rda in arabic cataloging magda el-sherbini professor and head of collection description and access...

RDA in Arabic CatalogingMagda El-Sherbini

Professor and Head of Collection Description and Access

The Ohio State University Library

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The Big Picture

RDA Description

Arabic Language and RDA Issues

OSU Implementation

Examples

Collection Description and Access

OUTLINE

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RDA: THE BIG PICTURE


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RDA Is -A content standard that tells us what to put into the catalog records

Used with MARC and replaced AACR2

Organized in 10 sections that contain separate elements based on user tasksNot in chapters for classes of materials (AACR2)

Organized by FRBR entities and relationships

Not by ISBD areas (AACR2)

Not an encoding schema (use whatever schema is appropriate to record data elements: Dublin Core, MODS, MARC, etc.)

Available online: http://access.rdatoolkit.org/

http://access.rdatoolkit.org/

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RDA AACR2

Functional Requirements for Bibliographic Records (FRBR)

Functional Requirements for Authority Data (FRAD)

Statement of International Cataloguing Principles (ICP)

In the future: Functional Requirements for Subject Authority Data (FRSAD)

A ACR1

ISBD

Prior International Cataloging Principles


RDA’s Foundation

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RDA’s Goals are:

Identify

Relate

RDA directs the recording data about attributes of and relationships between bibliographic entities so that users accomplish "user tasks“

RDA’s Goals

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Find ايجاد

Identify تعريف

Select اختيار

Obtain اقتناءتحصل

What are User Tasks

The data should enable the user to:

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Introduction

Recording Attributes: Sections 1-4

Based on FRBR and FRAD "attributes”

Recording Relationships: Sections 5-10

Appendices

Glossary

Index

RDA’s Structure

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Group 1 – products of intellectual or artistic endeavor

الفني أو الفكري الجهد من منتجات Work, expression, manifestation, item

المادى - - - التجسيد التعبير العملالوعاء

Group 2 –entities responsible for Group 1 entities Person, corporate body, and family (The folks responsible for writing, editing, translating, etc., the stuff in libraries

العائالت - - الهيئات االشخاصGroup 3 –Subjects of Group 1 and 2 entities Concept, object, event, place (What the stuff in libraries is about)

الموضوعات


FRBR and RDA Entities

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RDA Description


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RDA Toolkit (Online) – Includes

• AACR2 and links to other documentation• LC-PCC Policy Statements (LC-PCC PS)• Workflows and mappings

RDA Print –Published Nov. 2010


RDA Toolkit

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Recording Attributes: Sections 1-4

Recording Relationships: Sections 5-10

Appendices

Updates by dates

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Chapter 1-4: Manifestation and Item

title, statement of responsibility, edition, series, publication, frequency, identifier, notes, etc.

Chapter 5-7: Work and Expression

preferred title, content type, date, form, language, place of origin, etc.

Chapter 8-11: Person, Family, or Corporate Body

name, date, title

Chapter 12-16: Concept, Object, Event, Place


Recording Attributes/Elements (Sections 1-4)

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Chapter 17: Recording primary relationships between work, expression, manifestation and item

Chapter 18-22: Recording relationship to persons, families, and corporate bodies associated with resource

Chapter 23: Recording relationship to concepts, objects, events and places associated with a work

(under development)

Chapter 24-28: Recording relationship between works, expressions, manifestations and items

Chapter 29-32: Recording relationship between persons, families, and corporate bodies.

Chapter 33-37: Recording relationship between concepts, objects, events and places (under development)


Recording Relationships (Sections 5-10)

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A Capitalization

B Abbreviations

C Initial Articles

D Record Syntaxes for Descriptive Data

E Record Syntaxes for Access Point Control

F Additional Instructions on Names of Persons

G Titles of Nobility, Terms of Rank, etc.

