the university of winnipeg board of …...the university of winnipeg board of regents board meeting...

THE UNIVERSITY OF WINNIPEG BOARD OF REGENTS

BOARD MEETING AGENDA Monday, September 23, 2013

5:30 p.m. – 8:30 p.m.

5:30 p.m. 1. Call to Order 2. Adoption of the Agenda 3. Adoption of Minutes – June 24, 2013

4. Board Education - President’s Task Force on Academic Development

4.1 Online Learning 4.2 Gender Equity

5. Reports

5.1 Chair’s Remarks 5.2 President & Vice-Chancellor’s Remarks 5.3 Governance and Community Relations Committee 5.4 Nominating Committee

6:45 p.m. 6. In Camera 8:30 p.m. 7. Adjourn

THE UNIVERSITY OF WINNIPEG (the “University”)

Meeting of the Board of Regents (the “Board”) held on Monday, June 24, 2013 at 3:30 p.m.

PRESENT: L. Adeleye-Olusae, L. Axworthy, N. Besner, P. Campbell, Z. Fleisher, L. Fox, M. Fultz, S. Gemmel, K. Grower, C. Jensen, E. Johnstone, L. Kakegamic, J. Knox, C. Lee, P. McLeod, A. Moran, N. Murdock, G. O’Farrell, J. Rodgers, G. Salmon, O. Siddiqui, B. Suderman, R. Taylor, D. Vanderwel, L. Waters, M. Weinrath PRESENT WITH CONSENT OF THE BOARD : B. Balan, J. Currie, L. DeLong, J. Distasio, R. Einarson, T. Einarson, M. Emslie, D. Fitzpatrick, T. Hidichuk, P. Hossack, S. Kreiner, M. Labelle, C. Morrison, R. Nakoneczny, D. Poulin, D. Radi, J. Read, L. Repski REGRETS: S. Biswas, D. Cristales, J. Dearborn, A. Forest, M. Golden, R. Lewis, G. Van Den Bosch, R. Silver, G. Van Den Bosch, L. Waters B. Keyser acted as Chair of the meeting and C. Morrison acted as Secretary. Notice of Meeting having been given and a quorum of Regents being present, the Chair declared the meeting to be properly constituted for the transaction of business. 1. Approval of Agenda B. Keyser tabled the Agenda. On a motion by G. O’Farrell and seconded by P. Campbell:

RESOLVED THAT the Agenda is approved.

Carried . 2. Approval of the Minutes of the Meeting of May 6, 20 13 B. Keyser tabled the Minutes of the Meeting of May 6, 2013, and requested a motion for the approval of same. On a motion by K. Grower and seconded by L. Adeleye-Olusae:

RESOLVED THAT the Minutes of the Meeting of May 6, 2013 be approved.

Carried .

3. Chair’s Remarks B. Keyser thanked the Regents for all of their work on both the Board and its Committees, and reminded those present of the reception to take place at 49 Oak Street, following the Annual General Meeting.

4. Report of the President and Vice-Chancellor L. Axworthy’s report included information on the following:

- $1,034,855.20 total funds have been raised to date for the Future Fund;

- the Family Campaign has raised over $500,000; - the Senate has approved the establishment of a committee to

commence planning the 100th Convocation Celebration, to take place this fall. This occasion will also be used to highlight the role of higher education in the Province of Manitoba, 2013 being the 20th anniversary of the publication of the Report of the University Education Review Commission. L. Axworthy asked whether any Regents would be interested in sitting on this committee. Z. Fleisher volunteered;

- B. Balan has commenced plans for an art festival, which would showcase the first class collections housed in the University’s archives;

- a new initiative has been launched entitled “GO” (Graduate Opportunities), which will assist new graduates in their transition from the classroom to the workforce;

- research activities at the University have increased 60% in the past 5 years.

In response to a query, C. Morrison provided a brief update on Access Copyright. 5. Faculty and Staff Club Name Change M. Emslie advised that following a change in ownership definitions, the University’s Faculty and Staff Club has requested permission to change its name. On a motion by J. Rodgers and seconded by G. Salmon:

RESOLVED THAT the Board of Regents approve the change of name of the University’s Faculty and Staff Club to “The University of Winnipeg Club Inc.”.

Carried .

8. In Camera Discussion 9. Adjournment As there was no further business to come before the meeting, on a motion by M. Weinrath:

RESOLVED THAT the meeting be terminated.

Carried . Chair Secretary

PRESIDENT’S REPORT MONTHLY REPORT TO THE PRESIDENT’S REPORT

September 23, 2013

Academic Excellence Provost and VP, Academic and International

• The Search for the Director of MDP is complete; Claire Reid has been appointed and will begin work on November 1, 2013.

• By special agreement with the Winnipeg Art Gallery (WAG), a number of classes have been moved to the WAG Auditorium, which has a capacity of 319. WAG-situated courses being offered in the Fall are in Biology, Business, Classics, Philosophy, Chemistry, Geography, and PACE; enrolment in these particular course sections has been increased by 12% overall.

• An external consultant was hired in the summer to help us determine our ability to support online programming. The review focused on CTLT and outlined the strategic importance of CTLT in providing support to online course authors, in aggregating and disseminating tools and information on learning and pedagogy, and in providing technical support and technologies for online learning. The report also touched on the linkages, procedures, and technologies needed across the university to register and support online learners. Recommendations resulting from the review are under consideration and CTLT has been reorganized

• Kim Loeb was appointed Acting Dean of PACE effective July 1, 2013. An Accounting Technician has begun work at PACE, and a search for a Director of Finance is underway.

• The University participated in the visit of a delegation from Ghana in August 2013, and we are finalizing a memorandum of understanding that will see us partner with two Ghanaian post-secondary institutions, WTC, and ACC in Brandon.

Research and Innovation Funding highlights:

• Dr. Renée Douville, Biology received a Manitoba Health Research Council Establishment Grant worth $98,990

• Dr. Darshani Kumaragamage, Environmental Studies, received a Lake Winnipeg Basin Stewardship Fund grant worth $109,200

• Dr. Manish Pandey, Economics, received a SSHRC Insight Development Grant worth $49,472 • There were 3 faculty who received 4A status in the SSHRC IDG competition; each received a

seed grant of $2,500 to continue their work in order to apply again in February 2014. • Dr. Anuraag Shrivastav appealed NSERC’s earlier funding decision on his Discovery Grant and

has been awarded $32,000 (2013-2014). • Dr. Danny Blair, Richardson College for the Environment, has received $14,000 in funding to

start a climate research project for/with the MB Climate Branch. Danny and his team will conduct assessments of past and recent climate trends, and to make high quality maps and graphs of these trends which he will also plan to integrate the project into his 3rd year climate change course in the winter.

Monthly Report - Board of Regents 2 of 18 September 23, 2013

Richardson College for the Environment

• Transfer agreement with Nunavut Arctic College has been approved by Academic Planning, for students in NAC’s Environmental Technology Certificate/Diploma program to transfer credits into our 4-Year BSC program in the Department of Environmental Studies & Sciences; after being presented to Senate for information, an MOU between UWinnipeg and NAC will be created.

