Summer Term 2010 D.Garey

OCR Nationals Level 3

Unit 3 – Problem Solving

AO3 Collect data and store it using a spreadsheet

Summer Term 2010 D.Garey

Important Note:

• THIS IS THE SPREADSHEET JUST FOR COLLECTING/COMPILING YOUR RAW DATA!!!!!

• Don’t worry about any scary calculation, graphs etc yet, its not on this sheet!!!

Summer Term 2010 D.Garey

Safety, Security, Efficiency

• Conduct some brief research into different interfaces and identify design features that will improve speed, safety and accuracy

• Think input messages, macros, protection

and validation!!!!!!• Screen shots for evidence• For distinction- show understanding of

security measures through typed document

Summer Term 2010 D.Garey

How to create an interface in Excel

Write your questions in the cells

Write the relevant answers elsewhere on the worksheet

Summer Term 2010 D.Garey

Validation…

• Click on the cell where you want the answer to be, go to DATA then VALIDATION

Ensure “LIST” is selected under “ALLOW”

Click on Source icon and highlight the possible answers on the spreadsheet

Click back on the icon to return to the validation menu

Summer Term 2010 D.Garey

Validation…

• If you’ve done it properly, you will see a drop down menu next to your question

You can also specify numbers i.e. age range

Summer Term 2010 D.Garey

Rename the Sheets

• Right click on the sheet tabs to rename the questionaire “HOME” and sheet 2 as “RESULTS”

• You also need to hide those values on the home sheet

Summer Term 2010 D.Garey

Linking the Two Sheets• Go to TOOLS, MACRO and RECORD NEW

Fill in the fields, click record and simply switch from HOME to RESULTS tab and click STOP

Enable the FORMS toolbar setting and create a button to link the pages using your macro

Summer Term 2010 D.Garey

Recording a Record

• Create a new macro on the results page, called individual record

• Click on RECORD, ensuring you are on RESULTS sheet

• Insert a new row

• Copy the first cell answer on the home sheet

• Paste the cell into the RESULTS sheet

• Continue copying and pasting the answers

• Press STOP

• Create a new command button on the home sheet called SUBMIT

• Try it out!!!!

• Now write a macro to clear the form, create a button and link it up

Summer Term 2010 D.Garey

Video Tutorials

• formatting spreadsheet

• Validation

• protecting cells