H Dates in the Christian Calendar

I, J, K and L Relationship Designators


Appendices

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RDA Elements

Core elements – mandatory for national level record

Core if elements -- are data elements that become mandatory depending on the situation

Other elements –depend on cataloger’s judgment and local practices

Variant title, notes, any elements that will help the user to fulfill user tasks

LC Core elements:

http://www.loc.gov/aba/rda/pdf/core_elements.pdf

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• Title proper• Statement of responsibility• Edition statement• Numbering of serials• Production (date of production if unpublished resource)• Publication (place, publisher, date)• Distribution (place, distributor, date)• Manufacture (place, manufacturer name, date)• Copyright date (if dates of publication, distribution not

identified)


Core Elements

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• Series statement (Title proper of series, Numbering within series, Title proper of subseries, Numbering within subseries)

• Identifier for the manifestation (such as ISBN)• Carrier type• Extent


More Core Elements

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RDA Vocabulary

Controlled vocabularies

•Closed (a few), such as content, media, carrier types, mode of issuance, etc.

•Open (most): catalogers can supply a term if needed; term is not in the list

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More RDA Vocabulary

AACR2RDA

Heading Authorized access pointAuthor, composer, etc. CreatorMain entry Preferred title and, if appropriate the

authorized access point for creatorUniform title Two RDA counterparts:(1) Preferred

title + other information to differentiate; (2) Conventional

collective title such as “Works”

See reference Variant access pointSee also reference Authorized access point for related

entryPhysical description Carrier descriptionGeneral material designator Content type, media type, carrier typeChief Source Preferred sources

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GENERAL PRINCIPLES


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Language and Script (RDA 1.4)Listing of elements to be transcribed from resource in found language/script

Qur’an Not Koran

Alternative: record transliterationOptional addition: give found form and transliteration

Other elements in language/script preferred by the agency

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Principle of Representation

Transcribed information: “Take what you see” and “accept

what you get” – general guideline at RDA 1.7.1:• Capitalization, punctuation, inaccuracies, abbreviations,

symbols, numerals

Alternatives: • Follow in-house guidelines or preferred style manual• Accept data from scanning, downloading, etc.

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Principle of Representation

Appendix A for capitalization (RDA 1.7.2)

Contains instructions for some specific situations

But alternatives (RDA 1.7.1) are possible

Appendix B for abbreviation (RDA 1.7.8)

Except in a few specific situations, use abbreviated forms appearing on the piece

In specific situations, refer to RDA 1.7 for possible abbreviations

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What are Transcribed and Recorded Elements?

In recorded elements -- the found information

is often adjusted (for example, the hyphens in

an ISBN are omitted; the bibliographic note is

recorded in English even if the resource itself

is written in another language)

In transcribed elements -- do not adjust what

is on the resource (take what you see

principle)

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Pre-cataloging Decisions

Before you begin cataloging, decide what you are

cataloging:

The whole, a part, a part of a part, or the

whole and its parts together.

This decision affects other decisions (choice of title

proper, who is responsible for the content, etc.)

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Types of Description (RDA 1.5)

Comprehensive description: the whole (a single-part unit, a multipart monograph, a serial, an integrating resource, a collection)

Analytical description: a part or parts (a volume in a series, a chapter, a single song)

Hierarchical description: the whole and parts together

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New Description Needed?

Changes requiring a new description (RDA 1.6) – new reasons:

• Change in mode of issuance (RDA 1. 6.1.1) e.g., single unit, multipart mono, serial, integrating resource -all resources

• Change in media type (RDA 1.6.1.2) general type of intermediation device required e.g. audio, video, etc.-all resources

• Change in edition statement: serials and integrating resources

Re-basing of an integrating resource

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Sources of Information

• Preferred source (not “chief source”)

• Square brackets information, if from outside the resource

• Fewer categories for sources in RDA 2.2:1: Pages, leaves, etc., or images of pages … (RDA 2.2.2.2)2: Moving images (RDA 2.2.2.3)3: All other resources (RDA 2.2.2.4)

There can be more than one preferred sourceOther sources of information can be used

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ISBD Conventions in RDA

It is the decision of each library to use ISBD punctuation

Ending Punctuation

“When punctuation occurring within or at the end of an element is retained,

give it with normal spacing. Prescribed punctuation is always added, even

though double punctuation may result.” (RDA D.1)

•3rd ed..•Not: 3rd ed.