• RCE provided letters of support to two American scholars who in August applied to be a Fulbright Visiting Chair in Environmental Sciences at the University of Winnipeg in the fall of 2014.

Institute of Urban Studies

• On Monday, September 23, 2013 The University of Winnipeg’s Institute of Urban Studies released new analysis and a unique mapping project concluding that over the last eight years, Winnipeg’s downtown has been on a rapid upswing with investment eclipsing an estimated $2 billion dollars in over 100 projects. With 24,000 students attending classes and 1772 new residential units having been added (with a further 646 proposed), the period, 2005 to 2013, marks a stunning shift from the late 1980s to the early 2000s, which were characterized by slow growth, increased vacancies and a suburbanization of our downtown retail landscape.

The IUS In-Brief explored these questions by visually exploring the changes that have taken place during this frenzied period of development. The mapping of this activity is striking and gives strong representation of the diversity of development occurring that is helping to reinvent the look and feel of the downtown. The IUS map pinpoints 106 projects (worth at least $500,000 each) and over $2 billion invested, concentrated in a few key areas. One would have to look back to Winnipeg’s boom period that ended in the 1920’s to find a comparable level of development. With well over 100 new investments and 30 proposed projects still to come on board, Winnipeg’s downtown is fast becoming a dynamic place supported by a growing population and a range of complementary amenities.

• Work continues on three major projects: The Mental Health Commission of Canada study of Homelessness which is entering its final report phase; interviewing and extensive fieldwork related to Provincial study of immigration (in partnership with Brandon University); and ongoing work to complete a toolkit for the federal government related to supporting vulnerable populations and housing.

• IUS also supported numerous students over the summer and continued to publish a range of

materials through the Canadian Journal of Urban Research and the IUS In Brief series.

• Jillian Golby Borsa undertook a scan of IUS history and noted that IUS has employed well over 100 students, worked with 75+ organizations, contracted with 25 independent consultants and supported 17 members with “lived experience” over the last decade.

United Centre for Theological Studies

• The United Centre for Theological Studies moved to 520 Portage Avenue, sharing space with The Global College. The physical move will facilitate interaction between these entities, along with Menno Simons College faculty and students.


Global College

• Through a multi-year grant from CIDA, this summer the college deployed five Canadian university graduates for 6-month international internships in Morocco, Indonesia, Kenya, and Tanzania.

• HRGS Coordinator Dean Peachey took 11 students to South Africa in June for a field course on

Post-Conflict Truth, Memory, and Reconciliation. Faculty of Arts

• The Faculty has supported three Experiential Learning Initiative Network activities: o an excavation in the ancient Greek city of Sikyon in Greece. CLAS-3500/4500

Experiential Learning in Classical Archaeology was taught by Dr. Matt Maher in Classics on site during the Summer session.

o a Summer Session travel course in Religion and Culture--to Bordeaux, France, organized by Dr. Carlos Colorado;

o a Summer Session travel course in Religion and Culture's East Asian Languages and Culture Program—to Kyoto, Japan, organized by Dr. Jeffrey Newmark.

• The Asper Centre for Theatre and Film was a designated venue and hosted 3 separate companies for this summer’s Fringe Festival.

• Arts faculty members are organizing an international Investigative Journalism conference with CBC colleagues. The conference is to be held at UW in June 2014. Honorary co-chairs are President Axworthy and Jennifer McGuire, general manager and editor-in-chief, CBC News. Keynote speaker: Carl Bernstein. Confirmed CBC attendees: Peter Mansbridge, Linden MacIntyre, Bob McKeown, Diana Swain, Adrienne Arsenault. http://news-centre.uwinnipeg.ca/all-posts/cbc-news-and-uwinnipeg-to-host-conference-on-investigative-journalism/

• Dr. Kenneth Meadwell, Department of Modern Languages and Literatures, was made a knight by the Prime Minister of France in the Order of Academic Palms, for his work promoting French culture.

• Dr. Zbigniew Izydorczyk, Department of English, has been invited to be a visiting scholar at the prestigious l'Ecole Normale Superieure in Paris, for his work on the transmission of medieval apocrypha.

• Dr. Candida Rifkind, Department of English, received the Priestley Prize for her essay “When Mounties were Modern Kitsch: The Serial Seductions of Renfrew of the Mounted.”

Faculty of Business and Economics Online learning

• The Faculty hired course developers for 4 new online business courses (for a total of 6) to complete the requirements of a Certificate of Management that will be made available online in the new year at PACE.

• Meetings were held with the majority of faculties to prepare the strategic plan on online learning. • An organizational review of CTLT was performed as well as several tools (contract, guidelines)

prepared for online learning and course development. Community, Donors & Investment

• Presentations were made at two events of the Nigeria Symposium on Development and at a ‘Yes Winnipeg’ meeting with potential future investors.


Faculty of Business and Economics Continued

• Prepared a donor package for a new Chair position in the Department of Business &

Administration under negotiation, and a business proposal to host the Canada Business Service Centre at the University of Winnipeg on a 3-year contract.

• The Faculty forwarded a proposal to Beijing Union University for a renewal of transfer credits for future student cohorts and a new proposal to Harbin School of Commerce in China.

• A new cohort of 28-30 students is expected to start the Executive BBA program in the Fall (a partnership with Boeing, Hydro, Manitoba Lotteries/Liquor, MPI, & others).

Management

• Restructuring of PACE was followed by two strategic planning sessions with staff toward the

completion of a plan expected in October 2013.

Faculty of Science

• On September 5, the Department of Biology began offering BIOL 1112, Anatomy and Physiology in the Winnipeg Art Gallery. This allowed the section cap to move from 92 students to 160.

• Alannah Hallas (grad student with Chemistry CRC Chris Wiebe) won Best Student Poster at the International Conference on Neutron Scattering (ICNS) in Scotland in July. This is an international conference, with nearly 1000 participants (many of them students).

Graduate Studies

• International students represent more than 50% of the entering class of graduate students in the stand-alone University of Winnipeg degrees begun in 2008. When all UW graduate programs are included in this figure (adding Marriage and Family Therapy, Theology, and the JMPs with UM) 45% of the entering class of graduate students are international students.

• Just over 19% of the entering class of graduate students in the stand-alone UW degrees self-

identify as Indigenous (11/57). CTLT

• The unit successfully migrated to the latest version of D2L, held faculty training sessions for the new version, and launched a new support site for students

• The Centre Increased Video on Demand (VOD) lecture image size, and moved VOD classes /courses behind a password to comply with the University’s copyright protocol.

• The Centre established a new Exams Centre, registered with both Athabasca U and Ryerson to facilitate tests/exams for students taking courses from other Universities.

PACE

• Beginning in January 2014 PACE will report directly to the Dean of Business and Economics. • The first group of 22 students enrolled in the Network Security Diploma (a UW/WTC joint

program) has successfully completed the University and WTC components of the program, and are currently doing final projects at Sisler High School. Graduates from this program are expected in October.


