April, Chemistry has a new industrial partnership; Charles Wong has

won a $25K NSERC Engage grant to work with Dillon Industries on their proprietary waste waster treatment technology.

Richardson College for the Environment (RCE)

• Several research projects at various stages of incubation, including projects related to nutrient levels in Lake Winnipeg, sustainable fisheries, and climate change in Manitoba.

• Terry Duguid leading the Northern Sustainable Prosperity Initiative, for the Province of Manitoba, regarding sustainable development policies and projects for Manitoba’s north.

• Developing transfer agreement with Nunavut Arctic College, for their students to

use in our 4-Year BSC program in the Department of Environmental Studies and Sciences.

• RCE was nominated for a 2012 Manitoba Excellence in Sustainability Award.

• Jim Silver , Professor and Chair of Urban and Inner-City Studies is the editor of

Moving Forward Giving Back: Transformative Aboriginal Adult Education, which was released at McNally-Robinson Grant Park on Tuesday, April 23 at 7:00 pm. It focuses on successful Aboriginal adult education initiatives in Winnipeg’s inner city.

Faculty of Arts

• Janis Thiessen , Assistant Professor, History released Manufacturing Mennonites: Work and Religion in Post-War Manitoba on Saturday, April 27 at 2:00 pm, also at McNally Robinson Grant Park. Her work takes a close look at three Manitoba business ventures — Friesens Corporation, the window manufacturer Loewen, and the furniture manufacturer Palliser all founded, owned, and originally staffed by Mennonites.


Faculty of Business and Economics

• An online learning strategic and implementation plan is being prepared; as part of the plan, the Faculty has three courses to be developed immediately and collaboratively with PACE for an online Certificate with some transferable credits.

• 23 students registered for the eBBA program (non-funded and revenue-generating program).

• A partnership with the Conference Board of Canada-Niagara Leadership Institute is culminating in our first Leadership Symposium to be held October 1, 2013 in Winnipeg.

• Economics is recruiting international students in a graduate preparation year; 23 applications came to ERDE for 10 spaces.

• The Faculty’s coop program has recruited 35 students and placed 10 students in industry.

• The Faculty’s Student Association (BASA) hosted Junior Achievement (high school students) and The Big Idea (UW students) at Buhler with judges from our faculty and industry. The Dragons Dens format for high school students was taped by Shaw TV and will be aired later in May. BASA hosted a Marketing Day and invited Joseph Ranseth (social media guru) to speak to students. JP Parenty, CEO of Parenty & Reitmier as well as Ryan Cruise, CEO, & Scott Johnson from Cruise Media Group spoke to students & faculty in our Professional Speaker Series.

• The Department of Business hosted Ian McCarthy from BC (Canadian Research on Operations Management), and the Department of Economics hosted a Bank of Canada speaker for faculty members.

Faculty of Education

• The Post-baccalaureate Diploma in Education (PBDE) has grown dramatically,

from 34 students (2008-09) to 182 students (2012-13). UW-STEP, a new International PBDE program, has been launched in Brazil.

• Practicum placements of UW Education students now involve 5 countries

(Thailand, China, Costa Rica, Greece, and Germany). Each country has a designated UW faculty member coordinating the program on the ground.

Faculty of Science

• Dr. James Currie has organized a week-long mathematics workshop at the

Fields Institute (University of Toronto) hosting 40 researchers from 15 countries, April 22 - April 26.


Collegiate

• The Collegiate has received 27 applications for full-time study from Mingde School (an international partner school in Changsha, China) for the Fall of 2013. This is an increase from 13 students last year, and follows a visit to the campus by Acting Dean Rick Martin. The Collegiate currently has received 66 international student applications, up from 28 this time last year.

• A successful Graduation Dinner was held on Tuesday, April 23 at the Fairmont

Hotel, with Convocation to follow May 8th at the Duckworth Centre. Library

• The Library will embark on a “patron driven acquisitions” program during the coming year. A large number of complete e-books will be temporarily added to the collection and will be searchable from the online catalogue. The books will be culled depending on usage: at the end of the project, all the books that were never viewed or used will be removed from the collection by the vendor. This helps us to make Library purchases that are closely tied to the interests and needs of our Library users. Projects of this type have been successfully tried at many academic libraries, and the Library staff is confident that this project will enhance our collection.

• A virtualization project has been recently undertaken by the library which saw the

migration of a number of old standalone servers virtual systems hosted on one virtual system. One result of this change: a reduction of the Library’s overall electrical needs in the library server room by more than 80%. As well, the Library is better positioned to upgrade and develop existing systems, and to evaluate and potentially host new application software.

