Customer Experience

No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose,

without the written permission of Syscloud. Copyright © Syscloud 2013. All the rights are reserved.

University of Groningen – A Case Study

The University of Groningen has

implemented a data backup strategic

initiative using SysCloud On Premise Backup

Software for over 70,000 users!

By deploying SysCloud on Premise Google Apps

backup, the University was able to locally

archive and retrieve around 70,000 user’s data

in a secure manner.

CUSTOMER - UNIVERSITY OF GRONINGEN

The University Of Groningen was founded in 1614 and it is

looking forward to celebrate its 400th Anniversary which

falls on 2014.The University has been globally acclaimed as

one of the leading influencers in Research and finds

mention in around 100th ranking positions in many

published University ranking lists. Of the many milestones

the University has crossed, a few related to prominent

personalities are the first female student in the

Netherlands, first Dutch astronaut and first president of the

Central Bank of Europe.

“Data, a Treasure beyond Measure”, this adage could not

be true for a University that is heavily focused on Research

across multiple disciplines. The University of Groningen has

staffs and students exceeding 70,000 and their data needs

to be securely backed up locally and recovered on demand.

THE CHALLENGE

The Systems Department (IT Department) was tasked with

evaluating and deploying a highly scalable and secure

solution for data backup. The solution had to cover 70,000

plus students with stringent data security requirements. The choice of the vendor had to be

someone who had a product that satisfied the requirements and would be willing to accommodate

any customizations within a short span of time. One of the key aspects that the University wanted to

cover was a trial run to actually test the vendor offering.

QUICK OVERVIEW

REQUIRMENT:

To archive and retrieve voluminous

data for 70,000 users on premise.

SOLUTION:

Syscloud deployed its On-Premise

Backup solution.

DEPLOYMENT ENVIRONMENT:

No of Users – 8000 staffs + 64000 students No of Servers Used – 2 Application Servers, 1 DB & Web Server. System Requirements OS – Following OS can be used; Windows Server 2008 R2, Windows 7, Windows Vista and Windows XP. DB Server can be chosen from the following options;

SQLite (Default Option), available for free. This can be used if the users are less than 50.

Microsoft SQL Server 2008 R2/2012, it needs to be purchased. This can be used if the users are more than 50.

Memory – Minimum of 8 GB is required. 16 GB can be used if the users are more than 100. CPU – A Server class CPU. Multi-core can be used if the users are more than 100. High speed internet bandwidth is required

for internet connection.

Customer Experience

No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose,

without the written permission of Syscloud. Copyright © Syscloud 2013. All the rights are reserved.

The IT Department carried out detailed evaluation of the

SysCloud On-Premise Backup Solution and found it to meet and

exceed their requirements. Their next challenge was to acquire

the tool at competitive price points. While the project was

budgeted and approved by the University authorities, the IT

Department had to select the most competitive vendor without

any dilution of their technical criterion.

SYSCLOUD ON-PREMISE BACKUP SOFTWARE AS

A SOLUTION

Syscloud on-premise backup software (Google app backup for

education) allows the users to have data backup in their own

servers (data backup happens in the servers which are on their

own premises).

BENEFITS:

Data backup/restore with

exact folder structure.

Automatic data sync

Reduced complexity in data

backup and security

Flexible and quick restoration

of data

Add multiple domains and

users for data backup.

Centralized Management

Cost Effective

Rapid search options

User-friendly navigation

Customer Experience

No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose,

without the written permission of Syscloud. Copyright © Syscloud 2013. All the rights are reserved.

Our commitment to Education and NOT FOR PROFIT organizations:

SysCloud CEO Vijay Krishna mentions “ We at SysCloud understand the requirements of Educational

Institutions and the NOT FOR PROFIT organizations, that is why we have multiple options for our

backup and migration solutions at attractive price points “.

Install the software and in few clicks, you can automate your domain level backup for

applications such as Google Docs, Gmail, Google Calendar and Google Contacts; and data

backup/restore happens overnight.

Multiple domains (Primary and sub domains) and users can be added for data backup.

To help the University of Groningen with their exacting requirement, we built special

customizations which involved the process of accommodating secondary domain users and

sync them automatically without any need for granting access by each user.

Newly added users get synchronised automatically without any need for manual update.

Restore the required application or the complete account to your same or to a different

email account in a secure manner.

Automatic incremental backup can be done with scheduling options.

You can also have data backup for selective services/users or of the entire domain.

BENEFITS DELIVERED BY SYSCLOUD

Secure backup and restoration of data in terabytes is done in few clicks with Syscloud on-premise backup software.

Recovery Point Objectives (RPO’s) and Recovery Time Objectives (RTO’s) are highly minimised with the help of auto scheduled incremental data backup on regular basis.

“Data Export” option allows you to download and have a copy of accounts or documents for local storage.

It is flexible and compatible with existing IT infrastructure; and enables data protection of both employees and administrator through its intuitive browser which is based upon wizard driven UI (User Interface).

Innovative UI gives the user with single screen view option to access any application such as Gmail or Documents, etc.

Built-in search mechanism makes the search process rapid where you can search and restore documents and emails.

Customer Experience

No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose,

without the written permission of Syscloud. Copyright © Syscloud 2013. All the rights are reserved.

You can handle New Users via Auto Sync feature, which eliminates the complexity of manual update of new users or data.

One can have backup of all records exactly in the same way, which is inclusive of chat logs, contacts, groups, folder structure, primary & sub domain, local downloads, audit logs, emails with attachments, calendars, documents and so on.

RESULTS

SysCloud was able to provide the IT team at the University with a robust solution for On Premise

Backup for their 70,000 plus users. The data was backed up to their local servers and available for

recovery. The Syscloud solution, in addition to its available standard features involved specific

customizations as per the University’s requirements. The two teams; Syscloud and University of

Groningen collaborated to implement the backup project successfully.

SysCloud offers affordable solutions for Domain Migration, Email Migration and Backup (both Online

and On Premise). To learn more on our solutions visit www.syscloud.com

Contact Our Sales Team contact@syscloud.com for a test drive and a quote.

REFERENCES

www.syscloud.com