tender sputum container - odishahealth.odisha.gov.in/sdmu/tenders/tender_sputum_container.pdf ·...

Tender for Sputum container:-- 1 -


DIRECTOR OF HEALTH SERVICES; ODISHA [HEALTH & F.W. DEPARTMENT, GOVT. OF ODISHA]

TENDER CALL NOTICE FOR SUPPLY OF SPUTUM CONTAINER ON RATE CONTRACT FOR A PERIOD OF

ONE YEAR FROM THE DATE OF APPROVAL OF TENDER. 2013 - 2014

Tel No.: 0674 – 2380-749 / 750 Fax: 2380549

Bid Reference No. SDMU / 2013 – 14 / Sputum Cont. / 004

DATE OF COMMENCEMENT OF SALE OF THE TENDER DOCUMENT: 25.06.2013 (11 A.M to 4 P.M)

DATE OF PRE BID MEETING : 03.07.2013 at 11.30 AM

LAST DATE & TIME FOR SALE OF TENDER DOCUMENT : 17.07.2013 up to 4 PM LAST DATE & TIME FOR RECEIPT OF TENDER : 18.07.2013 up to 11:30 AM

DATE & TIME OF OPENING OF TENDER (COVER A) : 18.07.2013 at 12 NOON DATE & TIME OF SUBMISSION OF SAMPLES : 18.07.2013 (11AM to 4 PM) DATE & TIME OF OPENING OF TENDER (COVER B) : will be intimated later on. PLACE OF OPENING OF TENDER : PRE BID CONFERENCE AND ADDRESS FOR COMMUNICATION : Joint Director State Drug Management Unit AND In-front of Ram Mandir, Convent Square, RECEIPT OF TENDER DOCUMENTS Bhubaneswar, Odisha AND TEL / FAX – 0674 – 2380 749 / 750 / 2380 549 (F) SUBMISSION OF SAMPLES Email : [email protected] Website: www.odisha.gov.in http://203.193.146.66/hfw/SDMU/tender.html

OFFICE OF THE DIRECTOR OF HEALTH SERVICES, ODISHA, BHUBANESWAR –751001


SALE OF TENDER / BID DOCUMENT

A complete set of bidding documents may be purchased by prospective bidders on

payment of a non-refundable fee as indicated below in the form of a Demand Draft in favour of

Jt. Director, State Drug Management Unit, (O) payable at Bhubaneswar from any Nationalised

/Scheduled Bank at the office of the Jt. Director, State Drug Management Unit, in front of Ram

Mandir, Convent Square, Odisha, Bhubaneswar – 1 during office hours from 11 A.M. to 4

P.M. on all working days as mentioned in the tender document either in person or by post.

The Bidders may download the tender documents directly from the WEBSITE

available at www.odisha.gov.in (All Tenders link) or

http://203.193.146.66/hfw/SDMU/tender.html. The tender cost fee of Rs. 2,100/- including

VAT @5% (non-refundable) by way of separate Demand draft drawn in favour of Jt. Director,

State Drug Management Unit, (O), Bhubaneswar should be enclosed along with the Technical

Bid. The Bidders should specifically superscribe, “DOWNLOADED FROM THE WEBSITE”

on the top left corner of the outer envelope containing Technical Bid and Price Bid separately.

The tender cost fee (i.e. Rs.2,100/-) and the EMD amount of Rs.18,000/- should be submitted

separately in separate Demand Drafts. In case of any bid amendment and clarification

responsibility lies with the bidders to collect the same from the website or the office notice

board before the last date of purchase of tender document and the D.H.S. (O) shall have no

responsibility for any delay / omission on the part of the bidder.

a) Price of Bidding document Rs. 2,100 including VAT @ 5% (Non-refundable)

b) Postal charges, in land Rs. 500.00 (EXTRA)

The tender paper will be rejected, if the bidder changes any clause or Annexure

of the bid document downloaded from website.

Director of Health Services (O)


TERMS AND CONDITIONS FOR ACCEPTANCE OF TENDER FOR SUPPLY OF SPUTUM CONTAINER TO GOVERNMENT OF ODISHA ON RATE CONTRACT BASIS FOR A PERIOD OF ONE YEAR FROM THE DATE OF APPROVAL BY THE COMPETENT AUTHORITY.

