the university of winnipeg board of regents board … · p. mcleod noted that this motion will be...

THE UNIVERSITY OF WINNIPEG BOARD OF REGENTS

BOARD MEETING AGENDA Monday, October 6, 2014

Convocation Hall 5:30 p.m.

5:30 p.m. 1. Call to Order 2. Adoption of the Agenda 3. Adoption of Minutes – June 23, 2014

4. Board Education – Board Operations

5. Reports

5.1 Chair’s Remarks 5.2 President & Vice-Chancellor’s Remarks 5.3 Nominating Committee

5.3.1 Population of Board Committees – For Information 5.4 Governance and Community Relations Committee

5.4.1 Amendments to By-Law No. 2/85– For Approval 5.4.2 Update on Activities – For Information

6:45 p.m. 6. In Camera 8:30 p.m. 7. Adjourn

THE UNIVERSITY OF WINNIPEG (the “University”)

Meeting of the Board of Regents (the “Board”) held on Monday, June 23, 2014 at 3:30 p.m.

PRESENT: L. Axworthy, N. Besner, P. Campbell, R. Campbell-Stovell, Z. Fleisher, A. Forest, K. Grower, D. Jacks, E. Johnstone, L. Kakegamic, B. Keyser, J. Knox, C. Lee, R. Lewis, P. McLeod, R. McLeod Arnould, A. Moran, G. O’Farrell, O. Siddiqui, B. Suderman, N. Tajdin, R. Taylor, M. Vachon, G. Van Den Bosch, D. Vanderwel, L. Waters PRESENT WITH CONSENT OF THE BOARD : B. Balan, N. Dixon, R. Einarson, T. Einarson, M. Emslie, D. Fitzpatrick, H. Grant, P. Hossack, M. Labelle, L. McGifford, A. Morham, C. Morrison, R. Nakoneczny, G. Prefontaine, D. Poulin, D. Radi, J. Read, M. Reimer, L. Repski, J. Rattray, C. Russell, P. Veitch, REGRETS: L. Adeleye-Olusae, J. Dearborn, R. Hart, R. Ingram, N. Murdock, R. Silver B. Keyser acted as Chair of the meeting and C. Morrison acted as Secretary. Notice of Meeting having been given and a quorum of Regents being present, the Chair declared the meeting to be properly constituted for the transaction of business.

1. Approval of Agenda

B. Keyser tabled the Agenda. On a motion by R. Lewis and seconded by D. Vanderwel:

RESOLVED THAT the Agenda is approved.

Carried .

2. Approval of the Minutes of the Meeting of May 5, 2014

B. Keryser tabled the Minutes of the Meeting of May 5, 2014, and requested a motion for the approval of same. On a motion by A. Moran and seconded by K. Grower:

RESOLVED THAT the Minutes of the Meeting of May 5, 2014 be approved.

Carried .

3. Board Education

B. Balan and N. Besner presented a Strategic Plan Review Update.

4. Chair’s Remarks

B. Keyser introduced D. Jacks, a recent Government appointment to the Board. She thanked C. Lee for his assistance to her during her tenure as Vice-Chair and Chair of the Board. B. Keyser also thanked L. Axworthy for his contributions to the Board of Regents, the University as a whole, as well as the City of Winnipeg.

5. Report of the President and Vice-Chancellor L. Axworthy’s report included information on the following:

- the University’s Spring Convocation was held on July 11 and 12, 2014; - discussions have taken place with the Province, with respect to

developing a new funding formula; - L. Axworthy thanked all of those involved in both the financing discussions

with the Province, as well as those who were involved in drafting amendments to Bill 63;

- a ribbon cutting ceremony for the United Health & RecPlex was held on June 17, 2014;

- the investigative journalism conference held at the University from June 12-15, 2014 went very well; and

- Drs Daya and Chander Gupta have made a substantial donation to The University of Winnipeg, which will support high quality applied health research and scholarship inside a newly-named Gupta Faculty of Kinesiology and Applied Health.

6. Ad Hoc Committee on Bill 63

E. Johnstone advised that following the last meeting of the Board, an ad hoc committee was struck, to discuss possible amendments to Bill 63. The ad hoc committee met and developed a proposal, which was presented in conjunction with the UWSA, faculty and administration. He noted that the amendments which were ultimately accepted address all of the concerns raised by the parties involved.

7. Governance and Community Relations Committee

(a) Capital Projects Policy

P. McLeod presented a proposed amendment to the Capital Projects Policy. Discussion took place as to whether the amended wording allowed sufficient flexibility where energy savings considerations might impact other considerations such as LEED certification. It was determined the question should be returned to the Finance Committee and the Governance and Community Relations Committee for a more considered discussion.

(b) Delegation of Policies to Administration

(i) Signs Policy

On a motion by P. McLeod and seconded by A. Moran: RESOLVED THAT the authority for the Signs Policy be assigned from the Board of Regents to the University Administration; and

FURTHER RESOLVED THAT the Vice-President (Finance & Administration) be responsible for the development, administration and review of this policy.

Carried .

(ii) Disposal of Surplus Assets Policy On a motion by P. McLeod and seconded by M. Vachon: RESOLVED THAT the authority for the Disposal of Surplus Assets Policy be assigned from the Board of Regents to the University Administration; and FURTHER RESOLVED THAT consideration be given after review to re-naming to better reflect the scope of the policy as dealing with items surplus to requirements and not to real property assets; and FURTHER RESOLVED THAT the Vice-President (Finance & Administration) be responsible for the development, administration and review of this policy.

Carried .

(iii) Inclusive Language in Publications Policy On a motion by P. McLeod and seconded by Z. Fleisher: RESOLVED THAT the authority for the Inclusive Language in Publications Policy be assigned from the Board of Regents to the University Administration; and FURTHER RESOLVED THAT the Vice-President (Human Resources, Audit & Sustainability) be responsible for the development, administration and review of this policy.

Carried .

(iv) Library Fines Policy On a motion by P. McLeod and seconded by R. Campbell-Stovell: RESOLVED THAT the authority for the Library Fines Policy be assigned from the Board of Regents to the University Administration; and FURTHER RESOLVED THAT the Provost, Vice-President (Academic & International) be responsible for the development, administration and review of this policy.

Carried .

(v) Crest and Logo Usage Policy The Board discussed the delegation of the Crest and Logo Usage Policy. Several concerns were expressed with respect to delegating the authority of this policy. It was suggested that Administration develop a more explicit policy with respect to Crest and Logo Usage. Once that has been completed, the Board can determine whether authority over the policy shall remain with the Board, or be delegated to Administration.

With respect to the policies for which authority has been delegated to Administration, on a motion by P. McLeod and seconded by M. Vachon:

RESOLVED THAT the respective Vice Presidents responsible for the development, administration and review of the Policies referred to in the immediately preceding motion(s), be requested to report for information to the Governance Committee of the Board by not later than the last regularly scheduled Committee meeting of the 2014-2015 academic year.

Carried .

(c) Amendments to By-Law No. 2/85

P. McLeod presented a Notice of Motion with respect to proposed amendments to By-Law No. 2/85 as follows: 1. That By-Law No. 2/ 85 be amended in accordance with the attached

revisions, with respect to:

a. Introduction of definition of “Members” to describe all persons subject to Bylaw; b. Introduction of definition of “Related Persons” to address a concern that persons related to those subject to the Bylaw were not expressly referenced for purposes of identifying conflicts or potential conflicts of interest; c. Clarifying that disclosure of conflict or potential conflicts of interest was to be made to the Chair of the Board or committee as may be applicable; d. Clarifying the procedure to be followed by persons subject to the Bylaw where a conflict appears i.e. recusal and voluntary departure from discussions, meetings etc.; e. Clarifying the responsibility to seek rulings on conflicts and to specify that the University Secretary is responsible to make such rulings and that they are final and binding; and

f. Clarifying that the obligations in respect of conflicts of interest extend to situations where a conflict may reasonably be perceived as existing.

P. McLeod noted that this motion will be presented for approval at the first meeting of the Board of Regents, for the 2014-2015 academic year. (d) Draft Guidelines Governing Board Members’ Responsibilities

P. McLeod tabled the draft guidelines, noting that the document will be distributed with the Code of Conduct and Performance Declaration, to be signed by all members of the Board of Regents.

8. In Camera Discussion

9. Adjournment

As there was no further business to come before the meeting, on a motion by P. Campbell:

RESOLVED THAT the meeting be terminated.

Carried .

Chair Secretary

Board of Regents President’s Report 1 of 37 October 6, 2014

PRESIDENT'S REPORT

MONTHLY REPORT TO THE BOARD OF REGENTS

October 6, 2014

PRESIDENT’S OFFICE

The University of Winnipeg’s Chancellor, Robert Silver, on behalf of the Board of Regents, officially inaugurated UWinnipeg’s seventh President and Vice-Chancellor, Dr. Annette Trimbee on September 22, 2014, in front of a packed audience in Convocation Hall.

Since arriving at the University August 1, 2014, Dr. Trimbee has participated in the following events:

• Travelled to Churchill from August 20 – 24, 2014 to attend and participate in the Geography

Field Seminar, which included topics of sub-arctic climatology, geomorphology of the sub-arctic, small town planning - visited the Churchill Northern Studies Centre, held a meet & greet at the Council Chambers at Churchill Town Centre Complex, toured the town of Churchill, Eskimo Museum, port facility.

• Attended the MDP Orientation in Fisher River Cree First Nation with Claire Reid, the MDP Program Director, students, Chief Crate and other community leaders.

• Participated in Cultural Studies Research Groups’ Museum Openings: Caring for Difficult Knowledge Within and Beyond the Canadian Museum for Human Rights, on September 19, 2014. The workshop aimed to consider its impact on human rights discourse and contemporary museum and curatorial practice, its contribution to cultural heritage and public history debates, and its influence on both local communities and at the national and international levels. More specifically, the workshop was geared to address how thinking through the CMHR as a site of “difficult knowledge” may help generate new concepts and terms of engagement for learning from histories of violence and suffering within and beyond the museum.

o Folklorama Tour – visited African/Carribean, Punjab, Ukraine-Kyiv, Nayong Phillipino,

French Canadian, India, Phillipino Paviliions o International Fairy Tale Filmography o Physics Department tour with Federal Minister Minister, Ed Holder of State for

Science and Technology o Environmental Studies Department meeting o Goldeyes Game Sponsor Night o Student Orientation o Attended CMHR Pipe Ceremony and Feast, along with Opening Ceremonies o CEO Sleepout o Virtuosi Opening Night o Bike Election o Wesmen Women’s Soccer Opener o Manito Ahbee Aboriginal Music Awards o Randy Kobes Poster Contest o Premier’s First Nation Education Tour – Hollow Water and Fisher River


PRESIDENT’S OFFICE Continued

o Ebb & Flow First Nation Tour o Icebucket challenge o New Faculty Reception o Alumni Reception o Library Donor Appreciation Night o Netley Libau Marsh Workshop – Lake Winnipeg Foundation o Swaranjali Instrumental Concert o Global College/UN Peacekeepers Training

PROVOST AND VICE-PRESIDENT, ACADEMIC AND INTERNATIONAL

• As Acting President from June 22 - August 1, top priority was to gather brief, two-page summaries from each sector of the University to assemble a short briefing document for the incoming President. This information was provided to Dr. Trimbee mid-July.

• Throughout August and into September the VP Academic office oversaw the appropriate series of events required to ensure classes were able to begin a week earlier this year on September 3rd. The VPA&I also participated in presidential orientation meetings with all Deans and heads of units in the Academic Sector.

