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Sri Aurobindo Marg, New Delhi – 110016.

(CAMPUS & WELFARE SECTION)

TENDER NOTICE

(CONTRACT FOR RUNNING STAFF CANTEEN)

Tender Notice No. 8-41/2016-17/NIE Canteen/NCERT/C&W

Sealed tenders are invited from reputed authorized caterer/agencies/contractors possessing requisite license and having not less than three years experience in catering service for running of (govt/semi-govt/public sector undertaking/autonomous organisation or private establishment canteens/cafeteria etc.) for running of NCERT staff canteen (NIE Canteen) at NCERT Campus, Sri Aurobindo Marg, New Delhi-110016 initially for a period of ONE YEAR. Tender Form can be downloaded from NCERT website: - www.ncert.nic.in with the payment of Rs.1000/- (in the form of DD/Banker’s Cheque) towards the cost of tender to be submitted at the time of submission of tender form. Date of submission of tender on or before 31.10.2016 to 05.00 pm and opening of technical bid on 04.11.2016 at 3.00 pm. EMD of Rs.10000/- to be submitted along-with tender form. For details in regards of eligibility and other conditions of tender documents, please log on NCERT website.

“www.ncert.nic.in”

Dated: 06.10.2016

Under Secretary (Campus & Welfare Section) NATIONAL COUNCIL OF EDUCATIONAL RESEARCH AND TRAINING (NCERT)

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Sri Aurobindo Marg, New Delhi – 110016.

(CAMPUS & WELFARE SECTION)

TENDER FOR RUNNING STAFF CANTEEN

Dated: 06.10.2016

F. No. 8-41/2016-17/NIE Canteen/C&W/NCERT

The National Council of Educational Research & Training (NCERT), New Delhi,

set up by the Govt. of India under the Societies Registration Act (XXI of 1860) under the

Ministry of Human Resource Development, Government of India invites sealed tenders

bids from reputed/authorized agencies/contractors possessing requisite license and having

not less than three years experience in catering service for running of (govt/semi-govt/public

sector undertaking/autonomous organization or private establishment canteens/cafeteria

etc.) for running of NCERT staff canteen (NIE Canteen) at NCERT Campus, Sri Aurobindo Marg,

New Delhi-110016 initially for a period of ONE YEAR.

Date of submission of tender on or before 31.10.2016 up to 05.00 pm

Opening of Technical Bids on 04.11.2016 at 03.00 pm

Opening of Financial bids: - To be intimated later on to the

technical qualified bidders.

The tender document (non-transferable) containing the nature of work, detailed specifications, terms & conditions and pre-qualification criteria etc. of the contract is available on the website of NCERT i.e. (www.ncert.nic.in). Interested eligible contractors/caterers may download the tender document from NCERT website. Tender fee of Rs.1000/- (non-refundable) towards cost of tender will be deposited at the time of submission of tender form in the form of Demand Draft/Banker’s Cheque drawn on any Nationalized Bank in favour of Secretary, NCERT payable at New Delhi. The duly filled in Tender Document with relevant supporting documents may be submitted on or before 31.10.2016 by 05.00 pm to the Section Officer (Campus & Welfare Section), NCERT, Sri Aurobindo Marg, New Delhi-110016 along-with separate Demand Draft/Pay Order of Rs.10000/- (Rupees Ten thousand only) as Earnest Money (EMD). Demand Draft/Pay order should be in favour of Secretary, NCERT payable at New Delhi. Tender received after the stipulated deadline shall not be accepted, NCERT shall not be responsible for any postal delay or non-receipt of tender. Address for communication: - Section Officer, Campus & Welfare Section, NCERT, Sri Aurobindo Marg, New Delhi-110016. Tel. No. 011-26592195

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CHECK LIST OF DOCUMENTS TO BE ATTAHCED WITH TECHNICAL BID

S. No.

Particulars To be Filled by Bidder

YES NO

1 Required Tender Fee (In the form of DD) for Rs.1000/-

2 Required Earnest Money Deposit (EMD) (In the form of DD) for Rs.10,000/-

3 Copy of Firm’s Registration

4 Copy of Firm’s Registration For VAT/CST/LST

5 Copy of the PAN No. of the Firm

6 Copy of Tin No. of the Firm

7 Copy of Service Tax Registration No. of the Firm

8 Name & Address of tenderer”s Bank and his current Account No.

9 Name amd Adress of the contract persons to whom all references shall be made .

10 Signature of the Bidder or his/her authorized signatory on each page of the Tender Document as acceptance of the terms & conditions contained in the Tender Document