Outstanding Student Experience Student Services Aboriginal Student Services Centre (ASSC)

• Last month, 800-900 students visited the Aboriginal Student Services Centre. Another 830 students were contacted through recruitment efforts.

• 245 new applications have come in for 2013-2014 Fall and Winter sessions, in

which students self-identify as Aboriginal.

• ASSC staff have participated in 14 Career Fairs/School visits/Campus tours/ Networking events. The staff is working to maintain recruitment efforts while the vacant position of Liaison Office is being filled.


Aboriginal Student Services Centre (ASSC) Continued

• Seven students in the University Preparatory Program (UPP) students wrote the GED Provincial Exam. Three of these students will be applying for admission to the University of Winnipeg.

• ASSC has hosted 14 employment presentations, and 8 Sweat Lodge

Ceremonies since the Fall, in partnership with Selkirk Healing Centre.

• The 11th Annual Graduation Powwow was well attended and over 600 were served at the Feast. 23 Aboriginal students registered to be honored at the Graduation Powwow. The Elders in Residence are now off for the Summer.

• The centre has asked for more reserved seating requests within The Transition

Year Program (TYP) to accommodate International student registrations – approximately 500 to 800 seats campus wide, in a variety of courses.

• The centre has been providing assistance to International Student Services related to the development and delivery of communication strategies with new students.

Academic Advising

• The Manitoba Advising Professionals hosted a professional development workshop which was attended by many of the UW Academic Advisors. Academic Advising staff met with a total of 247 students in drop-in meetings and had 242 scheduled appointments with students during the month of March. In addition, staff are preparing for the First Year Information Sessions, to be offered a total of 24 times throughout May, June and July. These sessions are for new students beginning their University experience who need assistance in registering for fall courses and planning their degrees. Staff is also extensively involved in planning for Summer Orientation which will be offered in August, 2013.

Accessibility Services (AS) and Deaf and Hard of He aring Services

• 304 exams were scheduled and arranged for by Accessibility Services in the April 2013 exam period. This is a 6% increase in exam accommodation requests over the April 2012 exam requests (286). Numbers of students and demand for all accommodation services continues to grow.


Accessibility Services (AS) and Deaf and Hard of He aring Services Continued

• Staff members continue to attend free accessibility information workshop, such as Mental Health webinars, Aspergers (Autism) workshops, and are registered for Level 1 and 2 Threat Assessment and Trauma Response seminars. Some staff were invited to participate in the Feb 27/28 Provincial Summit, which focused on accessing various segments of the Manitoban population and immigration to fulfill employment needs over the next 20 years.

• The fully accessible washroom in Centennial Hall had a Salto lock installed to

allow for students registered with Accessibility Services and others on campus who require the accessibility, to have priority access to the facilities.

Adult Learner Services/PLAR

• Adult Learner Services was involved in the planning and development of a new brochure for the unit, which contains pictures and quotes from adult learners, as well as descriptions of the many services on campus targeted to this population. Staff continues to work directly with students who are seeking recognition for prior learning, or to develop a plan for university studies that meets their unique circumstances and needs.

Counselling Services

• Both counseling staff members have been heavily booked with student appointments and service to UW micro-communities. Dr. Jan DeFehr recently returned from an international conference with collaborative practitioners and scholars from Asia, South America, Europe, Australia, Canada, and the USA where she co-presented two plenary sessions and facilitated a theme group entitled, "Therapy as Collaborative Practice." As of May, 2013, UW counsellors will expand their facilitation of crisis and suicide response workshops to include various student services staff on campus. These workshops encourage 1) compassionate listening 2) collaborative assessment of lethality & risk 3) collaborative safety planning, and are intended to cultivate a practical, campus-wide approach to safety and wellness of students.

International Student Services (ISS)

• During this reporting period, ISS Staff had 863 student contacts during the month of March.

• 544 new applications for 2013-2014 Fall and Winter from International students;

this is an increase of 164 from the last report.


International Student Services (ISS) Continued

• In cooperation with Canada Revenue Agency, the ISSC assisted approximately 120 International students to file their taxes during a two day workshop.

• Five social events/ workshops were well-attended by International students: the ballet, night at the opera, curling, Provincial Nominee Program (Provincial Government), and an end of year potluck.

• ISSC continues to initiate pre-arrival communications with incoming International

students. The Aboriginal Students Centre is assisting ISSC with both communication efforts to International students and partnering with the Transition Year Program to offer seats in reserved courses.