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ISBD Conventions in RDA

Bracketing

When each data element is enclosed within separate sets of brackets

مدبولى ]: لقاهرة ا ٢٠١٤ , [مكتبة .[ لقاهرةا ] : [ مدبولى [٢٠١٤] , [مكتبة

264 _1 [place of publication not identified] : $b [publisher not identified] : $c [date of publication not identified]

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Use Don’t use

غير الناشر مكانمعروف

Place of publication not identifies

م. .د s.l.

معروف غير الناشر Publisher not identifies ن. .د s.n.

غير النشر تاريخمعروف

Date of publication not identified

ت. .د n.d

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Use Don’t useصفحات او صفحه ص

مجلدات او مجلد مجملون لوايضاحيات ايضناطق ناصامد صاابيض و اسود ب س&

الدقيقة في لفة لفد


More Abbreviations

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Title Proper for Serials and Integrated Resources

In general, transcribe the title as it appears on the resource (RDA 1.7.9)

However:

“when transcribing the title proper of a serial or integrating resource, correct obvious typographic errors, and make a note giving the title as it appears on the source of information” (RDA 2.3.1.4)

This means that when cataloging serials, correct obvious typographical

errors in the title proper. If it is considered important for access, give the errant form of the title in the MARC 246 field

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Monograph:

245 00 Horn sonats246 3 $i Title should read: ‡a Horn sonatas

Serial: (RDA 2.3.1.4)

245 00 Zoology studies

246 1_ $i Misspelled title on number 1: $a Zooology studies

245 00 Housing starts

246 1_ $i Source of information on v. 1, no. 1 reads: $a Housing sarts


Examples of Errors in Title ProperMonograph vs. Serial

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Statement of Responsibility

245 10 Law of war deskbook / $c authors: LTC Jeff A. Bovarnick, JA, USA, LtCol J. Porter Harlow, USMC, CDR Trevor A. Rusch, JAGC, USN, MAJ Christopher R. Brown, JA, USANG, Maj J. Jeremy Marsh, USAF, MAJ Gregory S. Musselman, JA, USA, MAJ Shane R. Reeves, JA, USA.

Note: the “rule of 3” no longer

applies, all authors are

recorded.

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Record a statement of responsibility naming more than one person, etc. as a single statement regardless of whether the person, family, or corporate bodies named in it perform the same function or different functions:

245 10 …/ $c by Nancy Drew, Bess Marvin, George Fayne, and Ned Nickerson.

Optional omission:

245 10 …/ $c by Nancy Drew [and three others]*

*Note: the phrase “ … [et al.]” is not used in RDA

Statement Naming More than One Person, Etc. (RDA 2.4.1.5 and 2.4.1.6)

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Function Indicators Value Subfields

Production 1st

2ndBlank0

abc

Place of productionName of producerDate of production

Publication 1st

2ndBlank1

abc

Place of publicationName of publisherDate of publication

Distribution 1st

2ndBlank2

abc

Place of distributionName of distributorDate of distribution

Manufacture 1st

2ndBlank3

abc

Place of manufactureName of manufacturerDate of manufacture

Copyright 1st

2ndBlank4

c Copyright notice date

MARC 264 field

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RDA and AACR2 in MARC

RDA records AACR2 records

Leader/18 = i (if ISBD used) (OCLC label "Desc")

Leader/18 = a (OCLC label "Desc")

040 $e rda None

336, 337, 338 fields GMD (245 $h) if non-print media

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A Few Things to Remember

User tasks Fewer abbreviations

“Take what you see” Content, Media and Carrier type

Work, Expression, Manifestation, Item

No more “rule of 3”