11 Documentary evidence in support of the following :-

A Number of years of having run canteens in the institutions/organizations/hospitals/places of public utility/offices/educational institutions along with number of persons availing the services offered by the contractor

B List of institutions/organizations (with complete postal addresses) served in the past and list of institutions/organizations where presently providing canteen services. Names, designations and telephone numbers of concerned officers in the respective institutions/organizations may also be indicated

12 ITR for the last 2 Years ie. 2013-14 & 2014-15

13 Supporting Document showing Annual Turnover for last 2 Years ie. 2013-14 & 2014-15

14 Financial Bid/Price Bid is enclosed in the sealed envelope separately (Inclusive of all applicable Taxes/duties etc.)

13 The bidder agrees that all disputes, if arising related to this tender, shall be within the jurisdiction of courts of Delhi.

14 Undertaking of Black listing on Non Judicial Stamp Paper of Rs.10/-

15 Annexure-I of the bid document

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INSTRUCTIONS TO THE BIDDERS

The bidding documents may be sent by registered post or by speed post to

the Section Officer, C&W SECTION, Room No.1, Ground Floor, Zakir Hussain

Block, NCERT, Sri Aurobindo Marg, New Delhi – 110016 by the time and date

stipulated for receipt of Bids. If the Bidding Document is delivered by hand, it will be

the responsibility of the bidders to ensure that the completed Bidding Documents is

dropped in the sealed tender box kept near the Reception Counter (ground floor) of

Zakir Hussain Block, NCERT, Sri Aurobindo Marg, New Delhi-16 on any working days

between 10.00 am to 05.00 pm. Any delay, even postal delay, in receipt of Bids would

be considered late submission of Bid and rejected. Mere handing over of the Bidding

Documents at the Reception Counter or at any other counter or person shall not be

considered as submission of Bid.

The detail of the documents as mentioned in the check list to be

attached in addition to what documents have been mentioned in the

bid/tender document.

Bid Documents may be downloaded from the NCERT website i.e.

(www.ncert.nic.in.) Tender fee of Rs.1000/- (non-refundable) towards cost of

tender will be payable in the form of Demand Draft/Banker’s Cheque drawn on

any Nationalized Bank in favour of Secretary, NCERT should be deposited at the

time of submission of tender form.

A complete set of Bidding Documents can also be obtained by any interested

eligible Bidder from the Section Officer (C&W), Room no. 1 Ground Floor, Zakir

Hussain Block, NCERT from 10.00 A.M. hours to 01.00 PM hours and 02.00 PM

hours to 05.30 PM hours on all working days upto 31.10.2016 by 12.00 noon on

submission of a written application to the above and upon payment of a non-refundable

fee of Rs.1000/- (Rupees one thousand only) in the form of demand draft drawn in

favour of Secretary, NCERT, payable at New Delhi.

A Pre-bid meeting will be held on 24.10.2016 at 3:00 p.m. in the room of

Section Officer (C&W) Room No. 1 Ground Floor, of Zakir Hussain Block, NCERT

in order to provide the bidders an opportunity to seek clarifications on all aspects

of the Bidding Documents.

Under Secretary (Campus & Welfare)

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Sri Aurobindo Marg, New Delhi – 110016.

(Campus & Welfare Section)

TENDER FOR RUNNING N.I.E. CANTEEN SERVICE IN

N.C.E.R.T., NEW DELHI-16.

INTRODUCTION

Staff canteen exists in the premises of the National Council of

Educational Research & Training (NCERT). This tender is intended

for providing catering services in the NCERT, Sri Aurobindo Marg,

New Delhi-110016. The approximate annual sale of NIE Canteen is

Rs.09.00 Lakhs.

The term "Council" shall mean the National Council of Educational

Research & Training (N.C.E.R.T.) "Director" shall mean the Director,

NCERT, "Secretary" shall mean Secretary, NCERT, "Contractor" shall

mean the person who is awarded this contract by NCERT to run the canteen

in the Council, as per the pres cribed terms and conditions of the contract.

The day-to-day working of the canteen will be monitored by the

Canteen Committee duly constituted by the Council.

SCOPE

The Contractor is required to supply tea, coffee, lunch and snacks

etc. to 1200 employees of the NCERT including contractual staff.

In addition to the regular employees & contractual staff of the NCERT, the

canteen will also cater to the needs of the authorized visitors to the

Council. Tea, Coffee, Snacks, Cold Drinks etc. and lunch shall also be

supplied for meetings or other purpose, whenever and wherever required in

the premises.