• Preparations are underway for the May 3rd Spring Orientation.

Student Central

• Student Central served 2995 students/applicants during the month of March. This is an average of 150 students/day. Tiered Undergraduate Spring registration began on March 20th. The Registration Centre continues to be located at Student Central, allowing students to use one central resource for most of their Student Services’ needs. Students are able to ask questions, get helping registering for courses, pay tuition and get their student card in one trip.

Campus Living (Housing)

• The Campus Living Office is currently wrapping up the 2012-2013 academic year. Approximately 204 residents are moving out, buildings are being cleaned and prepped for the spring/summer term, and new Resident Assistants are being trained for the upcoming terms.

• During the spring/summer term, approximately 23 new students will move in.

One Balmoral house (8 dorm rooms) will be closed for upgrades and repairs. Three floors at McFeetors Hall (132 dorm rooms) will also be closed to run the Summer Hostel Program. Lions Manor has taken back 24 dorm rooms as of May 2013, and the students who wish to remain in residence from those floors have been relocated.

• The owner of 432 Furby has not renewed the lease with the Campus Living

Office. The 15 students/student families who live in that building will be offered apartments at McFeetors, should they wish to remain a part of the UW Campus Living program, rather than stay in 432 Furby once it returns to being managed privately, on August 31, 2013.


Campus Living (Housing) Continued

• Lions Manor will remain approximately 95-97% occupied this summer; this is approximately 22% higher than last summer. Balmoral Housing will remain approximately 70-72-% occupied this summer; this is approximately 28% higher than last summer.

• McFeetors Hall will remain approximately 20-22-% occupied this summer; this is

similar to last summer. We are working on a marketing strategy for the upcoming year to increase summer enrollment. This strategy includes video production, increased social media coverage, and an expansion of our short term stays program.

Career Services

• Career Services is developing partnerships with several departments on campus to provide employment related information and support to students in their locations. Career Services will be working with the Conflict Resolution/ International Development Studies students at least once a month starting in September and will answer questions and assist students with resumes/cover letters, job search, and career exploration. Plans are underway to develop a similar program with Aboriginal Student Services, complementing their Employer Series.

• Upcoming presentation topics for CS staff include resumes/cover letters, job

search and career exploration for the Internet Systems Specialist Diploma Program at PACE, and an information session for International Students in May, conducted in collaboration with Human Resources. Career Services will soon have a qualified staff member who can administer the Strong Interest Inventory to students.

Diversity Food Services

• Diversity Food Services is in the midst of adjusting to the change of population on campus, as classes have been completed and students are now in the exam period. The Malecon food service area, located on the 4th floor of Centennial Hall, closed at the end of day April 5th and will remain closed until after the September long weekend. Service hours in the remaining three on-campus locations run by Diversity Food Services remain the same until the completion of the exam period on Wednesday April 24th. All three remaining locations will continue to offer service through the Spring term. Café Bodhi will close at the end of June. Approximately 20 staff have been laid off at this date and additional lay-offs will continue until we return to full staffing in September.


Diversity Food Services Continued

• Diversity continues to serve the campus community at the following locations:

Café Bodhi (Lockhart Hall), Pangea’s Kitchen (Riddell Hall) and Elements – the Restaurant (Richardson College for the Environment). Service hours are posted at the locations and online in the University of Winnipeg’s website.

Orientation 2013

• Plans are in full motion for the University of Winnipeg’s Annual/Signature event taking place from August 26-29, 2013. The invitations have been created and work is being done on developing mutually beneficial partnerships/sponsorships for the event. Creative work is being done on all aspects of the event’s presentations for students and parents/family members who attend.

Awards

• Awards and Financial Aid has completed an electronic awards database, housed within our student information system (Datatel). This database houses all of the official award names and descriptions of the accolades at the University in all schools, departments and Faculties, and will facilitate information searches by name, Faculty, and other criteria such as disability status or Aboriginal heritage.

Recruitment

• Student Recruitment participated in the Rotary Career Symposium this month alongside the Faculties of Arts, Business and Economics, Kinesiology, and Science; Global College; Menno Simons College; the Collegiate; PACE; Housing and Student Life; Aboriginal Student Services Centre; and Diversity Foods. During the Symposium, recruiters gathered information from—and have since followed-up with--almost 1200 prospective students.

PACE

• The first group of 22 students enrolled in the Network Security Diploma, a program offered jointly offered with Winnipeg Technical College (WTC), have successfully completed the University component of the program and have now moved to WTC to work on the Cisco networking component. Graduates from this program are expected in October.


