gwa board minutes - gymnastics wa€¦ · tag bookkeeping services and accounting ... the booklet...

GWA Board Minutes

GWA Board Meeting_19_June_2014_Web

Minutes of Meeting held on Thursday, 19 June 2014, at 7.00pm

No.

ITEM DETAIL ACTION

1. Meeting Opening

1.1. Attendance

Steve Chetkovich (SCH), Ruth Gibbons (RG), Richard Bannerman (RB), Karon Williams (KW), Daniel Kikalis (DK), Stephen Clifton (SC), Steve Turpin (ST) 1.2. Apologies

Beck Foulkes-Taylor (BFT)

2. Previous Minutes

2.1. Confirmation of Minutes of Previous Meeting The GWA Board Minutes from the meeting held on 15 May 2014 were ratified at this meeting. 2.2. Change of Meeting Date for the July Board Meeting The GWA Board agreed to change the date of the July Meeting so BFT could attend in person to the Board Meeting and also attend the Presenter and Assessors Course being held on the 25 – 27 July Perth. 2.3. Update on last meetings actions RG gave an update of last meeting actions.

3. Strategic Focus/ Risk Strategy

3.1 Skills Matrix The GWA Board further discussed the GWA Board Skills Matrix. 3.2 ASC Board and Chair Review The GWA Board noted the ASC have offered their services at no charge to conduct Board and Chair Review. The GWA Board agreed that this offer should be accepted.

RG

GWA Board Meeting held on Thursday 19 June 2014 3

3.3 Anti Match-Fixing Online Workshop As part of good governance, it was agreed that the GWA Board would complete this workshop; RG will provide Board members with link via the drop box. The GWA Board noted all GWA Staff had completed the workshop and for Coaches and Judges that attend Australian Championships that the course was compulsory to complete. 3.4 AICD Speed Networking for Boards SCH reported on his attendance to the AICD Speed Networking for Boards in June, with the aim of trying to attract Appointed Board Members. SCH reported to the GWA Board that WASF is looking into the possibility of arranging a sport-specific event in a few months. 3.5 GA Risk Policy and Register The GWA Board noted the policy and register has recently been released by GA. It was agreed that RG would have a look at GA Risk Policy and Register and see if the policy was suitable to use in WA.

GWA Board RG

4. Finance

4.1 Finance

4.1.1 2014 Budget and Financials

The GWA Board discussed the 2014 budget and financials. SC commented that current financials appear lower than last year, but primarily due to timing. It was agreed that at the July meeting the GWA Board would review income from last three months with effect from the next quarter. RG commented that by July meeting the DSR OSP Grant funding should be known for the next three years.

4.1.2 Identifying and Tracking for July Board Meeting

The GWA Board agreed that the following would tracked each month within the Budget;

Flat Fees

ACR Events

AER Events

Grants

Facility Hire


Office The GWA Board discussed the current lease with the City of Vincent. RG to contact City of Vincent in regards to the lease extension. 4.1.3 Chetkovich Cup Agreement – Draft The draft Chetkovich Cup agreement between GWA and e Event Promotions was tabled. The GWA Board agreed for SCH, SC and RB to review the document prior meeting with e Event Promotions. SCH and SC to meet with e Event Promotions to finalise the agreement. 4.1.4 GWA Debtors As of 19 June 2014, the GWA Board noted that following people/clubs are 90+ day Debtors ($100 +)

Nathan Brophy

Loftus Recreation Centre

Bridget Rieger

Torren Sampson

Spirit Gymsports

TAG Bookkeeping Services and Accounting

RG advised that Board that two bad debts had been followed up from 2013. The GWA Board agreed that further follow up would be required and it was agreed that RG would obtain a pro-forma letter of demand from RB 4.2 Membership Update

RG presented a Membership Dashboard detailing a variety of charts with membership information. Board Members commented on the usefulness of this tool. RG suggested that Dashboard should be presented to Tech. Committees and Clubs. It was agreed that the front page of the Dashboard would be appended to the Board minutes on the website on a half yearly basis (June and January). 4.3 Staffing Update

The GWA Board noted the GA Participation Funding for 2014 had been extended until December 2014.