PACE Continued

• PACE continues to have a successful partnership with the Schulich School of Business at York University. The joint Masters Certificate in Project Management which begins in October is already at full capacity. Efforts are underway to offer the program outside of Winnipeg.

Outstanding Student Experience Student Services Aboriginal Student Services Centre (ASSC)

• Total new applications to date are 489 (500 this time last year), representing a 20% increase over the past several years.

o Of the 489 applications, 70% (344) were accepted (admitted as students) o Of the 344 admitted students, 218 are registered, and of those, 133 are in the Transition

Year Program (TYP)

• The TYP remains strong with 133 students compared to 134 last year (applications and registrations still accepted into January, so number is expected to increase)

• New Aboriginal Liaison Officer started on July 2 in ASSC. He attended the International Centre for

Innovation in Education conference held at the University of Winnipeg.

• Introductory letters were sent to introduce the Aboriginal Liaison Officer to all the Manitoba high school guidance counselors.

• ASSC hired 3 Aboriginal student ambassadors; conducted 7 campus tours with a total of 40

people attending.

• Contacts for ASSC staff with students and prospective students totaled over 1800 in July and August including emails, phone calls, drop ins and scheduled appointments. Assistance was provided around course registration, awards/bursary applications, housing, and other issues relevant for new students.

Academic Advising

• Academic Advising provided 24 First Year Information (FYI) Sessions to new students in May, June and July, with 512 people attending. The FYI Sessions were well received and taught incoming students how to register and what they needed to know about UW degree requirements.

• Academic Advising assisted students primarily with course selection during the summer months.

In particular, Advisors met with students in drop-in meetings and in scheduled appointments to collaboratively identify required courses and relevant electives to meet their particular educational goals. Advisors helped students find courses with space available and explained the waitlist process along with other relevant information for first year students.


Academic Advising Continued

• June‘s totals include 369 scheduled Academic Advising appointments and 373 drop ins which equals 742 student meetings. During July, there were 362 appointments and 546 drop-ins, totaling 908 meetings with students. August had 232 scheduled appointments, 331 regular drop-ins and 200 drop-ins during UW’s Orientation week in late August. The total of August meetings with students is 862. In addition, numerous phone calls and emails with students increase the number of contacts substantially.

• Academic Advising staff were also involved in planning Orientation 2013 – First Steps for First

Year and played a key role in facilitating both the parent/family and the student presentations during Orientation.

Accessibility Services

• Accessibility Services student orientation was on August 28th and it was a successful event for new students and parents. The AS team was also extremely involved in the planning and implementation of Orientation 2013 – First Steps for First Year.

• The U of W has 9 Awards for students with disabilities to access for a total combined value of

$5300 and AS participated in making students aware of these Awards.

• The Accessibility Services Policies have been completed by AS and are now awaiting approval from the office of the Vice President, Student Life.

• Statistics for Spring Term

o Number of new students actively receiving services during Spring/Summer session (May-

August): 42

o Test/exam accommodation requests received/arrangements made during Spring/Summer

session: 122

o Test/exams written with Accessibility Services during Spring/Summer session: 109

• Statistics for Fall Term (preliminary since not all students who will be using the services of AS

have requested accommodations as of yet)

o New student intakes from May-August: 70 (This does not include returning students)

• Deaf and Hard of Hearing Services Statistics for Fall Term

o Providing 15 hours/week of ASL-English Interpreting services

o 3 new students have requested Transcribing Services requiring AS to provide a total of

105 hours/week of transcribing services. 4 new transcribers were hired to meet the

demand.

o Fall staffing numbers include 2 full-time transcribers, 10 casual transcribers, 2 full-time

interpreters, 7 casual Interpreters.


Adult Learner Services

• Adult Learner Services/RPL met with students over the summer months to assist them with course planning and registration. In addition to the ongoing work with students, ALS/RPL staff participated in several presentations, seminars and meetings as noted below.

• On June 26, Adult Learner Services/RPL co-presented with the Faculty of Business & Economics

the options and services for adult learners interested in pursuing a degree. There were approximately 40 graduates from the PACE programs: Human Resource Management Diploma, Public Relations Marketing Management Diploma and Project Management Diploma.

• Participated in the workshop, Mentoring and Learning Portfolio Development - "Show What You Know" facilitated by Rick Smith on July 12.

• On July 15 participated in Recruitment Training for Adult Learner Services & RPL.

• Ongoing meetings and discussions with the Faculty of Business and Economics regarding

developing a ‘competency based portfolio’ for the incoming EBBA cohort.

• August 28th – hosted the Annual Adult Learner Orientation to approximately 75 new students and guests. Feedback was very positive –

o It relaxed me to know that there is so much help and resources.

o You are very welcoming! Keep up the good work.

o Liked to hear from all the speakers. Very good introduction to university

learning!

o Everyone is so passionate! Love it here already.

o Very good. I learnt a lot. Glad I came.

o Well worth the drive from up north!

Career Services

• The Summer Graduate Opportunities (GO) Program ran from early July to September 6. Approximately 200 students were assisted with resume/cover letter writing, career exploration and planning, interview preparation and job search. Each student that was assisted had an initial appointment, a follow up and ongoing short-term contact resulting in over 400 interactions with students.

• Several employer connections were strengthened or established and a very successful Wine and

Cheese Networking event was held, involving 21 Employers and 160 students.

• Through the GO Program, a Social Media campaign was developed, which increased the visibility of the department and allowed students easy access to resources and tips. This program also held two workshops during its 9 week duration.

• The five GO Program staff were busy all summer demonstrating the need for Career Services in

the University. The Career Services Department has now returned to one staff member.

• Recruiters from various companies are also starting to host information tables on campus to inform students about their employment opportunities, and several employer information sessions are being planned for October.


Counselling Services

• While many students are adjusting well to the start of Fall 2013, others are struggling with anxiety, homesickness, difficulty eating, recent tragic death of loved ones, homophobic threats, poverty & hunger, loneliness.

• Dr. Jan DeFehr continues to raise awareness of campus-based and community counselling

resources; she introduced students to UW Counselling services at Fall orientation events with Accessibility Services, Aboriginal Student Services, International Student Services, and Adult Learners.

• Jan worked with the new UW Mentors to help prepare them to respond to students in crisis.

• She has returned to the Aboriginal Student Services Centre on Monday afternoons and will

continue to participate in ASSC monthly potlucks. Diversity Food Services

• As of September 4th, 2013 all four of Diversity’s campus locations have reopened to serve the

University of Winnipeg community. Diversity has worked in partnership with the U of W Housing Office to get all of the 170 students that reside at McFeetors’ onto the U of W Meal Plan educated on how the plan works and where they can eat on campus. Students who are on the U of W Meal Plan benefit from the flexibility of a ‘declining balance’ approach to purchasing. Students are free to eat when they want and where they want. It is the student’s responsibility to plan the use of their funds properly over the term and to make sure they are choosing items from all food groups to maintain a balanced diet. This year’s group of students seems to be eating well and taking advantage of all of their food service options.

