Agenda Welcome, Principal’s Address & PTA Board Introductions

Room Parent Responsibilities

Donations for Parties & Teacher Gifts

Recruit Class Volunteers

School Event Dates

Thank You

PTA Closing

Room Parent Responsibilities

Communicate Events with Class Parents

Coordinate Parties, Encourage Parent Volunteers

Communicate and Assist Teacher through out school year

Pinterest, resources and have fun

Shutterfly Class Share SiteFree, all-in-one online tool for creating & managing class roster and volunteer sign-upsEasy to set-up and usePrivate site open to invited members onlySend most RP communications through Shutterfly (easy one-click)

Develop & Publish Class Roster

Class parents must "release" email to Room Parents to be added to class Shutterfly share siteAsk your teacher if she/he has a release or contact information form she/he likes to use (most do) If not, use the roster release form in the RP Locker; distribute either at BTSN or in Friday FoldersFamilies who wish to keep contact information private, should have all contact information kept off published roster except child’s first & last name

Create Volunteer ScheduleGet Teacher input (what activities need volunteers, number of volunteers/activity, frequency of activity, etc.) See “District Instructional Calendar for 2013-2014” (found on school’s home page on right hand side)Create a separate sign-up for each volunteer activity in the "Volunteer" tab of Shutterfly sitePublish sign-ups & invite parents to volunteerIt is all about our kids

Plan Classroom PartiesSee Event CalendarAsk for VolunteersSend out the Donation information and encourage everyone to be involved

Party & Event GuidelinesMeet with Teacher to determine party/event needs, time, etc. Plan and purchase party items with class donationsCreate a sign-up for any items to be donated & for volunteers at party stationsPublish sign-up and invite parents to attend & volunteerAdhere to district’s health & wellness policy and be mindful of food allergies in classroomNo balloons, fog machines, or animalsSee school website & RP Shutterfly site for party ideas

Coordinate Teacher Gifts

Typical gift giving occasions Birthday (or Half Birthday, if Teacher has a summer birthday)Winter HolidaysYear End

Donations for Parties & GiftsParties

Donations can be items or monetary donationsDonation Guideline: $5/child/party

Kinder Together Day Parties: $10/child/partyTeacher Gifts

Donation Guideline: $5 - $10/child/gift giving occasion

Donations for Parties & Gifts

Make clear that all donations are optional and any contribution is appreciated

Any money collected/spent must be well documented

May request a one-time donation for all parties & teacher gifts at the beginning of

the yearAll donation requests must be approved by

Principal, unless using pre-approved email or letter

Next StepsMeet with your Teacher and fellow Room Parents to determine:

Specific classroom needs for the yearDivision of Room Parent responsibility

Division of ResponsibilityLead Room Parent = primary contact with Teacher/Room Parent CoordinatorIf only one Room Parent, recruit other parents in class to help as neededIf multiple Room Parents, divide duties:

Party Planning Event Planning Administrative Duties

Halloween Fun Run CommunicationsValentine’s Day Thanksgiving/Heritage

CelebrationRoster

Year End 100th Day of School Class Volunteer Schedule

Staff Appreciation Week Teacher GiftsField Day

Tips & TricksPut messages in body of email, not in attachments Divide Room Parent responsibilities early on & modify as necessary during the yearDefer to Teacher's preferencesMake sure school-wide communications are forwarded in a timely manner\

Always bcc when emailing out information

ResourcesRoom Parent Coordinator

Shelley North vpcooperpta@gmail.com Laura Kratzer ljk2727@hotmail.com

W.J. COOPER ELEMENTARY WEBSITE

PTA & CCLF Announcements

2015-2016 W.J. Cooper PTA OfficersCo-President: Kay GordonCo-President: Tracy Drake

Co- Vice President: Marty CristalCo-Vice President Elect: Tash Rollins

Co-Vice President: Shelley NorthTreasurer: Kara Dupree

Recording Secretary: Laura KratzerCorresponding Secretary: Quiana Clark

Parliamentarian: Sheila LeonardDiversity Coordinator: Patty Mobley