5. Decision Making

5.1 RGA Agreement – SGC Hall 2 GWA and RGA Facility Agreement is up for renewal. All agreed to set up a two year agreement for the RGA to continue as a Primary User Group at the SGC.


6. Discussion 6.1 National Membership Review SCH reported on meeting held last Thursday with Mark Rendell (CEO Gymnastics Australia) who walked Board Members through the National Membership Review. 6.2 Venues West The letter from Venues West was tabled regarding use of Arena 2 and GTC at Challenge Stadium. RG addressed issues that affected GWA use of Arena 2. 6.3 Little Star Vouchers The GWA Board noted the following:

The Star Voucher program aims to attract new members to the clubs by offering purchases of a voucher booklet, which features a GA voucher offering a free trial session at their local club.

The booklet will be sold via third parties in partnership with The Alannah and Madeline Foundation and the Special Olympics, from 1 August 2014, in Queensland, New South Wales and Victoria. Vouchers can be redeemed at all clubs throughout Australia. Clubs must inform GA by 18 July if they wish to opt out of this opportunity. GA expects to be able to roll out this opportunity to other states throughout the following year.

6.4 WAG Australian Levels Program The Women’s Artistic Gymnastics (WAG) National Commission, along with Gymnastics Australia, in consultation with the gymnastics community, have commenced phase three of the four phase plan to launch a new WAG Australian Levels Program (ALP). The aim of the ALP is to bring the WAG Levels community together, including the International and National Levels Program, State Levels Programs and Club Levels Programs, on one pathway across Australia. An extensive range of resources and programs are currently being developed and the draft skills content (curriculum) was been issued to relevant clubs, coaches and judges for their review on 24 June. The GWA Board noted the following:


The implementation of the WAG Australian Levels Program is likely to have an effect on the GWA calendar, planning, staffing structure, club structures, capacity of states and GA to facilitate, event structure and financial implications when WA moves across to the new program.

RG met with Heidi Rose (WAG TC Director) and discussed setting up a WAG Implementation Committee to move forward in this space to look at possible events for the WAG community.

A financial committee needs to be set up to complete a financial analysis and identify gaps before the program can commence in WA.

Nationally, it has been agreed that there will be a National approach when initially going out to the clubs and members. One of the major points to come out of the meeting was the decision from GA to implement the program in 2015. This will only occur if all resources, capabilities of GA and the States to facilitate the program are ready to go out to the community.

6.5 Incidents from Australian Championships RG is currently collating incidents in the form of a report that is being generated. The GWA Board agreed for SCH and KW to assist with the follow up on all incidents reported.

7. Noting 7.1. Presidents Meeting and AGM

The GWA Board noted the outcome of the GA AGM and President’s Meeting. 7.2. Minister of Sport Meeting – High Performance

The GWA Board noted that RG and Liz Chetkovich (GA WAG HP Manager) had met with the Minister of Sport, The Honourable Terry Waldron, to discuss the short and long high performance facility issues and plans for the future. 7.3. DSR HP Review

The GWA Board noted the Department of Sport and Recreation (DSR) has recently developed a High Performance (HP) Profiling Tool to be used as part of an externally facilitated HP Review with targeted State Sporting Associations. The DSR Gymnastics WA High Performance Review was held on the 12th June 2014.