• Assisted with the preparation of COPSE (now Education and Advanced Learning) budget estimates for 2014-15, including presentations to the Assistant Deputy Minister and Advanced Education Officials.

• Received delegates from Brazil and Coburg, Germany in relation to potential student, faculty, and research exchanges.

Faculty of Arts

• Eight scholars from four countries presented the latest in fairy-tale research at UWinnipeg on August 7th, 2014. Topics included film, television, fan fiction, oral tradition, post-coloniality, pornography, and crime and justice. It was a very successful, open, free, and public event.

• The Oral History Centre is one of thirteen partners in a new 7 year, $2.5 million research project entitled Landscapes of Injustice. More information can be found at: http://news-centre.uwinnipeg.ca/all-posts/landscapes-of-injustice/

• The UW-CBC International Symposium on Investigative Journalism was held at UWinnipeg in June, 2014. This event was co-organized by CBC (Cecil Rosner, Managing Editor, CBC Manitoba) and UWinnipeg (Glenn Moulaison, Jaqueline McLeod Rogers, Dean Peachey). Over 300 participants from all over the world, including about 75 students, participated in the event. High profile attendees included Carl Bernstein, Peter Mansbridge, Diana Swain, and Adrienne Arsenault. Partial funding was obtained through a successful SSHRC application put forth by the Dean of Arts, Glenn Moulaison (Principal Investigator) and Jaqueline McLeod Rogers, Dean Peachey, and Cecil Rosner (Co-Investigators). More information can be found here: http://winnipeg2014.com (some audio and video available on the website).


Faculty of Business & Economic, PACE and CTLT

• Departments of Business & Economics

o Proposed and received 14 new online courses as a donation from CGA Canada/Manitoba; o Attracted 16 Brazilian students for a 1-month graduate course; o Forecasted growth of 10% and increased five-fold applications for Economics-Finance

(eFin) program; o Funding proposal to CPA Manitoba for 4-year BBA in Accounting to be offered online –

decision expected in October.

• PACE o Forecasted growth of an average of 20%+ in courses; o Funding proposal was submitted to WD for a new BioSafety Program to be offered

online; the only one of its kind in Canada; o Consolidated operations on the 2nd floor of Buhler.

• Online o Proposed Online Fee to Advanced Ed; o Developed Course Development Fund, and additional processes for implementing online

strategic plan; o Several new courses launched in September with more scheduled for January; o Cross-university faculty development session on pedagogy was successfully delivered.

Faculty of Education

• The Faculty of Education’s second annual Lost Prizes Seminars took place this summer on

campus from July 16-19. The event attracted a full house of 200 participants, and the intertwined, conference-connected Post-Baccalaureate Diploma in Education (PBDE) and related courses ran at full capacity (i.e., just over 400 registrants).

• Students in the first cohort of our PBDE Brazil Program, delivered in partnership with Maple Bear Global Schools, have now completed their course work, and will be graduating in October.

• The Faculty of Education has essentially maintained enrollment numbers across various programs for the 2014-15 academic year.

Gupta Faculty of Kinesiology and Applied Health

• Sun Life Diabetes Education and Awareness Project o During fall term 2014, two sessions of this program will operate, one on the UWinnipeg

campus, and another at Gordon Bell High School. • UNITED Health and RecPlex

o The RecPlex doors opened to the public on September 2nd, 2014. Although the facility is not yet fully functional, the community is welcome to walk through and tour the space. Programming and activities are occurring on a limited basis. An official opening ceremony will take place in early October.


Gupta Faculty of Kinesiology and Applied Health Continued

• Gupta Fundraising Dinner – November 3, 2014

o The Gupta Faculty of Kinesiology and Applied Health, in conjunction with major donors Drs. Daya and Chander Gupta, are hosting a Fundraising Dinner in support of faculty research. The dinner, which will be held on Monday, November 3rd at the RBC Convention Centre, is a three-fold celebration recognizing the 50th anniversary of offering kinesiology courses at UWinnipeg, the recent renaming of our Faculty, and the opening of the United Health and RecPlex earlier this month.

• Duckworth Health, Wellness and Healing Centre o The University and Gupta Faculty of Kinesiology and Applied Health staff are working

with the Project Manager and the architects on a plan to renovate the lower level and the first floor of the Duckworth Centre to accommodate an expanded Athletic Therapy Clinic, student-athlete training space, athletic therapy lab facilities, and a Health, Wellness and Healing Centre. The plan will allow for the joint use of space to accommodate the current needs of Athletics, Kinesiology and Applied Health, and Health, Wellness and Healing, as well as allow room for future growth.

• Transfer agreement with the Canadian Memorial Chiropractic College o The Gupta Faculty of Kinesiology and Applied Health has finalized an agreement with the

Canadian Memorial Chiropractic College (CMCC) to mutually accept transfer courses towards a BSc Kinesiology and the Doctor of Chiropractic degree. Students from The University of Winnipeg enrolled in this pathway will qualify to apply to CMCC after their second year of study for admittance after their third year. Upon completion of the four year chiropractic program, The University of Winnipeg will recognize one year of study which will entitle the student to also graduate with a BSc degree in Kinesiology. Students can earn two degrees in seven years rather than eight.

• Multiple Sclerosis Study o The Faculty has entered into an agreement with Regenetek Inc. to conduct research on

the efficacy of a patient specific rehabilitation program for patients with MS who have undergone a new treatment protocol. Glen Bergeron will be the principal investigator on the project. A call for applicants for a technical assistant has been posted.

Faculty of Science

• Dr. Ian Mauro, Department of Geography, has just returned from a month-long film shoot across British Columbia for a new project on climate change and oceans in the Pacific region. The project is linked to a $2.5 million Social Sciences and Humanities Research Council (SSHRC) partnership grant.

• Science alumna Allyson Menzies (MSc in BioScience), and Alannah Hallas (Chemistry) have been awarded Vanier Canada Graduate Scholarships awarded in national competition. The scholarship is valued at $150,000 and is given to the best of the best beginning PhD students in Canada and from abroad. Menzies is starting her thesis work at McGill University and Hallas has already begun her research at McMaster University. Menzies has been working with UWinnipeg’s biologist Dr. Craig Willis and recently completed her master’s thesis Intra-specific Variation in Hibernation Energetics of Big Brown Bats (Eptesicus fuscus). Hallas recently completed her MSc thesis at the University of Manitoba with UWinnipeg’s Canada Research Chair Dr. Chris Wiebe. Her thesis, entitled A tale of two spin ices: Ho2Ge2O7


Faculty of Science Continued and Pr2Zr2O7, recently resulted in a first-author publication in Physical Review B, and the research won a poster prize at the International Conference on Neutron Scattering last year in Edinburgh, Scotland. She is now being co-supervised by Wiebe through his adjunct appointment at McMaster University (with Dr. Graeme Luke). This is the second Vanier scholar from Wiebe’s group – the first being Harlyn Silverstein, another UWinnipeg alumnus.

• In June Dr. Danny Blair presented a preliminary draft of a new digital Climate Atlas for Manitoba to the Province of Manitoba. The RCFE project was funded by the Climate Branch of MB Conservation and Water Stewardship. The document was presented to managers from various provincial offices who might be interested in using the maps in climate change adaptation policy development. Funding for the next phase of the project is being sought.

• UWinnipeg’s physicist Dr. Melanie Martin is one of 32 Canadians competing in CBC’s Canada’s Smartest Person. The show premiere’s with a special two-hour opener on Sunday, Sept. 28 at 8:00 pm hosted by Jeff Douglas and Jessi Cruickshank.

The diverse line up of contestants competing with Martin includes a cheese salesman from North Rustico, PE, a 16-year-old high school student from Peterborough, ON, and a fighter pilot from Calgary, AB. Four of the 32 contestants compete each week to test a variety of areas of intelligence. The final eight and two others then will compete in the series finale, one against the other, for the title of Canada’s Smartest Person.

CISCO Chair

• Bookings for the CISCO Telepresence Labs are approaching 300 sessions annually. They

connect the University of Winnipeg to partners across Canada and around the world. A major upgrade of systems and software has been completed with ongoing support from Western Economic Diversification, the Prov. of Manitoba, and CISCO, insuring that the UW Telepresence Labs remain state-of-the-art. These upgrades have also greatly improved the UW computing and communications infrastructure, including full data back-up systems.

• Prof. Enns completed a $7,000,000 grant proposal to Western Economic Development at the end of May to fund a cross-disciplinary UW Digital Media Cluster. The proposed collaborative studio environment with state-of-the-art computing infrastructure will support students, faculty and industry working across disciplines to speed innovation in the digital economy. Projects will include the 'Intelligent City' initiative. The project will narrow the digital divide for those without access to leading-edge media tools and platforms; open up a range of Urban Media possibilities; and expand wireless networks. External support has been received from CISCO; Nvidia; Economic Development Winnipeg; Manitoba Science, Innovation and Business Development; CentreVenture; the Information and Communication Technology Association of Manitoba (ICTAM); and New Media Manitoba.

• Prof. Enns is representing UW and CISCO on the core organizing committee for developing Winnipeg's digital capacity, including solutions for traffic movement, transit efficiency, high broadband capacity, energy sustainability for buildings, media and Urban Design, and digital systems for city services.


CISCO Chair Continued

• The United Rec-Plex - unique in many ways - is the first building in Manitoba to incorporate a fully networked digital management system combining media display, energy and climate control, lighting, scheduling, and security. The entire building can be operated remotely on a smart handset such as an iPhone, and it is now an exceptional case-study for the integration of digital technology with architecture.

Richardson College for the Environment

• Fulbright Scholar Dr. Stephanie Kane - the inaugural Chair in Environmental Sciences

in the Richardson College for the Environment - arrived on campus in early September.

• Dr. Kane is evaluating the flood response in southern Manitoba, through the lens of ethnography, and in the context of climate change; she will be here until early December. Dr. Danny Blair is helping her find people to interview, including victims of recent floods, hydrologists, engineers and policy analysts.

• In June, Dr. Danny Blair presented a preliminary draft of a new digital Climate Atlas for Manitoba to the Province of Manitoba. The RCFE project was funded by the Climate Branch of MB Conservation and Water Stewardship. The document was presented to managers from various provincial offices who might be interested in using the maps in climate change adaptation policy development. Funding for the next phase of the project is being sought.

Institute of Urban Studies

• Over the summer IUS has begun to inventory its large database of reports. The purpose is to digitize and make available over 125 reports produced since 2001. In addition, staff from IUS are working to digitize archival works that go back into the late 1960s. This begins with the re-release of a series related to Unicity.

• IUS also continues to undertake work related to the Mental Health Commission of Canada project. This year there was an additional $500,000 for two years of following up with participants in the study. The project began in 2009 and this is perhaps one of the largest studies to have completed follow-up over a nearly six year period. IUS has also provided employment for two peer workers who have become involvement members of the research team. IUS staff remain key contributors to scholarly publications and books emanating from the main MHCC study.

• IUS staff have also continued work with the Rural Development Institute at Brandon University. This work has included examination of Immigrant Settlement services in Manitoba and required extensive fieldwork.

• IUS is the Winnipeg lead for the University of Toronto Partnership grant and significant work is beginning to emerge for this $2.5 million project including hosting a large workshop on rooming houses that was attended by over 100 participants; releasing a study on rooming houses; and finalizing a introductory report on neighbourhood change in Winnipeg since 1970.

• Finally IUS welcomed Sarah Zell as its newest Research Associate. Sarah is completing her PhD and is skilled in the area of urban research. She will be working extensively on the At Home Chez Soi project as well as other initiatives.


