Tender for Sputum container:-- 1 -
Tender for Sputum container:-- 2 -
DIRECTOR OF HEALTH SERVICES; ODISHA [HEALTH & F.W. DEPARTMENT, GOVT. OF ODISHA]
TENDER CALL NOTICE FOR SUPPLY OF SPUTUM CONTAINER ON RATE CONTRACT FOR A PERIOD OF
ONE YEAR FROM THE DATE OF APPROVAL OF TENDER. 2013 - 2014
Tel No.: 0674 – 2380-749 / 750 Fax: 2380549
Bid Reference No. SDMU / 2013 – 14 / Sputum Cont. / 004
DATE OF COMMENCEMENT OF SALE OF THE TENDER DOCUMENT: 25.06.2013 (11 A.M to 4 P.M)
DATE OF PRE BID MEETING : 03.07.2013 at 11.30 AM
LAST DATE & TIME FOR SALE OF TENDER DOCUMENT : 17.07.2013 up to 4 PM LAST DATE & TIME FOR RECEIPT OF TENDER : 18.07.2013 up to 11:30 AM
DATE & TIME OF OPENING OF TENDER (COVER A) : 18.07.2013 at 12 NOON DATE & TIME OF SUBMISSION OF SAMPLES : 18.07.2013 (11AM to 4 PM) DATE & TIME OF OPENING OF TENDER (COVER B) : will be intimated later on. PLACE OF OPENING OF TENDER : PRE BID CONFERENCE AND ADDRESS FOR COMMUNICATION : Joint Director State Drug Management Unit AND In-front of Ram Mandir, Convent Square, RECEIPT OF TENDER DOCUMENTS Bhubaneswar, Odisha AND TEL / FAX – 0674 – 2380 749 / 750 / 2380 549 (F) SUBMISSION OF SAMPLES Email : [email protected] Website: www.odisha.gov.in http://203.193.146.66/hfw/SDMU/tender.html
OFFICE OF THE DIRECTOR OF HEALTH SERVICES, ODISHA, BHUBANESWAR –751001
Tender for Sputum container:-- 3 -
SALE OF TENDER / BID DOCUMENT
A complete set of bidding documents may be purchased by prospective bidders on
payment of a non-refundable fee as indicated below in the form of a Demand Draft in favour of
Jt. Director, State Drug Management Unit, (O) payable at Bhubaneswar from any Nationalised
/Scheduled Bank at the office of the Jt. Director, State Drug Management Unit, in front of Ram
Mandir, Convent Square, Odisha, Bhubaneswar – 1 during office hours from 11 A.M. to 4
P.M. on all working days as mentioned in the tender document either in person or by post.
The Bidders may download the tender documents directly from the WEBSITE
available at www.odisha.gov.in (All Tenders link) or
http://203.193.146.66/hfw/SDMU/tender.html. The tender cost fee of Rs. 2,100/- including
VAT @5% (non-refundable) by way of separate Demand draft drawn in favour of Jt. Director,
State Drug Management Unit, (O), Bhubaneswar should be enclosed along with the Technical
Bid. The Bidders should specifically superscribe, “DOWNLOADED FROM THE WEBSITE”
on the top left corner of the outer envelope containing Technical Bid and Price Bid separately.
The tender cost fee (i.e. Rs.2,100/-) and the EMD amount of Rs.18,000/- should be submitted
separately in separate Demand Drafts. In case of any bid amendment and clarification
responsibility lies with the bidders to collect the same from the website or the office notice
board before the last date of purchase of tender document and the D.H.S. (O) shall have no
responsibility for any delay / omission on the part of the bidder.
a) Price of Bidding document Rs. 2,100 including VAT @ 5% (Non-refundable)
b) Postal charges, in land Rs. 500.00 (EXTRA)
The tender paper will be rejected, if the bidder changes any clause or Annexure
of the bid document downloaded from website.