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TERMS AND CONDITIONS

The premises of the NCERT Canteen (NIE Canteen) are on the ground floor near P.G. Hostel building situated at NCERT Campus, Sri Aurobindo Marg, New Delhi-110016

1) General Information about the Tender:-

i) Tender reference No.8-41/2015/NIE Canteen/NCERT/C&W ii) Bids should be in English language only. iii) Last date and time for receipt of tender : 31.10.2016 up to 05.00 pm iv) Place of opening of tender: Committee Room, 1st Floor, Zakir Hussain

Block, NCERT, Sri Aurobindo Marg, New Dellhi-110016. v) Date & Time of opening of Technical Bid & Financial Bid :-

Technical Bid : on 04.11.2016 at 03.00 pm & Financial Bid : To be intimated later on to the technical qualified bidders.

vi) No responsibility will be taken for postal delay or non-delivery/non-receipt of tender documents.

vii) Sealed quotations containing both “Technical bid” and “Financial Bid/Price Bid” should reach to Under Secretary, Campus & Welfare Section, NCERT, Sri Aurobindo Marg, New Delhi-110016.

viii) The technical bid should firmly indicate acceptance of all terms and condition expressed in this tender document and the Standard Conditions of Contract (SCoC) and no such additional terms & conditions from the bidders will be accepted in a later stage.

ix) In the format Financial Bid/Price Bid (Part-II) is required to quote unit rate of item. The date of opening of Financial Bid will be intimated only on finalization of technically acceptable offers.

x) The bidder shall charge the competitive rates for branded items of snacks/cold drinks, juice, biscuits etc. in any case within the MRP printed on the items

xi) No additional freight or any other charges etc. would be payable.

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2) SEALING AND MARKING OF BIDS :

i) Envelope-I EMD and Tender Fee should be sealed in a separate envelop (Envelop-I) duly super scribed as ‘EMD’ and ‘Tender Fee’ for Tender No.8-41/2015/NIE Canteen/NCERT/C&W

ii) Envelope-II The ‘Technical Bid’ should be sealed in a separate envelop (Envelop -II) duly super scribed as ‘Technical Bid’ for Tender No.8-41/2015/ NIE Canteen/NCERT/C&W

iii) Envelope-III ‘Financial Bid/Price Bid’ The ‘Financial Bid/Price Bid’ should be sealed in a separate envelop (Envelope-III), duly super scribed as ‘Financial Bid/Price Bid’ for Tender/Contract for Running Staff Canteen

iv) Envelope-IV These ‘Three separate sealed Envelops are to be put in a separate bigger envelope (Envelope-IV), which should also be sealed and addressed to Under Secretary, Campus & Welfare Section, NCERT, Sri Aurobindo Marg, New Delhi-110016. If the outer envelope is not sealed and marked, the Council will assume no responsibility for the Bid's misplacement or premature opening.

3) TECHNICAL BID : Technical Bid (Part-I) consists of all technical details along-with commercial terms and conditions. This bid also covers minimum eligibility criteria and required documents mentioned below. Documents should be on the letter head of the Bidder. DOCUMENTS REQUIRED:

i) Tender Fees: Cost of tender fee is Rs.1000/- (non-refundable) in the form of Demand Draft/Banker’s Cheque drawn on any Nationalized Bank in favour of Secretary, NCERT payable at New Delhi.

ii) Earnest Money Deposit (EMD) Earnest Money Deposit is Rs.10000/- (Rupees Ten thousand only). The EMD shall be paid in the form of demand draft/banker’s cheque issued by a nationalized in favour of Secretary, NCERT payable at New Delhi

iii) If Tender Document received without Tender Fee and Earnest Money Deposit (EMD) will be summarily rejected.

iv) Firm’s Registration: Bidder must be registered with any State/Central Government for sales and service tax/VAT/LST/TIN/PAN purpose.

v) Technical Bids: Technical Bid of only those tenderer will be evaluated, who

submit the cost of tender document as well as Earnest Money (EMD) as

mentioned in the tender document. vi) The Bidder should be in catering business (excluding beverage and snacks

services) for a minimum of period of three years as on 31-03-16. Experience of having successfully run the canteen services/catering services during the last three years ending 31-03-16 as per following :-

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o Two similar completed works each having not less than 200 persons on its dining strength

or o One similar completed works each having not less than 300 persons on its

dining strength Similar nature work means the running of the Canteens/Messes of Institutions/organizations/companies/guest houses

vii) Performance reported by earlier organization where tenderer has executed

similar works in last three years (Supporting documents should be attached

duly certified by the competent person) viii) Financial strength i.e. Average Annual Turnover for the last two years

(supporting documents should be attached). Financial Annual Turn Over: The Average Annual Turnover (Gross) of the firm during the last two years i.e. 2014-15 & 2015-16 duly audited by the CA should not be less than Rs.05.00 lakhs. Year in which no turnover is shown would also be considered for working out the average

ix) Adherence to various statutory provisions viz. labour laws. Viz. ESIC, EPF,

VAT/Sales Tax, Service Tax (Each for last three financial years) x) Caterer shall have a team of sufficient experienced Cooks, Bearers and

Supervisor to ensure best quality of Food eatables, services and shall furnish

the details in support this claim.