Graduate Studies

• June Graduation: 32 Masters students graduated in the June 2014 convocation.

• Thesis and Practicum Examinations: Three students successfully defended theses between

June and August – one student in Indigenous Governance (Darren Courchene), and two students from Applied Computer Science (Wei Shi and Kasun Senevirathna).

• Scholarships and Awards: University of Winnipeg students were the recipients of a number of major external awards, including Allyson Menzies, a graduate of the BioScience, Technology & Public Policy program, who won a Vanier Canada Graduate Scholarship in the amount of $150,000 for her PhD studies at McGill University; and five Masters students who were recipients of Manitoba Government Scholarships in the amount of $15,000 each: Kaitlyn Duthie-Kannikkatt (Master’s in Development Practice), Dev Kashyap (Master’s in Development Practice), Mamneet Manghera (BioScience, Technology & Public Policy), Vanessa Nunes (Cultural Studies), and Quinn Webber (BioScience, Technology & Public Policy). In addition, five students won UW Graduate Student Scholarships, in the amount of $15,000 each: Trudie Broderick (Master’s in Development Practice), David Datzkiw (BioScience, Technology & Public Policy), Margaret Dicks (Indigenous Governance), Joshua Whitehead (Cultural Studies), and Camilla Dascal (Cultural Studies). In total, the Faculty of Graduate Studies dispersed almost $500,000 in scholarships, awards, and bursaries in September to graduate students for the academic year 2014-15.

• Incoming Class: 94 students accepted the offer of places in University of Winnipeg graduate programs for a Fall 2014 start; approximately 42% of these were international students and approximately 58% were domestic students. (The acceptance rate overall is approximately 37% of applicants.) An additional 50 students make up the incoming class of the four Joint Masters Programs with the University of Manitoba.

Research and Innovation

Funding highlights:

• NSERC Engage Grant

o Athar Ata, Chemistry - $25,000 • SSHRC Partnership Development Grants

o Mavis Reimer, English – NOI - $20,000 o Mirjana Roksandic, Anthropology – NOI - $19,982 o Alexander Freund, German-Canadian Studies/Oral History Centre – Co-applicant - $3,000

(2014-2015) o Ian Mauro, Geography – Co-applicant - $21,000 (2014-2015)

• SSHRC Connection Grant

o Angela Failler, Women’s and Gender Studies - $24,230 • SSHRC Insight Development Grant (4A Status)

o Jennifer Clary-Lemon, Rhetoric Writing and Communications o Gabriel Nemoga, Indigenous Studies o Jenny Wills, English

• SSHRC Sub-Grant from Manitoba Research Alliance

o Shauna MacKinnon, Urban and Inner City Studies - $6,150


Research and Innovation Continued

Funding highlights:

• Others

o Charles Wong, Chemistry/Environmental Studies – Lake Winnipeg Foundation - $6,000 o Renee Douville, Biology – Manitoba Health Research Council - $17,773 (over 2 years) o Jan Stewart, Education – Canadian Education and Research Institute for Counseling -

$125,700 (over 2 years). • Dr. Jens Franck (Biology) has accepted a 3-year term as Chair of the UACC effective

September 1, 2014. • Dr. Adam Scarfe (Philosophy) has accepted a 10-month term of membership on the UHREB,

replacing Dr. Alan Diduck while he is on sabbatical. Library

• The library is working with the UW Foundation to create a crowd funding video, and held its

first Donor Appreciation Night on September 25th. The Collegiate

• The new Performing Arts Program is off to a great start with 48 students enrolled in the high school band programs, and 26 students enrolled in the choral program.

Recruiting and Institutional Relations

• Recruiters completed the “Getting Ready for First Year” presentations in Winnipeg, rural

Manitoba, and Northwest Ontario schools.

• Telecounselling ran 6 campaigns to contact domestic students who did not register, or whose

applications were incomplete. Students were assisted to complete their registrations, and data was gathered regarding why individuals did not choose to enroll at UWinnipeg.

• 3 new recruiters joined the team.

• The annual Viewbook and international materials were updated for the fall recruitment

season.

English Language Program

• Since June the English Language Program (ELP) has delivered a total of thirteen programs

for 965 domestic, immigrant, and international students. During the period of June to October we have offered six short-term intensive and/or customized programs (ranging in length from 3 – 7 weeks) for a total of 235 students (83 of which were from Quebec); two 14 Week programs for 300 students; four sections of the ESL Teacher Certificate Program (full-time, part-time, and on-line delivery models) for 76 domestic students; and three English for Specific Purposes programs for a total of 430 immigrant (Permanent Resident) students.


English Language Program Continued

o The ELP welcomed 30 students from new partner schools in China (Hunan Concord College of Sino-Canada) and Japan (Nagasaki University) in August and September, respectively. Both programs received excellent reviews from student participants and administrators from China and Japan, and both partners have committed to sending students annually to the UW ELP, as well as to strengthening the pathway to undergraduate studies for their students via ELP.

o The English Language Program was also instrumental in managing the development and

delivery of a joint ELP – Graduate Studies (Faculty of Business and Economics) program for a group of 16 students from Brazil in August and September. This program offered morning classes in English skills development and afternoon classes in Graduate Studies/Business and Economics (Environmental, Resource and Development Economics). We look forward to working closely with Graduate Studies, the Faculty of Business and other UW areas to strengthen these types of programs in the future.

Global College

o In June, the MA in Indigenous Governance program and Global College offered a joint

course on "Indigenous and Human Rights in Latin America." The course included a two-week field component in Colombia. Eleven undergraduate and graduate UWinnipeg students accompanied instructors Dr. Gabriel Nemoga and Maria Zapata for the course, which included collaboration with the University of Cartagena, National University of Colombia, and the Autonomous Indigenous Intercultural University.

OUTSTANDING STUDENT EXPERIENCE

STUDENT RECRUITMENT AND INSTITUTIONAL RELATIONS

Student Services

• Aboriginal Student Services Centre o During this reporting period, Aboriginal Student Services’ recruitment efforts included one

school visit, three career fairs, and eight tours, as the busy recruitment season wound down by the end of May. Over the summer, ASSC staff provided support coverage in Academic Advising, and participated in eight First Year Information sessions for new students. In August, the Aboriginal Student Orientation was well attended with 52 students.

There are 544 new Aboriginal student applications for Fall/Winter 2014/15, up 19% from 456 in last year. Of the total applications, 344 students were accepted, and 226 are currently registered in Fall classes. Some students chose other institutions, others withdrew their applications, and some are waiting until Winter term to apply. In total, there are currently 896 Aboriginal students enrolled at the University of Winnipeg (838 in Undergraduate Studies, 13 in Graduate Studies, 35 in PACE and eight in the Collegiate). A total of 883 seats were reserved in various first and second year courses for Aboriginal and International students, including five sections of Academic Writing and three sections of Intro to University. (Of the reserved seats, 125 were delegated to ISS for late arriving


• Aboriginal Student Services Centre Continued

International students). These seats are earmarked for Aboriginal and International students to allow for processing registrations for students who are late-arriving either due to funding decision making from Bands, or visa processing issues.

The Transition Year Program (TYP) - created by ASSC to assist many new Aboriginal students build the academic and personal coping skills that will foster post-secondary success - for Fall 2014 reached 93 new students, slightly down from 113 same time last year. In order to support and retain Aboriginal students this academic year, five Aboriginal Peer Mentors and five Tutors were hired. Elders in Residence, Margaret Osborne, Ruth Christie and Hector Pierre have returned for the 2014-15 academic year. Elder Robert Greene returned after a two year absence. The first monthly Potluck of this academic year was held on September 10, 2014, in the ASSC student lounge, and it was well attended with 85 staff, students and Faculty. The Speaker Series begins September 19th, and the Fall Lodge Ceremony is scheduled for Friday, September 27th.

Planning for this year’s recruitment efforts of new Aboriginal students is ongoing, with a presentation at the Manitoba High School Guidance Counsellor’s Seminar on September 15th, and the first northern recruitment tour scheduled to begin on September 21st. Through the Fall, ASSC will continue to meet with prospective students regarding January 2015 intake.

Overall, ASSC staff had approximately 4300 student and potential student contacts (via email, phone, appointments, drop-ins, and recruitment events) during this reporting period.

• Academic Advising

o In June and July, Academic Advising facilitated 17 one-hour, First Year Information (FYI) Sessions, which were attended by 272 new students and their supporters. Evaluations indicated that students found the sessions useful, as they were given the opportunity to ask questions and clarify degree and course requirements.

During the summer months, Academic Advisors met individually with students, mainly about course selection and scheduling issues for the upcoming school year. June was a busy month with drop-in appointments for 429 students, and 282 booked student appointments (despite one advisor being on medical leave for the month) equaling a total of 711 student meetings. In July there were 380 drop-in appointments and 302 booked student appointments, totaling 682 student meetings. The August totals were 413 drop-in appointments and 261 booked student appointments for a total of 674 student meetings. There were many phone and email correspondences which greatly increased the number of students who received assistance from Academic Advisors.

New First Year Students who did not attend the FYI sessions often required additional assistance in defining academic goals and correlating them to degree, major, and course choices. In one on one meetings, Advisors ensured that the students clearly understood how to create academic goals, choose courses, navigate the waitlist process, and helped students find alternative choices when their preferred courses were full.

Academic Advising staff were involved in planning Orientation 2014 in August, and played key roles in facilitating both the parent/family and the student presentations during Orientation week, August 25-29. Academic Advising was available for all day, drop-in appointments during this week to accommodate the needs of first year students who were on campus.


Overall, Academic Advisors had over 220 student meetings and student contacts (via email, phone, appointments and drop-ins) during this reporting period.

Academic advisors continue to work on testing Degree Audit, which will provide an automated solution for degree planning and verification of graduation requirements by evaluating a student record and providing specific information on completed, in progress and future courses required to fulfill degree requirements.

• Accessibility Services o During the period of June to August 2014, Accessibility Services (AS) provided

accommodations for students enrolled in the Spring term, which consisted of 104 accommodated exams that were arranged and invigilated.

This summer, Accessibility Services staff hosted a joint meeting with the University of Manitoba Accessibility Services Team to discuss common issues and concerns regarding accessibility for students in the classroom, as well as accommodations for tests and exams.

A small group of twelve students attended the Accessibility Services Orientation on August 28, 2014, although forty new students have already registered with Accessibility Services, and most of them began classes in September 2014. Accessibility Services staff also were actively involved in the planning and implementation of the wider University Orientation, August 25-29.

There are currently over 800 students registered with Accessibility Services.

• Admissions

o On June 12, Lois Martin, Coordinator of Domestic Admissions was honoured with a staff Convocation prize - Stars of Spence Street Prize. Lois was also recognized for the Stars of Spence Street Prize on June 23 at a bench ceremony. In June, Kam Holland, Director of Admissions, Awards and Financial Aid attended the annual ARUCC (Association of Registrars of Universities and Colleges of Canada) and PCCAT (Pan-Canadian Consortium on Admission and Transfer) conferences in Quebec.

Throughout summer, collaboration continued with eCampus Manitoba regarding the provincial transfer credit system. Additionally, modifications and improvements to the online admissions application were undertaken.

Overall, the Admissions team processed over 5700 applications during this reporting period; the summer months are a time of very high volume for Admissions. The top ten programs into which students have registered for Fall/Winter 2014 include:

PROGRAM

Undecided Arts

Undecided Science

Business – 4-Year

Business – 3-Year

Kinesiology – 4-Year

Psychology – 3-Year

Criminal Justice – 3-Year

Integrated Education – Early/Middle

Integrated Education – Senior

Pre-Medicine Stream


Total applications, up to September 15, 2014 were 5,647; 1,354 were International and

4,293 were Canadian students.

