OCR Nationals – Unit 1AO5 – SPREADSHEETS

Overview of AO5

To create a spreadsheet to calculate the company’s income and expenditure

Success Criteria

Pass

I have created a simple spreadsheet with a small number of calculationsI have used row and column headings in my spreadsheetI have made some changes to the format of the spreadsheetI have made changes to the data in my spreadsheet to obtain different resultsI have printed out my spreadsheet

Merit I have created a spreadsheet displaying accurate figuresI have included at least one function in my spreadsheetI have included a title and appropriate row/column headingsI have used a range of different format options in my spreadsheetI have included formula printouts of my spreadsheetI have used print preview to check that my printouts use suitable page orientation and fit onto one pageI have inserted and deleted row (s) in my spreadsheet

Distinction I have used suitable headers and footers in my printouts

and set other print layout features correctly

What can you remember about spreadsheets?

Recap of Spreadsheets Spreadsheets are basically designed to perform calculations – as

data and calculations can be set up to model situations They allow data and information to be displayed and managed in

a table format Companies use spreadsheets to calculate results such as totals

and to produce graphs of the results.

Spreadsheet are normally used for:

• Displaying, calculating and managing accounts and other financial information • Performing calculations on data collected in experiments and surveys

• Producing data from which graphs can be drawn for example to calculate the average temperature for a graph of weather data or to solve a mathematical equation

Basic Features of a Spreadsheet

What evidence do you need to produce?

Evidence of: Editing a Spreadsheet to obtain different results

Order number 1001 has changed from £15 to £18

Order number 1006 has been deleted

Order number 1014 has been added

Formatted to two decimal places, and to GB Pound.

Order number. Left aligned

Main Heading size 16 font. Use of fill colour highlights and centred

Fill coloured to make sub-headings stand out

Date and time formatted to UK Date.

Evidence of: Formatting a spreadsheet

Formula calculating Monthly income

Formula calculating amount plus VAT at 1.75%

Formula calculating VAT

Formula showing total Monthly income

Formula calculating profit/loss

Evidence of: Formula Printout

Print-out showing all changes made.

Evidence of: Final Spreadsheet

Step 1 Select File - then save as – then tools.

Step 2 Select General Options.

Select an appropriate password.

ONE YOU CAN REMEMBER!Use your password when opening file

Evidence of: Password Protecting the Spreadsheet