Alternatives, optional omissions and optional additions

Sources of information expanded

Cataloger’s judgment Controlled vocabularies

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RDA and the Arabic Language


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Conference

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Presentation

RDA: Basics, concepts and challenges facing

the Arabic cataloging / Tharwat al-Ulaymi,

Senior cataloging Librarian at the College of

Islamic and Arabic Studies, Dubai.

http://

www.slideshare.net/LibraryExperts/rda-library-experts-alex-tharwat-al-ulaymi

http://www.slideshare.net/LibraryExperts/rda-library-experts-alex-tharwat-al-ulaymi



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Muhammad ‘Abd al-Hamid Muawwad

RDA Examples

http://

www.slideshare.net/Muawwad/rda-12911463?related=2

MARC and RDA

http://

www.slideshare.net/Muawwad/rda-17809699?related=4

http://www.slideshare.net/Muawwad/21-rda?related=1

264 field http://

www.slideshare.net/Muawwad/264-38933514?related=3

http://www.slideshare.net/Muawwad/rda-12911463?related=2







http://www.slideshare.net/Muawwad/264-38933514?related=3

http://www.slideshare.net/Muawwad/264-38933514?related=3

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من المستفيدون يتوقع ماذاالببليوجرافية العالقات أو المكتبة فهرس

http://www.slideshare.net/Muawwad?utm_campaign=profiletracking&utm_medium=sssite&utm_source=ssslideview

وإتاحتها المصادر وصف إلى مقدمةhttp://www.slideshare.net/Muawwad/ss-29012927

هلع لتنفيذ RDA بدون االستعدادhttp://www.slideshare.net/Muawwad/rda-18285029






http://www.slideshare.net/Muawwad/ss-29012927

http://www.slideshare.net/Muawwad/ss-29012927

http://www.slideshare.net/Muawwad/rda-18285029


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قواعد مع وإتاحتها المصادر وصف مقارنةأمريكية الفهرسة األنجلو

http://www.slideshare.net/Muawwad/rda-aacr2?related=1

RDA and AACR2 Terms: Comparisonhttp://www.slideshare.net/Muawwad/aacr2-rda-17948941?related=4

RDA Structurehttp://www.slideshare.net/Muawwad/rda-12911371



http://www.slideshare.net/Muawwad/aacr2-rda-17948941?related=4




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Arabic Cataloging and RDA Issues

No copy in Arabic

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Standard terminology

ايجاد ايجاد

تحديد تعريف

اختيار اختيار

حصول تحصيل-- اقتناء


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No ILS initiative to support display of RDA elements



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Cataloger’s judgment might cause problems and inconsistency



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Training and education



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The limitation of MARC

BIBFRAME



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Union Catalog (Equivalent to OCLC)

Benefits of cooperation

Arab Federation of Library Association and Information (AFLI) (developing standards)

The role of library schools



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Policy and decisions for cataloging

(Middle East Librarians Association (MELA)

https://sites.google.com/site/melacataloging/resources/rda



https://www.facebook.com/pages/Middle-East-Librarians-Association-MELA/209497050882

https://www.facebook.com/pages/Middle-East-Librarians-Association-MELA/209497050882




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There are no instructions in RDA or the LC-PCCPSs concerning non-roman parallel fields


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Publication date:

Gregorian and non-Gregorian calendars

م٢٠١٠ه - ١٤١٣



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Costs

Translation

Maintenance

Training

ILS

Others



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OSU IMPLEMNATION


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The RDA Advisory Council, 2007

Testing the RDA software, 2007-2008

Participating in RDA National test, 2010


OSU Involvement

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RDA Implementation

Tooling ourselves (FRBR)

Planning for the RDA implementation

• Planning and timeline• Creating the RDA local documentation• Online OPAC configuration to add new MARC 21

fields• Train the trainers• Training catalogers

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Lessons learned

Be familiar with the theoretical concepts of FRBR

Be familiar with the structure of the Online Toolkit

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RDA Blog

Be familiar with the structure of the Online Toolkit

“Don’t try to read RDA from beginning to end and don’t even

bother buying a print edition. It is an online tool to be used,

not a text to be studied. Much of the hostility against RDA

came from people who simply did not understand that this

is a non-linear resource for a non-linear work environment.