PACE Continued • PACE recently presented the Dean's Lunch and Learn Series - a professional

development program for PACE instructors, entitled Essentials of Adult Learning. The program focuses on adult learning styles, classroom management, and new university policies, amongst other topics. The program will be repeated in the Fall, due to high demand.

• PACE has undertaken recruiting missions to Dubai and various cities in India

where there seems interest in professional diploma programs and ICT studies. Government Relations

• Facilitated First Nations Education Act teleconference with provincial First Nations educational leaders and AANDC Ottawa at AANDC regional offices

Community Learning

• Participated on Community Advisory Committee leading up to React to Racism

youth conference at University, timed to the 2013 UN International Day for the Elimination of Racial Discrimination.

• Wii Chiiwaakanak Learning Centre – Manager Sharon Redsky (selected

activities)

o Multiple proposals for programming submitted o Annual and funding-specific reports in progress o Strong programming currently includes: Pow Wow Club, Change Ur Tune,

cultural teachings, weekly access to an Eagle Urban Transition Centre housing counselor, computer classes and computer access, all possible due to external fundraising

o An income surplus has been generated to support Community Learning activities in future years

• Innovative Learning Centre – Director Gerri Zacharias (selected activities) Model School

o 30 students currently enrolled in Grade 9 to Grade 12 classes at the UW Collegiate; 7 students on track to graduate in May 2013. All of the students are planning on continuing their studies.


Eco-Kids on Campus

o Strathcona and William Whyte concluded, Sister Mac School will begin the program in early May.

o Eco-U Summer Camp 2013 funding achieved through work with new donors; planning and hiring process begun.

Shine On Initiative

o 7th year in partnership with the Province of Manitoba Ministry of Education o Work with children and youth who are underrepresented in post-

secondary; work in inner city junior and senior high schools to assist students with school related activities such as applying for bursaries and scholarships, obtaining identification including driver’s licenses, birth certificates and treaty / metis cards.

Indigenous

• Contacted the family and meeting established with the Manitoba Museum on the status and timing of Pauingassi collection repatriation.

• Ongoing work with three child welfare authorities and the Province on the initial

year of the Tuition Waiver Program for youth raised in the child welfare system, including monitoring of initial cohort and refining of processes around next cohort. Recommendations and applications for the second intake of 20 students are due from the Authorities and Voices by May 1st, and the interview and evaluation process will begin in May.

• Sharon Redsky and Dr. Anna and Dr. Ross Stokke are developing a summer

math camp at Wii Chiiwaakanak for neighbourhood children.

• Planning meetings begun for the 4th annual DOTC First Nations Folklorama Pavilion as a way of educating through culture.

• Represented the University at the Canadian Human Rights Commission National

Aboriginal Initiative Roundtable.


Boards, Councils and Committees

• Led Canadian Women’s Foundation 2013 Winnipeg Campaign to End Violence Against Women as part of work to connect UW to community; raised a record 45K for shelters and programming in Manitoba.

• Represented the University in the community as a member of the executive of Ka

Ni Kanichihk Council, a board member of the Winnipeg Airports Authority, Lieutenant-Governor’s Youth Experience Program, Villa Rosa, and the Manitoba Museum Foundation.

• Represented the University on the Premier’s Advisory Council on Poverty,

Education and Citizenship and the Point Douglas Revitalization Education Working Group.

Indigenous Inclusion – Director Wab Kinew (selected activities)

o Draft Indigenous Inclusion Strategic Plan presented to Senior Executive with presentation scheduled to Indigenous Advisory Circle. Plan focuses on connecting Indigenous peoples to the mainstream economy by working with youth, professionals, governments and industry

o The first ‘Young Money’ Indigenous Youth Entrepreneurship Prog ram

concluded and travelled to Reservation Economic Summit in US; involved strategic partners including the Business Council of Manitoba, the Aboriginal and Winnipeg Chambers of Commerce, and professors within the Faculty of Education

o Hosted inaugural Indspire Education Awards in Calgary and React to Racism

conference at UW, including delivering keynote

o Speaking engagements in Manitoba and across the country including Minifie lecture at the University of Regina, Columbia University Graduate School of Journalism, and March inclusion presentation to UW Faculty and Staff on “Sharing the Land, Understanding Indigenous Issues, Treaties and Idle No More"


Human Resources

• Conciliation discussions have continued with the Public Service Alliance of Canada (PSAC) representing English Language Program (ELP) Instructors. Three more days have been set towards the end of May to continue the conciliation process. Positive progress has been made.