• Adult Learner Services/Recognition of Prior Learning (RPL) o The collaborative efforts of Student Life/Adult Learner Services, the UWSA, and Winnipeg

Insight Meditation Group, resulted in a Summer Mindfulness Meditation break on Wednesdays, 12:30-1:00 from June 4 to August 20.

Adult Learner Services/Recognition of Prior Learning (RPL) Services, with the assistance of the Faculty of Business and Economics, is leading the development of Competency-based Portfolios by the Executive Bachelor of Business and Administration (eBBA) cohort of 23 adult learners. Successful candidates will receive up to 15 credit hours toward their degree.

Forty students attended the Adult Learner Orientation on Wednesday, August 27th, and feedback was very positive.

• Awards and Financial Aid

o During this reporting period, Awards and Financial Aid staff were busy adjudicating medals and prizes for Spring Convocation. On June 10th, Awards and Financial Aid hosted the annual Convocation Medal Ceremony, recognizing 124 outstanding students for their academic achievements.

June was also the month that saw the national CASFAA (Canadian Association of Student Financial Aid Administrators) conference at the University of Manitoba. Topics at the conference included financial literacy, accessing government loans, and the Youth-in-Care Program, which was presented jointly by UW and Red River College.

September is a month with huge volume for this team. There are over 1200 University of Winnipeg students depending on government loans, and over 700 students receiving entrance awards. Of the $4 million the University spends on awards and scholarships each year, over ¼ of the budget is awarded within two weeks each September.

• Campus Living

o Over the summer (May – August) there were 609 short term hostel bookings and 158 summer student bookings in UWininpeg residences.

Resident Advisor (R.A.) training sessions were completed in August in the areas of: professional ethics, sustainability, conflict mediation, escalation protocol, sexual assault awareness, first aid, suicide intervention, and appropriate emergency procedures.

A lease agreement was reached with Lions Manor on August 27th which sees the University of Winnipeg continuing to lease 121 units for U of W students for the 2014/15 academic term.

Currently, University of Winnipeg residences are 97% occupied (371 of 382 beds). The University also manages the Red River College Campus Living office and PGI Residence, which is currently 98% occupied (100 of 102 beds).

• Career Services

o Over the summer months, Career Services assisted students with resume development and job search strategies. Connections were made with employers who are seeking a larger presence on campus for the recruitment of UW students and alumni. Career Services staff provided a cover letter workshop, a tour of LinkedIn and a mock interview


• Career Services Continued

demonstration for the UW Environmental, Resource and Development Economics (ERDE) Masters level program. Career Services staff is collaborating with the University of Winnipeg Co-op program to provide employment related workshops for Co-op students.

Planning and marketing is ongoing for the University of Winnipeg’s Career Fair which will be held on January 20, 2015. Overall, there were 95 individual student appointments with Career Services during the summer.

• Deaf and Hard of Hearing Services (DHHS)

o In July, the Coordinator of Deaf and Hard of Hearing Services and two ASL-English Interpreters participated in the Association of Visual Language Interpreters of Canada conference in Winnipeg. The conference‘s theme was Interpreting and Human Rights with 250 participants attending from all around the world.

In July, DHHS hired a full-time sessional transcriber to fill an on-going position. Staffing arranged for the fall term includes two full-time sessional transcribers, two ASL-English interpreters, 11 part-time continual transcribers and 10 part-time continual ASL-English interpreters. The part time staffing numbers vary slightly per term in order to meet the accommodation needs of current University of Winnipeg students.

• Diversity Foods

o June, July and August were busy months for Diversity’s catering department as they celebrated a milestone and delivered their 10,000th catering order. At the same time they successfully provided food services for the staff and volunteers of the Winnipeg Folk Festival in early July.

Diversity received a Level 2 certification from Leaders in Environmentally Accountable Foodservice (LEAF), a non-profit national third-party certifier of sustainability for foodservice establishments; the largest contributing factors are their commitment to local purchasing (65% of Diversity’s total purchasing is from sources less than 100 km away from the University) and their employment strategies. Diversity will be launching a new catering menu in the upcoming days, along with a rewards program for University accounts.

• Healthy Campus Advisory Committee

o The Healthy Campus Advisory Committee took a hiatus over the summer months. During this time effort was put into formatting the work of the committee into the University of Winnipeg policy format. The committee will reconvene in October. A Board Education package will be created this Fall, after which the Healthy Campus Advisory Committee Co-Chairs will present the proposed Healthy Campus Policy to the Board.

• International Student Services (ISS)

o In 2013, the introduction of Federal Bill C35, An Act to Amend the Immigration and Refugee Protection Act had a significant impact on Universities across Canada. Bill C35 amends the Immigration and Refugee Protection Act (IRPA), making it an offence for anyone other than an authorized representative or a lawyer to conduct business, for a fee or other consideration, at any stage of an immigration application or proceeding. This includes the period before a proceeding begins or an application is submitted and means that anyone who provides paid immigration advice at the pre-application stage will need to be an authorized representative, as identified in section 91 of the Act. The staff of ISS had routinely been assisting students with immigration processes, study visas, work permits, etc., however, in 2013, those staff were considered to be unauthorized to offer advice. The University hired an immigration lawyer on contract to


• International Student Services (ISS) Continued

work out of the ISS office for ten hours per week. As an investment in a longer term solution, the University paid for an ISS staff member to complete the training to become an accredited immigration consultant. In June, after successfully completing her Certified Immigration Consultant training, ISS staff member, Alicia Dueck was reclassified as the Immigration Student Advisor. Approximately 257 International students have requested information and received assistance from her related to their CIC visas and permits.

Divya Babbar joined ISS as the International Student Services Assistant. Eleven new student staff mentors were hired to provide transition support to International students and to assist with ISS programming during the academic year. The Legal Advisor, Jen Bird, continues to be highly sought after and very busy during her two half days per week.

In late August, for the fourth year, International Student Services (ISS) hosted the Airport Reception Program, to welcome new and returning International students to Winnipeg. 83 new International students were greeted and transported to their Campus Living residences by the ISS team. Also in late August, this year’s day-long International Student Orientation was well attended by 140 students.

ASSC and ISS jointly requested reserved seats this Fall, resulting in an increase in the number of seats obtained from Business and Administration, Applied Computer Science, and Economics. These additional seats were earmarked for ISS to allow for processing registrations for late-arriving International students. There are currently 581 International students registered on Campus - approximately 5.8% of the entire student population; 548 are Undergraduates, 2 are in Grad Studies, 11 are in P.A.C.E., 15 are in E.L.P., and 5 are Collegiate students.

The total number of visits and requests for assistance from the ISS office during this reporting period was approximately 600.

• Klinic

o Klinic on Campus, the University of Winnipeg’s Nurse Practitioner-led clinic was open Thursdays during Spring and Summer. Nurses were solidly booked, seeing students about a wide range of issues, including mental health, STIs, pregnancy testing and viruses. Students who were unable to be seen were referred to other medical resources in the nearby community. In early September the clinic was once again open five days per week, with full time Nurse Practitioner coverage and a part time dietician.

• Orientation o Approximately 1300 people attended Orientation 2014. Students attended one of four

days during August 25-28 and participated in a free continental breakfast, a welcome rally, and campus tours. People then attended either the student presentation or the parent/family presentation, and learned what to expect in the first year of university. All student services and campus resources were highlighted, and students had opportunities to pay tuition and purchase text books while being welcomed to the campus. Evaluations of Orientation were very positive.

• Student Central

o Over the summer, the option for students to pre-order their new student ID card by sending in a picture through Webmail was well-received this year with 131 students taking advantage of the service. In addition, 111 UW Housing residents emailed their picture to have it pre-printed on their housing key card.


• Student Central Continued

During the first week of classes in September, Student Central staff served 3447 students. The peak day was on the tuition deadline of September 3rd, when staff served 1088 students in a single day.

• Student Intake & Counselling

o The Student Intake Manager met with 76 students between May and August to assist them in locating supportive resources on and off campus. The new University of Winnipeg Student Health & Wellness Peer Educators, supported by the Student Intake Manager, have been selected and the group has completed three days of extensive training related to health and wellness. The group is excited to participate in the Manitoba Schizophrenia Society’s 23rd Annual Journey for Hope on October 5, 2014. They have also begun preparing mental health and wellness promotion activities for THRIVE week, November 3-7th, 2014.

In Counselling, July and August, there were 54 individual student appointments, and Dr. Jan DeFehr prepared to receive a counselling student intern, Brenna McGregor, from the University of Manitoba Social Work program.

Counselling services are in full swing for Fall term, open to new or returning students who wish to meet with a Counsellor.

INDIGENOUS AFFAIRS

Since his appointment as the Acting Associate Vice-President Indigenous Affairs on July 8, 2014, Wab Kinew has worked to keep the forward momentum continuing for Indigenous programs on campus, help the new President survey the landscape of Indigenous issues in Manitoba and begun to think about how best to help The University of Winnipeg to become a centre for Indigenous excellence globally. During these 3 months, Wab has familiarized myself with areas of responsibility, internal University processes and had introductory meetings with most staff with whom he will be collaborating with. He has also reviewed some internal information and policies in order to plot a course forward. HIGHLIGHTS:

• Participated in Senior Executive Group meetings and processes

• Conducted analysis of internal UWinnipeg data and identified retention of Indigenous students as a priority area (attached as appendix 1)

• Managed Community Learning programs at UWinnipeg such as WiiChiiwaakanak Learning Centre, Model School and Science AdventuresSummer Camp

• Reaffirmed memberships on the Indigenous Advisory Circle and acted as secretariat for it and the MDP Advisory Circle

• Reached out to leaders in the Indigenous community to build relationships • Participated in internal and external committees related to Indigenous issues


KEY NUMBERS AT A GLANCE:

• Some 1200 Indigenous students on campus • 77 Indigenous graduates last year • Wii Chiwaakanak Learning Centre servicing an average of 1,700 per month between our drop

in and programs. • Record number of students attended The University of Winnipeg Adventure Kids Summer

Camp 1019 students • 45 youth hired as Adventure Kids Summer Camp Mentors (including • 10 Model School students). • 50 students enrolled in the Model School

Wab has also brought forward some previous responsibilities from my time as Director of Indigenous Inclusion, including:

• Managing “Indigenous Inclusion” Corporate Training program • Managing “In.Business” Aboriginal Youth business training program • Public appearances and speaking engagements on behalf of the University

ACTIVITIES Governance

• Indigenous Advisory Circle (IAC)

o Coordinated introductory meeting between UWinnipeg President and local members of

the IAC in early September o Accepted resignation of former AIC members Dr. Phil Fontaine and Dr. Joe Stern o Met with IAC member Diane Roussin to discuss future involvement and requested her to

continue on as Acting Chair for the IAC, she agreed o Identifying key areas of priority for upcoming IAC meeting o Researching possible future appointments to the IAC o Acting in secretariat role for the MDP Advisory Circle. Currently preparing for next

meeting on October 15

• Masters in Development Practice Advisory Circle

o Acting in secretariat role for the MDP Advisory Circle. Currently preparing for next

meeting on October 15 COMMUNITY LEARNING

• Wii Chiiwaakanak Learning Centre Renewal

o Wii Chiiwaakaakanak Learning Centre has been incorporated as a separate not-for-profit

corporation o Founder’s board meeting has been held and a new board has been appointed featuring

UW President as ex-officio chair, AVP and Kevin Lamoureux of Access Education Faculty. Next board meeting will see naming of additional board members, establishment of bylaws.

o Targeting a start date of November 1st for separate finances for this new organization o Process has begun to seek charitable status for this new organization o In the interim, grants and donations will still be administered by the University of

Winnipeg Foundation.