• Diversity Food Services was proud to be an active part of the University of Winnipeg’s Homecoming celebrations. Diversity catered the Alumni wine and cheese, the community BBQ, 3 reunion lunches and a pancake breakfast. It was a pleasure to be part of the events and to meet U of W’s amazing and diverse alumni.

• Plans have begun for the celebration of U of W’s 100th Convocation ceremony in October 2013.

Diversity looks forward to being part of the event and serving guests through our catering department and at our four locations on campus including our table service restaurant Elements in the Richardson College for the Environment.

Housing

• As a result of the visa strike, Campus Living anticipated many students cancelling their applications, or not showing up. The office therefore overbooked 10 rooms at McFeetors Hall, 5 rooms at Lions Manor, and 3 at Balmoral. All students ended up being placed (due to cancellations) except one student for Lions Manor, and one for McFeetors Hall. Both students stayed only one night at the Holiday Inn, and we were able to accommodate them quickly into the various buildings. The overflow plan worked well. The Holiday Inn downtown was very collaborative and helpful. We rented a van to transport the students from their overflow building to the hotel, which was very useful. We communicated effectively with the students, and the Holiday Inn had no issue with passing along information if students presented themselves at the hotel. This was a far better overflow plan than last school year.

• Move-ins went smoothly this term. They were held on August 28th (McFeetors and Balmoral) and

August 29th for Lions Manor. Quite a few students came after move in hours (which is not uncommon), but all were moved in without any trouble.


Housing Continued

• By the second week of school, all students have checked in, except 2 students in Family Housing.

Both have paid for their fees. • Balmoral has a very good demographic mix this year, and has 2 open rooms available, as of

September 12, 2013. One has been offered to an international student on the wait list.

• Lions Manor is fully booked. Resident Assistants have already had several floor events, and students seem to be enjoying their stay, and making friends.

• McFeetors Hall has several double dorm halves available (meaning one room is occupied, but the

other is not). These halves are due to cancellations that happened after residents moved in. None of the current wait listed students are interested in McFeetors Hall due to the cost. Resident Assistants are building a sense of community on their floor, and everyone is settling in.

• We have had only 3 early terminations so far, which is a lower number than last September.

• We have various Residence wide events coming up (Sharpie Party in September and

Thanksgiving in October). This information will be posted in buildings, as well as on our social media sites.

Hostel

• The UWinnipeg Downtown Hostel has settled down after a great summer as we enter the new school year.

• We hosted conferences in May, June and July, two of which had over 65 guests. In May we

hosted the GAC-MAC Conference (65 guests), in June we hosted the National Campus Radio Conference (70 guests), and in July we hosted The Plug-In Institute Artists, the LGBT Jewish conference, as well as ELP students and professors from Korea.

• Our total income for the entire summer was $140,115, with our busiest month being July

bringing in $37,322.

• Our number of walk-in guests increased greatly this summer; this was made possible with our extra staffing. We had at least 20 walk-ins every month aside from August. As was expected August was our slowest month as the summer was winding down. This is a regular pattern for us, as with other hostels.

• Our VIP rooms, which are a very unique feature to our hostel, are booked well into February,

with more and more requests every day. We have more demand than supply at this point. We are also still receiving requests for reservations for single rooms on a daily basis for the fall months, but as residence is full we do not have any rooms available.

• We have asked our guests for feedback. Results are consistently positive and guests are very happy with both the quality of the building, and the responsiveness and support of the staff. Some of our guests have even left specific positive feedback about certain staff members; Widny Pervil, Rasmeet Arora and Caitlin Roberts.


International Student Services

• 981 prospective International Students applied to the University of Winnipeg and of those, 31% or 300 applications were accepted (admitted). Of the 300 accepted, 106 (35%) have registered so far.

• The International Student Orientation was held on August 30th with 97 new students taking part.

Related Orientation workshops and activities included an Academic Advising Session, On-Campus Employment Session, the International Student Meet & Greet Dinner, City of Winnipeg Bus Tour, and an Intercultural Surviving & Thriving Workshop. The sessions attracted between 30 and 45 students each.

• 38 incoming students also took advantage of our Airport Reception Program. For the third year,

International Student Services hosted a table at the airport, staffed by our student mentors over 4 days. This table promoted The University as a welcoming place for international students and featured promotional materials, UWinnipeg application forms, and was also a gathering point for arriving students.

• On August 23, a training session was held for 15 International student mentors. To date, we

have 43 international students who have signed up to be mentees and have been paired with experienced students who are assisting them with the transitions involved with being a first year student.

• The office greatly benefitted from securing a Canada Summer Jobs Position from June to August.

Ben Simcoe was hired for the position and helped to provide strong supports and reference materials for incoming students as well as clerical support for the office.

• ISS Staff member, Alicia Dueck, has continued her training to become a Certified Immigration Consultant. In the interim, students are being directed to contact the Legal Help Centre which has a lawyer on staff Wednesday afternoons to assist students with immigration related inquiries.

Orientation Week

• Orientation 2013 - First Steps for First Year was held from August 26-29, 2013. The University of Winnipeg welcomed a total of 1240 students and their parents/family members to campus over 4 days.

• Orientation consisted of a Breakfast and Welcome Rally for all attendees followed by campus tours and separate presentations for students and parents/family members. There was also opportunity to pay fees, get student cards and lockers, and locate classrooms to be prepared for the start of term.

• Approximately 30 staff members and UWSA members worked on Orientation planning committees or on particular aspects of Orientation including details around registration, logistics, liaising with other university departments, marketing, preparing student materials, partnerships to planning the presentations. A number of UWinnipeg partners participated in Orientation with both cash and in-kind sponsorship for the event including daily door prizes and two grand prizes.

• Drop-in Academic Advising was offered and assistance was provided to those in line at Student Central throughout Orientation week to ensure the whole experience for our new students was positive. The evaluations completed by parents and students demonstrated that it was a success.


Student Central

• Student Central decreased the average wait time for students during the week of Orientation (August 26-29) by 26% from average of 20 minutes and 24 seconds last year, to 15 minutes and 6 seconds this year.

• During the first week of classes (Sept 3-6), Student Central staff served 3866 students with an average wait time of 50:42, in comparison to 2012 when 3503 students were helped with an average wait time of 1:18:58.

• The peak day was on the tuition deadline date of September 4th, when staff served 1143 students with an average wait time of 1:01:34.

• Student Central experiencing a positive back-to-school period. Student Central successfully rolled out a new option for students to fast-track their student card by sending in a picture in advance through Webmail. These student cards were made ahead of time and were available for a quick pick up during Orientation days; 114 students took advantage of this service. In addition, 111 UW Housing residents emailed their picture to have it pre-printed on their housing key card and 140 meal plan cards were pre-made for Diversity Services.

Indigenous, Government, and Community Affairs This unit of five is responsible for coordinating interactions and initiatives involving the University and Indigenous governments, organizations, leaders and communities, as well as the federal, provincial, and municipal governments and the community at large. This unit is also responsible for Community Learning and Indigenous inclusion. Key activities included: Wii Chiiwaakanak Learning Centre

• Wrapped up two successful summer math camps that provided youth with an intensive math

experiences to prepare them for the new academic year. • Additional upcoming fall programs that include: Let’s talk science, young money, change ur tune

reading circle with frontier adult literacy and employment workshops. Collegiate Model School

• Enrolled 40 students for the 2013/2014 year - our largest cohort to date. Additional funding requests active.

