Contactt. 1300 720 747e. fundraising@amf.org.auw. www.amf.org.au/fundraise

The Alannah and Madeline Foundation Fundraising Kit

Thank you 2

Getting started 3

A-Z fundraising ideas 4

How your fundraising helps 5

Legal responsibilities 6

Terms and conditions 7

Our support 8

Fundraising FAQs 9

Other ways to get involved 11

Fundraising application form 12

Donor receipt form 14

Post fundraising feedback form 15

Contents

The Alannah and Madeline Foundation is a national charity protecting children from violence. The Foundation was set up in memory of Alannah and Madeline Mikac, aged six and three, who were tragically killed with their mother and 32 others at Port Arthur, Tasmania on 28 April 1996.

Our vision is that every child will live in a safe and supportive environment.

Sadly, every year there is a devastating increase in the incidence of child abuse and neglect. Children are often the forgotten victims of family violence, yet almost one million Australian children have lived with violence in their home and this number continues to grow.

The Foundation relies on support from people like you to help protect children and to run innovative programs which help prevent violence and bullying.

This Fundraising Kit has been developed to guide you through planning a successful fundraising event from start to finish. There are many fun and interesting ways you can get involved.

We’ve rounded up lots of exciting ideas, tips and included links to make sure you keep your fundraising safe and legal too.

Thank you for getting involved to help change the lives of children who have experienced or witnessed violence. By fundraising for The Alannah and Madeline Foundation your support will help us in our mission to keep children safe from violence and bullying.

Thank you

Our Community Fundraising Team is waiting to hear from you – so get in touch today!

Level1, 256 Clarendon StreetSouth Melbourne, VIC 3205t. 1300 720 747e. fundraising@amf.org.auw. www.amf.org.au/fundraise

“It made my little girl feel so special which made me (mum) feel a bit better about the world.”

- Mother of a child who received a Buddy Bag

Step 1 - Get to know usVisit our website www.amf.org.au, follow us on Facebook, Twitter and Instagram and sign up to our newsletter via our website.

Step 2 – Choose your activityFor a little touch of inspiration, check out our A-Z of fundraising ideas (on page 4), or visit our website www.amf.org.au to see some of our amazing fundraisers in action. Scope your event - set yourself a budget, target, location and date.

Step 3 – Make it official!Complete our Fundraising Application form (on pages 12-13) to share your idea with us. Send it in via email to fundraising@amf.org.au or in the post to Level 1, 256 Clarendon Street, South Melbourne 3205. Approval to fundraise is required for all fundraising activities.

Step 4 – Obtain approvalWe will review your fundraising application and if successful, will provide you with a letter of Authority to Fundraise. This letter will only be provided if all of our requirements are met and the fundraiser agrees to all fundraising terms and conditions.

Step 5 – Map your networksOutline how far your connections can go by creating a networks chart like the below:

Step 6 – Promote your activitySet up an online fundraising page on everydayhero.com.au to promote your activity. Select The Alannah and Madeline Foundation as your charity of choice. Share it with your networks so they can support you.

Step 7 – FUNdraise!This is the fun part - host your activity, have fun, raise awareness, collect donations and take lots of photos.

Step 8 – Share your successGet in contact and let us know how you went. Within two weeks of finishing your event, send any funds raised along with the Donor Receipt form (on page 14) back to Level 1, 256 Clarendon Street, South Melbourne 3205 or email fundraising@amf.org.au to arrange a direct deposit. Share your pics with us and don’t forget to thank your donors and share with them your end result.

Getting started

COMMUNiTy GrOUPS

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NeiGhBOUrS SChOOlFrieNdSFAMily

Get inspired! Take a look at our A-Z of fundraising ideas for inspiration - you can be as creative as you like!