• Wii Chiiwaakanak Learning Centre Renewal Continued

o An agreement outlining an exchange between the new Wii Chiiwaakanak Learning Centre

Inc. and UWinnipeg, where Community Learning services are provided in exchange for administration services and leasing space, is to be jointly developed with General Counsel

• Wii Chiiwaakanak Learning Centre Activities– Manager Sharon Redsky

o Successfully hosted 5 summer camps that included:

1. Get into Gear – a partnership with the UWSA bike lab where youth built bikes and

incorporated physical activities 2. Hip Hop Literacy – a partnership with Frontier College where youth incorporated

literacy in making songs 3. Change UR Tune – a partnership with Indigenous Leadership Development Institute

where youth learned how to play music 4. Math Readiness – in partnership with Archimedes Math and UWinnipeg where youth

learned math for 10 days 5. Indigenous Math Camp in partnership with Nick Tanchuck where youth focused on

math and Indigenous culture for 10 days o Completed three summer student positions: one from Centre for Aboriginal Human

Resources and two from Canada Summer Jobs. o Hired a full time program coordinator and a part time cultural monitor. o Current programming includes: Pow wow club, cultural teachings, Sacred Seven, and

Let’s Speak Ojibwe. o Started a full time Adult literacy program in partnership with Winnipeg Adult Learning

Centre and Urban Eagle Transition Centre for adult learners. o Our Pow wow and Change UR Tune youth are hosting an event at the UWinnipeg

ARTFEST. o Held a Fundraising Golf Tournament at Players Golf Course for Indigenous language

programming. Collected over $2000 towards these programs. Also acted as a capacity building experience for former Wii Chiiwaakanak program client, employee and current

o UWinnipeg student Kevin Settee. o All programming continues to be externally fundraised. o Started planning for the Holiday Community Dinner – in partnership with Les Marmitons

and Diversity. o Planning to host two sessions of Science Kids on Campus funded by donation from last

year's Duff Roblin recipient, Jan Belanger from Great West Life. o Planning with WASAC on dates, times, schools, etc. for upcoming sessions. o Dr. DeRiviere has completed her evaluation of the program and results are very positive.

(Attached as appendix 2) o Completed and submitted the reports required by Actua ($3500.00 per year)

• Model School - managed by Gerri Crilly

o 50 students enrolled in the Model School (up from 15 in 2008), the largest group of

students to date:

1. 14 new grade 9 students 2. 27 students in grade 10, grade 11 and grade 12 classes 3. 9 Mature Students (grade 12)

o These students are enrolled in collegiate classes and have time allocated for tutoring with

the Model School Teachers.


• Model School - managed by Gerri Crilly Continued

o 39 students have self declared Indigenous backgrounds and 7 students are new

immigrants to Canada. o Expanded teaching space to include 3 university classrooms, the Community Science Lab

and the MS space. The students have greatly appreciated the extra room and space available.

o 31 Students have graduated from the Model School so far. Another 15 students are expecting to graduate in April 2015.

o Working with UW Awards to update all of the Opportunity Fund forms that need signing and verification. All MS students are enrolled in the OF and continue to have funds deposited for each year that they complete school. This has been a good motivator for both students and parents.

o Many former MS students who now attend the UW continue to come to MS for academic support and tutoring.

o 3 Full time equivalents on staff at the Model School:

1. Gerri Crilly, Director, continues on a secondment from the River East Transcona School Division and act as the director.

2. Ian Elliott teaches grade 9 math and science, grade 12 math for the mature students and has two slots of tutorial time for all the model school students.

3. Derek Eidse, 0.6 FTE, teaches grade 9 English and Social studies and Grade 12 Family Studies. He also has 2 slots of tutorial time for homework support.

4. John Power, 0.4 FTE, teaches grade 12 English and has 1 slot for tutorial for any students needing assistance.

o The Model School students have been participating in many of the extracurricular sports

and activities that are offered at the Collegiate. o We are working with the UW Foundation to seek out potential new funders for the school

as well as thanking and reporting to existing funders. A new funder has just joined us for 2014 and has committed for 4 years.

o The grade 9 Model School students will once again be Diabetes Prevention program with Sun Life, which teaches healthy lifestyles and diet, as well as funding some sports equipment.

o Planning with The Treaty Relations Commission and the Commissioner for workshops and presentations by the organization. This will be open to all Collegiate students including the MS.

o Continuing to work the Manitoba Civil Service Commission who we have partnered with to get students employed with the Manitoba STEP program for young adults to gain access into job opportunities with the government. We have had 12 MS students hired on as summerstaff in various departments including CFS, Manitoba Human Rights Commission, Manitoba Aboriginal and Northern Affairs. This will be our 3rd year as partners.

o Continue to work with outside agencies to assist students with housing, gaining identification, seeking funding from their home Band for living allowances while they are in school.

o Code of Conduct has been developed by the Collegiate and Model School. Information has gone home to parents to make sure that everyone is aware of the new policy.

o Dr. Linda DeRiviere has agreed to take on a large scale evaluation of the Model School. She will be starting the project when the Summer Camp Evaluation Document is completed.


• Model School - managed by Gerri Crilly Continued

o Working with Val McKinley from the Anthropology Department to develop a unit of study

for the Model School. o Revamped Budgeting process of MS for this academic year which should put it in a

position of net positive. Beginning discussion of implementing better financial planning process for MS

• In.Business

o Launched new “In.Business” national Business education program for Indigenous youth

with Cape Breton University in Halifax, NS in July o The University of Winnipeg will be the regional partner for Manitoba and Northwestern

Ontario o Will bring a fully funded staff position to UWinnipeg campus to manage and deliver

programming o Job posting will begin in October 2014 with hiring targeted for November 2014 o Began circulating information about program to prospective job candidates

CORPORATE LEARNING

Indigenous Insights

• Completed draft versions of 3 modules and circulated them for feedback and critique among

project funder and advisors • Conducted more than 20 interviews for inclusion in the finished project • Engaged 2 new subcontractors for videography services, 1 is Indigenous. • Responding to feedback from Indigenous Advisory Circle by including additional UWinnipeg

faculty in final modules • Targeting completion date of all drafts by October 15

COMMUNITY PARTNERSHIPS National Research Centre for Indian Residential Schools

• The University of Winnipeg is a partner in the NRC which will house the archives and final

report of the Truth and Reconciliation Commission of Canada, to be housed at the University of Manitoba

• Participated in numerous conference calls regarding the establishment of NRC’s Governing Circle, the Nominating Committee to appoint that Governing Circle and review the mandate of the NRC

• Consulted with Residential School Survivors both in-person and via telephone regarding concerns about the NRC’s proposed governance structure. Brought these concerns forward to the Director of the NRC and partners, and suggested ways to include Survivors more directly in the Governing Circle

• Shared information regarding the nomination process with the public • Currently reviewing Draft Memorandum of Understanding for Partners that UWinnipeg will

likely enter into with the University of Manitoba. Still to circulate to UW General Counsel for additional notes. This would formalize partnership arrangement.


United Nations Safe Cities Initiative

• UN Safe Cities is a global initiative to collect data on and advocate for creating spaces free

from gendered violence. Winnipeg has signed on as a host city and The University of Winnipeg has signed on to be a site

• Participating in ongoing meetings with Local steering committee to plan upcoming events including: 1. October 25 visit by UN’s Linda Copabianco at Eckhardt-Grammaté Hall 2. On-campus event inclusive of men and boys with a date TBD

• Liasing with Faculty and Staff who may be interested in participating, coordinating with other

campus plans to ensure safety for all students Community Consultations with Ebb and Flow First Nation

• Consulting with Ebb and Flow First Nation political leadership and community elders

regarding use of imagery in the RecPlex’s Tyndall stone wall based on a sacred site from the traditional territory of the FN.

• Visited the community and the sacred site at Medicine Rock • Documented and translated teachings from community elders regarding the site and shared

them with artist who is designing the Tyndall stone wall. • Coordinated visit to community with UW President to familiarize with FN issues and further

consultations • Planning for launch of RexPlex Tyndall Stone wall in fall 2014 inclusive of Ebb and flow Chief,

Elders and community members COMMUNITY EVENTS

The AAVP Indigenous Affairs spoke at the following Community events on behalf of The

University of Winnipeg

• August 8: “Gathering our Voice” youth conference in Teslin, YK, regarding education,

personal development and life balance, organized by Yukon First Nations • August 14: Tribal Wi-Chi-Way-Win Capital Corporation golf tournament regarding educational

achievement and celebrating their 10 Indigenous scholarship recipients • August 21: Treaty #3 “Youth Gathering” at the 7 Generations Institute in Kenora, ON,

regarding pursuing education while also practicing traditional Indigenous culture. • September 6: “Maadaadizi” orientation day for post-secondary students of Lakehead

University, Confederation College and Nishnawbe Aski Nation in Thunder Bay, Ontario • September 18: “Our Voices Together” youth conference at the High School on the

Pimacikamak First Nation (Cross Lake), MB, regarding pursuing education. • September 22: “Lighting the Creative Fire Within” full day workshop focused on personal

development, career/life balance and educational pursuits on the Westbank First Nation near Kelowna, BC, jointly delivered with the Okanagan Nation Alliance


The University of Winnipeg supported the following events:

• “No Stone Unturned” vigil and benefit concert for Murdered and Missing Indigenous Women

hosted by the Coalition for Families of Missing and Murdered Manitoba • Winnipeg Police Association “Community Challenge” Community Golf Tournament which

benefits the Opportunity Fund • India Association of Manitoba Dinner

The University of Winnipeg is in discussion or planning to host or support the following upcoming events:

• Aboriginal Languages Manitoba Indigenous Languages conference slated to be held on

campus on March 6, 2015 • In discussions to support ticket purchases to Royal Winnipeg Ballet’s “Going Home Star -

Truth and Reconciliation” to benefit innercity school children • In discussions to support Manito Ahbee Indigenous cultural festival • Supporting The University of Winnipeg’s Community Christmas dinner along with Diversity

Foods and Les Marmitons, slate to be held in Riddell Hall during December 2014 ON-CAMPUS RELATIONS University of Winnipeg Aboriginal Student Council

• Met with UW ASC members for informal introductions and identification of participation within the IAC as a priority and key way to influence UW policy

• Communicated with UW ASC male and female representatives regarding presence at IAC events

• Invited community activist and volunteer Althea Guiboche (known colloquially as “the Bannock Lady”) to bring bannock to the UW ASC’s inaugural potluck and speak to the student’s about volunteerism, community service and overcoming adversity. This dovetailed with UW ASC’s goals of boosting participation in the UWSA Food Bank program

• Distributed tickets to Aboriginal Peoples Choice Music Awards to students at UW ASC’s potluck

Student Life

• Planning an on-campus event this fall for Tuition Waiver (TW) students. Goal is to share experiences, introduce students to one another and discuss challenges and opportunities

• Planning an event for TW administrators at other institutions and community for early 2015 • Assisting with Tuition Waiver students as needed. • Meetings with various staff and directors across Student Life to establish a positive working

relationship and strategize on ways to improve communication for areas of collaboration (Tuition Waiver program, Indigenous Student supports) and outcomes for Indigenous students on campus

Libraries

• Advised the Indigenous Librarian and Dean of Librairies on how to be more inclusive of