1.1 Sealed tenders will be received by Dated 18.07.2013 up to 11.30 AM by the

Director of Health Services, Odisha in the office of the Joint Director, State Drug

Management Unit (O), In-front of Ram Mandir, Convent Square, BBSR-751001,

Odisha within due date and time for submission of tender document as specified

therein i.e. 11.30 AM of 18.07.2013 for purchase of Sputum containers as per

specification attached at Annexure – I on rate contract basis. Any tender

received after the due date and time will be rejected / returned unopened to the

sender. The tenders will be received through Regd. Post / Courier Service /

Speed Post only.

1.2 Pre-bid conference shall be held in the office of Jt. Director, State Drug

Management Unit, (O) in front of Ram Mandir Square, Bhubaneswar, on

03.07.2013 at 11.30 AM.

1.3 Technical bids shall be opened by the purchaser at the office of Jt. Director, State

Drug Management Unit (O), Convent Square, Bhubaneswar on 18.07.2013 at 12

Noon in presence of tenderers or their authorised representatives.

1.4 The Bidders may download the Tender Documents directly from the WEBSITE

available at http://www.odisha.gov.in (view all tenders) or

http://203.193.146.66/hfw/SDMU/tender.html. If the Tender Document is

downloaded from the website then the Bidders is required to pay the cost of the

Tender Document of Rs.2000/- including VAT @ 5% (Non-refundable) by way

of separate Demand Draft drawn in favour of Joint Director, State Drug

Management Unit, (O), Bhubaneswar which should be enclosed along-with the

Technical Bid and in such cases the Bidders should specifically superscribe,

“DOWNLOADED FROM THE WEBSITE” on the top left corner of the outer

envelope containing Technical Bid and Price Bid separately. The Tender

Document Cost and the EMD amount should be submitted separately in two

separate demand drafts. In case of any bid amendment and clarification,


responsibility lies with the bidders to collect the same from the website or the

office notice board on or before the last date for purchase of tender document as

mentioned in the Tender Document and the Tender Inviting Authority shall in no

case be held responsible for any such delay or omission on part of the bidder in

updating itself.

ELIGIBILITY CRITERIA: 2.1. A. Reputed manufacturer’s or their authorised distributors are eligible to participate

in the tender, provided

(i) They have valid manufacturing license.

(ii) Submit undertaking as per Annexure –II.

(iii) The manufacturer has at least annual turn over of Rs.50 lakh in each year

of last three preceding years.

(iv) Proof of supply of sputum container to any Govt./PSU/UNICEF/WHO

in any one year of proceeding last 3 years (Proof of supply to be

submitted along with the Technical Bid (Cover-A) as per ANNEXURE-

VI.

(v) The tenderer have to submit the EMD amount in shape of demand draft in

favour of Jt. Director SDMU (O).

B. Authorised distributor can participate in the tender provided

(i) Manufacturer of the product satisfy all the above criteria’s.

(ii) He produces manufacturer’s Authorization letter as per the prescribed

format. Annexure –III.

(iii) The tenderer have to submit the EMD amount in shape of demand draft in

favour of Jt. Director SDMU (O).

Note :- One manufacturer can only authorize one distributor to participate in the

tender.

2.2 Manufacturing unit / Authorised distributor, who has been black listed either by

the tender inviting authority or by any State Govt. or Central Govt. Organization

is not eligible to participate in the tender during the period of blacklisting.

2.3 Sealed covers containing the tender in the prescribed form should be submitted

in two sealed covers, Cover “A” (Technical Bid) & Cover “B” (Price Bid) as


indicated below. Both the covers should be put into a third Cover, superscribed

as “Tender for the supply of Sputum container to the Govt. of Odisha. BID

REFERENCE NO. SDMU / 2013 – 2014 / Sputum Cont. – 004.

The following documents should be made available in Cover “A” (Technical

Bid) & Cover “B” (PRICE BID) by the tenderer. All the photocopies are to be

attested by a Notary Public / Gazetted Officer.

TECHNICAL BID: 3.1 Earnest Money Deposit (DD) & Tender Cost (DD).

3.2 Valid manufacturing license of the manufacturer (also to be submitted by the

authorised distributor for manufacturer).

3.3 Manufacturer’s Authorisation letter as per format at Annexure - III (in case of

Authorised distributor.

3.4 Up to date Sales tax / VAT clearance certificate. (Where ever applicable)

3.5 The original Tender Book with conditions and the schedules signed by the

tenderer at the bottom of each page with his office seal duly affixed.