• 6 students were awarded summer internship positions with the Province of Manitoba Civil Service Commission thanks to a new partnership.

• Partnering with the UW Anthropology department and the Manitoba Museum in an exciting new project this year that will include the students learning about primary sources and hands on real artifacts and human bones.

• Asked to partner with the Department of Kinesiology and Applied Health on a diabetes awareness and prevention program at the University.

Innovative Learning Centre: UW Eco-U Summer Camp

• Approximately 1200 children at the camp this seventh year. • 98% attendance rate and many students returning week after week just to be part of the

program.


Innovative Learning Centre: UW Eco-U Summer Camp Continued

• The Eco Kids On Campus Program is actively seeking funding to be able to continue the successful and popular program. Schools have called asking to be put on a wait list and parents have called asking if the program will be continuing.

Speaking Engagements and Presentations

• Invited to present at Queen’s University International Institute on Social Policy at “Skills Development and At-Risk Populations in the 21st Century” conference in August.

Human Resources

Human Resources, Audit and Sustainability

• Conciliation discussions continued into July with the Public Service Alliance of Canada (PSAC) representing English Language Program (ELP) Instructors. Dates set for the end of August were cancelled by PSAC due to their Chief Spokesperson’s availability due to an injury. Two days are set for September 16 and 17, 2013. Several issues have been addressed through the summer. We remain hopeful of an agreement being negotiated by the parties through the conciliation process. Once this agreement is completed, there are two additional collective agreements for which bargaining will need to commence – one for Marker/Demonstrators and Teaching Assistants, and a second for Research Assistants and Associates.

• We are poised to commence bargaining with the UWFA Regular Academic Staff bargaining unit. This Collective Bargaining Agreement concluded at the end of March of 2013.

Significant other activities on going with Human Resources includes

• Ongoing activities related to the approved competencies initiative. A consulting firm has been

hired to provide assistance to the project, a diverse team has been appointed from among the various levels of supervisor and managers, and preparations have begun to undertake focus groups as we begin the process of developing the competencies. As reported earlier, this initiative will serve as a foundation for a wide variety of HR programs and services; most immediately around our training and development programs.

• Administrative Series review – we are in the process of reviewing jobs at the University which are in the Administrative Series – this was an agreement between the University and AESES in the last round of bargaining – the purpose being to determine whether there are any significant changes required to job levels, classification specifications, and the salary ranges for these positions. These positions are a recruitment and retention challenge for the University.

• Health and Safety – significant work continues around policy and program development aimed at bringing the University towards compliance with provincial legislation

• The VP Human Resources is serving as a resource to the President’s Search Committee, and has been working with the Committee on the hiring of the external search firm.

Audit

• The Executive Director of Audit Services has been working on the completion of the Housing Audit and that report is in the process for approvals prior to being submitted to the Audit Committee. The Datatel Audit will be reviewed by the Committee at their September meeting. Construction Part II is ready to be submitted to the Audit Committee. A number of other projects and initiatives are underway, including audits related to Criminal Record Check and Child Abuse Registry Check requirements. Audit is underway on Visa expenses.


Sustainability

• The Campus Sustainability Office has recently hired a new administrative assistant due to the resignation of the former incumbent to pursue a Master’s Degree. Over the summer and into the early fall, significant work has been done in the area of waste reduction, and it may be noted that there have been new waste bins provided to campus through the efforts of the Director. In addition, Campus Sustainability has enabled the University to participate in a new energy modeling project that the province of Manitoba is starting, and was successful in obtaining a grant through the federal government for a wage subsidy for one year for hiring a new graduate through their Eco-Hire program.

• Work on the preparation of the annual report and goals and objectives for 2013-14 has been

ongoing throughout the summer.

Finance and Administration Capital

• Construction for the United Rec-Plex continues

• Discussions regarding the NRC Building are ongoing.

• Discussions regarding the South of Buhler Housing complex continue.

• Legal Help Centre offices have been moved into more economical space in Portage Place

• The United Centre for Theological Studies and the Global College have been relocated into the former IUS space in the Christine McKee Building at 520 Portage Ave. The renovations in that building were completed on time and on budget.

• Project design has commenced for renovations in Bryce to create a specialized and shared space for the Collegiate’s music program and the Manitoba Music Conservatory, who will be leasing the shared space in the off-hours

Operations

• Work has continued on 2013-2014 COPSE minor capital and deferred maintenance projects including:

o Improvements to Campus Power supply o and removal of sunshades on the east side of Manitoba Hall, and o Sustainability projects o Repair of bricks on Manitoba Hall is complete

• We are proud to have contributed to the University achieving its goal of reducing our greenhouse gas emissions to 6% below 1990 levels as laid out by the Kyoto agreement.

• Long-time Lead Hand and former Regent Rick Sitarz retired at the end of August.


Finance

• The COPSE estimates documents and supporting schedules were submitted to COPSE on September 13th as requested by COPSE.

• Work is underway on the 2014-2015 budget, identifying opportunities to further streamline University operations and balance future budgets.

Technology

• In late June, TSC launched a project to replace the remaining components of the Novell Netware environment with standard Windows components. The project plan follows the model used for the highly successful e-mail migration. Computer labs in all departments were converted prior to the start of the Fall term. This will be followed by conversions of all academic and business departments with a target completion of late December.

• Planning is underway to identify the highest priority projects for the newly instituted student technology fee. The highest priority activities are the development of a more robust disaster recovery capability, and the replacement of the no longer supported Novel network infrastructure.

• Negotiations are underway with Telus to enhance cellular communications within UW buildings where concrete and steel interfere with cellular reception. This will eliminate dead zones within buildings and increase overall cellular network capacity.

• A new application was launched this month to provide a self-service capability for students who forget their UW network password. This application enables students to reset their password securely without TSC intervention.

Online Learning

• The capacity and capability of the Cisco Telepresence suites is being enhanced with updated hardware and software that will expand connection options and simplify the process of staging calls. Redundancy has been built into the infrastructure to eliminate the most likely potential points of failure and increase call capacity. An informal relationship has been forged with Service Canada, the federal government’s shared I/T services arm. This opens additional network connection opportunities and provides UW technical staff with another source of technical expertise.


Conferences & Events Services

• This unit is responsible for planning, organizing and executing official University events, ceremonies, news conferences, receptions, and employee recognition activities. As well, the unit markets the University as a destination for external conferences and events to assist in generating additional revenues for the operating budget.