Indigenous students and Indigenous knowledge, offered to participate in future events in the libraries and suggested creating a “lounge” type setting around the “E 99 section”


General Counsel

• Currently compiling a list of relevant laws which apply to areas of oversight including Wii

Chiiwaakanak Inc., Community Learning Initiatives, Corporate Training, Community Relationships

• Up to date reporting on communications with designated public office holders

RecPlex

• Participating in RecPlex external advisory committee

Kyiv Polytechnic Institute Partnership

• Slated to participate in upcoming conference at KPI in fall 2014 COPUM

• Attended introductory meeting with Manitoba University Presidents • Agreed to chair Indigenous Education committee which reports to COPUM

REPATRIATIONS

Berens River Repatriation

• Extended the agreement with Manitoba Museum to care for the collection of items to be returned to a family in Berens River. The repatriation process is nearing completion but the items remain in the custody of the Museum, subject to the agreement with the University. This arrangement will likely continue for the next few months, before the items are repatriated

Other Repatriations

• Some Indigenous ancestors and sacred items remain in the care of the University of Winnipeg. AVP Indigenous is working with Anthropology Department’s Val Mckinley to work through the process of notifying the communities and work through the process of repatriation


Appendix 1

Data on UWinnipeg Indigenous Students

Of this group: 1. ~55% Self-identify as Métis 2. ~43% Self-identify as First Nations 3. ~1.3% Self-identify as “Other” 4. ~0.5% Self-identify as Inuit

Indigenous figures are likely under-reported, as there 1 is a discrepancy between the numbers between self-declaration of Indigenous status during first year registration and then during surveys during subsequent years. Surveys during later years show higher numbers self-declaring Indigenous students. However we do not track this information longitudinally. Only the first year self-declarations are tracked longitudinally. As a result, figures derived from first year self-declaration status, such as those with respect to retention and graduation, may not add up to the same totals as figures derived from the surveys conducted in later years


• The attrition rate after 5 years for Indigenous students is approximately 10 points higher than that of the overall student body, indicating that retention is a challenge

• Of the remaining students, a roughly equal proportion were listed as: graduated, continuing or ineligible

Graduation

There were 77 degrees awarded to Indigenous graduates in 2013 This is up from 43 in 2012 and 20 in 2011

• Nearly 3 in 4 Indigenous graduates are Métis • First Nations graduates account for only 25 % of Indigenous graduates, despite making up

approximately 43% of the Indigenous student population in 2013


Who had self-declared as Indigenous during 2 their first year registration

• More than half (53%) of Indigenous graduates obtained a BA • BEd. was the next most popular degree at 27% • BSc. (10%) and BBA (8%) were next most popular • 1 student obtained a Masters degree • Education was the most popular department among Indigenous graduates • English, Theatre and Film, Business, Indigenous Studies and Psychology were the next most

popular departments among Indigenous Graduates in 2013


HUMAN RESOURCES

COLLECTIVE BARGAINING

IUOE

Collective Bargaining with IUOE concluded in July of 2014 with the ratification of a 4 year collective agreement for this bargaining unit. The University achieved substantive cooperative gains through this round of bargaining, and reached a settlement of 2%, 2%, 2% and 2.5% for the 4 years, plus a small amount of money to be set aside for market-based adjustments.

Upcoming Collective Bargaining

AESES – Support staff bargaining unit

The University’s collective agreement with AESES representing support staff positions on campus expires at the end of March of 2015. Bargaining preparations consisting of consultations with various senior managers around issues/concerns with the current collective agreement are commencing in October, and Human Resources staff is in the process of undertaking research and analysis of our collective agreement relative to others in the post-secondary sector.

Collegiate – UWFA

The University’s collective agreement with the Collegiate UWFA bargaining unit also expires in March of 2015. Bargaining preparations are set to commence with consultations with the Dean and Associate Dean, and research and analysis by Human Resources staff is underway.

Other HR Initiatives

• Benefit Program Review o The University has been working with our benefit consulting partner Strata on the

possibility of developing a more flexible benefits package. They did their research and presented a potential plan for a flexible benefits package to the Joint Employee Benefits Committee with a view that this be accomplished within our existing benefit cost framework. The members of the Committee have indicated interest in pursuing this plan. Human Resources will be examining the potential of bargaining core benefits at one table with all unions this fall so that the benefit program can remain consistent, rather than constantly changing due to our bargaining cycles.

• Employment Equity

o The University’s revitalized Employment Equity Committee has been meeting and is in the final stages of the development of a new draft policy which will be taken out to various groups for consultation and advice prior to finalizing.

• Human Resource Information System Review o Human Resources has been assessing our current Human Resource Information and

Payroll System (HRIS), and will be launching a request for proposal, including our current provider to assess opportunities for a possible change. This is being driven by our desire to examine what other options might be available to the University that will enhance management access to information and improve efficiency and effectiveness. We are also exploring a potential partnership in this process with Brandon University who uses the same provider as we do.


AUDIT

For the time period from June 1 to August 31, 2014 Audit Services spent working on:

• Research Grants Controls Audit Follow Up o The final report for the audit of the Research Grants Controls was issued in 2010.

Appendix A explains the approach Audit Services uses to perform follow ups. Audit Services met with the Director of IUS and Vice-President of Research & Innovation to determine how many of the recommendations had been implemented in the report, what additional controls the department has and what has changed since the audit was done. The audit follow up is currently on-going.

• Fraud Risk Assessment

o Audit Services finished reviewing the controls around the payroll process and tested two pay periods to verify that the controls in place are effective. Audit Services is preparing a report summarizing the controls in place.

• Internal Controls

o Audit Services reviewed the financial controls at PACE (Professional, Applied, Continuing Education). Since the last audit performed at PACE (formerly DCE) in 2012, there have been many changes that have occurred, including having new Finance staff. The Finance staff have a strong understanding of the finance procedures, processes and controls that are necessary to have in place at the University.

• Special Request- Model School Expense Testing

o Audit Services was requested to review expenses incurred by the Model School during the last fiscal year by the Executive Director, Financial Reporting. Some of the expenses incurred were large amounts and Audit Services was asked to verify that the expenses were reasonable.

o After the review of these expenses, Audit Services noted that the expenses incurred by

the Model School were reasonable.

• IT Systems not supported by TSC o Audit Services has received all the management comments back for this audit and is in

the process of compiling the final report for Senior Management to review.

• Planning for Departments Key Control Testing o This is project that was approved in the current years Audit Plan that Audit Services will

be working on next.


SUSTAINABILITY

• Policy discussions & presentations:

o The CSO has hosted, participated in, or delivered presentations at a number of policy forums over the past few months. Over the summer, the CSO participated in two discussions on developing a greener economy in Manitoba – one hosted by the International Institution for Sustainable Development, and one hosted by the national. Green Economy Network. The CSO is now working with partners from a number of other organizations to see that the efforts of these two groups can inform each other in advancing a greener economy in Manitoba. In September, the office delivered a webinar to the College and University Recycling Coalition on UWinnipeg’s composting program. The Webinar was attended by approximately 200 people. Most recently, the CSO participated in a consultation on the province’s waste strategy and hosted a meeting of 50by30 to develop recommendations in response to the provincial government’s adoption of the Public Utility Board’s NFAT (Need For and Alternatives To review) recommendation that Demand Side Management entity be set up separate from Manitoba Hydro to drive energy reduction in our province.

• New Cleaning Contract

o The University’s new cleaning contract came into force in the spring and includes a

number of elements that will have significant impact on operational sustainability. These include more rigorous monitoring and reporting on cleaning product use and the equal treatment of all three waste streams (landfill, recycling, compost) by cleaning staff.

• Transportation Demand Management

o With strong ongoing planning and action in energy and GHG management well

established, the CSO is now in a position to turn its attention to other key areas of campus sustainability. Transportation Demand Management (TDM) was identified as a key priority at the Campus Sustainability Council’s annual action planning meeting last June. The first step in developing stronger activities in this area will be completing an analysis of how people travel to and from the University. An initial research plan has been created, and funds have been applied for to carry out this work. The research is projected to take place in late October/early November, and will form the basis of a TDM strategy.

• Peer educators program

o This September, the CSO launched a sustainability peer educators program to help support campus sustainability education among students. Educators’ first key efforts emphasize waste management – an area that continues to present challenges to the University – however, over time the plan is to have students speaking to their peers about an increasingly broad range of campus sustainability issues.

• Annual Report

o The CSO completed all data collection and analysis for the FY2013 annual sustainability

report. A high level report will be provided to the Board in the next few months. All in all, the data shows a very successful year.


• Campus Security

o Most significant issue has been the Emergency Management response required on the major flooding that took place on campus on August 21, 2014. This was as a result of a significant rainstorm that overwhelmed many buildings not only on our campus but throughout the downtown and other areas of Winnipeg.

The significance of the flood became known in the early evening hours. Physical Plant and Security Services identified this as a significant event and triggered the emergency management protocols. Physical Plant staff engaged our cleaning services contractor Bee Clean, and in addition they called in Bee Clean’s partner Priority Restoration. The response of these groups was outstanding, and we were able to have an initial report of damages at the initial emergency briefing on August 22. Twelve university buildings received varying amounts of flooding on August 21, and as a result of the quick actions, clearing out of affected areas was able to occur quickly, with drying (top priority) taking place over the next couple of days. The priorities as identified by the Deans, and other senior leaders was to focus on health and safety matters; prioritize academic/students spaces; and other. As a result of the work of all concerned, no classes were disrupted, and all spaces are now useable. We anticipate final finishing won’t be possible until approximately the end of December.

The other matter addressed from an Emergency Management perspective this fall was the issue of Ebola. As the University does have students who attend our campus from Nigeria, we proactively developed a number of specific communications in conjunction with our health advisor, Dr. Joel Kettner. We have also surveyed faculty and faculty departments to identify anyone (faculty, staff, students) who might be planning to travel to one of the impacted countries, and/or to identify whether anyone would be bringing in anyone from one of the impacted countries. We have gathered our information from the World Health Organization and Public Health Agency of Canada websites. We have communicated with our returning students to ensure that they are aware of the necessary precautions as outlined by these two organizations. We continue to monitor the situation; however as our students are from Nigeria, (which is one of the least impacted countries to date), and will provide additional updates as needed. We are also working with Klinic on campus as they develop their Ebola protocols in the very rare instance that we experience any kind of potential outbreak. There continue to be no reported cases in Canada.

In terms of general security items, we are meeting with the Dean of Psychology Nursing Program from Brandon to look at the potential of providing additional security to their program as a result of reductions in Security at the Rice Centre (non-University security services). We will be examining this from a cost-recovery perspective.

Laurel Repski, Martin Grainger and Annette Trimbee attended the Police Department consultations in August to provide input to their strategic planning process and to ensure that the University’s voice was adequately heard during this process.

Updates to the Emergency Management processes and procedures are in the process of being researched and reviewed, with changes coming up for discussion with various areas of the University in the coming months. The updated protocols and processes will be tested in a “table top” exercise in the fall/winter. The University will be partnering with an external facilitator for this exercise.


FINANCE AND ADMINISTRATION

Capital

• The United Rec-Plex is complete and open.

• Discussions regarding the NRC Building have continued, but progress has been limited. We are working with our partner to determine next steps.

• Construction in the Bryce Hall is complete and the Manitoba Conservatory of Music and Collegiate Music programs have moved in.