4) Financial Bid/Price Bid:

i) Financial Bid/Price Bid should quote unit rate or description of goods (in

quantity) in the format enclosed, figures in Indian rupees (in words also).

Incomplete bids may not be considered. ii) Rates quoted shall be inclusive of all statutory duties and taxes (including

excise and customs) VAT etc. Price quoted shall be firm and any variation in

rates, prices or terms during the validity of the offer will not be accepted. iii) The bidder shall charge the competitive rates for branded items of snacks/cold

drinks, juice, biscuits etc. in any case within the MRP printed on the items.

5) EVALUATION CRITERIA : i) Evaluation will be done on the basis of Point 3 & 4 ii) NCERT reserves the right to accept or reject any tender or all tenders without

assigning any reasons whatsoever. iii) Disclosure of price details in technical bid will render the quotation invalid iv) No error, overwriting/correction shall be permissible unless attested under the

signature of the bidder with date and seal. v) Bid received without EMD & Tender Cost will be summarily rejected. EMD

will be refunded to the firms within 30 days whose bid not qualify by the

Technical-cum Financial vi) Caterer shall have a team of sufficient experience Cooks, Bearers and

Supervisor to ensue best quality of food/eatables, service and shall furnish the

details in support of this claim

vii) Qualification of tenderer will be based on proof of past experience, financial

capability, resource availability, which should form the technical officer. The

technical offer of the firm would be evaluated by the Technical Evaluation

Committee. The commercial offers of the technically qualified firms only will

be opened and the lowest quoted rate in respect of the bidder would be

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successful bidder, provided the committee recommends and will be qualified

to enter in to a contract for the running of the staff canteen.

6) Financial Bid/Price Bid: Financial Bid/Price Bid of only those tenderer, who qualify in the technical criteria and shall be opened and evaluated

7) PERFORMANCE SECURITY: The successful bidder shall furnish the Performance Security within fifteen days after issue of notification of award for an amount of Rs.90,000/- (Rupees Ninety thousand only) in the form of demand draft or Fixed Deposit Receipt (in original) or Bank Guarantee in an acceptable form from any Nationalized/Commercial Bank in favour of Secretary, NCERT payable at New Delhi. Performance Security shall remain valid for a period of sixty days beyond the date of completion of all contractual obligations of the supplier. No interest will be paid on amount, the same will be refunded when the contract is over and canteen premises handed over to the Council after clearing all dues in respect of PNG charges, electricity and water charges and license fee etc. The EMD shall be refunded on receipt of Performance Security.

8) FEES & CHARGES TO BE PAID BY LICENSEE :

i) The Licensee shall pay License Fee of Rs.1000/- (Rupees One thousand only) per month to the Licensor

ii) The Licensee shall pay Rs.1000/- (Rupees One Thousand only) towards electricity charges and Rs.500/- (Five hundred only) towards water charges per month to the Licensor

iii) The Licensee shall pay the monthly license fee, electricity and water charges to the Licensor every month in advance, on or before the 10th day of the succeeding month

9) EXTENSION/RENEWAL OF CONTRACT :

i) The contract shall be initially for a period of ONE YEAR from the date of entering into the contract agreement.

ii) The Licensor will have discretion to extend the contract for further period of two years or more on a year to year basis on the satisfactory performance of the contractor on the same terms and conditions and at the same rate as may be mutually agreed upon between the parties on written request made by the contractor within two months before the expiry of the contract.

iii) The contractor shall not use the premises for any other purpose except for running the canteen.

iv) The contractor shall not sublet or part with possession of the premises or any portion thereof in favour of anyone else.