Director of Health Services (O)
Tender for Sputum container:-- 4 -
TERMS AND CONDITIONS FOR ACCEPTANCE OF TENDER FOR SUPPLY OF SPUTUM CONTAINER TO GOVERNMENT OF ODISHA ON RATE CONTRACT BASIS FOR A PERIOD OF ONE YEAR FROM THE DATE OF APPROVAL BY THE COMPETENT AUTHORITY.
1.1 Sealed tenders will be received by Dated 18.07.2013 up to 11.30 AM by the
Director of Health Services, Odisha in the office of the Joint Director, State Drug
Management Unit (O), In-front of Ram Mandir, Convent Square, BBSR-751001,
Odisha within due date and time for submission of tender document as specified
therein i.e. 11.30 AM of 18.07.2013 for purchase of Sputum containers as per
specification attached at Annexure – I on rate contract basis. Any tender
received after the due date and time will be rejected / returned unopened to the
sender. The tenders will be received through Regd. Post / Courier Service /
Speed Post only.
1.2 Pre-bid conference shall be held in the office of Jt. Director, State Drug
Management Unit, (O) in front of Ram Mandir Square, Bhubaneswar, on
03.07.2013 at 11.30 AM.
1.3 Technical bids shall be opened by the purchaser at the office of Jt. Director, State
Drug Management Unit (O), Convent Square, Bhubaneswar on 18.07.2013 at 12
Noon in presence of tenderers or their authorised representatives.
1.4 The Bidders may download the Tender Documents directly from the WEBSITE
available at http://www.odisha.gov.in (view all tenders) or
http://203.193.146.66/hfw/SDMU/tender.html. If the Tender Document is
downloaded from the website then the Bidders is required to pay the cost of the
Tender Document of Rs.2000/- including VAT @ 5% (Non-refundable) by way
of separate Demand Draft drawn in favour of Joint Director, State Drug
Management Unit, (O), Bhubaneswar which should be enclosed along-with the
Technical Bid and in such cases the Bidders should specifically superscribe,
“DOWNLOADED FROM THE WEBSITE” on the top left corner of the outer
envelope containing Technical Bid and Price Bid separately. The Tender
Document Cost and the EMD amount should be submitted separately in two
separate demand drafts. In case of any bid amendment and clarification,
Tender for Sputum container:-- 5 -
responsibility lies with the bidders to collect the same from the website or the
office notice board on or before the last date for purchase of tender document as
mentioned in the Tender Document and the Tender Inviting Authority shall in no
case be held responsible for any such delay or omission on part of the bidder in
updating itself.
ELIGIBILITY CRITERIA: 2.1. A. Reputed manufacturer’s or their authorised distributors are eligible to participate
in the tender, provided
(i) They have valid manufacturing license.
(ii) Submit undertaking as per Annexure –II.
(iii) The manufacturer has at least annual turn over of Rs.50 lakh in each year
of last three preceding years.
(iv) Proof of supply of sputum container to any Govt./PSU/UNICEF/WHO
in any one year of proceeding last 3 years (Proof of supply to be
submitted along with the Technical Bid (Cover-A) as per ANNEXURE-
VI.
(v) The tenderer have to submit the EMD amount in shape of demand draft in
favour of Jt. Director SDMU (O).
B. Authorised distributor can participate in the tender provided
(i) Manufacturer of the product satisfy all the above criteria’s.
(ii) He produces manufacturer’s Authorization letter as per the prescribed
format. Annexure –III.
(iii) The tenderer have to submit the EMD amount in shape of demand draft in
favour of Jt. Director SDMU (O).
Note :- One manufacturer can only authorize one distributor to participate in the
tender.
2.2 Manufacturing unit / Authorised distributor, who has been black listed either by
the tender inviting authority or by any State Govt. or Central Govt. Organization
is not eligible to participate in the tender during the period of blacklisting.
