WEDNESDAY, SEPTEMBER 3 , 2014Room Parent Meeting

Thank you for your time and for

helping our teachers!

CommunicateCoordinateCelebrate

While we wait to begin: Please check your class roster and make any

corrections Talk to fellow room parents about any gaps

or lead/co-lead changes you’d like to make If there is no lead for your class, please

consider volunteering!

Lead Room Parents’ Key Roles

Communication Org Chart

Janna Griffin, PrincipalKrista Saeger, PTA President

Megan Helmbrecht, Room Parent Coordinator

Grade Level Coordinator(GLC)

Lead Room Parent

All parents in the class

LaRocca Lead

NEEDED

Johnson Lead

Joy Williamson

Hefner Leads

Jen Despins/Tiffany Galligan

Francis Lead

Megan Helmbrecht

Sheridan Leads

Molly Jensen/Emmy Sunshine

Hodges Lead

Shannon Meroney

Young Leads

Katie Summers/Hope Turner

3rd Grade Level Coordinator: Emma Garrett/ Courtney

WhitworthBones Leads

Brandi Gitcho/Katie Kinzy

Sample Grade Level Structure

Review and maintain grade level notebook

Meet/introduce yourself to your Teacher Lead (Tillotson, Warner, Folts, Eddleton, Francis, Aguilar, Hughes)

Coordinate 3 class parties

Stay in budget: -Stick to party plan discussed with Teacher Lead -Parties will be equitable across all grades

Manage grade-level budget $$: -Always know when Room parents are spending $$; -ask to be copied on expenditures

GLC Responsibilities

Communicate

NEW THIS YEAR: First FridaysEach grade will be responsible for providing “Teacher Treats” on the first Friday of the month.

September 5: Executive BoardOctober 3: 5th GradeNovember 7: 4th GradeDecember 5: 3rd GradeJanuary 9: 2nd GradeFebruary 6: 1st gradeMarch 6: KindergartenApril 10: Pre-K (first Friday we have no school)

GLC Responsibilities

Communicate

Introduce yourself to your teacher - Ask class parents to help teacher as neededDisseminate information to class parentsHelp organize 3 class parties

- GLC will take the leadOrganize class booth for the H’Owl, our fall carnivalCoordinate teacher recognition(TA week; bday, etc.)

NEW THIS YEAR: Check with teacher to see if any students have “opted out” on media forms. If so, please alert Julie Choyce at jachoyce@yahoo.com.

Lead Room Parent Responsibilities

Communicate

Lead Room Parents: Where to begin

Disseminate Information to Class Parents

Begin with hard copy letter sent home in Wed. folder to ALL parents (just this once)

Post/attach letter through Living Tree

If parent does not have email, you will need to make a hard copy of all correspondence and give to the teacher or put in child’s box

Be green – use small flyers (½ page)

Communicate

Sample Letter to Parents

Decision made by the Doss Administration last yearHouse Bill 5 – Accountability regarding parent

communicationOver 85% of student population attachedAbility to target specific grades/groups/classesAbility to petition new volunteersLT wants our Doss feedback & respondsDon’t hesitate to contact support

Communicate

Purpose and Usage

Room Parent OpportunitiesOn CampusWed folder, Gallery Greats, Photo Books,

Computer LabCopying, laminating, book binding

You may use the copier but please let teachers go firstReading to children in the classroomParent readers, edit writing, math “pull out” helpOff Campus Buying supplies for the classroomTake home cut work

Coordinate

Classroom PartiesGLC will host a meeting in Oct/Nov to plan the 3 parties with the

Lead Room Parents Winter Party (Dec 17 or 18) Valentine’s Party ( Friday, Feb. 13) End of Year Party (June 3 or 4)

There is a plan for each party and the GLC will meet with the teacher-lead to find out about the plan.

Please ask for help from all classroom parents and assign workers to help run the parties

The GLC will prepare a flyer to be distributed to invite all parents to the 3 parties

All baked goods must have labeled ingredients. Parents who have children with Celiac, nut allergies, etc. should provide their own treat.

Coordinate

H’Owl – Fall Family CarnivalOctober 25, 2014 from 2-5:00pm

A booth will be assigned to your class for your parents to run. All info will be provided to you by H’Owl chairs.

Lead will communicate will all class parents about the needs for your booth

Coordinate with other class lead if you have a “partner class” running the booth

Lead will set up an “Event” using Living Tree for 30 min. shifts. All room parents will sign up for at least one shift.

Celebrate

Teacher Appreciation Gifts

Gifts typically given for birthday, winter break and end-of-year Teacher gifts are OPTIONAL. Leads will ask for whatever is

comfortable for the family. If asked further, you may suggest $5-$10.

Do not ask parents to contribute for all 3 gifts upfront. You will also need to organize class for Teacher Appreciation Week.

Your GLC will send you very specific guidelines so that we are consistent and fair to all teachers. This makes it really easy for you!

You will need to recruit coverage for the class during Teacher Appreciation Lunches (in Dec. and May)

Teacher “favorites” and birthdays are listed on the website at www.dosspta.org.

Celebrate

NEW: Teacher Appreciation WeekTeacher Appreciation Week will be from

February 23-27. We are moving it from May when the calendar is much more busy.

All grades will follow a list of suggested daily gifts for the convenience of those with more than one child at Doss.

Teacher Appreciation Lunches will remain in Dec. and May

Don’t forget: Teacher “favorites” and birthdays are listed on the website at www.dosspta.org.

Celebrate

Getting Reimbursed for Expenses

Your Grade Level Coordinator will be aware of your budget for parties.

PTA Office has everything you need in the check request station. PTA forms can also be found on the website at www.dosspta.org. Present a sales tax exemption certificate (available in the office) when

purchasing items for Doss to avoid paying sales tax. You cannot not be reimbursed for sales tax. Items purchased must be 100% for school use

Check request process: Must have 2 signatures (not related by blood/marriage) Receipts/invoices must be attached Make sure all rooms parents know this process

Requests turned in by Friday at 3pm should be completed by the following Wednesday

Email Erin Brooks at treasurer@dosspta.org for questions!

Check Request Form

PTA Opportunities

Gallery Greats (GG) Share great works of art to the class 30 min/month

Wednesday Folders (WF) Important PTA and AISD information must be checked

weekly in hanging folders in PTA officePhoto Books (PB)

Each class needs a volunteer to put together a photo book that we will sell in the spring

Computer Lab (CL) Most classes need a computer lab volunteer. Check

with your teacher if you are not sure.

PTA Committees

Partners in Education (PIE)o Log into austinpartners.org; sign up to volunteer at Doss if you plan to have any 1:1 with children

o PIE will conduct a free background checko PIE tracks all corporate sponsorships/donations

Julie Payne Julieeckelpayne@gmail.com

Sunshine Committee o For families in need

Amy Skaggs Amy_skaggs@hotmail.com Julie Williford juliewilliford@gmail.com

Spring Party – April 2015o Photo Books or other class auction itemso Begin Shutterfly class webpage NOW for easy uploads

Tiffany Galligan tgalligan@gmail.com Shannon Meroney smeroney333@gmail.com

Yearbooko Take photos throughout year and share them with

Yearbook as well as for Photo Book

Julie Choyce jachoyce@yahoo.com

PTA Committees