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10) INFRASTRUCTURE FACILITIES & MAINTENANCE ETC.

i) The Licensee shall not remove from the canteen any of articles/furniture & fixtures etc. provided by the Licensor.

ii) The Licensee shall use Piped Natural Gas (PNG) for preparation of food items/hot drinks and for cooking purpose. Piped Natural Gas (PNG) is being supplied by the IGL in the Canteen for which, the contractor shall be liable to pay the charges of PNG on actual consumption basis as per bill received from IGL. In case of any disruption in PNG supply, the contractor shall arrange their own LPG cylinder and use LPG in the canteen at his/her own cost.

iii) The Licensee/contractor shall arrange necessary kitchen equipments, utensils, crockery & cutlery, glassware and chinaware etc. of good quality at their own cost for running the canteen and shall also keep the same in clean and good condition.

iv) The contractor shall be required to keep good quality of crockery & cutlery, chinaware and glassware for serving food/tea & coffee/soft drink etc. to the satisfaction of the Council authorities.

v) The contractor shall keep the canteen premises inside, kitchen area, outside and its surrounding area absolutely neat and clean to the satisfaction of the Council and shall also be responsible for the safe and hygienic disposal of the canteen waste.

vi) The contractor shall require maintaining proper hygienic and sanitation standards to the satisfaction of the Council.

vii) The contractor will be fully responsible for breakage or damages done by them or their staff to the fixtures and fittings provided or installed in the space provided to them by the Council. Any loss/damage to the same will have to be made good by the contractor, at his own cost.

viii) The staff of the canteen shall not be permitted to use the canteen premises as rest room or lodging house.

11) QUALITY OF FOOD ITEMS :

i) The contractor shall provide all the food articles, eatables, tea, coffee, snacks and beverages etc. of good quality in hygienic condition at reasonable rates and the rate list and menu & prices shall be display such details on a board at a conspicuous place in the canteen

ii) The contractor shall use good quality of raw material for preparation of food items viz. cereals, pulses, spices & cooking oil etc. and use fresh seasonal vegetables. The Council reserves the right to inspect the materials at any time

iii) The caterer shall use milk supplied by Mother Dairy/Delhi Milk Scheme iv) The size and weight of the various items should be approved by the Council. No

new items would be introduced without prior approval of the Council; rates will not be revised without the prior approval of the Council.

v) The Director/Secretary of the Council or any authorised officer/official shall be at liberty to carry out surprise check on the quality of foods being served by the contractor in order to ensure that quality/hygienic foods are being provided by the caterer.

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12) CONDUCT OF THE LICENSEE :

i) The behaviour of the contractor as well as their staff must be courteous and

cooperative towards the employees and visitors etc.

ii) The contractor shall responsible for engaging adequate number of trained/semi-

trained manpower required for cooking and serving purpose to maintain good

canteen services in the Campus. Staff of the canteen should wear proper

uniform provided by the contractor at his own cost for service in canteen and

also for the service in various rooms of the departments/sections of the Council.

iii) The employees of the contractor should possess good health and should be free

from any diseases, especially contagious and frequently recurring diseases.

iv) The workers employed by the Contractor shall be directly under the supervision,

control and employment of the Contractor and they shall have no connection

what-so-ever with the Council. NCERT shall have no obligation to control or

supervise such workers or to take any action against them except as permissible

under the law. Such workers shall also not have any claim against the Council for

employment or regularization of their services by virtue of being employed by

the Canteen Contractor, against any temporary or permanent posts in the

Council.

v) The contractor will be liable to pay for any damage caused to or loss incurred by

for any other reason.

vi) The contractor shall run the canteen during the office working days of the Council

between 08.00 am to 05.30 pm

vii) The contractor shall not keep, store, deal with or allow the sale or nor shall deal

with any item which, is prohibited by law and which is injurious to health viz.

cigarettes, Bidi , Gutkha and liquor etc.

viii) The contractor shall not entertain any orders or supply eatables outside NCERT.

13) TERMINATION OF CONTRACT, VACANT POSSESSION ETC.

i) The Council reserves the right to terminate the contract at any time after giving

one month’s notice without assigning any reason, the decision of the Council in

this regard shall be final and binding on the contractor. The contractor, if he so

desires, may seek termination of the contract by giving written notice of not less

than two months duration during the agreement period.

ii) The contractor shall give two month’s notice to the Licensor in case he/she

intends to vacate the premises.

iii) The contractor will on expiry of the period of the contract, peacefully and quietly

hand over vacant possession of the premises to the Licensor without raising any

dispute whatsoever.

iv) The contractor shall not put up any permanent structure or make any

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alternations or additions in the premises without the prior consent in writing of

the Licensor.

v) The contractor will be at liberty to remove all the movable articles brought by the

contractor in the premises during the continuance of the contract, before

delivering possession of the premises.

vi) In case of loss or damage caused to any of the furniture-fixtures etc. provided by

the Licensor, the cost thereof shall be recovered from the contractor and the

same shall be deducted from the Security Deposit.

vii) If the contractor commits breach of any of the aforesaid terms and conditions,

the contract will stand terminated forthwith and the contractor shall have to

hand over vacant and peaceful possession of the premises to Licensor without

raising any dispute whatsoever.

viii) In case of the contractor going in liquidation, the contract shall be treated as

cancelled and legal heirs/representatives or successors of the licensee shall not

be entitled to claim any right over the demised premises.

ix) The contractor shall pay all the dues towards license fee, electricity and water

charges and PNG charges etc. before vacating the premises.