2.3 Sealed covers containing the tender in the prescribed form should be submitted
in two sealed covers, Cover “A” (Technical Bid) & Cover “B” (Price Bid) as
Tender for Sputum container:-- 6 -
indicated below. Both the covers should be put into a third Cover, superscribed
as “Tender for the supply of Sputum container to the Govt. of Odisha. BID
REFERENCE NO. SDMU / 2013 – 2014 / Sputum Cont. – 004.
The following documents should be made available in Cover “A” (Technical
Bid) & Cover “B” (PRICE BID) by the tenderer. All the photocopies are to be
attested by a Notary Public / Gazetted Officer.
TECHNICAL BID: 3.1 Earnest Money Deposit (DD) & Tender Cost (DD).
3.2 Valid manufacturing license of the manufacturer (also to be submitted by the
authorised distributor for manufacturer).
3.3 Manufacturer’s Authorisation letter as per format at Annexure - III (in case of
Authorised distributor.
3.4 Up to date Sales tax / VAT clearance certificate. (Where ever applicable)
3.5 The original Tender Book with conditions and the schedules signed by the
tenderer at the bottom of each page with his office seal duly affixed.
3.6 Certificate duly filled by the chartered accountant (as per FORMAT –T3 that
the annual turn over of manufacturing unit for Sputum container is
Rs. 50 lakh (Rupees fifty lakh) or more in each financial years for last
proceeding 3 (three) financial years. [Authorised distributor should collect
and attach this certificate issued to manufacturer].
3.7 Detail name, address, telephone no, fax, e-mail of the manufacturer /
authorised distributor / contact person / office in Odisha (FORMAT -T2).
3.8 Checklist with detail of the documents contain in Cover “A” (as per
FORMAT-T1) with page number. The document should be serially arranged
as per this FORMAT -T1 and should be securely tied and bound.
3.9 Copy of Valid ISO Certificate. COVER – B (PRICE BID): 4. The tender form giving the rates of Sputum container should be sent in a
separate sealed cover here after called Cover ‘B’ (Price Bid) Cover ‘B’ (Price
Bid) will be opened only of the tenderers, who qualify in Technical Bid (Cover–
Tender for Sputum container:-- 7 -
A) and whose sample is found up to desired specification and satisfaction of the
purchaser.
4.1.1 The price schedule in duplicate in the prescribed form (as per FORMAT -F1).
Both hard copy and soft copy must be submitted in Cover- B. The price of the
item should be quoted inclusive of excise duty, insurance, packing, forwarding
and freight (door delivery) but exclusive of sales tax / VAT and entry tax
charges, if any. Traders inside Odisha will not charge entry tax. The rate should
be quoted both in figures and words. In case of difference in words and figures,
words will be taken into consideration for evaluation.
N.B. Valid up-to-date means the certificate should be valid on or beyond the date of opening of tender.(Cover-A)
REJECTION OF TENDER
5.1 All the Eligibility criteria’s & the other criteria which are specified below.
5.2 The tender paper will be rejected, if any of the following documents are wanting. (i) Manufacturing License of the manufacturer. (ii) Earnest Money Deposit (EMD) & Tender Cost.
(iii) Proof of annual turnover of the manufacturer i.e. Rs. 50 lakh ( Rupees
Fifty Lakh only) or more in each year during proceeding three (3)
financial years, certified by Chartered Accountant (as per FORMAT –
T3)
(iv) Non-submission of samples on due date as per Technical Specification.
(v) Price bid /quoted rates with signature and seal (Hard copy).
(vi) Non submission of proof of supply to any Govt./PSU/UNICEF/WHO.
SAMPLES
6.1 The tenderer shall furnish a sample of plastic material as per the Technical
Specification.
6.2 Only Price Bid of those tenderer/s shall be opened who qualify in technical
evaluation (Cover “A”) and whose sample is as per specification.
6.3 The type and nature of test for sample evaluation is the prerogative of the tender
inviting authority.