Recent and Up-Coming Events

Orientation

o Orientation week – Aug 26th to Aug 29th o State of University Address – Sept 4th o Rock Climb – Sept 6th o UWSA O-Week Celebrations Homecoming o Alumni Wine and Cheese – Sept 6th o Class Reunions – Sept 7th o Bocce Tournament – Sept 7th o Ecumenical Services – Sept 8th o Pancake Breakfast – Sept 8th

• Homecoming 2013 was held Wednesday, September 4th to Sunday, September 8th. It

included reunions of the Classes of 1948, 1953, 1963, 1973, and the Sparling Residents of 1963 and friends. Homecoming also featured The State of the University Address by UWinnipeg President and Vice-Chancellor, Dr. Lloyd Axworthy; the UWSA Roll Call Block Party; The 42nd Annual Great Rock Climb; an interactive reading of the exciting new collaborative novel At the Edge; a UWinnipeg Archives exhibit featuring the class reunion years; CKUW’s 50-Year Anniversary Open House; the Alumni Wine and Cheese Reception; The Third Annual University of Winnipeg Bocce Tournament in support of The Opportunity Fund; many campus tours including tours of the Richardson College for the Environment and Science Complex accompanied by Dr. James Currie, Dean of Science; an Ecumenical Service of Worship; a Sunday Pancake Breakfast and much more.

• Homecoming is a collaborative effort with many departments working together to create an

enjoyable, interesting and welcoming event for all alumni. On behalf of all alumni and friends who attended Homecoming, Alumni Affairs sincerely thanks the President’s Office, the Foundation, the UWSA, The Alumni Association, The Faculty of Science, the Student Ambassadors, Events, Communications, Diversity Foods, Physical Plant, Media Services, The United Centre for Theological Studies, the Archives and CKUW for all they did to make Homecoming 2013 so terrific!

ArtsFest: Cultural Treasures, September 27th - October 5th

o Brochures and posters have been printed and are being distributed across campus and throughout downtown Winnipeg

o A very active schedule of events has been planned – please see www.uwinnipeg/artsfest for more details

o Gala event – Wine & Cheese planned for September 27th featuring a live performance by Tony Award winning Broadway Star Len Cariou as well as silent and live auction of donated works


Conferences & Events Services Continued

• On October 8, 2013 from 2 – 3 pm, The University of Winnipeg is proud to host the Winnipeg Symphony Orchestra (WSO) for an Up Close & Orchestral concert. WSO is bringing the entire orchestra to perform an hour of interactive performances for NO CHARGE!!! Included in the performances is a piece by the winner of 2013 Provincial Student Soloist Competition. This event is open for all students, staff & faculties of the UW and the community at large.

Fall Convocation • Preparations are well underway for the 100th Convocation Ceremony & related events –

October 16th-18th. • Panel discussions on the post-secondary education and aboriginal education will be highlights

of the week. • A special award: The 100th Convocation Award will be presented to a number of individuals

recognizing their dedication and commitment to the University of Winnipeg. • The Convocation Dinner will be held October 17th at the Hotel Fort Garry. • Convocation invitations will be sent soon – they are being designed to incorporate elements

of the new branding and to highlight the significance of the 100th ceremony. • The Fall Convocation website is now live. Information on Panel Discussions and Award

Recipients will be added in September.

• Counselors’ Seminar – Sept 16th (Preparations underway) • Future Students’ Night – Nov 21st (Preparations underway)

The University of Winnipeg Alumni Association Alumni Affairs Communications

• The Journal, The University of Winnipeg Alumni Magazine was published and mailed to approximately 34,000 alumni and friends, faculty and staff of the University in mid-August. The Alumni Office has received a tremendous response to it, with many alumni sending in positive comments, news about themselves and address updates. The Summer 2013 issue of The Journal was 48 pages long and featured Mondetta: the global athletic wear brand born at UWinnipeg on the cover, as well as other alumni profiles, University news and regular departments like Class Acts and Alumni Authors.

• Discussions with The President’s Office, The Foundation, and Communications about changes to The Journal (including a name change) and a new publishing schedule of twice yearly have been ongoing for several months, with changes planned for the next issue, which will be published this winter. As always, feedback, comments and suggestions about the magazine are welcome and may be sent to Helen Cholakis at [email protected] , or Kevin Rosen at [email protected].

• The UWinnipeg Alumni e-Newsletter was published and e-mailed to approximately 9,500 alumni on August 28th.


Alumni Affairs Continued Research

• Conducted research via Linkedin on alumni in Calgary, Edmonton, and Vancouver in preparation for potential or upcoming visits by Brian Daly, President and CEO of The University of Winnipeg Foundation to alumni in those cities.

Marketing and Communications Media and News

• From June 12 – September 11, the department generated earned media coverage by producing 54 news stories, including these top headlines: o Winnipeg Art Gallery Opens Doors To University of Winnipeg Students o UWinnipeg exceeds Kyoto Accord goal o UWinnipeg Professor Named Knight by France o UWinnipeg Physicist Plays Role in International Collaborative Discovery o Generous Donation Funds Community Space in new RecPlex o Joint Radiation Therapy Degree Created o Global study examines life in seven Mennonite communities o UWinnipeg creates new United Centre for Theological Studies o UWinnipeg leading the way for Indigenous inclusion o UWinnipeg Hosts Virtual Roundtable on Sustainable Northern Development

• From June 12 to September 11, UWinnipeg generated 230 media hits.

Web and Social Media

• Gains made on the social media front from June 12 – September 11 include: o Twitter followers grew 5.7% to 5,909 followers o Facebook likes increased 13.7% to 2,108 o Linked In: 1,500+ connections (as of September 1) o Linked In education page (new) has 12,076 followers

• From June 12 to September 8, there were 268,826 unique visitors to the University of Winnipeg website (2.57 million views).

• Completed installation of new web content management system and launched first set of pages on new server

• Launched refresh of web home page (September 4) Marketing and Communications

• Provided comprehensive communications support for high-profile media issues, in particular passing of the operating budget, impact on International students of federal strike (visa), and Eco-kids funding


Marketing and Communications Continued

• Delivered ongoing marketing and communications support to various internal stakeholders, for recruitment and outreach efforts including:

o Student Orientation Week o Future Student Night o The Collegiate (comprehensive advertising campaign that included direct mail, cinema

posters, radio advertising, transit shelter ads) o Viewbook design (domestic, international), posters, display stands

• Provided partnership/sponsorship support for Student Orientation Week; raised $24,100 ($16,340 in-kind, $7,830 cash) to help offset event costs

• Provided comprehensive communications and marketing support for ArtsFest 2013, including new logo and brochure development

• Conducted comprehensive advertising campaign in support of 2013 Fall Term enrollments, including web support, targeted e-mail, online ads and print.

• Developed a mini-campaign titled “Leading Indigenous Inclusion” to raise further awareness of UWinnipeg’s leadership in this area, including an online image slideshow, news release and online video.

• Finalized and distributed the final edition of Alumni Journal; began development of a new UWinnipeg flagship publication that will be targeted to multiple stakeholder groups (alumni, donors, general public, and broader UWinnipeg Community) planned for launch in late fall.