14) REGISTRATION FEE : The expenses for execution, registration charges, stamp duty

etc. relating to the agreement shall be borne by the contractor.

15) FORFEITURE OF EMD : EMD of the successful bidder shall be liable to be forfeited, if

the contractor does not fulfil any of the following conditions

i) An agreement is not signed in the prescribed form within 10 days of the receipt

of the letter of award of the contract.

ii) The contractor does not commence canteen services within seven days of the

stipulated date for commencement of canteen services

16) FORFEITURE OF SECURITY DEPOSIT : If the contract is terminated by the contractor

without giving stipulated period of notice or fails to observe the terms & conditions

of the Tender, Letter of Award for the contract and the agreement signed by the

contractor with the Council , the Security Deposit will be forfeited without

prejudice to the NCERT Management’s right to proceed against the contractor for

any additional damages that Council suffers as a result of the breach of the

aforesaid terms and conditions.

17) RESOLUTION OF DISPUTES :

i) The Council and the contractor shall make every effort to resolve amicably by

direct informal negotiation and disagreement or dispute arising between them

under or in connection with the contract

ii) If, after thirty (30) days from the commencement of such informal negotiations,

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the Council and the Contractor have been unable to resolve amicably a contract

dispute, either party may require that the dispute be referred for resolution to

the formal mechanism.

iii) A dispute or difference arising between the Council and Contractor relating to

any matter arising out of or connected with the contract, such dispute or

difference shall be referred to the International Centre for Alternate Dispute

Resolution by the Director, NCERT. The award of the Arbitrator shall be final and

binding on the parties to the contract subject to the proviso that the Arbitrator

shall give reasoned award.

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Sri Aurobindo Marg, New Delhi – 110016.

(CAMPUS & WELFARE SECTION)

TENDER FORM FOR RUNNING STAFF CANTEEN

To The Under Secretary,

Campus & Welfare Section National Council of Educational Research & Training

Sri Aurobindo Marg, New Delhi-110016.

Sub: - Tender for running staff Canteen (NIE Canteen) at NCERT Campus, Sri Aurobindo Marg, New Delhi-110016.

Sir, I am submitting herewith the tender for providing catering services in the

NCERT staff canteen, on contract basis as per details given below :- 1 Name & Address of the Bidder

2 Year of Establishment

3 Registration No./License No.

(Attach attested copy)

4 Constitution of the firm (Pvt. Ltd.

Public. Proprietary-ship)

5 Name of the Chief Executive of the

firm

6 Permanent Account No. (PAN)

(Attach attested copy)

7 Service Tax Registration No.

(Attach attested copy)

8 Sales Tax No.

(Attach attested copy)

9 Annual Turnover for the last 1-2 years

(Attach copies of income tax return)

10 ITR for the last 2 years (attach copy)

11 Details of similar works (Please give details of contract executed in the field of running

of canteen/cafeteria for the last 3-4 years in a separate sheet along-with documentary

proof)

Name of organization

Na

Nature/Name of

work

Period of work Name

Govt./semi

govt./private

org.

1

2

3

4

5

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12 Detail of present contract in Hand

Name of organization

Nature/Name of

work

Period Name

Govt./semi

govt./private

org.

1

2

3

4

5

13 Details of Award/certificates of merit etc. received from any organization

(Attach Documentary Proof)

14 Name & Address of Tenderer’s Bank and His Current Account No.

15 Required Tender Fee (In the form of DD) for Rs.1000/-

16 Required Earnest Money Deposit (EMD) (In the form of DD) for Rs.10,000/-

17 Name & address of the contract person to whom all references shall be made

regarding the tender enquiry

Name

Address

Telephone No.

Mobile No.

Fax No.

E-mail ID/Address

Certified that all the terms and conditions mentioned in the Tender

Documents are agreed/acceptable to me/us.

Signature of the Tenderer (with seal)

Dated:- __________________

The tenderer should put his/her signature with seal in each/every page of the tender documents.