6.4 The sample submitted should be tagged with a label containing details of
tenderer, name of item and tender reference No. SDMU / 2013 – 14 / Sputum
Cont. / 004 written in indelible ink
Tender for Sputum container:-- 8 -
6.5 The sample shall be submitted on dt.18.07.2013 from 11 A.M. to 4 P.M.
without fail. The tender of the tenderer who will not submit the sample during
the stipulated period will be rejected. There will be “No deviation from this
clause under any circumstances. Any sample in deviation of the description will
not be accepted.
EARNEST MONEY DEPOSIT:
7.1 The earnest money deposit shall be Rs. 18,000/- in form of demand draft only in
favour of Jt. Director, State Drug Management Unit, (O), Bhubaneswar from any
Nationalised / Scheduled Bank payable at Bhubaneswar.
7.2 The EMD of the unsuccessful bidder will be returned back after publication of
the approved list and EMD of successful tenderer will be returned after
submission of performance security.
7.3 The EMD will be forfeited if the tenderer withdraws the tender or does not
accept the approved list or doesn’t supply the item.
SECURITY DEPOSIT (PERFORMANCE SECURITY): 8.1 The Security Money as per the purchase order amount should be deposited in
shape of Bank Draft / Bank Guarantee from a Nationalised Bank in favour of Jt.
Director, State Drug Management Unit (O), Bhubaneswar equal to the amount of
10% of the purchase order value, within 21 days of placement of purchase order,
which will be deposited in the Revolving Fund of SDMU (O).
8.2 Security deposit shall be forfeited under following circumstances.
(i) If the supplier fails to supply within the desired period.
(ii) If at any point of time it will be found that supplier has acted against the
Law of land.
(iii) Quality of the supplied item is not as per desired specification.
8.3 Security money will be refunded from the revolving fund after completion of
supply & quality testing without interest.
TENDER CONDITIONS:
9.1 The detail Technical specification is given at Annexure I.
9.2 Tender should be type written or computerised and every correction in the tender
should be invariably be attested by full signature by the tenderer with date before
Tender for Sputum container:-- 9 -
submission, failing which the tender will be ineligible for further consideration.
Correction done with correcting fluid should also be duly attested by the tenderer
with seal.
9.3 Tenderer is required to quote the rates as per given specification. Any deviation
from the specification or alternate design shall not be accepted.
9.4 The tenderer should deliver the Sputum container at Central Drug Store,
Bhubaneswar. The insurance, storage, transport charges / courier charges, if any
will be borne by the supplier.
9.5 The purchaser shall be responsible only after delivery and due verification of the
goods.
9.6 To ensure sustained supply without any interruption the Director of Health
Services, Odisha reserves the right to split orders for supplying the requirements
among more than one tenderer.
9.7 The rates quoted and accepted will be binding on the tenderer for the stipulated
period and on no account will any increase in the price be entertained till the
completion of the validity of tender.
9.8 No tenderer shall be allowed at any time on any ground what so ever to claim
revision of or modification in the rates quoted by him. Clerical error,
typographical error, etc. committed by the tenderers in the tender forms shall not
be considered after opening the tenders. Conditions such as “SUBJECT TO
AVAILABILITY” “SUPPLIES WILL BE MADE AVAILABLE AS AND
WHEN SUPPLIES ARE RECEIVED” etc. will not be considered under any
circumstance and the tenders of these, who have given such conditions shall be
treated as incomplete and for that reason, shall be rejected.
9.9 The successful tenderer is required to put appropriate logogram / labeling as per
the desired specification.
9.10 The approved price of the tender with terms, conditions shall remain valid for a
period of 12 months from the date of approval of the tender.
9.11 All the documents and information should be in English Language. Any
documents or information furnished by the tenderer with the tender papers are
found to be misleading or incorrect at any stage, appropriate action shall be taken
to black list the said firm for two years and the purchase order will be cancelled.
Tender for Sputum container:-- 10 -
9.12 A copy of the original tender conditions and schedules should be signed by the
tenderer at the bottom of each page with the office seal duly affixed and returned
along with the tender in technical bid.