3.6 Certificate duly filled by the chartered accountant (as per FORMAT –T3 that

the annual turn over of manufacturing unit for Sputum container is

Rs. 50 lakh (Rupees fifty lakh) or more in each financial years for last

proceeding 3 (three) financial years. [Authorised distributor should collect

and attach this certificate issued to manufacturer].

3.7 Detail name, address, telephone no, fax, e-mail of the manufacturer /

authorised distributor / contact person / office in Odisha (FORMAT -T2).

3.8 Checklist with detail of the documents contain in Cover “A” (as per

FORMAT-T1) with page number. The document should be serially arranged

as per this FORMAT -T1 and should be securely tied and bound.

3.9 Copy of Valid ISO Certificate. COVER – B (PRICE BID): 4. The tender form giving the rates of Sputum container should be sent in a

separate sealed cover here after called Cover ‘B’ (Price Bid) Cover ‘B’ (Price

Bid) will be opened only of the tenderers, who qualify in Technical Bid (Cover–


A) and whose sample is found up to desired specification and satisfaction of the

purchaser.

4.1.1 The price schedule in duplicate in the prescribed form (as per FORMAT -F1).

Both hard copy and soft copy must be submitted in Cover- B. The price of the

item should be quoted inclusive of excise duty, insurance, packing, forwarding

and freight (door delivery) but exclusive of sales tax / VAT and entry tax

charges, if any. Traders inside Odisha will not charge entry tax. The rate should

be quoted both in figures and words. In case of difference in words and figures,

words will be taken into consideration for evaluation.

N.B. Valid up-to-date means the certificate should be valid on or beyond the date of opening of tender.(Cover-A)

REJECTION OF TENDER

5.1 All the Eligibility criteria’s & the other criteria which are specified below.

5.2 The tender paper will be rejected, if any of the following documents are wanting. (i) Manufacturing License of the manufacturer. (ii) Earnest Money Deposit (EMD) & Tender Cost.

(iii) Proof of annual turnover of the manufacturer i.e. Rs. 50 lakh ( Rupees

Fifty Lakh only) or more in each year during proceeding three (3)

financial years, certified by Chartered Accountant (as per FORMAT –

T3)

(iv) Non-submission of samples on due date as per Technical Specification.

(v) Price bid /quoted rates with signature and seal (Hard copy).

(vi) Non submission of proof of supply to any Govt./PSU/UNICEF/WHO.

SAMPLES

6.1 The tenderer shall furnish a sample of plastic material as per the Technical

Specification.

6.2 Only Price Bid of those tenderer/s shall be opened who qualify in technical

evaluation (Cover “A”) and whose sample is as per specification.

6.3 The type and nature of test for sample evaluation is the prerogative of the tender

inviting authority.

6.4 The sample submitted should be tagged with a label containing details of

tenderer, name of item and tender reference No. SDMU / 2013 – 14 / Sputum

Cont. / 004 written in indelible ink


6.5 The sample shall be submitted on dt.18.07.2013 from 11 A.M. to 4 P.M.

without fail. The tender of the tenderer who will not submit the sample during

the stipulated period will be rejected. There will be “No deviation from this

clause under any circumstances. Any sample in deviation of the description will

not be accepted.

EARNEST MONEY DEPOSIT:

7.1 The earnest money deposit shall be Rs. 18,000/- in form of demand draft only in

favour of Jt. Director, State Drug Management Unit, (O), Bhubaneswar from any

Nationalised / Scheduled Bank payable at Bhubaneswar.

7.2 The EMD of the unsuccessful bidder will be returned back after publication of

the approved list and EMD of successful tenderer will be returned after

submission of performance security.

7.3 The EMD will be forfeited if the tenderer withdraws the tender or does not

accept the approved list or doesn’t supply the item.

SECURITY DEPOSIT (PERFORMANCE SECURITY): 8.1 The Security Money as per the purchase order amount should be deposited in

shape of Bank Draft / Bank Guarantee from a Nationalised Bank in favour of Jt.

Director, State Drug Management Unit (O), Bhubaneswar equal to the amount of

10% of the purchase order value, within 21 days of placement of purchase order,

which will be deposited in the Revolving Fund of SDMU (O).

8.2 Security deposit shall be forfeited under following circumstances.

(i) If the supplier fails to supply within the desired period.

(ii) If at any point of time it will be found that supplier has acted against the

Law of land.