• Led coordinated effort (ELP, PACE, recruitment) for substantial editorial and advertising participation in August Winnipeg Free Press education feature

• Published June and August editions of UWinnipeg’s “Community Report” in new format, which appears as full-page in Winnipeg Free Press every two months; June issue highlighted spring convocation and Governor-General visit to UWinnipeg; August issue highlight high profile coming events (eg. ArtsFest, Homecoming), Kyoto goal achievement, and community initiatives.

• Negotiated and established partnership with Winnipeg Sun that will facilitate discounted advertising, increased editorial coverage for Wesmen, PACE, and UWinnipeg recruitment in conjunction with free campus distribution of papers.

• Held ‘student night’ at final Winnipeg Goldeyes home game, at which UWinnipeg atlhletics representatives presented “The UWinnipeg Tear The Cover Off The Ball” trophy to Goldeyes’ batting champion.

• Launched a refresh of UWinnipeg brand messaging built around the multi-themed tagline “Discover • Achieve • Belong”, which incorporates newly updated visuals (customized cityscape graphic, new color palette, patterns). Initiative was based on extensive research and feedback from 2,500+ participants representing key stakeholder groups (students, faculty, staff, alumni, future students). Entire process — including research, creative development — was conducted in-house.

• Developed fall advertising campaign to introduce and raise awareness of newly refreshed brand messaging (print, transit, billboards, transit shelter ads).

Revised: September 11, 2013

Governance Committee Policy Review Motions for September 2013 meeting (Meeting #1 on the Governance Review Schedule)

Background: In developing the Board of Regents Policy Governance Model, the following occurred: October 6, 2008 – The Policy Governance issue was delegated to the University Affairs (UA) Committee, assisted by the External Relations (ER) committee. The Committee was tasked with reviewing policies developed previously and bringing forward recommendations to the Board. June 22, 2009 – the Joint ER/UA committee (current version is the Governance and Community Relations Committee) tabled a Final Report and Recommendations on Policy Review that brought forward 13 recommendations. The Board policies recommendation was referred to the Committee for further development (see carried motion below)

May 10, 2010 - Motion to delegate existing University Policies (in Manual and Website) to University Administration except those related to 1) strategic planning, 2) financial accountability and 3) image of the University, was carried. However, we cannot locate any specific descriptors as to what each of these 3 themes encompass. Delegation of Board policies to Administration We have set out below certain policies which appear to be Board, as opposed to Administration, policies and which we suggest may be delegated to the Administration as they do not necessarily align with the articulated themes of strategic planning, financial accountability and image of the University. To effect the delegation, we have suggested draft motions wording. For purposes of the Committee being able to consider the substance of these recommendations over the course of the summer, we have provided the following without having 1st confirmed with the respective Administrators that they concur with the proposed assignment of responsibility. This is something we will try to have confirmed by the time of the first Committee meeting in the fall. Motion: That the Governance Committee recommends to the Board of Regents that the authority for the Signs Policy be assigned from The Board of Regents to the University Administration and further that the Vice President Finance and Administration be responsible for the development, administration and review of this policy. Rationale: This policy which was approved circa May/ 88 and appears not to have been changed since, is in need of review and possible revision to current practices. The policy


purpose could be argued to be about “image of the university” however, practically, the nature of the work is administrative in nature. The Responsibility for the policy is within the portfolio of the Vice President Finance and Administration.

Motion: a) That the Governance Committee recommends to the Board of Regents that the authority for the Disposal of Surplus Assets Policy be assigned from The Board of Regents to the University Administration and b) that consideration be given after review to re-naming to better reflect the scope of the policy as dealing with items surplus to requirements and not to real property assets. It is further recommended that the Vice President Finance and Administration be responsible for the development, administration and review of this policy. Rationale: This policy which was approved circa June 24, 1991 and appears not to have been changed since, is in need of review and possible revision to current practices. The purpose of this policy to deal with the disposal and/or sale of furnishings and equipment assets. This would not be considered to be in alignment with the articulated themes of the Board. Additionally it would be recommended that all transactions >$250,000 require Board approval and so the authority to dispose of property here should be stated to be subject to that overriding limitation. Additionally, upon review of other University Administration policies, the Equipment Inventory Policy was also considered to be out of date. In discussion with Mike Emslie, AVP Finance, who is revising the Equipment Inventory Policy, a recommendation of a combined policy was of interest, perhaps named “Equipment Inventory and Disposal Policy”. Motion: That the Governance Committee recommends to the Board of Regents that the authority for the Inclusive Language in Publications Policy be assigned from The Board of Regents to the University Administration and further that the Vice President Human Resources, Audit and Sustainability be responsible for the development, administration and review of this policy. Rationale: This policy which was approved circa December 1, 1992 and appears not to have been changed since, is in need of review and possible revision to current practices. With the revised Respectful Workplace and Learning Environment Policy (RWLE) and Procedures now being the responsibility of the University Administration, and the University now having a dedicated Human Rights and Diversity Officer, there may be a benefit in having both policies dealt with by the Vice President Human Resources, Audit and Sustainability.


Motion: That the Governance Committee recommends to the Board of Regents that the authority for the Library Fines Policy be assigned from The Board of Regents to the University Administration and further that the Provost, Vice President Academic and International be responsible for the development, administration and review of this policy. Rationale: This policy which was approved circa June 1, 1997 and appears not to have been changed since, is in need of review and possible revision to current practices. This policy does not fit within the articulated themes of Board continuing jurisdiction over policy matters. As The Dean of Library reports to the Vice President Academic, it is this position that should be responsible for this recommended University Administration policy. Motion: That the Governance Committee recommends to The Board of Regents that the authority for the Crest and Logo Usage Policy be assigned from The Board of Regents to the University Administration and further that the Vice President Finance and Administration be responsible for the development, administration and review of this policy. Rationale: This policy which was approved circa November 4, 2003 appears not to have been changed and therefore is in need of review and possible revision to current practices. Currently the Director of Communications is responsible for this policy. As we are recommending all policies be uniformly dealt with at the level of President or Vice President, we recommend that this policy be delegated to the Vice President Finance and Administration, as this position negotiates contracts on behalf of the University. The matter of approval/ consent to usage of crest/ logo is relatively routine in contracts the University enters into where both parties to the contract agree to permit the other to use their respective crests/ logos for purposes of jointly publicizing what it is the parties are doing together under the contract. So while it could be argued on the one hand that this policy might align with the principle of “image of the university”, if each contract needed to come before the Board for approval, this would be operationally inefficient and may interfere with the University engaging in strategic partnerships. This policy could also be reviewed in conjunction with the Asset Naming Policy review that will be undertaken by the Governance Committee of the Board and the President. An alternate approach to the foregoing would be to simply deal with this in one “omnibus” motion as follows:


Omnibus Motion: That the Governance Committee recommends to the Board of Regents that the authority for the following policies be assigned from The Board of Regents to the University Administration as indicated: > Signs Policy assigned to the Vice President Finance and Administration > Disposal of Surplus Assets Policy assigned to the Vice President Finance and Administration > Inclusive Language in Publications Policy assigned to the Vice President Human Resources, Audit and Sustainability > Library Fines Policy assigned to the Provost, Vice President Academic and International > Crest and Logo Usage Policy assigned to the Vice President Finance and Administration and that each respective Vice President be responsible for the development, administration and review of said policies. Motion: The respective Vice Presidents responsible for the development, administration and review of the Policies referred to in the immediately preceding motion(s) be requested to report on their status to the Governance Committee of the Board by not later than the last regularly scheduled Committee meeting of the 2013-14 academic year. Rationale: This motion would ensure that the policies that were delegated by the Board to Administration receive due attention in a timely manner.