9.13 The Tax will be charged as per the guidelines given by the Finance Deptt. From
time to time. Only one Sales Tax either C.S.T / VAT will be paid to the supplier.
In case of Entry Tax the supplier has to deposit the original receipt to claim it, if
finished goods are brought from outside the State. The Sales Tax component
should be shown separately in the cost price (Price Schedule).
9.14 In the event of the date being declared as a closed holiday for Govt. of Odisha,
the due date of sale, submission of bids and opening of bids will be the following
working day at the appointed place & time.
PACKAGING :- 10.1 The supplier is responsible for safe delivery of all materials with proper packing
to prevent their damage or deterioration during transit to their final destination.
The packaging shall be sufficient to withstand without limitation, the rough
handling during transit and exposure to extreme temperature, rain and
precipitation during transit and upon storage.
QUALITY TESTING :- 11.1 The supplier should provide the photocopy of test certificate from NABL
accredited laboratories/Govt. Lab at the time of supply confirming the quality of
raw materials used for the supplied consignment.
11.2 Samples of supplies will be chosen at the delivery point. If required, samples
from the supplied item shall be drawn and sent to the laboratory for testing. If
supplied plastic container is found to be Not of Standard Quality (NSQ), the
supplier will be asked to replace the full stock of that item supplied and take
back the available NSQ stock in different health institutions at his own cost
within 30 days of issue of letter by the authority. The expenditure towards
packing, forwarding and transportation will be borne by the supplier.
11.3 All the expenditure towards quality testing of Sputum Container will be borne by
the supplier.
11.4 If the supplier does not replace the NSQ stock, it will be de-recognised for the
plastic material and no further supplies will be accepted from him. The tenderer
Tender for Sputum container:-- 11 -
shall also not be eligible to participate in Director of Health Services, Odisha
tenders for a period of two years from the date of de-recognition. Any amount
(Price) received by the firm for that product (NSQ) must be returned to Director
of Health Services, Odisha within 15 days from the date of issue of the order or
will be recovered from the EMD and security money deposited by the firm if the
amount is still more, it will be recovered by taking legal action. In case of S.S.I.
Units, if there is no amount to be payable then the amount can be recovered from
the concerned firm under the OPDR Act, 1962.
11.5 The tenderer should clearly understand that the decision of the Director of Health
Services, Odisha or any officer authorised by him is final and binding regarding
quality of the supplied item.
ACCEPTANCE OF TENDER AND SUPPLY CONDITIONS :
The Director of Health Services, Odisha reserves the right to reject the Tender or to
accept the Tenders without assigning any reason.
The Director of Health Services, Odisha will be at liberty to terminate without
assigning any reasons the contract either wholly or in part. The Tenderer will not
be entitled to any compensation whatsoever for such termination.
EVALUATION
13.1 The rate of the item quoted by the Tenderer who qualify technically and whose
samples are upto specifications will be evaluated after taking the following
points into consideration.
(a) Rates will be taken after inclusion of the excise duty, transportation,
insurance, packing, and forwarding.
(b) Excluding Sales Tax, Entry Tax (VAT / CST as the case may be)
(c) After giving price preference to eligible local MSME Units of Odisha, as
per Clause 17.3.
13.2 The purchase order shall be placed with the supplier by speed post / Registered
post with A.D. / Courier services with intimation through their E-mail. The
supply should be started within 30 days and should be completed within 90 days
from the date of issue of purchase order from the Director of Health Services,
Odisha. If the approved supplier fails to execute the supply within the stipulated
Tender for Sputum container:-- 12 -
time, the D.H.S. (O) is empowered to purchase the same items from L2 or L3
sequentially in matching L1 rate.
13.3 The quantities mentioned in Annexure V are approximate quantities and may
increase / decrease depending upon the requirement.
13.4 The Director of Health Services, Odisha or his authorized representative(s) has
the right to inspect the factory of the approved supplier, before accepting the rate
quoted by him and has also the right to reject the Tender or terminate / cancel the
order issued based on facts brought out during such inspection.