(iii) Quality of the supplied item is not as per desired specification.

8.3 Security money will be refunded from the revolving fund after completion of

supply & quality testing without interest.

TENDER CONDITIONS:

9.1 The detail Technical specification is given at Annexure I.

9.2 Tender should be type written or computerised and every correction in the tender

should be invariably be attested by full signature by the tenderer with date before


submission, failing which the tender will be ineligible for further consideration.

Correction done with correcting fluid should also be duly attested by the tenderer

with seal.

9.3 Tenderer is required to quote the rates as per given specification. Any deviation

from the specification or alternate design shall not be accepted.

9.4 The tenderer should deliver the Sputum container at Central Drug Store,

Bhubaneswar. The insurance, storage, transport charges / courier charges, if any

will be borne by the supplier.

9.5 The purchaser shall be responsible only after delivery and due verification of the

goods.

9.6 To ensure sustained supply without any interruption the Director of Health

Services, Odisha reserves the right to split orders for supplying the requirements

among more than one tenderer.

9.7 The rates quoted and accepted will be binding on the tenderer for the stipulated

period and on no account will any increase in the price be entertained till the

completion of the validity of tender.

9.8 No tenderer shall be allowed at any time on any ground what so ever to claim

revision of or modification in the rates quoted by him. Clerical error,

typographical error, etc. committed by the tenderers in the tender forms shall not

be considered after opening the tenders. Conditions such as “SUBJECT TO

AVAILABILITY” “SUPPLIES WILL BE MADE AVAILABLE AS AND

WHEN SUPPLIES ARE RECEIVED” etc. will not be considered under any

circumstance and the tenders of these, who have given such conditions shall be

treated as incomplete and for that reason, shall be rejected.

9.9 The successful tenderer is required to put appropriate logogram / labeling as per

the desired specification.

9.10 The approved price of the tender with terms, conditions shall remain valid for a

period of 12 months from the date of approval of the tender.

9.11 All the documents and information should be in English Language. Any

documents or information furnished by the tenderer with the tender papers are

found to be misleading or incorrect at any stage, appropriate action shall be taken

to black list the said firm for two years and the purchase order will be cancelled.


9.12 A copy of the original tender conditions and schedules should be signed by the

tenderer at the bottom of each page with the office seal duly affixed and returned

along with the tender in technical bid.

9.13 The Tax will be charged as per the guidelines given by the Finance Deptt. From

time to time. Only one Sales Tax either C.S.T / VAT will be paid to the supplier.

In case of Entry Tax the supplier has to deposit the original receipt to claim it, if

finished goods are brought from outside the State. The Sales Tax component

should be shown separately in the cost price (Price Schedule).

9.14 In the event of the date being declared as a closed holiday for Govt. of Odisha,

the due date of sale, submission of bids and opening of bids will be the following

working day at the appointed place & time.

PACKAGING :- 10.1 The supplier is responsible for safe delivery of all materials with proper packing

to prevent their damage or deterioration during transit to their final destination.

The packaging shall be sufficient to withstand without limitation, the rough

handling during transit and exposure to extreme temperature, rain and

precipitation during transit and upon storage.

QUALITY TESTING :- 11.1 The supplier should provide the photocopy of test certificate from NABL

accredited laboratories/Govt. Lab at the time of supply confirming the quality of

raw materials used for the supplied consignment.

11.2 Samples of supplies will be chosen at the delivery point. If required, samples

from the supplied item shall be drawn and sent to the laboratory for testing. If

supplied plastic container is found to be Not of Standard Quality (NSQ), the

supplier will be asked to replace the full stock of that item supplied and take

back the available NSQ stock in different health institutions at his own cost

within 30 days of issue of letter by the authority. The expenditure towards

packing, forwarding and transportation will be borne by the supplier.

11.3 All the expenditure towards quality testing of Sputum Container will be borne by

the supplier.

11.4 If the supplier does not replace the NSQ stock, it will be de-recognised for the

plastic material and no further supplies will be accepted from him. The tenderer


shall also not be eligible to participate in Director of Health Services, Odisha

tenders for a period of two years from the date of de-recognition. Any amount

(Price) received by the firm for that product (NSQ) must be returned to Director

of Health Services, Odisha within 15 days from the date of issue of the order or

will be recovered from the EMD and security money deposited by the firm if the

amount is still more, it will be recovered by taking legal action. In case of S.S.I.