• We have spent substantial time in preparations for the UWFA Regular Academic

Staff bargaining. This Collective Bargaining Agreement concluded at the end of March of 2013.

• The final collective agreement for the Contract Academic Staff will soon be

available in electronic form on the Human Resources website. Printing will be minimal in keeping with our sustainability goals.

• Dianna Scarth , former Executive Director of the Manitoba Human Rights

Commission will join the University as our Human Rights and Diversity Officer on May 1, 2013. Ms. Scarth is a University of Winnipeg graduate, and also possesses degrees in Law and Social Work. We will be meeting with the current Harassment Officer, to transition any existing files. Ms. Scarth’s immediate focus will be with respect to developing education around the rollout of the new Policy, and moving the University forward with respect to Employment Equity.

Audit

• The Audit Committee of the Board has approved the 2013-14 Audit Plan as presented, and work against that plan will be undertaken throughout the year.

• Education Sessions with respect to the University’s Protected Disclosure policy

have commenced, and a number of sessions will be offered throughout the next year to provide a variety of opportunities for staff and faculty to attend.

Sustainability

• The University has recently partnered with Peg City Car Coop, which will have a hybrid vehicle available to be booked by members of the University community starting in May. The Coop is a new sustainable transportation option that provides members with the opportunity to book a vehicle for use to go to meetings, or for other short term uses. For more information and to join, please go to the Peg City Coop website http://pegcitycarcoop.ca/.

• The Campus Sustainability Office was just recognized with a Paws of Approval

Award. These awards are given annually in recognition of organizations that make a significant contribution towards reductions in GhG’s.


Sustainability Continued

• Significant work has been being done around the preparation for annual reporting by the Sustainability office on the University’s progress against our sustainability strategy and goals. By the time the Board meets next, there should be some solid data to share. In discussing preliminary data analysis with the Director, we are very pleased with our progress over the last year.

Campus Security

• Campus Security continues to work on improvements to campus security. Additional cameras are in the process of being purchased to enhance security in particular at the Richardson College for the Environment building.

• Through the President’s Office, Campus Security has been in discussion with the

City of Winnipeg Police Department about the potential of having a current Cadet unit housed and working off our main campus.

• As you are likely aware, the University received a bomb threat on April 23, the

last scheduled day for exams and the following is provided:

o University of Winnipeg was advised by contacts at Winnipeg Technical College that they had received a very general, non-specific (i.e. no times, or other identifying information) that there were bombs at their Erin Street campus, the University of Winnipeg and Red River Community College.

o University of Winnipeg has received many such threats over the years, particularly around exam time

o The University immediately gathered our Emergency Management Team together to review the matter and to take steps consistent with our Emergency plans and protocols.

o The Police attended all three campuses; and police along with staff from Physical Plant and Security were asked to search all open, publically accessible spaces and particularly to focus on areas in which exams were currently under way.

o Nothing unusual was found; police advised there was no need to issue an order to evacuate; as such current exams were allowed to proceed

o As a precautionary and additional measure, it was determined that the campus would be closed at 4:30 and evening exams rescheduled to allow for a more comprehensive search to take place.

o At that time, a message was sent out to staff and faculty advising of the closing

o The additional search occurred during the evening, and continued overnight and was coordinated by Marty Grainger, Director Campus Security

o Nothing unusual was found o Campus re-opened at 7:00 a.m. o Exams were rescheduled


Campus Security Continued

o As is our practice, the University Emergency Management Team will be conducting a de-brief and make necessary changes to protocols and procedures to continue to enhance our response to these matters

• The Director of Campus Security is working with the Director of the Emergency

Management Tea to prepare a formal “table-top” exercise, which is an opportunity for managers and individuals in key positions to participate in an educational process around a mock emergency event. These processes are used to test University protocols, and to identify opportunities for improvements. This session will be set up for later this spring.

Capital

• Construction for the United Rec-Plex continues

• Discussions regarding the NRC Building, Merchants Hotel and housing south of Buhler are ongoing.

Finance • A budget had been completed for approval at the May 2013 Board meeting on

the assumption the government would live up to its 5% grant increase commitment. With the announced increase of 2.5% we are undertaking a process to identify new revenues and reduce expenses to find the remaining $1.5 million gap. We expect to bring the budget to the Board’s June meeting

• The basis of University’s financial reporting will change for the year ended March 31, 2013 when we move from not-for-profit basis of accounting to accounting rules for the Public Sector. Year-end is well underway and we are ahead of where we were last year at this time.