LIQUIDATED DAMAGE :
14.1 The Jt. Director, State Drug Management Unit, (O) may allow extension for a
maximum period of 28 days after the stipulated date of supply i.e. 90 days with a
penalty of 1% of purchase order value as “Liquidated damage”, for each week (7
days) upto a maximum 4% on the value of goods.
PAYMENT TERMS : 15.1 No advance payment towards cost of Sputum Containers will be made to the
Tenderer.
15.2 100% (Full payment) of the value of the Sputum Containers supplied shall be
made on receipt of the stock entry certificate from the consignee along with bills
in triplicate and test certificate as per the Technical Specification. The test
certificate should be from NABL accredited laboratory / Govt. Labs.
15.3 No claims shall be made against the Director of Health services in respect of
interest of earnest money deposit or security deposits.
PENALTIES
16.1 If the successful tenderer fails to deposit the required performance security
within the time specified or withdraws his tender after acceptance of his tender
owing to any other reasons or unable to undertake the contract, his contract will
be cancelled and the earnest money deposit & performance security deposit
submitted by him along with his tender shall stand forfeited by the D.H.S (O).
Tender for Sputum container:-- 13 -
16.2 Violating the tender terms and conditions & non supply / part supply (if supply
is less than 80% of the ordered quantity) / supply which is not as per technical
specification will disqualify the firm to participate in the tender for a period of 2
(two) years from the date of issue of letter and his E.M.D & performance
security deposit will be forfeited and no further purchase order will be placed to
that firm for that item.
16.3 In the event of any dispute arising out of the tender, such disputes would be subject to the jurisdiction of the Civil Court of the concerned District or High Court of Odisha.
CONDITIONS APPLICABLE TO LOCAL S.S.I. UNITS OF ODISHA
The MSE / SSI Units of the State of Odisha will be given the following
preferences in the tenders provided they produce the following documents as per
MSME Development Policy-2009 and IRP - 2007:
17. 1 Attested copy of valid manufacturing licence.
17.2 P.M.T Certificate from the Director of Industries, Odisha or General Manager
District Industries Centre that it is a MSE / SSI Units of the State of Odisha,
provided that MSE / SSI units has not been derecognised by the Govt. for that
specified period.
17.3 Local Micro & Small Scale Enterprises (MSE) and Khadi & Village industrial
units including handloom and handicrafts will enjoy a price preference of 10%
vis-à-vis over local medium and large industries as well as industries outside the
State. Local Micro & Small Scale Enterprises having ISO, ISI Certification for
their product shall get an additional price preference of 3% as per provision of
IPR-2007.
17.4 Local MSEs registered with respective DICs, Khadi, Village, Cottage and
Handicraft Industries, OSIC, NSIC shall be exempted from payment of earnest
money and shall pay 25% of the prescribed security deposit.
17.5 Clause number 1 to 17 is also applicable to the Small Scale Industry Units of the
State of Odisha.
Tender for Sputum container:-- 14 -
ANNEXURES
Tender for Sputum container:-- 15 -
ANNEXURE - I
TECHNICAL SPECIFICATION
Name of Item: - Sputum Container.
(A). Specification :
Material – 100% Leak proof (Virgin Plastic), Medical-grade, non toxic,
non-health hazardous Polypropylene material suitable for
medical application.
Colour - Trance Lucent.
Diameter - (4-5.5) cm.
Capacity - 30 ml.
Weight - (10-12) g
Thickness - (1.5-1.7) mm.
Height - (33-35) mm.
Screwball Cap with Grip & Knurling which is also made of special
medical grade polypropylene.
(B). Labeling Requirement (i) Embrossed / Printed with “Odisha Govt. Supply” at the top of
box.
(ii) Closing of container should be ideally tight fit to keep it airtight.
N.B.:- 1. At no circumstances recycled plastic material will be accepted.