• We continue to make progress on deferred maintenance projects for 2014-2015 have begun. o The sunshades on the east side of Manitoba Hall have been removed, o New Windows for Manitoba Hall, Ashdown Hall and Bryce Hall have been ordered and

installation is expected in the fall, o The stairs on the south side of Centennial Hall have been repaired, o Several sections of the roof on main campus have been replaced o Seating and other classroom upgrades have been completed o Ventilation upgrades to Centennial Hall are nearing completion o The Centennial Hall courtyard on the fourth floor mezzanine is nearing completion and

will be reopened to the public after years of being closed off

• Discussions regarding the purchase of 491 Portage Ave continue with the existing partners

• Soil abatement has been completed at 460 Portage Ave in preparation of breaking ground on the UW commons housing project later this winter.

Operations

• Campus was flooded as a result of a heavy rainstorm on August 21, 2014. The buildings most severely hit included the Duckworth Centre, Bulman Centre, Bryce Hall and Richardson College for the Environment. Facilities did a great job of getting the campus in working order by the start of classes. Work to complete repairs continues in consultation with our insurer and is anticipated to be complete by January 2015. We recognize and thank all our Deans, Managers, Faculty and staff in various different sectors and departments for their quick response and dedicated work in the early phases of the flood event. Their actions saved the University and insurer significant resources by keeping the damage to a minimum allowing most of the repair work to be completed in time for the beginning of classes.

Finance

• The Province of Manitoba continues its review of the University’s detailed financial information as part of their review of our funding. We have provided information to the Advanced Learning Branch as requested

• An RFP was performed for a new or upgraded Financial Information system in the spring of 2014. We have identified a preferred software and are working on obtaining the funding to support an implementation. This is required as the current system has significant operational limitations and does not run on supported operating systems.


Technology

• The mass conversion from Windows XP to Windows 7 is continuing without consequential issues. The team of full-time, student, and temporary technical staff have established an effective protocol for completing individual upgrades quickly with minimal user disruption.

• Additional student assistants have been brought onboard to staff a special technology help desk for students. This service presence in Centennial Hall assists students with setting up their computing user accounts, establishing a network connection, and diagnosing minor configuration issues on students’ mobile devices.

• TSC continues to work with the members of MRnet to define and prepare business cases for a potential broadening of the existing shared services that will deliver collaborative value to Manitoba’s education sector. The focus has shifted to the potential for sharing data centre space in the wake of flooding damage incurred following a rain storm in late August.

• The annual overhaul and upgrade of classroom systems is complete. Extensive upgrades were made to Theatres ‘A’ and ‘B’, the two largest lecture halls on campus.

Online Learning

• The studio for lecture recording is fully booked for the Fall Semester, and very nearly at full capacity for the Winter Semester. Additional video editing suites are being brought online to support the recording of new format modular online courses.

• A program of exploration has been initiated to identify tools and technologies that will add value to the existing learning management system, creation of online courses, and delivery of innovative learning formats.

Conferences & Events Services

• During ArtsFest from September 25 – 29, 2014, we showcased 25 different events (running for 1-4 days each) including 2 open houses, 9 live performances, 3 different art installations, 8 exhibitions (archives/anthropology), and 4 contributions from independent 3rd party artists (for Nuit Blanche and Freya Olafson’s Hyper). We had 500 for Nuit Blanche (come and go). The architectural tour was attended by 20 people, and the Wii Chii Wakanak powwow had about 20 attend as well. We engaged approximately 85 people in coordinating, running and contributing to the festival including staff, faculty, students, artists and community groups.

• The start of the new term constitutes a number of recurring events for the events department. Recently completed are Orientation Week, Duckworth Rock Climb and the Presidential Inauguration.

• The department is now focused on numerous events including the Fall 2014 Convocation which will be held on Friday, October 17, 2104 at 9:30 am and Convocation Dinner, Thursday, October 16, 2014. John Ralston Saul will be honoured with an HD in Doctors of Laws.

• The department has also had a change in personnel, the new events assistant, Jennie O’Keefe started with the department in August.


Conferences & Events Services Continued

• Upcoming events:

o ArtsFest – September 25 – 28 o Homecoming – September 25 - 28 o RecPlex Open House – October 5 o Convocation Dinner – October 16 o Fall Convocation - October 17 o PACE Convocation – October 17 o Gupta Faculty of Kinesiology, Sign Unveiling & Dinner – November 3

ALUMNI AFFAIRS

COMMUNICATIONS Created and implemented a strategic plan for the alumni e-mail newsletter to ensure Alumni Affairs’ compliance with Canada’s anti-spam legislation with Dan Elves, FIPPA and Records Officer. Developed a content outline for the next issue of UWinnipeg Magazine with co-editor Kevin Rosen, Executive Director of Marketing and Communications. The magazine is scheduled to be published in January 2015.

EVENTS

Held a campus tour for visiting alumni on July 31st. The Alumni Affairs Office, in collaboration with many campus partners, is holding the annual Homecoming Weekend on Sept. 26th – 28th. This year’s Homecoming dates were chosen in order to align with UWinnipeg’s ArtsFest and the national series of cultural events – Culture Days. Homecoming events include: The Annual Wine and Cheese Reception in Honour of the Anniversary Year Classes; reunions of the classes of 1954, 1964 and 1974; a tour of The Richardson College for the Environment and Science Complex with Dean of Science James Currie; a campus architectural tour with the architects who designed the RecPlex, RCFE, The Hive, UWSA Bike Lab, and the Buhler Centre with live jazz music; an ecumenical service of worship; a pancake breakfast; alumna artist Willow Rector’s artist’s talk and exhibition; The University of Winnipeg Archives exhibit featuring materials from the reunion years; and the Oral History Centre open house. Many faithful campus partners contribute to the success of our Homecoming celebrations! Among them this year were: The United Centre for Theological Studies; The Faculty of Science; The President’s Office; The Archives; Gallery 1C03; Dr. Serena Keshavjee; Physical Plant; Security; Media Services; Events and Conference Services ; Communications and Marketing; Diversity Foods; Student Recruitment; The Oral History Centre; all departments holding ArtsFest events; and many dedicated alumni volunteers, including the class reunion coordinators, and The University of Winnipeg Alumni Association Council.


RESEARCH AND OUTREACH

• Prepared alumni profiles for President’s Office communications.

• Outreach to alumni in India to find a candidate for a profile of a successful UWinnipeg

alumnus for a book to be published by The Times of India.

• Outreach to alumni in London, England to find a candidate to participate in a Leeds and London recruiting fair.

• Outreach to alumni in Minneapolis, Minnesota seeking volunteers to participate in a recruiting

fair in Minneapolis.

THE UNIVERSITY OF WINNIPEG ALUMNI ASSOCIATION

• The University of Winnipeg Alumni Association’s 2014 Annual General Meeting was held June 25, 2014. The featured speaker was Dr. Lloyd Axworthy, President and Vice-Chancellor (as he then was). The University of Winnipeg Alumni Association Council 2014 – 2015 Mr. Kevin Freedman (Collegiate 1999, BA 2008) – President

Ms. Paula Hossack (BA 2010) – Vice-President Mr. Vassan Aruljothi (BA 2009) – Past-President

Board of Regents Representatives

Madam Justice Brenda Keyser (BA Hons. 1974) Ms. Albina Moran (BA 1984) Mr. George Van Den Bosch (B.Sc. 1969)

Members-at-large Mr. Dean Dias (BBA 2008) Ms. Andrea Doyle (Collegiate 2002, B.Sc. 2006) Mr. Vinay Iyer (B.Sc. 2010) Rev. Stefan Jonasson (Collegiate 1979, BA 1988, M.Div. 1997) Dr. Marlys Koschinsky (Collegiate 1977, B.Sc. 4-yr 1982) Ms. Miranda Santolini (BBA 2008) Rev. Denis Thornton (Collegiate 1965, BA 1971) Ms. Marissa Zurba (BA 4-yr 2005)


MARKETING AND COMMUNICATIONS

• Provided comprehensive marketing and communications support for several high profile and major institutional events and initiatives, including:

o 2014 Spring Convocations (June 11,12) o Ribbon-cutting launch for United Health & RecPlex (June 17) o Dr. Axworthy Retirement Reception (June 17) o Naming of Gupta Faculty of Kinesiology and Applied Health (June 17) o Axworthy Community Stage Dedication (June 23) o Announcement of New President (June 26) o First-year Orientation Sessions (August 25-29) o Annual Rock Climb (September 5) o Presidential inauguration (September 22) o Homecoming Week (September 24-28) o ArtsFest 2014 (September 25-28)

• Delivered marketing and communications support to various internal stakeholders, for recruitment and outreach efforts including: o The Collegiate (comprehensive summer advertising campaign that included cinema,

print, transit, and radio advertising) o Viewbook design (domestic, international – 5 versions in two languages), posters, display stands o Mobile device charging stations on campus

• Created a 2014-15 marketing/communications strategy for The Collegiate that recommends

focus on greater alignment with UWinnipeg mar/comm activities, an overhaul of the website, and new messaging that highlights student success.

• Conducted advertising campaign in support of 2014 Fall Term enrollments, including web

support, targeted e-mail, online ads and radio.

• Produced and coordinated a full-page ad in WFP Education Supplement (August 2) that included participation from PACE, Collegiate, English Language Program and general recruitment.

• Published UWinnipeg’s “Community Report” in Winnipeg Free Press as a double edition (two-full-page spread) on June 28; issue highlighted announcement of Dr. Trimbee as new president, 2014 spring convocation, RecPlex ribbon-cutting, kinesiology faculty naming, launch of rebranded UWinnipeg magazine, specialty licence plate, and Axworthy stage dedication.

• Conducted initiative with Winnipeg Goldeyes, which included “The UWinnipeg Tear The Cover Off The Ball” trophy for Goldeyes’ batting champion, as well as donation of game tickets to community-based organizations.

• Delivered communications support related to campus flooding in late August.

• Provided partnership/sponsorship support for Student Orientation Week; raised approximately $20,000 (half in kind, half in cash) to help offset event costs.


MEDIA AND NEWS

From June 12 – September 19, the department generated earned media coverage by producing 84 news stories, including these top headlines:

• Dr. Annette Trimbee – UWinnipeg’s new President and Vice-Chancellor • 80 Inner-city children celebrate completion of Science Kids on Campus • UWinnipeg assists redevelopment of the Merchants Hotel on Selkirk Avenue • Introducing: The Gupta Faculty of Kinesiology and Applied Health • UNITED Health & RecPlex brings new energy to campus and inner city youth • Manitoba Conservatory of Music & Arts now on campus • UWinnipeg faculty + student garner international attention • Connections Grant awarded for difficult knowledge • Mauro shoots new documentary on future of Canada’s oceans • UWinnipeg to partner in $5 Million of Social Sciences and Humanities Research • Prestigious Vanier Scholarships given to UWinnipeg graduate students • Marty Morantz + family gives generously to MDP Program • LEAF’s restaurant eco-certification includes UWinnipeg • Gail Asper named 2014 recipient of UWinnipeg’s Duff Roblin Award • Minister of State for Science and Technology Ed Holder on campus • Nurturing Human Rights Leaders • From June 12 – September 19, UWinnipeg generated 449 media hits.

WEB AND SOCIAL MEDIA

• Gains made on the social media front from June 12 – September 19 include: o Twitter followers increased to 7,591 (6% increase) o Facebook likes increased to 4,166 (14.5% increase) o Linked In: 2,235 connections (8.9% increase) o Linked In education page has 15,783 followers (11.3% increase)

• From June 12 – September 19, there were 317,818 unique visitors (users) to the website and 2,683,7700 page views.