THE UNIVERSITY OF WINNIPEG BOARD OF REGENTS

CODE OF CONDUCT

& PERFORMANCE DECLARATION

2013/2014

Board members (Regents) are responsible for adhering to the policies and by-laws, and all subsequent revisions thereto, of The University of Winnipeg Board of Regents. Board members are responsible for preventing real or perceived conflicts of interest to protect the integrity of The University of Winnipeg. Contravention may result in a request for a Board member to resign from the Board of Regents and/or other sanctions. Board members shall:

1. Perform duties with honesty, integrity, independence and good faith and shall act only in the best interests of the University;

2. Act responsibly with the prudence of a reasonable individual; 3. Prepare for, attend and participate in meetings of the Board, and

committees as appropriate; 4. Respect the confidentiality of information received in the performance

of duties, as well as the confidentiality of the deliberations of the Board, both during and after his/her tenure on the Board or its committees;

5. Respect the authority of the Board and Board decisions once made; 6. Ensure no real or perceived advantage is taken by virtue of their

position or from information obtained due to their position as a Board member; and

7. Immediately disclose to the Chair or the members of the Board or Committee as may be appropriate, any existing or potential conflict of any interest on any issue. Such disclosure shall be recorded in the minutes at the meeting where the disclosure is made or, where made between meetings, at the next meeting of the Board or Committee as may be appropriate

I declare that I have read, understood and agree to adhere to this Code of Conduct and all other policies and by-laws with respect to The University of Winnipeg Board of Regents. Agreed by: Signature: Witness: Date:

Revised September, 2013

BOARD OF REGENTS COMMITTEE MEMBERS 2013/2014

BOARD OFFICERS Chair Brenda Keyser Vice-Chair Jay Rodgers Past Chair Craig Lee Chancellor Robert Silver STANDING COMMITTEES NOTE – The Chancellor, the President and the Chair of the Board are members ex officio of all Standing Committees, unless otherwise noted . Finance

Composition of Finance Committee Not fewer than 7 Regents, including at least:

• 5 external Regents • 1 Senate Regent • 1 UWSA Regent • 1 Support Staff Regent

Governance and Community Relations Pamela McLeod Chair (external Regent) Albina Moran Vice-Chair (external Regent) Joey Dearborn (external Regent) Rhonda Taylor (external Regent) Lana Adeleye-Olusae (external Regent) Lorraine Kakegamic (external Regent) Calantha Jensen (external Regent) Marc Vachon Senate John-Paul Knox Staff Nawal Tajdin UWSA Lloyd Axworthy Ex Officio Brenda Keyser Ex Officio Robert Silver Ex Officio

Eric Johnstone Chair (external Regent) Ken Grower Vice-Chair (external Regent) Brenda Suderman (external Regent) Zach Fleisher (external Regent) Craig Lee (external Regent) Grace O’Farrell Senate Desiree Vanderwel Senate Rod Ingram Staff Andrée Forest UWSA Lloyd Axworthy Ex Officio Brenda Keyser Ex Officio Robert Silver Ex Officio

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Composition of the Governance and Community Relations Committee Not fewer than 8 Regents, including at least:

• 5 external Regents • 1 Senate Regent • 1 UWSA Regent • 1 Support Staff Regent

Audit

Composition of Audit Committee

• Not fewer than 3 external Regents, 2 of whom shall not be members of the Finance Committee and 1 of whom shall be the Vice-Chair of the Finance Committee

• 1 of the 3 external Regents shall be the Chair of the Committee • Up to 2 persons who are not Regents • At least 1 member of the Audit Committee shall be a member of a self-regulating

professional accounting body • All of the members of the Audit Committee shall, in the view of the Nominating

Committee, be competent to assess processes related to internal control and financial reporting

• The Audit Committee shall not have any members ex officio Nominating Craig Lee Chair (Past-Chair of the Board) Jay Rodgers (external Regent) (Vice-Chair) Nora Murdock (external Regent) George Van Den Bosch (external Regent) Rhiannon Campbell-Stovell (external Regent) Desiree Vanderwel Senate John-Paul Knox Staff Raven Hart UWSA Brenda Keyser Ex Officio Lloyd Axworthy Robert Silver

Ex Officio Ex Officio

Composition of the Nominating Committee Not fewer than 7 Regents, including at least:

• Past Chair of the Board who shall be the Chair of the Committee

Rachel Lewis Chair (external Regent) Ken Grower Vice-Chair (external Regent -

Vice-Chair of Finance Committee) Eric Johnstone (external Regent) Albina Moran (external Regent) Omar Siddiqui (external Regent) Lindsay Waters (external Regent) Brent Martin Not a regent

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• Vice-Chair of the Board • 1 Senate Regent • 1 UWSA Regent • 1 Support Staff Regent

Board Executive Brenda Keyser Chair (Board Officer) Jay Rodgers Vice-Chair (Board Officer) Craig Lee Past-Chair (Board Officer) Robert Silver Chancellor (Board Officer) Lloyd Axworthy President Rachel Lewis Audit Eric Johnstone Finance Pamela McLeod Governance and Community Relations Grace O’Farrell Senate Rod Ingram Staff Megan Fultz UWSA Composition of the Board Executive Committee

• Board Officers • President • Chair of each Standing Committee • 1 Senate Regent • 1 UWSA Regent • 1 Support Staff Regent

UNIVERSITY BOARDS University of Winnipeg Foundation Board Jay Rodgers Vice-Chair Robert Silver Chancellor Lloyd Axworthy President Craig Lee Past-Chair – Appointed by the Board of Regents Sanford Riley Appointed by the Board of Regents Gisele McDonald Appointed by the Board of Regents Paul Fraser Appointed by the Board of Regents

Members: the Chancellor of the University; the President of the University, the Chair of the Board of Regents of the University; up to four (4) nominated by the Board of Regents*; up to eight (8) selected by the directors of the Foundation *As a matter of practice, for continuity, the Board appoints its Past-Chair as one of the four (4) Board appointees. University of Winnipeg Community Renewal Corporatio n (UWCRC) Directors: the President of the University as Chair and 8 appointed by the President, including one regent (Pamela McLeod), plus 8 elected by UWCRC Members.

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OTHER UNIVERSITY BODIES AND COMMITTEES Senate (required by University of Winnipeg Act) Paul Campbell Omar Siddiqui Honorary Degrees Committee (Senate Standing Rules) Craig Lee Search Committees (senior administration) as requested by the President (except for Board searches for President; Corporate Secretary; Joint Board/Senate search for Chancellor ) DEFINITIONS external regent – appointed by the Government, the United Church, and the Alumni Association

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