Operations

• Work on 2012-2013 COPSE deferred maintenance projects is complete – Elevator and Plumbing upgrades


Technology

• The project to replace the GroupWise mail, calendar, and collaboration software is into its final stages. Test accounts have been migrated successfully, and user acceptance testing is well underway. The migration target remains the end of May. All of the existing e-mail policies and administrative protocols have been redrafted and circulated to the project’s user advisory team for comment. The new policies, protocols, and standards documentation will be ready for review by Corporate Secretary by the end of April.

The University has reached agreement with the Province and the Government of Canada to adjust the terms of the UWinCREATE grant in a manner that releases first training sessions took place in March with additional training scheduled for May through October. The Telepresence technical environment is being rearchitected to create a blueprint for implementing the redundant hardware components. These activities will be completed by the end of September.

Cultural Spaces

• The University Archivist, Anthropology Museum Curator, and Director of the Art Gallery are collaborating to define common requirements for facilities dedicated to the preservation, security, conservation, and display of the archives, art, and artifacts entrusted to the University. This project will identify the environment needed to preserve this cultural heritage, and possible sources of funding for the design and creation of that environment.

Conferences & Events Services Conferences & Events Services

• The strategic partnership with Diversity Foods continues to function smoothly.

• The cost recovery model to support the service providers on campus continues to develop and provide an excellent foundation for accurate forecasting and budget allocations for campus-wide service provision in fiscal 13/14.

• Following the raising of concerns by a number of students and faculty, a working

group has been formed to develop a policy related to the execution of events in the Powercorp of Canada Atrium in the RCFE. A first meeting was held in April and set new communications protocols for event booking in the Atrium. We will meet in May and June to receive feedback and proceed to document a policy following Spring Convocation.


Conferences & Events Services Continued

• Planning is ongoing for a number of high-profile and significant campus events

o Up-Coming Events - Oral History Centre Official Opening, May 7th - Retirees Reception, May 8th - Convocation, June 6 & 7 - Joint Program Announcement: Cancer Care Manitoba / UWinnipeg

School of Radiation Therapy, June 2013 - Cultural Treasures Arts Festival, September 27th - October 4th

The University of Winnipeg Alumni Association

• The Alumni Association held Food for Thought, where alumni volunteers provided free snacks and encouragement to students studying for exams on April 12th, 2013.

• The Alumni Association seeks three new members to serve on the Alumni

Council for three-year terms beginning June 2013. Interested candidates are asked to please visit the Alumni webpage for more information or e-mail [email protected] or call 204-988-7118.

• The University of Winnipeg Alumni Association will hold its Annual General

Meeting on Monday, June 10th at 7:00 p.m. in the Power Corporation of Canada Atrium of The Richardson College for the Environment and Science Complex. Please register at [email protected] or 204-988-7118.

• Alumni Affairs prepared year-end financial reports for the accounts related to the

Alumni Association and the degree frame sales program.

• Alumni Affairs provided financial and promotional support for Geography’s 60th Anniversary Alumni Party, held at The University Club on April 12th, 2013. The event was a great success and lots of fun and was very well-attended by the close-knit “Geography family” of alumni, faculty, staff and students.

• Planning and preparation for Homecoming 2013 (Thursday, Sept. 5th – Sunday,

Sept. 8th continues. Class reunions are planned for the classes of '53, '63, and '73, as well as a CKUW 50th Anniversary Reunion.

• Alumni in the News – Thirteen summaries of news items about alumni, plus

media links were posted on this web page since March 13th.


The University of Winnipeg Alumni Association Continued

• The University of Winnipeg Alumni Facebook page, The UWinnipeg Alumni Twitter page, and The University of Winnipeg Alumni LinkedIn Group continue to promote alumni news and events. Activity stats since the March 7th report follow:

March 7, 2013 April 23, 2013 Facebook Friends 161 260 Twitter Tweets 126 144 Twitter Followers 182 206 LinkedIn group members 182 208

• The Alumni Journal is in the final production phase and will be mailed in early

May 2013. • The Alumni e-Newsletter was sent to approximately 7,570 alumni on April 12th. A

link to the newsletter is available on the Alumni Affairs website. Content included: UWinnipeg’s brand messaging survey; notice of the dedication of the Dr. David F. Anderson Gymnasium and celebration of his life; notice of Geography’s 60th Anniversary Alumni Party; Save the Date – I Heart UWinnipeg Dinner, UWinnipeg Alumni Association Council call for candidates; notice of The Alumni Association AGM; Homecoming, Class Reunions, and CKUW 50th Anniversary Reunion promotions.