• Transitioned 25 sites from old content management system (CMS) to new one, which involved updating many of them from dated templates to the newly-designed template reflective of current branding – including Global College, Theology, Research, and English Language Program.


ADVANCEMENT

The Creation of two new bursaries under the Opportunity Fund Umbrella:

• Chantal Kreviazuk Fund - $15,000 • Platinum Jets Fund - $11,500

The following gifts towards the Faculty of Kinesiology and Applied Health:

Rettie Family gift towards the new United RecPlex for the cost of the two batting cages and

equipment to support the Baseball program: $55,000

Gupta gift – Naming of the Faculty of Kinesiology and Applied Health

SunLife Financial has donated $200,640 over two years to support UWinnipeg Sun Life Financial

Youth Diabetes Awareness and Education Program expansion.

Revised September, 2014

BOARD OF REGENTS COMMITTEE MEMBERS 2014/2015

BOARD OFFICERS Chair Eric Johnstone Vice-Chair Rachel Lewis Past Chair Brenda Keyser Chancellor Robert Silver STANDING COMMITTEES NOTE – The Chancellor, the President and the Chair of the Board are members ex officio of all Standing Committees, unless otherwise noted . Finance

Composition of Finance Committee Not fewer than 7 Regents, including at least:

• 5 external Regents • 1 Senate Regent • 1 UWSA Regent • 1 Support Staff Regent

Governance and Community Relations Pamela McLeod Chair (external Regent) Albina Moran Vice-Chair (external Regent) Nawal Tajdin (external Regent) Rhonda Taylor (external Regent) Lana Adeleye-Olusae (external Regent) Lorraine Kakegamic (external Regent) Omar Siddiqui (external Regent) Marc Vachon Senate Gina Schiak Staff Peyton Veitch UWSA Annette Trimbee Ex Officio Eric Johnstone Ex Officio Robert Silver Ex Officio

Ken Grower Chair (external Regent) Lindsay Waters Vice-Chair (external Regent) Brenda Suderman (external Regent) Rebecca Froese (external Regent) Bern Bileski (external Regent) Grace O’Farrell Senate Desiree Vanderwel Senate Rod Ingram Staff Lee Chitty UWSA Annette Trimbee Ex Officio Eric Johnstone Ex Officio Robert Silver Ex Officio

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Composition of the Governance and Community Relations Committee Not fewer than 8 Regents, including at least:

• 5 external Regents • 1 Senate Regent • 1 UWSA Regent • 1 Support Staff Regent

Audit and Risk

Composition of Audit Committee

• Not fewer than 3 external Regents, 2 of whom shall not be members of the Finance Committee and 1 of whom shall be the Vice-Chair of the Finance Committee

• 1 of the 3 external Regents shall be the Chair of the Committee • Up to 2 persons who are not Regents • At least 1 member of the Audit Committee shall be a member of a self-regulating

professional accounting body • All of the members of the Audit Committee shall, in the view of the Nominating

Committee, be competent to assess processes related to internal control and financial reporting

• The Audit Committee shall not have any members ex officio Nominating Brenda Keyser Chair (Past-Chair of the Board) George Van Den Bosch (external Regent) (Vice-Chair) Nora Murdock (external Regent) Paul Campbell (external Regent) Elaine Phillips (external Regent) Desiree Vanderwel Senate Gina Schiak Staff Allison Reimer UWSA Eric Johnstone Ex Officio Annette Trimbee Robert Silver

Ex Officio Ex Officio

Composition of the Nominating Committee Not fewer than 7 Regents, including at least:

• Past Chair of the Board who shall be the Chair of the Committee • 1 Senate Regent

Rachel Lewis Chair (external Regent) Lindsay Waters Vice-Chair (external Regent -

Vice-Chair of Finance Committee)

Albina Moran (external Regent) Rhiannon Campbell-Stovell (external Regent) Omar Siddiqui (external Regent) Alain Beaudry (external Regent) Brent Martin Not a regent

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• 1 UWSA Regent • 1 Support Staff Regent

Board Executive Eric Johnstone Chair (Board Officer) Rachel Lewis Vice-Chair (Board Officer) Brenda Keyser Past-Chair (Board Officer) Robert Silver Chancellor (Board Officer) Annette Trimbee President Rachel Lewis Audit Ken Grower Finance Pamela McLeod Governance and Community Relations Grace O’Farrell Senate Rod Ingram Staff Rorie McLeod Arnould UWSA Composition of the Board Executive Committee

• Board Officers • President • Chair of each Standing Committee • 1 Senate Regent • 1 UWSA Regent • 1 Support Staff Regent

UNIVERSITY BOARDS University of Winnipeg Foundation Board Eric Johnstone Chair Robert Silver Chancellor Annette Trimbee President Rachel Lewis Vice-Chair – Appointed by the Board of Regents Sanford Riley Appointed by the Board of Regents Gisele McDonald Appointed by the Board of Regents Paul Fraser Appointed by the Board of Regents

Members: the Chancellor of the University; the President of the University, the Chair of the Board of Regents of the University; up to four (4) nominated by the Board of Regents*; up to eight (8) selected by the directors of the Foundation *As a matter of practice, for continuity, the Board appoints its Past-Chair as one of the four (4) Board appointees. University of Winnipeg Community Renewal Corporatio n (UWCRC) Directors: the President of the University as Chair and 8 appointed by the President, including one regent (Pamela McLeod), plus 8 elected by UWCRC Members.

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OTHER UNIVERSITY BODIES AND COMMITTEES Senate (required by University of Winnipeg Act) Paul Campbell Omar Siddiqui Honorary Degrees Committee (Senate Standing Rules) David Jacks Search Committees (senior administration) as requested by the President (except for Board searches for President; University Secretary; Joint Board/Senate search for Chancellor ) DEFINITIONS External Regent – appointed by the Government, the United Church, and the Alumni Association

By-law No. 2/85, Conflict of Interest By-Law, enacted 85/02/25, amended 98/09/28 and 12/05/28.

1By-Law No. 2/85

of The University of Winnipeg

(being a By-law related generally to Conflict of Interest Policy and Guidelines)

WHEREAS: A. The Board of Regents, Senate, Administration, faculty, students and employees of The University of Winnipeg, as well as the community as a whole, have the right to a university which is conducted with efficiency, impartiality, and integrity; B. That right gives rise to the obligation that there neither be, nor appear to be, any conflict between the professional or personal interests of members of the Board or of member of committees established by the Board and their responsibility to the University; C. The range and complexity of activities generated within the University are such that it is not possible to produce a complete list of prohibitions of uniform application; D. The following provisions of this by-law are, therefore, intended as guidelines to all Board members. Other, kindred questions arising should be settled in accordance with the general principles contained herein; THEREFORE, the Board of Regents of The University of Winnipeg enacts the following, as By-law No. 2/85 of the University. 1. APPLICATION OF BY-LAW

This by-law applies to all members of the Board of Regents, invited observers and guests to the Board meetings and activities, and members of committees established by the Board of Regents (all of whom are individually or collectively referred to in this Bylaw as a “Member” or “Members”) . Any reference to members of the Board of Regents shall include invited observers to the Board of Regents and members of committees established by the Board of Regents. The policy and guidelines contained herein are in addition to and in no way derogate from the provisions of the University’s enabling legislation or of any other statute or rule of law.

2. DEFINITION:

2.1 ‘CONFLICT OF INTEREST’ A conflict of interest occurs when the personal or professional interests of a Member person or of a Related Person are incompatible with or may have the potential or be perceived to be incompatible clash or have the potential to clash with his or her duties and responsibilities to the University. For the purposes of this by-law, personal or professional interests include, but are not necessarily limited to, a business, commercial, or financial interest, whether of a person Member or of a Related Person involved or arising from personal relationships, or from former, existing or prospective business association.


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2.2 ‘RELATED PERSON’ "Related Person" means a Member's family member (e.g. spouse, child, parent, sibling, grandparent, aunt, uncle, cousin, nephew or niece), or other person living in the same household, or any other person with whom the Member shares directly or indirectly a financial or personal interest.

A finding of conflict of interest does not depend upon willful wrongdoing by a person Member nor upon the issue of whether the judgment of a Member person has, in fact, been affected. A conflict of interest may exist whether or not a pecuniary advantage has been or may have been conferred upon the Member person.

3. GUIDELINES CONCERNING BOARD MEMBERS 3.1 Duty to Disclose

Members All Members of the Board of Regents have a duty to disclose a Conflict of Interest. Therefore, where Members or Related Persons who:

(a) are party to a contract or proposed contract with the University; or (b) have a personal, or professional interest in any person who, or organization

which, is a party to a contract or a proposed contract with the University; or

(c) have any other interest in any person or organization which may give rise to a reasonable apprehension of bias in connection with the exercise of their official duties,

they shall immediately disclose to the Chair of the Board, or committee as the case may be, the nature and extent of their interest, and shall maintain that information current during their period of appointment. When discussions arise that relate to the matter on which Members have a conflict, Members shall recuse themselves from the discussion and leave the meeting for the duration of the discussion. If the Member in conflict is the Chair of the Board, or of the Committee as the case may be, he or she will follow the same process and relinquish the chair to the vice-chair of the Board, or committee as the case may be. When Members are uncertain whether a conflict of interest exists, it is their responsibility to seek a decision determining the matter ruling from the Board University Secretary, whose ruling shall be final and binding on the Member. When the Member is the Chair of the Board they shall disclose the conflict or potential conflict of interest to the Executive Committee and where a conflict or potential conflict is determined to exist, the Executive Committee shall determine whether or under what circumstances the Chair may continue in office.

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33.2 Any Member who becomes aware or has reasonable cause to believe that

another Member is in a position of conflict of interest, shall report the information, to the Chair of the Board.

4. CONFIDENTIALITY AND USE OF INFORMATION 4.1 Board Members shall not disclose confidential or restricted information

concerning the property, organization, or affairs of the University, nor shall they use any such information to benefit themselves or others.

4.2 Board Members shall not seek to obtain personal gain for themselves, or for

anyone with whom they are not dealing at arm’s length, from the use of any information acquired in the course of Board duties which is not generally available to the public.

4.3 Board Members, having attended or received minutes or other records of a

‘closed’ meeting of any Board or committee to which others have not been invited or allowed access, shall not disclose to, or discuss with, anyone (other than a member of that same committee or Board) details of any discussions on matters coming before that meeting, or any decisions made by the Committee or Board which are intended to remain confidential

4.4 The responsibility for maintaining the confidentiality of information or documents

includes the responsibility to ensure that such information or documents are not directly or indirectly made available to unauthorized persons.

5. WHERE CONFLICT OF INTEREST EXISTS 5.1 Members of the Board who have a conflict of interest, shall disclose such interest

pursuant to Article 3.1, and shall exclude themselves from any meeting and shall refrain from voting upon any matter in respect of which they may have or may reasonably be perceived as having a conflict of interest; they shall not receive any documents, materials or minutes of any meeting relating to that matter.

5.2 When a conflict of interest exists, the Member in question may, in an appropriate

case, be relieved of the Board responsibilities causing the conflict of interest.

6. BREACH OF BY-LAW 6.1 If any person Member breaches the provisions of this by-law, whether by failing

to declare a personal interest or a conflict of interest where one exists or may reasonably be perceived as existing, or by failing in any other manner to comply fully with the spirit and intent of the provisions hereof, the Board may take such appropriate action as the Board deems appropriate.

PASSED AND ENACTED THIS TWENTY-FIFTH DAY OF FEBRUARY 1985. With amendments 28 September 28, 1998 and May 28, 2012.

the university of winnipeg board of regents board … · p. mcleod noted that this motion will be...

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