Reading RDA from beginning to end makes about as much

sense as reading a phone book cover to cover in order to

look up a phone number. As for training materials, I found

presentations by Barbara Tillett particularly useful, ”

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Lessons learned

Understand the differences between RDA and AACR2

Change the cataloger’s habit of memorizing the rules and

relying on their experience. Catalogers need to consult the

rules frequently, even if they know it all. Sometimes the rules

change and if the catalogers will not keep up to date, the use

of invalid rules will continue. Making note of the changes will

be useful.

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Lessons learned

When planning in-house training for a group of catalogers, try to train all

the catalogers within the organization at the same time and at the same

level. Use the RDA Online Toolkit to familiarize the catalogers with

creating workflows looking up the rules.

– Take training one step at a time

– Have the group in your training session work together

– Follow up with your group

– Create an online tutorial or a web-based electronic

learning tool

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Lessons learned

Create a new manual that is devoted only to RDA documentation and it

should contain the following documents and links:

–Comparison between RDA and AACR2.

–Examples of RDA records

–Lists of the new RDA terminology and vocabulary

–Links to documentation and best practices of other libraries

and institutions

–Decisions related to your cataloging policy

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Lessons learned

It is important to note that RDA provides options for cataloging and

the use of elements. Catalogers need to know what to do when

options are encountered in RDA. There are three options:

•Rules labeled “alternative”

•Optional vs. core elements

•“If considered to be important for …”

- Library of Congress completed the Policy Statement (LCPSs) to

replace the Library of Congress Rule Interpretations (LCRIs). This

tool has already been added to the Online Toolkit and linked to the

RDA instructions.

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Celebrate

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Celebrate

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Examples of Records


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Important websites:

The RDA Steering Committee (incl. FAQ)

Library of Congress RDA information site

RDA Training materials (LC)

RDA Training materials (PCC)

ALCTS webinars on RDA

Other sources:

Barbara B. T (2011). RDA test. [PowerPoint slides]. Retrieved from www.rda-jsc.org/docs/Florence-US-RDA-Test.ppt

Carlton, T & Zoom, J (2012). RDA: Module 1--Introduction to RDA; Identifying Manifestations and Items. www.loc.gov/.../RDA%20training%20materials/LC%20RDA%20

DA Core elements and FRBR user tasks (2008). http://www.rda-jsc.org/docs/5chair15.pdf

RDA Toolkit (2012). About RDA and RDA Toolkit.

http://www.rdatoolkit.org/FAQ#WhatistheDifference


Sources

http://www.rda-jsc.org/rdafaq.html#1

http://www.rda-jsc.org/rdafaq.html#1

http://www.loc.gov/aba/rda/

http://www.loc.gov/catworkshop/RDA%20training%20materials/LC%20RDA%20Training/LC%20RDA%20course%20table.html

http://www.loc.gov/aba/pcc/rda/RDA%20Training.html

http://www.ala.org/alcts/confevents/upcoming/webinar/cat/rda

http://www.rda-jsc.org/docs/Florence-US-RDA-Test.ppt

http://www.loc.gov/.../RDA%20training%20materials/LC%20RDA

http://www.loc.gov/.../RDA%20training%20materials/LC%20RDA

http://www.rda-jsc.org/docs/5chair15.pdf



http://www.rdatoolkit.org/FAQ

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جزيال شكرا


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؟ اسئلة اى


rda in arabic cataloging magda el-sherbini professor and head of collection description and access...

Documents

rda entities

access rda

head of collection description

aboutcollection description

mappings rda

identifyrelate rda

frbr entities

resource appropriate