A-Z fundraising ideas

Afternoon tea Art exhibition Auction Aquathon Anniversary

Bake off Bingo Breakfast/brunch Birthday Band night Book club Bake sale Buddy bear activities

Cupcake day/cake stall Cook off Comedy night Car wash Cricket Community day Concert Coffee morning

Dye or shave your hair Dress up party Donation thermometer Dinner party Dog wash Dance off

Easter egg hunt Egg and spoon race Eating fruit challenge

Fun run Football theme day Film night Fashion show Family recipe cookbook

Gold coin day Garage Sale Golf Day Garden Party

High tea Hat day Head shave

In-lieu Instagram Idol singing competition

Jump rope challenge Jumping castle Joke or magic show

Karaoke competition Kokoda trail, Kilimanjaro trek, Kosciosko climb

Ladies night in Luncheon Lipstick challenge Lawn bowls Lemonade stand Lollies in jar guessing game

Morning tea office fundraiser Market stall Matched giving Movie night Murder mystery party Mowing challenge

Netball tournament Nail spa day Novel/book club

Orienteering challenge Online fundraising page Open garden

Purple party Party Photo exhibition Personal challenge Picnic day

Quiz night Queen Victoria market stall

Running race Raffle Round robin sports carnival

Sleep out SleepoverSwear jar

Silent auction Sausage sizzle Sky dive challenge Sports day (football, basketball, golf, netball)

Teachers vs students Talent quest Trivia night Treasure hunt Tip jar

Uniform free day Under the stars event

Volley ball tournament Valentine’s Day fundraiser

Walkathon Wrapping presents Wear purple day Wristbands or pin sales Walk the dog challenge

X-factor competition Xmas wishing tree Xmas hampers

Yard sale Yogathon

Zero sugar month Zany dress day Zoo party fundraiser

Terms and conditionshow your fundraising helps

$50can pay for basic school supplies for a primary school child.

$120can fund an entire Buddy Bag containing essential items for a child in emergency accommodation.

$500can provide six months of child psychology sessions for a child who is distressed or traumatised by their experience with violence.

$2,200can provide a whole school with a Better Buddies framework to help create a friendly and caring school environment where bullying is reduced.

$25can provide toiletries including toothpaste, toothbrush and hairbrush for a child in emergency care.

However large or small your idea is, it’s worth doing because every donation will help us keep children safe from violence and bullying.

All fundraisers must adhere to all national, state and territory laws, rules and regulations in relation to your fundraising activity. All fundraising must be transparent and represent our vision and values appropriately.

A copy of our fundraising terms and conditions will be sent to you upon application. These must be signed and returned to fundraising@amf.org.au or Level 1, 256 Clarendon Street, South Melbourne 3205, before any fundraising begins.

The following state government websites outline your responsibilities as a fundraiser. Please visit your local state or territory site to find out about relevant required legislation.

legal responsibilities

NationalThe Fundraising Institute of Australia: www.fia.org.au The Australian Charities and Not-for-Profit Commission: www.acnc.gov.au

ACT www.ors.act.gov.au www.gamblingandracing.act.gov.au

NSW www.olgr.nsw.gov.au

NT www.dob.nt.gov.au

Qld www.fairtrading.qld.gov.au www.olgr.qld.gov.au

SA www.olgc.sa.gov.au

TAS www.consumer.tas.gov.au www.gaming.tas.gov.au

ViC www.nfpcompliance.vic.gov.au www.consumer.vic.gov.au www.vcgr.vic.gov.au

WA www.commerce.wa.gov.au www.rgl.wa.gov.au

Terms and conditions

in order to fundraise for The Alannah and Madeline Foundation, we ask you to complete our Community Buddies agreement. We will send you this agreement upon receiving your application form (pages 12-13).

Once your application has been approved by the Foundation, a letter of authority to fundraise will be issued. This letter will be required as proof of activity when applying for a license or permit or when face-to-face fundraising.

It is your responsibility to organise adequate insurance cover, obtain appropriate permits and/or licenses and meet national health and safety standards during your fundraising activity.

Your activity is not covered by the Foundation’s insurance. However, if you are holding an event in a school or commercial venue you may find that their public liability insurance may cover you. Please confirm with the selected venue before organising the activity.

Any approved fundraising activity is the fundraiser’s full financial responsibility. Fundraisers are required to keep accurate financial records of any money raised, as well as the expenses incurred. No expenses are to be incurred in the name of the Foundation, unless specifically authorised in writing.

