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SOS NO BUSINESS AS USUAL

(NBU) PROJECT

REPORT ON CAPACITY BUILDING WORKSHOP ON TENDERING PROCEDURES

AND PUBLIC-PRIVATE PARTNERSHIP ARRANGEMENTS ORGANIZED FOR

ASOKORE MAMPONG MUNICIPAL ASSEMBLY TOWARD STIMULATING

GROWTH IN THE MUNICIPALITY

DATE

29TH OCTOBER, 2018

VENUE

NBU HUB, GALCO HOUSE

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REPORT ON TENDERING PROCEDURES AND PUBLIC-PRIVATE PARTNERSHIP

TRAINING WORKSHOP ORGANIZED FOR AMMA ON 29TH OCTOBER, 2018 AT

THE NBU HUB

1.0 Introduction

All the world over, governments bear the responsibility of ensuring that the resources needed to

provide the critical infrastructure both to stimulate the growth of economies and to meet basic needs

are garnered. In recent times however, the strain on government budgets has called for other actors,

particularly the private sector.

Over the decades Private Public Partnerships (PPPs) have been adopted by many governments

especially, in south of the Sahara, as a strategic approach to foster infrastructural development and

meet the rapid urbanization and accelerated societal growth needs in the country. Given the topical

trends of urban development, decentralization of municipal structures and the unwarranted needs of

the growing masses, PPPs have become an insatiable need and yet inextricable element that is

continually shifting the locus of municipal development while improving the capacities of

governments and MMDAs to match their circumstantial realities.

Since the creation of the Asokore Mampong Municipality from the Kumasi Metropolitan Assembly

in 2012, it has applied the PPP concept to deliver several infrastructure and services towards the

improvement of the socio-economic conditions and wellbeing of its citizenry. PPP arrangements in

AMMA have yielded benefits of better access to water and sanitation, market infrastructure, and

transportation services. Despite the benefits realized by such arrangements, there have been challenges

in the negotiation of PPP measures.

These pressing concerns have triggered several actions by the ‘No Business as Usual’ Project with

support from the European Union and SOS Ghana and Netherlands, to speed up local economic

development in the Asokore Mampong Municipality. Other actions are an extensive study on PPPs

in AMM by the NBU project, and this workshop under reference, which is aimed at building the

capacity of duty bearers and relevant stakeholders in the municipality on best practices for negotiating

and implementing PPP arrangements.

Within the confines of this sensitive development, the workshop is essentially aimed at examining

PPPs, tendering procedures and processes as required by national policies and laws, establishing

indicators for monitoring PPP practice to set the stage for a similar training within a year, studying

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PPP cases and extracting lessons and precautions for rolling out PPP initiatives in AMMA going

forward. It is therefore based on this premise that this facilitated workshop expects to convince

interested stakeholders that it is technically feasible, socially desirable, economically rewarding and

financially profitable to run a range of PPP contractual arrangements for the development of the

Asokore Mampong Municipality (AMM).

2.0 Preparatory Activities

As part of the preparatory activities carried out before the actual meeting, a checklist was developed

which assigned tasks to be undertaken to some of the NBU Team members. Invitation letters were

dispatched to the workshop participants. Follow up calls were also placed to remind these participants

who were largely staff and Assembly members of the Asokore Mampong Municipal Assembly

(AMMA) on the scheduled date.

An arrangement was also made with the consultant undertaking the PPP assignment and his team who

would be the facilitators of the Workshop. A day prior to the meeting, arrangement was made to print

out the programme outline, registration and evaluation forms in readiness for the training workshop.

Other arrangements were made for the use of projector for presentation and a functional camera for

photography. Arrangement for refreshment for the participants was accordingly made. The Co-

Working space of the NBU Hub was set up as the venue for the next day’s meeting.

3.0 Attendance to the Workshop

In all, there were twenty-one (21) participants present at this Workshop; sixteen (16) from the Asokore

Mampong Municipal Assembly consisting of Technical staff and selected Assembly Members, a

representation of CSO (AoG), representation from a media house, NBU and three members of the

consulting team.

4.0 The Workshop

The workshop started at exactly 10:00am with a prayer by the Assembly member for Sepe Timpone

electoral area, Hon. Kwame Nkrumah. There was round of self-introduction of all the participants

present at this workshop. The Programme Manager responsible for SBs/PPP/Action Plan on the

NBU project, Mr. Daniel Okity-Boamah took the floor addressing participants on the need and

purpose for this PPP workshop. He indicated that PPP has become a new trend of facilitating

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development in MMDAs and therefore the need for AMMA to be equipped with the PPP policy,

process, and contract management for the benefit of the municipality. He concluded that it is the goal

of the NBU project to enhance the capacity of AMMA to effectively handle all issues and projects

relative to PPPs and tendering procedures for the overall development of the Asokore Mampong

Municipality. He subsequently introduced the lead Facilitator for the Workshop, Mr. Prince A.

Anokye, Senior Lecturer at the Kwame Nkrumah University of Science and Technology (KNUST) to

lead the session.