2. If after quality testing, it is found that the supplied item contains recycled
plastic the full supply will be rejected. The firm will be black listed for 2 (two) years by
the Govt.
(C). 100 (One Hundred) Sputum Containers in one Box/Bag.
Tender for Sputum container:-- 16 -
ANNEXURE – II (See Clause No. 2.1 (ii))
DECLARATION
I/We having my / our
office at do
declare that I/We have carefully read all the terms and conditions of tender of the
D.H.S. (O) for the supply of Sputum container, for the tender period of one year. I will
abide by all the terms and conditions set forth in the BID REFERENCE NO. SDMU /
2013 – 14 / Sputum Cont. / 004.
I/We do hereby declare I/We have not been de-recognised / black listed by any
State Govt. / Union Territory / Govt. of India / Govt. Organization / Govt. Health
Institutions for supply of Not of Standard Quality (NSQ) item / part supply / Non
Supply.
I/We agree that the Tender Inviting Authority can forfeit the Earnest Money
Deposit and or Security Deposit and blacklist me/us for a period of 2 years if, any
information furnished by us proved to be false at the time of inspection / verification
and not complying with the Tender terms & conditions.
I/We declare that we possess the valid manufacturing license bearing No.
valid upto . I / We
do hereby declare that I / We will supply the Sputum container in
virgin material as per the terms and conditions of the tender document and do the
labeling as per specification. I will not supply recycled material for the supplied item. Signature of the bidder : Date : Name & Address of the Firm:
Affidavit before Executive Magistrate / Notary Public
Tender for Sputum container:-- 17 -
ANNEXURE –III (See Clause No. 2.1 B (ii))
MANUFACTURER’S AUTHORISATION FORMAT
To
The Director of Health Services (O) Deptt. Of Health & Family Welfare Govt. of Odisha.
Ref: Tender No. Dated for Sputum containers.
Dear Sir,
We who
are established and reputed manufacturers of (name and
description of items offered) having factories at (Address
of Factory) do hereby authorize M/s (Name and
address of Distributor / Agent) to submit a bid and sign the contract with you against
the above referred tender.
We also extend our full guarantee for the items quoted by M/s
as per the terms and
conditions in your tender under reference above.
Yours faithfully,
Name of the Manufacturer (Signature with seal)
Note: This letter of authority should be on the letter head of the manufacturer and should be signed by a person competent and having the power of attorney to bind the manufacturer. It should be included in the bid submitted by the tenderer if the tenderer is not the manufacturer.
Tender for Sputum container:-- 1 -
ANNEXURE – IV LIST OF WARE - HOUSES (Door Delivery)
Sl. No Name of the I.O. 1 Dy. Director (Distr.), Central Drug Store
In front of Ram Mandir Convent Square, Bhubaneswar Tel/Fax : 0674 – 2380749 / 2380750 / 2380549 (F)
Present Requirement :- 6.5 Lakhs (Approximately)
Tender for Sputum container:-- 1 -
ANNEXURE - V
SCHEDULE OF REQUIREMENT
Item - SPUTUM CONTAINER
PRESENT REQUIRMENT - 6.5 lakhs (Approx.) PACKING:- 100 (One Hundred Sputum Containers in one Box/Bag)
N:B - The quantity of requirement may be increase or decrease as per the requirement during the rate contract period.
Tender for Sputum container:-1
(To be submitted in Cover-A-Technical Bid) Annexure VI
(Refer Clause no. 2.4) PROFORMA FOR PERFORMANCE STATEMENT (Any one year in the period of last three years)
(Pl. Furnish performance statement & attach the order copies alongwith each performance statement) Tender Reference No. :
Name of Tenderer : : Name of Manufacturer :____________________ Name of the Item :________________________
Date of Completion Sl. Order placed by (Address of purchaser) (attach documentary proof)*
Order no. & Date
Qty Value of Contract (Rs.)