All donations will need to be deposited or sent to The Alannah and Madeline Foundation within a maximum of two weeks after the activity. If payment is being made by direct debit, fundraisers must notify the Foundation via telephone 1300 720 747 or email fundraising@amf.org.au before depositing the funds, to obtain a direct debit reference code. This helps our financial team to track and receipt your donations appropriately.

According to the Australia Taxation Office, donations over $2 are tax deductible only if the donor did not receive anything in return such as a ticket, gift or prize. This kit includes a Donor Receipt Form (on page 14). To receipt donors with donations over $2 you need to complete this form and return it to fundraising@amf.org.au or Level 1, 256 Clarendon Street, South Melbourne VIC 3205.

“We were looking for some way to directly help children in need. After reading about the Buddy Bags program, we decided this was a way in which we could really give something tangible to little kids who are having a tough time.

- Claire, Fundraiser

Our amazing fundraising team is here to help! Depending on availability we can provide brochures, donation tins and/or speakers upon request. Visit our website www.amf.org.au to find lots of handy resources to equip yourself with tools to support your fundraising.

Our Communications team can approve the use of our ‘Proudly Supporting The Alannah and Madeline Foundation’ logo to support your fundraising activity. All artworks or websites requiring the logo must be submitted for approval at least two weeks in advance.

Our fundraising team is here to support you throughout your fundraising activity with information and advice. You can call us anytime 1300 720 747 if you have any questions or just want to have a chat about your ideas and what you’d like to achieve.

Our logo is very special to us, so we must approve any materials containing the logo before you publish or print them. Changes to our logo’s colour, proportions or general design are strictly prohibited.

Our support

What kind of event can i do?There are so many fun and exciting ways you can fundraise for us. Check out our A-Z of fundraising ideas (on page 4) or send us an email to fundraising@amf.org.au to begin brainstorming.

My event is in two days, do i still have time to register?Depending on your activity you can obtain approval within small timeframes. Contact our fundraising team on 1300 720 747 or send an email to fundraising@amf.org.au to seek approval and obtain your letter of authority to fundraise, straight away.

how can i promote my fundraising? There are lots of ways to promote your fundraising. Utilising your networks – friends, family, colleagues and community groups is the first and best way to expose your fundraising activity. You can also share your information via social media and online fundraising platforms like Everydayhero.com.au. Where available, our Communications team can sometimes share your activity with our followers via our social media too.

Where does my donation go?Every year, approximately 60,000 children require emergency accommodation in Australia. One in four young people are bullied each fortnight or more often. Your donation to The Alannah and Madeline Foundation will directly support children through our care and prevention programs. Read more about our programs at www.amf.org.au/programs.

Can i talk about The Alannah and Madeline Foundation at my event? Can i have a speaker? Are there fact sheets i can use?Visit our website www.amf.org.au/FactSheets to find up to date fact sheets about the Foundation and each of our programs – these will help you to understand our important work and are great go-to guides to help you explain what we do. Where possible, we can sometimes provide speakers to large activities, however our resources are limited and a minimum of four weeks notice is required for all speaker requirements.

Fundraising FAQ’s

is there merchandise or collateral available? Yes. We have a variety of merchandise and marketing collateral available. Our helpful fundraising team will happily point you in the right direction for resources on our website. Depending on your activity and stock availability, we can provide you with donation tins and brochures to support your fundraising activity.

how do i receipt donations? This kit includes a Donor Receipt Form (on page 14), which allows the Foundation to provide tax deductible receipts to substantiated donations over $2. After your donation is received our fundraising team can receipt each individual donation upon request.

Can i fundraise if my activity does not have the same vision or values as the Foundation?As a children’s charity, our brand can only be aligned with activities that reflect our core values and raise awareness about protecting children from violence and bullying. All activities must seek approval from the Foundation before beginning.

What is a tax deductible donation?According to the Australian Taxation Office, tax deductible donations are any donation made that does not receive something in return. In simple terms, if you receive any goods (a ticket, gift or prize) for your money then you are not entitled to a tax deduction.

Can i share photos of my activity with the Foundation?It is encouraged to share photographs of your fundraising activity with the Foundation. Photos are used to help inspire other fundraisers and can sometimes feature on our social media accounts or in our newsletters. Media consent forms can be obtained from the Foundation via fundraising@amf.org.au to gain permission from photo participants.

