Raising money for Cancer Research UK

• What?• Where?• Why?• When?• Who?• How?

Brainstorming

PART 1:ROAD TO

SUCCESS…?

Aims• To plan and organise an event at

college which will attract a big audience• Hence to raise a substantial

amount of money for a chosen charity• To make sure that the event is

safe for everybody taking part

PlanningCharity Talent

ContestResearch Event

• Venue• Stage• A/V Equipment• Technicians• Legal and

medical• Risk assessment• IT Equipment• Estates• Cleaning

• Date/time• Auditions• Advertisement• Catering• Sponsors• Prizes• Judges• Extra ways of

raising money

Technical

• Primary• People with

experience in organising events

• Surveys• Secondary

• Books• Websites• TV Viewing

Figures

ResearchTable 1: Number of people watching the finals of “Britain’s Got Talent” between

2007 and 2013

Graph 1: Viewers’ % share for the finals of “Britain’s Got Talent” between 2007

and 2013

Data collected from Broadcasters

Audience Research Board,

http://www.barb.co.uk/

TimingSurvey question: On which day of the week

would you most likely attend a Charity Event in form of a Talent Show?

Day of the week

1 (most

preferred)

2 3 4 5 6(least

preferred)Monday 12.5% 18.75% 18.75% 6.25% 18.75% 25%Tuesday 18.75% 18.75% 18.75% 37.5% 6.25% 0%

Wednesday 6.25% 12.5% 31.25% 18.75% 12.5% 18.75%Thursday 0% 0% 18.75% 31.25% 31.25% 18.75%

Friday 37.5% 25% 0% 6.25% 18.75% 12.5%Saturday 25% 25% 12.5% 0% 12.5% 25%

62.5% of the students surveyed have chosen Friday as their most preferred day

Table 2: Results of the online survey carried out via SurveyMonkey.com

• Varley Theatre• Fitted with all the equipment• Staging already set up• However, no permission to use• Mercers’ Sports Hall• Big, enough space to set up any

equipment• However, concerns from the Head of

Faculty

Location – venue alternatives

• Solution: Varley Café • Least concerns • Spacious• Toilets • Backstage• Shut down

Location – venue alternatives

• Principal + Vice-principal• Health and Safety officer• Bursar• Estates• Theatre management• Catering team• IT Technicians

College authorities

• Mrs Thom – former RE teacher• Experienced in organising charity

events• Supportive throughout the way• Looking at the event from a different

point of view• EPQ co-ordinators and supervisors• Initial planning and organisation• Support along the way

Preparation - consulting

• Estates• Legal, health and safety guidance• Using the building for

rehearsals/event• Cleaning and locking up• IT Department• Projector• Laptop• Voting system

Preparation - consulting

• The A-Team• Rebecca Rose – auditions support• Warren Allen – technical director• Caitlin Allard – on-night helper• Emily Quick – co-host• Georgie McGarry - raffle• Sam Bunce – parking • Josh Hill and Abbie Jackson – additional

guidance

Preparation - consulting

• Estates Team kept a close eye• Risk assessment performed and

updated regularly• Behaviour briefing for Acts• Fire briefing

Health and Safety – oh my!

Case Study presentation

Advertising the AuditionsBlack and white

design

Easily visible contact links

Sponsor included

Font: readable, tidy, funky

Logo – a near-exact remake

Advertising the Auditions

• Team meeting roughly every 3 weeks• Splitting the tasks• Progress checks• Two meetings with the contestants• Behaviour briefing• Rehearsal on Monday before the

performance

Meetings

PART 2:THE EVENT

Advertising the Event

Design similar to the Auditions poster

Date, time and location clear

Cancer Research

Prices clear and concise

“Special features”

Good ol’ intranet!

Symonds’ Got Talent Judges: Tania Ziegler, Rachel Platt, Katherine Hodgkinson

PART 3:Conclusions

£51.80However, we are still raising money!

• Auctions• DVDs

MONEY RAISED SO FAR

• The event happened!• Managed to raise enough money

to cover costs AND donate to charity• Well organised• Enjoyable• Great support

Successes

• Bigger audience• An extra rehearsal• Sticking to the schedule • Different timing and venue• Different tech crew!• Less time wasting

Areas for improvement

• A talent contest• A way to help a charity• A way to raise awareness• A way to make people take action• A way to enjoy ourselves!• (A way to get my EPQ)

Brainstorming – what?

• At college• Potentially big audience• Varley Café• Nice setting – intimate and

informal• Technical difficulties overcome

Brainstorming – where?

• December• Close to Christmas – chill out• Atmosphere• Evening / night• Glamorous

Brainstorming – when?

• College staff• My friends• Acquaintances • Performers• Audience

Brainstorming – who?

• To learn new skills• To help people in need• To make people more active• To raise awareness

Brainstorming – why?

With great difficulty!

Brainstorming – how?

Raising money for Cancer Research UK