Note:- The interested firms/agencies may personally visit the N.I.E. Canteen to

have the first hand information about the N.I.E. Canteen buildings located in

our campus.

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FINANCIAL BID/PRICE BID

S.No Name of items & Specifications Rate (Rs.) (Inclusive of All

Taxes)

1. One Cup Tea (Readymade) 125 ml ( Served in good Quality disposable

paper glass)

2. One Cup Tea (Readymade) 125 ml ( Served in chinaware/bone china

cup)

3. One Cup Tea 125 ml with tea bag & sugar cubes Served in good

quality disposable paper glass

4. One Cup Tea 125 ml with tea bag & sugar cubes Served in

chinaware/bone china cup

5. One cup Coffee (Readymade) 125 ml ( Served in good quality

disposable paper glass)

6. One cup Coffee (Readymade) 125 ml (served in chinaware/bone china

cup)

7. One Cup Coffee (espresso) 125ml

8. Cold Drinks ( Branded Firms, Any size/weight) preferably on MRP Basis

9. Juice/ Frooti ETC. (Tetra pack) standard size/weight.(preferably on

MRP Basis)

10. Packaged Water Bottle/Mineral water (Any brand size/weight)

(preferably on MRP Basis)

. SNACKS/BISCUTS

11. ONE SAMOSA(70 gms)

12. One half-piece Bread Pakora

13. One full piece Bread Pakora

14. One Alloo Bonda (70 gms)

15. One Bread Roll (70 gms)

16. One Dal Vada (70 gms)

17. One Chana Vada (70 gms)

18. One Gobhi Pakora

19. Paneer Pakora (70 gms)

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20. Vegetable Pakora (100 gms)

21. One piece kachauri (70 gms)

22. Two pieces kachauri (70 gms each with alloo subji/ chholley)

23. One pieces Vegetable Cutlet (70 gms)

24. Two pieces Vegetable Sandwich (Big size bread pieces)

25. One piece Sambar Vada (Vada weighing 70 gms)

26. Two pieces Sambar Vada (Each vada weighing 70 gms)

27. One piece Idli Sambhar(idli weighing 70 gms)

28. Two piece Idli Sambhar( Each Idli weighing 70 gms)

29. One piece Masala Dosa with Sambhar & Chutney (standard size)

30. Two pieces Chholly Bhature (standard size )

31. One piece bread slice ( big size ) ( standard size)

32. Bread & Butter ( two pieces bread slice & butter 25 gms)

33. One Egg boiled

34. One Egg omelette with two slice

35. Two eggs omelette with two slice

36. Biscuits ( all good quality biscuits ) ( preferably on MRP basis)

37. Chips ( potatoes wafer) standard verities (preferably on MRP basis )

38. Fruit cake standard size/weight (Britannia or other make of good

quality) (preferably on MRP basis )

39. Veg. Full lunch thali (04 puries/chappaties , one seasonal vegetable ,

dal and rice

40. Special veg. Full lunch Thali (04 purise/chappaties, one seasonal

vegetable/matter paneer/shai paneer, Dal , Rice, Raita, sweet and

salad

41. Non-veg full lunch thali (04 purise/chappaties , one non veg. Item

chicken curry /fish curry ( 02 pieces) , dal Rice ,raita, sweet and salad

42. Non-veg Full lunch Thali (04 puries/chappaties ,one non-veg. Item

mutton curry/fish curry (02 pieces) , Dal, Rice, Raita, Sweet and salad

43. One katori Dal (200gms)

44. One Katori Rajma/chhole (200gms)

18

45. One katori Sabji (200 gms)

46. One katori Mutter Paneer/ Sahi Paneer (200 gms)

47. One Katori Raita/Curd (200 gms)

48. One Katori Chicken curry/Egg Curry ( 2pieces of Chicken/2eggs) (200

gms)

49. One Katori Mutton curry/Fish Curry ( 2pieces of Mutton/Fise (200

gms)