Fundraising FAQ’s

Visit our website www.amf.org.au or call our friendly fundraising team on 1300 720 747 to find out other ways you can get involved.

Donate today via our website www.amf.org.au/donateNow or by calling 1300 720 747.

Other ways to get involved

• Make a donation

• Become a regular giver

• Sign up for Workplace Giving via your payroll department

• Attend an event

• Volunteer

• Celebrate a special occasion (e.g. birthday, anniversary or in memoriam)

• enter a sporting event

• leave a bequest in your will

Fundraising application form

THE ALANNAH AND MADELINE FOUNDATION COMMUNITY BUDDY APPLICATION FORM

Before you begin organising your fundraising activity, you need to complete and return this Fundraising Application Form to The Alannah and Madeline Foundation Fundraising Team to fundraising@amf.org.au or Level 1, 256 Clarendon Street, South Melbourne VIC 3205.

Once returned, our friendly team will assess your application and provide you with a copy of our Fundraising Terms and Conditions for you to read and sign. If your application is approved our team will provide you with a Letter of Authority to fundraise on our behalf.

Title

First name of fundraiser

Surname of fundraiser

Position/organisation/

website (if applicable)

Phone

Email

Street address

Suburb

State/post code

ABN (if applicable)

DETAILS OF PROPOSED FUNDRAISING ACTIVITY

Proposed name of activity:

Proposed date/time frame and location/venue:

Brief description of proposed activity:

How will funds be raised during the proposed activity?

What is your anticipated fundraising income?

How did you hear about the Foundation and why did you choose to support us?

Is The Alannah and Madeline Foundation the only beneficiary of your proposed fundraising activity?

Yes / No If no, please list other/s:

Would you like to receive regular updates from The Foundation?

Yes / No

Any additional comments?

THANK YOU FOR YOUR APPLICATION

*Please note that in order for us to consider your proposal carefully it may take up to seven business days for us to respond. We appreciate your patience and understanding.

Donor receipt form

THE ALANNAH AND MADELINE FOUNDATION COMMUNITY BUDDY DONOR RECEIPT FORM

Fundraiser’s name

Fundraising activity

Date/s of activity

Please list the details of any donors who require a receipt for their donation. Donations of $2 or more are tax deductible.

Full name Address Amount donated Email address Contact number

Total $

Post fundraising feedback form

THE ALANNAH AND MADELINE FOUNDATION COMMUNITY BUDDY FEEDBACK FORM

Thank you for fundraising for The Alannah and Madeline Foundation. Every dollar raised helps to protect children who have experienced or witnessed violence. The Foundation relies on the generous support of the community to help us continue our important work. Providing feedback about your activity helps us to support future fundraisers and inspire others to contribute, just like you have. Thank you!

Date

Title

First name of fundraiser

Surname of fundraiser

Phone

Email

Address

Suburb

State/post code

DETAILS OF FUNDRAISING ACTIVITY

Activity name

Date of activity

Number of guests

Total expenses incurred

Total funds raised

Net amount raised for the Foundation

(Equal to expenses minus funds raised)

Do you require receipts for each donor? If yes, please complete our Donor Receipt Form.

Yes / No

Do you have any photographs from your event? If yes, please send copies to fundraising@amf.org.au or Level 1, 256 Clarendon Street, South Melbourne VIC 3205.

Yes / No Please detail your feedback about your fundraising activity. (Fundraising elements, marketing and promotions, what worked well, any difficulties faced and areas for improvement?)

Would you like to receive more information from the Foundation?

Yes / No

*Would you hold another fundraising activity supporting the Foundation?

Yes / No *If yes, would you consider making your activity an annual fundraiser?

*If no, would you recommend fundraising for the Foundation to others?

Please provide a quote about your experience or any additional comments that we can share with our community

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THANK YOU FOR YOUR FEEDBACK

Please join our community by following us on Facebook, Instagram, Twitter and YouTube. Visit our website www.amf.org.au to keep up to date with our latest news and subscribe to our newsletter.

Join our community

happy fundraising!

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