Upon taking over, Mr. Prince Anokye sampled a few of the expectations that participants have for the

workshop. The first module of the training was the PPP policy of Ghana. The participants were taken

through what PPPs are? Why PPPs are option for consideration, processes involved in PPP

agreement, the benefits of PPPs among others. The second module was basically on tendering and

procurement processes in MMDAs. The other module was on case studies of PPPs from other

municipalities, this was to get participants to better appreciate the concept of PPPs and how it is

applied in the context of the various Metropolitan, Municipal and District Assembly (MMDA) levels.

There was also a few breakout sessions where participants discussed some case studies on PPPs and

tendering procedures. Participants had the opportunity to ask questions, seek clarifications and made

useful contributions on all the presentations. The participants were very excited on the knowledge

gained from the workshop and resolved that they were going to use the knowledge received in

negotiating for good PPP agreement for the benefit of the Asokore Mampong Municipality. As part

of the next steps, it was resolved that a PPP steering committee will be useful to negotiate for, and

monitor PPP arrangements for development within the municipality.

5.0 Inauguration of the PPP Steering Committee

At this section, a steering committee was inaugurated to be responsible for PPP arrangements within

the Municipality. The Steering Committee is headed by the Municipal Planning Officer of the Asokore

Mampong Municipal Assembly, Mr. Eric Anarfi, who was in attendance. The other members of the

Committee are: the Municipal Coordinating Director, the Municipal Engineer, the Budget Officer,

one representation of the NBU Project (Daniel Okity-Boamah), one representation of CSOs (Mr.

George Afoakwa) and one other PPP Expert (Mr Korsi Ashong) of Sustainable livelihood Consult.

The Presiding Member of the Municipal Assembly, stood in the stead of the Municipal Chief

Executive of the Asokore Mampong Municipality and declared the PPP Steering Committee duly

inaugurated to begin their mandate.

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The Steering Committee subsequently scheduled a meeting for Thursday 15th November, 2018 for

deliberations on the PPP Criteria document and the choice of two (2) PPP projects to be executed

under the NBU project framework.

The meeting finally came to an end around 4:40pm after a closing prayer was said by Mr Osman

(Assistant Director at AMMA).

6.0 Concluding Remarks

The Workshop achieved its intended objective in terms of the content delivered to participants and

the number of AMMA staff who were present for this capacity building exercise. The content of the

presentations triggered thoughts of workshop participants to right all the wrongs with the

implementation of the PPP arrangements in the municipality. The role of the PPP Steering Committee

were also outlined and explained for the understanding of all members. The feedback gathered from

participants of the Workshop were very encouraging and participants requested that such educative

capacity building exercise should be held at regular intervals. Some also indicated that the workshop

is also timely and would save AMMA from entering into uninformed PPP arrangements in the future.

The Steering Committee however scheduled 15th November, 2018 for its next meeting to deliberate

and propose the two (2) PPP projects to be executed under the NBU project framework.

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Appendices:

i. Programme Outline

ii. List of Members of the PPP Steering Committee

iii. Pictures of the Meeting

iv. Registration Sheet

v. Power point Presentation

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Appendix I:

“NBU” PROJECT

CAPACITY BUILDING WORKSHOP ON TENDERING PROCEDURES AND PPPs

FOR AMMA

Date: Monday 29th October, 2018

Venue: NBU HUB, KUMASI

PROGRAMME OUTLINE

9:30 am – 10:00am Arrival and Registration

10:00am –10:05am Opening Prayer

10:05am –10: 10am Introductory Remarks and Purpose of Gathering

Daniel Okity- Boamah (Programme Manager, SB/PPP/Action Plan)

10:10am –10: 20am Round of Introduction (All Participants)

10:20am –11:30am Module One (Mr. Prince A. Anokye (Lead Facilitator))

11:30am –11:50am Snack Break (All participants)

11:50am –12: 55pm Module Two

12:55pm – 1: 25pm Breakout session (All Participants)

1:25pm – 1: 40pm Lunch Break

1: 40pm – 2: 50pm Module Three

2: 50pm – 3: 30pm Breakout Session (All Participants)

3:30pm – 4: 00pm PPP Steering Committee Inauguration Ceremony

4:00 pm Closing Prayer

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Appendix ii: LIST OF MEMBERS - PPP STEERING COMMITTEE

Mr Eric Anarfi (Municipal Planning Officer- AMMA) - Chairperson

Mr Yaw Owusu (Municipal Engineer-AMMA)

Ms Adelaide Adoma (Assistant Director, Rep. of MCD)

Ms Yvonne Gyamfi (Budget Officer- AMMA)

Mr George Afoakwa (CSO, AOG)

Mr Daniel Okity-Boamah (NBU Project)

Mr Korsi Ashong ( PPP Expert)

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Appendix iii:

MEETING IN PICTURES

The Lead Facilitator – Mr. Prince A. Anokye

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Section of Participants

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Members of the PPP Steering Commitee

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