Attendance at the Review included:

GWA: Ruth Gibbons, Karyn Murray GA: Mark Rendell, Adam Sachs and Liz Chetkovich WAIS: Michael Broadridge, Michelle Yardley DSR: Brian Miller (Facilitator), Mitchell Hardy (DSR High Performance Team representative), Crispin Roberts (DSR Gymnastics WA OSP Consultant) WAG WAIS Program Head Coach: Martine George MAG HPC Program Head Coach: Igor Bespalov High Flyers: Tony Burton Peak Trampoline: Susan Watts RGA: Krasi Yurukova The purpose of the facilitated HP review is to –

Assess effectiveness of SSAs across a number of areas critical to sustained high performance success;

Identify those areas with the greatest potential impact on improving future performance;

Develop a common understanding of priorities; and

Engage stakeholders and secure buy-in to the SSA HP plan. 7.4. SGC Equipment Update RG and SCH met with J & F in regards to the equipment plan for the State Gymnastics Centre. Gym Nova and Acromat have also been contacted in regards to equipment for the centre. The GWA Board noted that Acromat have started producing new equipment and have submitted equipment to the FIG for accreditation. The GWA Board noted the current Acromat podium matting was not suitable for the needs of the SGC. 7.5. DSR AKR – Quarterly Report

The GWA Board noted the January – March 2014 Quarterly Report was submitted to DSR in early May. 7.6. DSR OSP Grant and Annual Grant

The GWA Board noted –

GWA should be notified in the next few weeks on the DSR OPS Funding for July 2014 – June 2017.


GWA submitted the DSR Annual Grant for a Marketing and Communication Project as per the 2014 Strategic Activities. The project links to Engage and Enthuse objectives and 2016 KPI’s and Endure and Expand 2016 KPI’s.

7.7. Commonwealth Games Representatives The GWA Board congratulates Amy Quinn (RGA/WAIS), Lauren Mitchell (CPGA/WAIS) and Olivia Vivian (CPGA/WAIS) on their selection onto the Australian Commonwealth Games team. 7.7.1 RGA request for extra training The GWA Board agreed to gift the RGA extra training hours for Amy Quinn at the SGC in the lead up to the Commonwealth Games. 7.8. Healthway Grant 2015 – 2016

The GWA Board noted that the application for the 2015 and 2016 Healthway Sponsorship is due in August 2014. 7.9. AER – Judging Coordinator

The GWA Board noted that Debbs Van Hagen had resigned from the AER Technical Committee as the Judging Coordinator. The GWA Board thanked Debbs for her time and commitment as a Technical Committee Member. 7.11 GA and State MOU (memorandum of understanding) The GWA Board noted the GA and SSA MOU draft would be completed by August 2014. 7.10. AASC

The GWA Board noted the following:

From January 2015, AASC will no longer exist. Money will now be given to 35 sports (including gymnastics) to deliver sport to schools. School programs can take place before, during and after school.

Only affiliated members of the NSO/SSA will be able to deliver to schools.

Roll out will be as follows –


o Jan 2015: Administration

o Term 2 2015 programs to commence in schools

The GWA Board agreed that this was a good outcome that will provide more exposure for GWA. 7.11. CRM Update


The new CRM timeframes and deadlines have not been met from APT. APT have underestimated the complex information of the data required.

The Competition/Events Module: Phase 1 will be only at SSA and NSO level. Phase 2 will see the clubs being able to enter events online.

Once the system is built (phase 1) it would be 4 months for the system to be live.

Staff training will occur towards the end of the year.

The new websites will go live this year.

One consistent message to go to all clubs across Australia, when the CRM is ready to be live.

GA to notify states and provide information prior to information going out to clubs.

7.12. Coach Education Framework

The GWA Board noted the continued updating of the Coach Education Framework. 7.13. State Director’s Meeting

RG’s report from the State ED’s Meeting held in Melbourne in May was tabled and discussed. ___________________________________________________________________

8. Reports – For Noting

9.1 Gymsports Report


8.1.1 State Teams

Ratification of WAG Trans Bass Team The WAG Selection Committee met on 5th June. The GWA Board ratified the Team via email.


Australian Championships # 1 The GWA Board noted the following:

2014 Australian Championships #1 was held in May.

A full report will be provided for the next GWA Board Meeting.

WA Teams had a successful tour.

From an organisational point of view, issues arose from the lateness in receiving information, in particular the training schedules for each Gymsport.