Marketing and Communications Media and News

• From March 13 – April 24, the department generated earned media coverage by producing 36 news stories , including these top headlines: o Jino Distasio Joins Senior Executive Team (March 13)

o Honouring Human Rights Leaders (March 14)

o Dr. Chris Wiebe is new Canada Research Chair at UWinnipeg (March 18)

o UWinnipeg Pilot A Success For Youth In Care (March 20)

o Generous Endowment Supports Medical And Health Faculty Research

(March 25)

o UWinnipeg Launches Program to Prevent Diabetes Among Inner-City Youth

(April 8)

o 2013 UWinnipeg Pow Wow To Honour Nineteen Grads (April 9)

o Study Supports Theory On Teen Texting And Shallow Thought (April 11)


Media and News Continued

o UWinnipeg Graduate Student Heads to Harvard This Fall (April 15)

o Car Sharing Comes To Campus (April 22)

o UWinnipeg Research Paving Way for New Cement (April 23)

• From March 9 – April 23, UWinnipeg generated 106 media hits.

Web and Social Media

• Gains made on the social media front from March 1 – April 19 include: o Twitter followers grew 2.7% to 5,171 followers o Facebook likes increased 4.9% to 1,726 o Linked In: 441 connections (total as of April 19)

• From March 11 to April 18 there were 158,206 unique visitors to the University of Winnipeg website. (1.2 million views).

• Began implementation of new content management system web software to enable improved web functionality and facilitate content enhancements

Marketing and Communications

• Delivered ongoing marketing and communications support to various internal stakeholders, to assist with ongoing recruitment and outreach efforts (I ♥ UW Dinner, RecPlex, Future Fund, First-year Orientation events); high-profile events (Special convocation for Human Rights Champions, Oral History Centre Grand Opening, Spring 2013 Convocation), and dissemination of high-level information to the internal and campus community (budget, construction, e-mail migration project)

• Conducted comprehensive advertising campaign in support of 2013 Spring/Summer Term enrollments, including web support, print production/placement, targeted e-mail, online ads.

• Initiated formal efforts to attain sponsorship support for First-year Orientation events on campus

• Developed advertising campaign in conjunction with counterparts at Winnipeg Technical College to support recruitment efforts for joint program on Restaurant/Foodservice Entrepreneurship

• Published first edition (April) of UWinnipeg’s “Community Report” in new format, which appears as full-page in Winnipeg Free Press every two months; this issue focused on recent high-profile gifts, research, and spring/summer recruitment.


Advancement

Significant Activities Since Last Report

• $980,870.21 total funds raised to date for Future Fund ($195,555.21 raised since last report).

1

COMMUNITY CHARTER

UNITED Health & RecPlex

The University of Winnipeg is an urban campus serving diverse communities of interests, encompassing those of our students, faculty and staff, as well as those of the Community, namely, the urban core area and the City of Winnipeg at large. The University is committed to continuing to build partnerships through programs and initiatives that more closely integrate the objectives and aspirations of the University with those of the broader Community. The UNITED Health & RecPlex, a facility that integrates a newly built field house and recreational facilities with existing and newly-renovated recreational activity and wellness space in the Duckworth Centre, provides an opportunity to realize the academic objectives and mission of the University, in the best interests of both the University and the wider Community as they move forward together in a collaborative and transformative way.

PRINCIPLES

The overarching Principles that characterize the integration of the entire UNITED Health & RecPlex complex with the Community will be: Open

• to all Community members as circumstances and physical space or economic limitations of the UNITED Health & RecPlex permit

Inclusive

• of Community members, uses, and activities in a positive and welcoming way Accessible

• to Community members of all socio-economic circumstances Respect

• to include both respect between persons and respect for the facility itself Development

• to supply an environment and programs that promote achievement of personal goals and inspiration to others in setting and achieving theirs

• to support the social and economic development of the Community • to provide an operation which develops, supports and encourages the incorporation of

regular participation in physical activity and sport into the achievement of personal goals Health, Wellness and Healing

• to serve the health needs of both University and Community members • to promote healthy lifestyle choices such as nutrition, exercise, sleep, personal habits

and make available training and information • to incorporate healing into the concepts of health and healthy living

Accountable

• to monitor, assess and report to the University and the Community on the facility usage by the Community and the success in realizing on the Principles