50.` One plate Rice

51. One Roti ( Tawa & Tandoori)

SWEETS/ICE CREAM

53. One Piece Gulab Jamun (60 gms)

54. One piece Burfi ( Khoya/Besan/Nariyal) (60 gms)

55. One piece Rusgulla ( 60gms)

56. One piece Patisa ( 60gms)

57. One piece Balu Shahi ( 60gms)

58. One Laddoo ( Besan/Motichoor) ( 60 gms)

59. Ice Cream ( Any brand and Weight) Preferably on MRP Basis

. RATES FOR NCERT OFFICIAL MEETINGS/PROGRAMMES

60. Tea with biscuits ( Served in bone china cup & saucer)

61. Tea with snacks (Samosa/Bread Pakora/Bonda/Cutlets etc.) served in

bone chine cup & saucer

62. Coffee with snacks ( Samosa/Bread pakora/Bonda/Cutlets etc.) served

in bone china cup soucer

63. High Tea ( Standard itmes)

64.` Special Veg. Lunch ( 04 Puries/chappaties,one seasonal vegetable, one

matter paneer sabji/shahi paneer ,Dal , Rice, Sweet and salad

65. Working lunch (puries/chappaties, one seasonal vegetable, one

matter paneer/sahi paneer, Dal, Rice,Raita.Sweet and salad

66. Any other item

Signature of Tenderer with Seal

19

An undertaking enclosed at Annexure of the tender/bid document on non judicial stamp

paper of Rs. 10

ANNEXURE-1

UNDERTAKING

I/We have read and understood the contents of tender and agree to abide by the

terms and conditions of this tender AND undertake the following.

1. I/We also confirm that in the event of my/our tender being accepted, I/we hereby

undertake to furnish Performance Security, as mentioned in the bid document.

2. I/We further undertake that none of the Proprietor/Partners/Directors of the firm was

or is Proprietor or Partner or Director of any firm with whom the government have

banned/suspended business dealing. I/We further undertake to report to the NCERT,

New Delhi immediately after we are informed but in any case not later than 15 days, if

any firm in which Proprietor/Partners/Directors are Proprietor or Partner or Director of

such a firm which is banned/suspended in future during the currency of the contract

with you.

3. I/We agree that all disputes, if arising related to this tender, shall be within the

jurisdiction of courts of Delhi.

4. I/we undertake that the firm/company etc has never been blacklisted by any of the

Central/Govt. organisation.

5. That the information supplied by the firm/company/bidder in the bid are true and

nothing has been concealed and in case at any stage any information is found false our

EMD/ Performance Security can be forfeited and out tender can also be rejected by the

Council.

Date:

Yours faithfully

(Signature of the tenderer/bidder) Name: designation with seal of the firm/company

20

AGREEMENT

THIS AGREEMENT made on this _______ day of ______________ 2016 between M/s _______

(Name and address of the contractor) (hereinafter referred to as the CONTRACTOR, which

expression shall, unless it be repugnant to the context or meaning thereof be deemed to

mean and include its successors and assigns) of the ONE PART and the NCERT, Sri Aurobindo

Marg, New Delhi-110016 of the OTHER PART.

WHEREAS the contractor (successful bidder) submitted his bid vide.....................in accordance

with the bid document and was selected as ‘successful bidder’ pursuant to the bidding

process and negotiation on contract prices, and thereby issued the awarded the lettervide of

No............... dated..............and subsequently agreed to abide by all the terms and conditions

mentioned in the bidding document by the contractor vide his/her letter No. ..................dated

AND WHEREAS the NCERT is an autonomous body of MHRD, Govt. of India. The NCERT

intends to award the contract for the services of .................... (Name of the contractor and full

address to run NIE Canteen as per the rates accepted and agreed to by the Council as per lsit

enclosed.

BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in the

tender document

____________________ ________________________ (Signature of contractor/ (signature of authorized officer of the NCERT) Authorized representative) Name ____________________ Name ____________________ Designation_________________ Designation _________________ _________________________ _____________________________ Seal of the Firm/Company Seal of the NCERT

Witness: Witness:

(Signature) (Signature) Name of witness_________________ Name of witness_________________ Address _________________________ Address _________________________

21

AWARD LETTER

Date: ....................

To ......................................... ......................................... ......................................... Dear Sir/Madam, This is to notify you that your Bid dated the.................... for running, NCERT Canteen has been accepted by the Competent Authority initially for a period of One year (as per rated mentioned in the enclosed list). You are hereby requested to submit your acceptance to abide by all terms and conditions mentioned in the tender/bid documents and also furnish Performance Security within fifteen days after issue of notification of award for an amount of Rs. 90,000/- (Rupees Ninety thousands only) in the form of demand draft or Fixed Deposit Receipt (in original) or Bank Guarantee in an acceptable form from any Nationalized/Commercial Bank in favour of Secretary, NCERT payable at New Delhi. Performance Security shall remain valid for a period of sixty days beyond the date of completion of all contractual obligations of the supplier. No interest will be paid on amount, the same will be refunded when the contract is over and canteen premised handed over to the Council after clearing all dues in respect of PNG charges, electricity and water charges, and license fee etc. The MED shall be refunded on receipt of Performance Security.

Yours faithfully.

Name and title of the Authorised Signatory