Communication processes need to be improved as at times this greatly impacted the planning of the trip.

There were three withdrawals from the team through injury.

Coach and Athlete Surveys were distributed via the GWA Website as part of GWA’s review of the event.

The State Team Review Meeting for Head Coaches and Team Management Staff is being held on 16th June.

Initial Feedback from Week 2 is that everyone was very happy with the services provided by Catriona Cowden (WA team medic) during Australian Championships. RG will pass their feedback to Catriona and thank her for her support of the WA team in 2014.

8.1.2 Events

Chetkovich Cup

The Team Selection Meeting is scheduled for 25th June and invitations have been circulated to selected athletes, reserve athletes, coaches, sponsors, Steve and Liz Chetkovich, Allana Slater, Board Members, potential judges.

Ticket sales have been targeted to commence on 25th June but as the Venues West contract has not been signed this timeline will not be met.

All other planning for this event is currently on track as per the Chetkovich Cup operational plan.

MAG Assessment Day and WAG Badge Testing At the commencement of 2014 both the above were targeted as being Class 7 Events (Sanctioned Badge Testing Events) as per the requirements in the GWA Events Policy. Northern Districts (NDGC) was the only club that applied to run a MAG Assessment Day event and they completed the required MOU, followed the checklist and timelines supplied by GWA. The event was delivered on Sunday 15th June 2014. The club and GWA received great feedback from many clubs that attended.


Two clubs applied to run WAG Badge Test. College Park was successful in being selected to run the event, which is scheduled to run on 20th July 2014. After both the two sanctioned club events are run a review will occur to establish the success of clubs running these events. 8.1.3 Gymsports

8.1.3.1 General

Annual Awards GWA nominated Igor Bespalov and Tracy Holmes as Coach of the Year and Official of the Year respectively, for the DSR 2014 Industry Sports Awards.

8.1.3.2 MG

Events The GWA Board congratulated all participants in the 2014 Australian Championships. Australian Championship Results: L7 U12 (No Team) Jeremy Choong - WCG/HPC– AA Bronze1st Vault, 2nd Floor, 2nd Pommel, 4th Rings, 5th P-Bar L7 Open Team - 4th Thomas Miloro (SM), Kade Pound (SM), Jacob Westley (NDGC), Max Chapman (SM), Laine Mulvay (NDGC), Matthew Goodger (SM) Matthew Goodger - 4th High Bar, 5th Overall, 6th Pommel Laine Mulvay - 6th High Bar

L8 Open Team – 5th Daniel Kural (Star-Mites), Elija Meegan (NDGC), Benjamin Hamilton (Active) Daniel Kural - 1st Rings, 4th P-Bars Elija Meegan –4th Rings. Elija was also selected as a member of the Australian Team to compete against New Zealand in the Trans Bass where the team placed first.

L9 U17 Team - 1st Gabriel O'Sullivan (NDGC), Joseph Spellacy (NDGC/HPC), Joshua Di Nucci (Vital/HPC), Harrison Jones (NDGC/HPC) Gabriel O'Sullivan – AA Silver, 1st Pommel, 2nd Rings, 3rd Vault, 5th High Bar


Joshua Di Nucci – AA 4th 1st High Bar, 3rd Floor, 4th Vault, 5th P-Bar, 6th Pommel Jospeh Spellacy - 6th P-Bar

L9 Open – No Team Jake Thompson (NDGC) - AA Silver, 1st Floor, 1st Vault, 1st High Bar, 3rd Rings, 4th Pommel