2

Sustainable

• to meet the University’s ongoing fiduciary responsibilities in operating the facility, while balancing the needs of multiple users

• to reduce environmental impact IMPLEMENTATION

The University is committed to strengthening partnerships with the Community through the development of such programs as the Inner City Jr. Wesmen and initiatives that more closely integrate the objectives and aspirations of both the University and the Community. Therefore:

• the University commits to embodying the above principles in its policies and programs and commits to one-third overall Community use of the UNITED Health & RecPlex, consistent with the University’s fiduciary responsibilities and in recognition that similar commitments regarding the use of the facility have been made to University and public fee-paying user groups which will likewise need to be honoured and accommodated.

• the Community through its various coalitions of user groups, user groups themselves, and individual members of the Community, commits to implementing the Principles in their participation in and use of the UNITED Health & RecPlex.

It is understood that this is a reciprocal obligation, and success depends on both the University and the Community committing to ensure that the Principles characterize the relationship and are embodied in the programs, practices and policies of each for the life of the UNITED Health & RecPlex. It is recognized that the University has the critical role of operating and managing the UNITED Health & RecPlex and with such responsibility also has the ability to manage the facility to be constructed, operated and maintained. It is also recognized that the facility is an asset of the University which must sustain the University’s principal objective of facilitating an appropriate teaching and learning environment. It is equally recognized that the Community has a role in programming and decision-making, and promotion of those uses that are collectively deemed to be most beneficial to the community. It is further recognized that the success of many University programs and courses will be dependent on Community involvement. Correspondingly, the success of many Community programs and activities will be dependent on University involvement. Community Access Advisory Committee To achieve the objectives and ensure the commitments are implemented and managed in a way that allows for the long-term viability of the relationship and of the UNITED Health & RecPlex itself, a Community Access Advisory Committee shall be established composed of representatives of the University and the Community. The Committee shall be responsible for:

• developing and implementing the Principles in programming available through the UNITED Health & RecPlex, and in the Community programs that are introduced to or developed in the UNITED Health & RecPlex;

• advise on user agreements and develop and implement policies, and protocols which shall guide the University and the Community as they move forward together to best realize the potential of the UNITED Health & RecPlex in the life of the Community;

• monitoring progress and results to ensure the Principles are incorporated and the objectives of the University and the Community are realized throughout the life of the UNITED Health & RecPlex.

The University of Winnipeg SIGNING OFFICERS

May 6, 2013

For purposes of banking, any two of the following (or equivalent) are authorized to act as Signing Officers of the University: Chair and Vice-Chair, Board of Regents President and Vice-Chancellor Provost Vice-Presidents Associate Vice-President (Finance & Operations) Corporate Secretary & General Counsel Executive Director Financial Reporting Director of Budgets Director of Financial Reporting Senior Executive Officer and Advisor to the President For purposes other than banking, including contracts, memoranda of understanding, letters of intent, and other agreements and instruments in writing, with a value over $25,000.00, any two of the following (or equivalent) are authorized to act as Signing Officers of the University: Chair and Vice-Chair, Board of Regents President and Vice-Chancellor Provost Vice-Presidents Corporate Secretary & General Counsel Associate Vice-Presidents Registrar Executive Directors Deans Principals Director of Purchasing Director, Institute of Urban Studies Senior Executive Officer and Advisor to the President Chief Technology & On-line Learning Officer For purposes other than banking, including contracts, memoranda of understanding, letters of intent, and other agreements and instruments in writing, with a value under $25,000.00, any two of the following (or equivalent) are authorized to act as Signing Officers of the University: Chair and Vice-Chair, Board of Regents President and Vice-Chancellor Provost Vice-Presidents Corporate Secretary & General Counsel Deputy Provost Associate Vice-Presidents Registrar Executive Directors Deans Principals Associate Deans Directors Department Chairs Senior Executive Officer and Advisor to the President Chief Technology & On-line Learning Officer For amounts under $5,000.00, only one signature is required for all purposes. The authority to revise the above Signing Officers list, from time to time, as circumstances change, is delegated from the Board of Regents to the President and Vice-Chancellor. Any changes made by the President will be reported to the Finance Committee for information.

Deleted: s

Deleted: Associate Controller

Deleted: Chief Operating Officer¶

Deleted: Controller and Executive Director Financial Services¶

Deleted: Chief Operating Officer

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Deleted: Chief Operating Officer

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the university of winnipeg board of regents board … · 2019-07-04 · the university of winnipeg...

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