Units, if there is no amount to be payable then the amount can be recovered from

the concerned firm under the OPDR Act, 1962.

11.5 The tenderer should clearly understand that the decision of the Director of Health

Services, Odisha or any officer authorised by him is final and binding regarding

quality of the supplied item.

ACCEPTANCE OF TENDER AND SUPPLY CONDITIONS :

The Director of Health Services, Odisha reserves the right to reject the Tender or to

accept the Tenders without assigning any reason.

The Director of Health Services, Odisha will be at liberty to terminate without

assigning any reasons the contract either wholly or in part. The Tenderer will not

be entitled to any compensation whatsoever for such termination.

EVALUATION

13.1 The rate of the item quoted by the Tenderer who qualify technically and whose

samples are upto specifications will be evaluated after taking the following

points into consideration.

(a) Rates will be taken after inclusion of the excise duty, transportation,

insurance, packing, and forwarding.

(b) Excluding Sales Tax, Entry Tax (VAT / CST as the case may be)

(c) After giving price preference to eligible local MSME Units of Odisha, as

per Clause 17.3.

13.2 The purchase order shall be placed with the supplier by speed post / Registered

post with A.D. / Courier services with intimation through their E-mail. The

supply should be started within 30 days and should be completed within 90 days

from the date of issue of purchase order from the Director of Health Services,

Odisha. If the approved supplier fails to execute the supply within the stipulated


time, the D.H.S. (O) is empowered to purchase the same items from L2 or L3

sequentially in matching L1 rate.

13.3 The quantities mentioned in Annexure V are approximate quantities and may

increase / decrease depending upon the requirement.

13.4 The Director of Health Services, Odisha or his authorized representative(s) has

the right to inspect the factory of the approved supplier, before accepting the rate

quoted by him and has also the right to reject the Tender or terminate / cancel the

order issued based on facts brought out during such inspection.

LIQUIDATED DAMAGE :

14.1 The Jt. Director, State Drug Management Unit, (O) may allow extension for a

maximum period of 28 days after the stipulated date of supply i.e. 90 days with a

penalty of 1% of purchase order value as “Liquidated damage”, for each week (7

days) upto a maximum 4% on the value of goods.

PAYMENT TERMS : 15.1 No advance payment towards cost of Sputum Containers will be made to the

Tenderer.

15.2 100% (Full payment) of the value of the Sputum Containers supplied shall be

made on receipt of the stock entry certificate from the consignee along with bills

in triplicate and test certificate as per the Technical Specification. The test

certificate should be from NABL accredited laboratory / Govt. Labs.

15.3 No claims shall be made against the Director of Health services in respect of

interest of earnest money deposit or security deposits.

PENALTIES

16.1 If the successful tenderer fails to deposit the required performance security

within the time specified or withdraws his tender after acceptance of his tender

owing to any other reasons or unable to undertake the contract, his contract will

be cancelled and the earnest money deposit & performance security deposit

submitted by him along with his tender shall stand forfeited by the D.H.S (O).


16.2 Violating the tender terms and conditions & non supply / part supply (if supply

is less than 80% of the ordered quantity) / supply which is not as per technical

specification will disqualify the firm to participate in the tender for a period of 2

(two) years from the date of issue of letter and his E.M.D & performance

security deposit will be forfeited and no further purchase order will be placed to

that firm for that item.

16.3 In the event of any dispute arising out of the tender, such disputes would be subject to the jurisdiction of the Civil Court of the concerned District or High Court of Odisha.

CONDITIONS APPLICABLE TO LOCAL S.S.I. UNITS OF ODISHA

The MSE / SSI Units of the State of Odisha will be given the following

preferences in the tenders provided they produce the following documents as per

MSME Development Policy-2009 and IRP - 2007:

17. 1 Attested copy of valid manufacturing licence.

17.2 P.M.T Certificate from the Director of Industries, Odisha or General Manager

District Industries Centre that it is a MSE / SSI Units of the State of Odisha,

provided that MSE / SSI units has not been derecognised by the Govt. for that

specified period.

17.3 Local Micro & Small Scale Enterprises (MSE) and Khadi & Village industrial

units including handloom and handicrafts will enjoy a price preference of 10%

vis-à-vis over local medium and large industries as well as industries outside the

State. Local Micro & Small Scale Enterprises having ISO, ISI Certification for

their product shall get an additional price preference of 3% as per provision of

IPR-2007.