Senior International Max Woloszyn – (NDGC/HPC)) - 5th P-Bars, 6th High Bar

8.1.3.3 WAG Australian Championship Results: The GWA Board congratulated all participants in the 2014 Australian Championships. National Level 7 Team – 4th Emma Carbon (Active), Sita Mann (West Coast), Charlotte Mitchell (NDGC), Kayla Nel (West Coast),Kayla Nguyen (West Coast),Summer Smith (T J’s) AA: 6th place Charlotte Mitchell Vault: 5th place Emma Carbon Floor: 2nd place Charlotte Mitchell, 3rd place Emma Carbon National Level 8 Team – 7th Mikayla Kidd – (Vita)l, Paige Meckenstock (NDGC),Keira Kikalis – (West Coast) Lucy Mahoney (NDGC), Amber Stanicic (Star-Mites) National Level 9 Team – 2nd Alisha Bates (NDGC), Molly Mahoney (NDGC), Kimberly Morrissey (Star Mites), Georgia Thomas (NDGC) AA: 2nd place Georgia Thomas, 4th place Alisha Bates Vault: 1st Georgia Thomas Bars: 5th place Alisha Bates Beam: 2nd place Alisha Bates, 4th place Georgia Thomas Floor: 2nd place Georgia Thomas National Level 10 – 4th Olivia Brown (NDGC), Nicole De Vries (NDGC), Nicole Smith (NDGC) AA: 5th place Nicole Smith Floor: 3rd place Nicole Smith


IDP 6 Vault: 3rd place Eleanor Griffith Floor: 5th place Clara Kolm IDP 8 Bars: 3rd place Sophie Prince, 5th place Dayna Sulaiman, 6th place Sarah Stacey Beam: 3rd place Sophie Mahoney Junior International – 2nd

Yasmin Collier (Star-Mites / WAIS), Paige James (Jednorog / WAIS),Aya Meggs (College Park / WAIS), Darcy Norman (Spirit / WAIS) AA: 3rd place Darcy Norman Vault: 3rd place Paige James, 4th place Darcy Norman Bars: 1st place Darcy Norman, 3rd place Aya Meggs Beam: 2nd Darcy Norman, 3rd place Yasmin Collier Floor: 1st place Paige James, 6th place Yasmin Collier Senior International Bars: 2nd place Olivia Vivian Beam: 3rd place Lauren Mitchell, 6th place Olivia Vivian Floor: 1st place Lauren Mitchell, 3rd place Olivia Vivian

2014 Commonwealth Games Team Selection Following Apparatus Finals at Australian Championships, Lauren Mitchell and Olivia Vivian (both College Park/WAIS) were selected into the Australian team for the 2014 Commonwealth Games in Glasgow.

8.1.3.4 RG

Events Australian Championship Results: The GWA Board congratulated all participants in the 2014 Australian Championships. Sub Junior Group – Ist Annie Stapleton, Alexandra Synnerdahl, Kosara Yocheva and Ayumi Yokote - all from the RGA. Open Group – 1st Leticia James, Mandahkini Krishnan, Claudia Lewis, Georgia Martin, Amber McGregor and Katie Worth – all from the RGA


Level 7 Open Clubs 5th – Janecca Morris (Vital) Level 8 Junior Rope 5th – Kosara Yocheva - RGA Hoop 5th – Alexandra Synnerdahl -RGA Ribbon 5th – Kosara Yocheva - RGA Senior International AA 2nd – Amy Quinn (RGA/WAIS) Hoop 2nd – Amy Quinn, 6th Neisha Rizzo (RGA/WAIS) Ball 2nd – Amy Quinn, 5th Neisha Rizzo Clubs 3rd Amy Quinn, 6th Neisha Rizzo Ribbon 3rd Amy Quinn

2014 Commonwealth Games Team Selection Following the conclusion of Australian Championships, Amy Quinn was selected to represent Australia at the 2014 Commonwealth Games in Glasgow.

RG Senior International Resignation Neisha Rizzo (RGA) has formally resigned from RG. The GWA Board wished Neisha the best of luck in her new endeavours.

8.1.3.5 AER

Technical Committee The Technical Committee Meeting on 29th April was not attended by either the Technical Director (Kieran) nor Judging Coordinator (Debbs) and therefore this left only 4 people attending the meeting – a fact that was made more challenging by the issue for three of them that this was their very first TC meeting. As a result, it was very difficult for issues regarding events and education courses, an area of concern for AER at the moment, to be addressed. Shortly after the meeting, Debbs van Hagen resigned from the AER TC, leaving only Kieran Gorman with any great technical knowledge about the sport on the TC.