As per contract Actual
Reasons for delay if any
Have the goods been functioning satisfactorily (attach documentary proof)**
1
2
..
Total Qty
Signature and seal of the Tenderer
* The documentary proof will be copies of the purchase order (during the last 3 years) indicating Contract No. and date along with a notarized certification (by the bidder) authenticating the correctness of the information furnished.
** The documentary proof will be certificate from the consignee/end user indicating Contract No. and date along with a notarized certification(by the bidder) authenticating the correctness of the information furnished.
Tender for Sputum container:-1
FORMATS FOR
TECHNICAL BID
(Cover A)
(Bidders should ensure that the requires formats duly filled & other documents required are placed in Technical Bid – Cover A)
Tender for Sputum container:-2
FORMAT – T1 Ref. Clause: 3.10
CHECK LIST
Please put in the respective box
DOCUMENTS: SUBMITTED OR NOT
1. Earnest Money Deposit Page Yes No . No
2. Details of manufacturing license / Page Yes No contract person liaisoning agent No.
3. Manufacturer’s authorisation to transact business as per format at Annexure III Page Yes No (in caseof authorised distributor) No.
4. Attested Photocopy of up-to-date Page Yes No
Sales Tax / VAT clearance Certificate No. 5. Declaration form (Annexure - II) signed Page Yes No By the Tenderer & affidavit before No. Notary Public / Executive Magistrate 6. Copy of original Tender and schedules, duly Page Yes No Signed by the Tenderer with Original receipt No. 7. Turn over certificate duly attested by the Page Yes No Chartered Accountant as per Format-T3 No. 8. Test certificate in support of quality Page Yes No
Of plastic as per Technical Specification No. 9. Proof of supply order as per Annexure-VI Page Yes No. No. 10.. Copy of Valid ISO Certificate Page Yes No No.
COVER – B (PRICE BID) 1. PRICE PROPOSAL AS PER FORMAT AT FORMAT-F1
Tender for Sputum container:-3
FORMAT – T2
To be submitted in Cover A -Technical Bid)
DETAILS OF THE TENDERER & LOCAL CONTACT PERSON
Corporate Office
(The address in which the purchase orders and payment details will be
communicated)
Local Contact Person / Branch Office / Zonal Office /
Service Centre if any, in Odisha.
Name & Full Address
Telephone Nos., landline
Mobile
Fax
E – Mail
Date of Inception
Manufacturing License Nos. & Date
Name of the issuing authority
License valid up to
Signature of the Tenderer : with seal Date : Official Seal :
Tender for Sputum container:-4
FORMAT – T3
ANNUAL TURN OVER STATEMENT
The Annual Turnover of M/s________________________________________ for the past three years are given below and certified that the statement is true and correct. ______________________________________________________________________ Sl. No. Year Turnover in Lakhs / Crores (Rs) ______________________________________________________________________ 1. 2009 - 2010 -
2. 2010 - 2011 -
3. 2011 - 2012 -
______________________________________________________________________
Total - Rs. _________________ Lakhs.
______________________________________________________________________ Date:
Signature of Auditor/ Place: Chartered Accountant (Name in Capital) Registration No.
Seal
Tender for Sputum container:-5
FORMATS FOR
PRICE BID
(Cover B)
(Documents to be furnished with Price Bid)
Tender Sputum container6
FORMAT – F1 FORMAT FOR PRICE SCHEDULE
Name of Item Item Description
Price for each Sputum Container, which includes excise duty, packing,
forwarding / transportation & excludes VAT / sale tax / entry tax.
Taxes VAT / CST & ET
(in %age)
Whether VAT is payable to Govt. of
ODISHA (YES/NO)
Sputum container As per technical specification (Annexure-I)
Place : Date :
Signature of the Bidder: Name:
Address:
1. Rates should be quoted in figures & words and if there is any discrepancy, the quoted rates in words will be taken for
evaluation. 2. The model tender format should also be filed up & submitted in CD/DVD in Cover B only. This is in addition to the hard
copy.