17.4 Local MSEs registered with respective DICs, Khadi, Village, Cottage and

Handicraft Industries, OSIC, NSIC shall be exempted from payment of earnest

money and shall pay 25% of the prescribed security deposit.

17.5 Clause number 1 to 17 is also applicable to the Small Scale Industry Units of the

State of Odisha.


ANNEXURES


ANNEXURE - I

TECHNICAL SPECIFICATION

Name of Item: - Sputum Container.

(A). Specification :

Material – 100% Leak proof (Virgin Plastic), Medical-grade, non toxic,

non-health hazardous Polypropylene material suitable for

medical application.

Colour - Trance Lucent.

Diameter - (4-5.5) cm.

Capacity - 30 ml.

Weight - (10-12) g

Thickness - (1.5-1.7) mm.

Height - (33-35) mm.

Screwball Cap with Grip & Knurling which is also made of special

medical grade polypropylene.

(B). Labeling Requirement (i) Embrossed / Printed with “Odisha Govt. Supply” at the top of

box.

(ii) Closing of container should be ideally tight fit to keep it airtight.

N.B.:- 1. At no circumstances recycled plastic material will be accepted.

2. If after quality testing, it is found that the supplied item contains recycled

plastic the full supply will be rejected. The firm will be black listed for 2 (two) years by

the Govt.

(C). 100 (One Hundred) Sputum Containers in one Box/Bag.


ANNEXURE – II (See Clause No. 2.1 (ii))

DECLARATION

I/We having my / our

office at do

declare that I/We have carefully read all the terms and conditions of tender of the

D.H.S. (O) for the supply of Sputum container, for the tender period of one year. I will

abide by all the terms and conditions set forth in the BID REFERENCE NO. SDMU /

2013 – 14 / Sputum Cont. / 004.

I/We do hereby declare I/We have not been de-recognised / black listed by any

State Govt. / Union Territory / Govt. of India / Govt. Organization / Govt. Health

Institutions for supply of Not of Standard Quality (NSQ) item / part supply / Non

Supply.

I/We agree that the Tender Inviting Authority can forfeit the Earnest Money

Deposit and or Security Deposit and blacklist me/us for a period of 2 years if, any

information furnished by us proved to be false at the time of inspection / verification

and not complying with the Tender terms & conditions.

I/We declare that we possess the valid manufacturing license bearing No.

valid upto . I / We

do hereby declare that I / We will supply the Sputum container in

virgin material as per the terms and conditions of the tender document and do the

labeling as per specification. I will not supply recycled material for the supplied item. Signature of the bidder : Date : Name & Address of the Firm:

Affidavit before Executive Magistrate / Notary Public


ANNEXURE –III (See Clause No. 2.1 B (ii))

MANUFACTURER’S AUTHORISATION FORMAT

To

The Director of Health Services (O) Deptt. Of Health & Family Welfare Govt. of Odisha.

Ref: Tender No. Dated for Sputum containers.

Dear Sir,

We who

are established and reputed manufacturers of (name and

description of items offered) having factories at (Address

of Factory) do hereby authorize M/s (Name and

address of Distributor / Agent) to submit a bid and sign the contract with you against

the above referred tender.

We also extend our full guarantee for the items quoted by M/s

as per the terms and

conditions in your tender under reference above.

Yours faithfully,

Name of the Manufacturer (Signature with seal)

Note: This letter of authority should be on the letter head of the manufacturer and should be signed by a person competent and having the power of attorney to bind the manufacturer. It should be included in the bid submitted by the tenderer if the tenderer is not the manufacturer.


ANNEXURE – IV LIST OF WARE - HOUSES (Door Delivery)

Sl. No Name of the I.O. 1 Dy. Director (Distr.), Central Drug Store

In front of Ram Mandir Convent Square, Bhubaneswar Tel/Fax : 0674 – 2380749 / 2380750 / 2380549 (F)

Present Requirement :- 6.5 Lakhs (Approximately)


ANNEXURE - V

SCHEDULE OF REQUIREMENT

Item - SPUTUM CONTAINER

PRESENT REQUIRMENT - 6.5 lakhs (Approx.) PACKING:- 100 (One Hundred Sputum Containers in one Box/Bag)

N:B - The quantity of requirement may be increase or decrease as per the requirement during the rate contract period.