International Representation Zoe Tisdale has been selected as the only WA athlete to represent Australia at the 2014 ANAC International Aerobic Championships

8.1.3.6 TRP

Events Australian Championship Results: The GWA Board congratulated all participants in the 2014 Australian Championships. TRP

U/11 Male 3rd- Lachlan Robertson (High Flyers)

U/11 Female

6th- Lara Reeves (Southern Star)

U/13 Female

3rd- Elise Rechichi (High Flyers)

U/15 Male 4th- Cian Breathnach (High Flyers) & Kai Torsvik (Southern Star)

U/17 Male 1st- Samuel Fitzgerald (High Flyers)

17+ Male 2nd- Damian Draper (High Flyers)

17+ Female 3rd- Odette Sproston (Peak)

Youth Male 6th- Isaac Ricketts (High Flyers)

Junior Male 1st- Curtis Booth (High Flyers)

Junior Female

2nd- Abbie Watts (Peak), 3rd- Jayden Cooney (High Flyers), 4th- Naomie Ding (Southern Star)

SYNC

U/11 Male 3rd- Lachlan Robertson (WA) (High Flyers)/ Ethan Dunn

U/13 Male 3rd- Jess Diffen/ Matthew Percic (Peak)

U/13 Female 4th- Elise Rechichi/ Maddison Hyde (High Flyers)

U/15 Male 3rd- Cian Breathnach/ Connor Scotland (High Flyers) 4th- Kai Torsvik (WA (Southern Star))/ Dylan Hill

U/15 Female 3rd- Jasmine Pearson (WA) (Peak)/ Demitria Andrellos

17+ Male 2nd- Damian Draper/ Samuel Fitzgerald (High Flyers)

17+ Female 1st- Odette Sproston (WA) (Peak)/ Rose Bowerman


Youth Male 4th- Liam Jeans/ Isaac Ricketts (High Flyers)

Youth Female 4th- Leilani Golding/ Leanne Harrison (Soputhern Star)

Junior Male 6th- Curtis Booth/ Jack Petrie (High Flyers)

Junior Female 1st- Abbie Watts (Peak) / Jayden Cooney(High Flyers) 6th- Tamara Nicolson/ Naomie Ding (Southern Star)

DMT

U/11 Male 2nd- Lachlan Robertson (High Flyers)

U/15 Female 3rd- Sarah Jones(High Flyers)

U/17 Male 2nd- Samuel Fitzgerald (High Flyers)

U/17 Female 6th- Kayla Nel (High Flyers)

17+ Male 4th- Damian Draper (High Flyers)

Youth Male 5th- Liam Jeans (High Flyers)

Junior Male 3rd- Jack Petrie (High Flyers)

Junior Female 3rd- Jayden Cooney (High Flyers) 5th- Naomie Ding (Southern Star)

8.1.3.7 ACR

Events Australian Championship Results: The GWA Board congratulated all participants in the 2014 Australian Championships. Level 6 Mixed Pair – 5th Zara Harling and James Robertson (Jednorog) Level 7 Women’s Trio - 5th Kate Langton, Maddison Twyman and Alika Woollons (Spirit)


8.2 Services and Development Report RG gave an update on the Services and Development Section. A full report will be tabled at the next Board Meeting. The GWA Board noted the Southern Regional Tour Phase 1 had commenced and from the clubs visited it is apparent that there are some wonderful programs and initiatives occurring in the Region.

9 9 Meeting Finalisation

9.1 Next Meeting will be held on 24 July 2014 There being no further business to discuss, the meeting closed at 10:10 p.m. All agenda items to be submitted on the Friday prior to the GWA Board Meeting

.

Signed by the GWA President :___________________________ Dated: ___/___/___

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