Tender for Sputum container:-1

(To be submitted in Cover-A-Technical Bid) Annexure VI

(Refer Clause no. 2.4) PROFORMA FOR PERFORMANCE STATEMENT (Any one year in the period of last three years)

(Pl. Furnish performance statement & attach the order copies alongwith each performance statement) Tender Reference No. :

Name of Tenderer : : Name of Manufacturer :____________________ Name of the Item :________________________

Date of Completion Sl. Order placed by (Address of purchaser) (attach documentary proof)*

Order no. & Date

Qty Value of Contract (Rs.)

As per contract Actual

Reasons for delay if any

Have the goods been functioning satisfactorily (attach documentary proof)**

1

2

..

Total Qty

Signature and seal of the Tenderer

* The documentary proof will be copies of the purchase order (during the last 3 years) indicating Contract No. and date along with a notarized certification (by the bidder) authenticating the correctness of the information furnished.

** The documentary proof will be certificate from the consignee/end user indicating Contract No. and date along with a notarized certification(by the bidder) authenticating the correctness of the information furnished.


FORMATS FOR

TECHNICAL BID

(Cover A)

(Bidders should ensure that the requires formats duly filled & other documents required are placed in Technical Bid – Cover A)


FORMAT – T1 Ref. Clause: 3.10

CHECK LIST

Please put in the respective box

DOCUMENTS: SUBMITTED OR NOT

1. Earnest Money Deposit Page Yes No . No

2. Details of manufacturing license / Page Yes No contract person liaisoning agent No.

3. Manufacturer’s authorisation to transact business as per format at Annexure III Page Yes No (in caseof authorised distributor) No.

4. Attested Photocopy of up-to-date Page Yes No

Sales Tax / VAT clearance Certificate No. 5. Declaration form (Annexure - II) signed Page Yes No By the Tenderer & affidavit before No. Notary Public / Executive Magistrate 6. Copy of original Tender and schedules, duly Page Yes No Signed by the Tenderer with Original receipt No. 7. Turn over certificate duly attested by the Page Yes No Chartered Accountant as per Format-T3 No. 8. Test certificate in support of quality Page Yes No

Of plastic as per Technical Specification No. 9. Proof of supply order as per Annexure-VI Page Yes No. No. 10.. Copy of Valid ISO Certificate Page Yes No No.

COVER – B (PRICE BID) 1. PRICE PROPOSAL AS PER FORMAT AT FORMAT-F1


FORMAT – T2

To be submitted in Cover A -Technical Bid)

DETAILS OF THE TENDERER & LOCAL CONTACT PERSON

Corporate Office

(The address in which the purchase orders and payment details will be

communicated)

Local Contact Person / Branch Office / Zonal Office /

Service Centre if any, in Odisha.

Name & Full Address

Telephone Nos., landline

Mobile

Fax

E – Mail

Date of Inception

Manufacturing License Nos. & Date

Name of the issuing authority

License valid up to

Signature of the Tenderer : with seal Date : Official Seal :


FORMAT – T3

ANNUAL TURN OVER STATEMENT

The Annual Turnover of M/s________________________________________ for the past three years are given below and certified that the statement is true and correct. ______________________________________________________________________ Sl. No. Year Turnover in Lakhs / Crores (Rs) ______________________________________________________________________ 1. 2009 - 2010 -

2. 2010 - 2011 -

3. 2011 - 2012 -

______________________________________________________________________

Total - Rs. _________________ Lakhs.

______________________________________________________________________ Date:

Signature of Auditor/ Place: Chartered Accountant (Name in Capital) Registration No.

Seal


FORMATS FOR

PRICE BID

(Cover B)

(Documents to be furnished with Price Bid)

Tender Sputum container6

FORMAT – F1 FORMAT FOR PRICE SCHEDULE

Name of Item Item Description

Price for each Sputum Container, which includes excise duty, packing,

forwarding / transportation & excludes VAT / sale tax / entry tax.

Taxes VAT / CST & ET

(in %age)

Whether VAT is payable to Govt. of

ODISHA (YES/NO)

Sputum container As per technical specification (Annexure-I)

Place : Date :

Signature of the Bidder: Name:

Address:

1. Rates should be quoted in figures & words and if there is any discrepancy, the quoted rates in words will be taken for

evaluation. 2. The model tender format should also be filed up & submitted in CD/DVD in Cover B only. This is in addition to the hard

copy.