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University of California, Irvine 2012. All Rights Reserved PURAP Purchasing & Accounts Payable University of California, Irvine Accounting Systems Kuali Financial System

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Kuali Financial System. PURAP Purchasing & Accounts Payable. U niversity of C alifornia, I rvine Accounting Systems. Agenda. Purchasing/Accounts Payable Module Conversion to Kuali FS Delivery Tab Set a default delivery address for shipping purchases Vendor Tab - PowerPoint PPT Presentation

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Page 1: PURAP Purchasing & Accounts Payable

University of California, Irvine 2012. All Rights Reserved

PURAPPurchasing & Accounts Payable

University of California, IrvineAccounting Systems

Kuali Financial System

Page 2: PURAP Purchasing & Accounts Payable

University of California, Irvine 2012. All Rights Reserved

Agenda Purchasing/Accounts Payable Module

Conversion to Kuali FS Delivery Tab

Set a default delivery address for shipping purchases Vendor Tab

Vendor Onboarding site will be the initial entry point for vendors or individuals doing business with UCI.

Related Documents Tab Lists all documents related to a requisition, such as the purchase order, receiving documents,

payments, and credit memos View Payment History Tab

Lists all payment and credit memos issued against the related purchase orders- including amount, pay date, and check number if payments have been disbursed

Notes and Attachments Tab Displays user notes, attachments, or system-generated information about the document.

Page 3: PURAP Purchasing & Accounts Payable

University of California, Irvine 2012. All Rights Reserved

PURAP OverviewPurchasing/Accounts Payable module

Allows department and central users to request goods and services.

Departments & central users can generate and transmit purchase orders.

KFS allows central office users to process invoices and credit memos received from vendors.

Page 4: PURAP Purchasing & Accounts Payable

University of California, Irvine 2012. All Rights Reserved

ConversionLegacy System to KFS

RequisitionsInternal Department Process KFS Online Requisition (REQS)

Purchase Orders (POs) Requisition/POs use the same # Requisition/POs use different #

Disbursement Vouchers (DVs) Form 5 and PayQuest Disbursement Voucher (DV)

Page 5: PURAP Purchasing & Accounts Payable

University of California, Irvine 2012. All Rights Reserved

Making Purchasing Quicker:Delivery Tab

You can add a default building to your delivery address!

Page 6: PURAP Purchasing & Accounts Payable

University of California, Irvine 2012. All Rights Reserved

PURAP Module

Focus on: Decreasing Staff workload Eliminating Outdated Information Increasing User Friendliness

Page 7: PURAP Purchasing & Accounts Payable

University of California, Irvine 2012. All Rights Reserved

Want to add a

Vendor or a

Person to KFS?

Get Their

Name & Email!

Page 8: PURAP Purchasing & Accounts Payable

University of California, Irvine 2012. All Rights Reserved

KFS Vendor

Onboarding

Page 9: PURAP Purchasing & Accounts Payable

University of California, Irvine 2012. All Rights Reserved

KFS Vendor

Onboarding

Page 10: PURAP Purchasing & Accounts Payable

University of California, Irvine 2012. All Rights Reserved

KFS Vendor

Onboarding

Page 11: PURAP Purchasing & Accounts Payable

University of California, Irvine 2012. All Rights Reserved

Vendor Information Editing Original Info Inputting New Info

Page 12: PURAP Purchasing & Accounts Payable

University of California, Irvine 2012. All Rights Reserved

Looking Up Purchase Order InformationDocument Lookup Tab

Page 13: PURAP Purchasing & Accounts Payable

University of California, Irvine 2012. All Rights Reserved

Looking Up Purchase Order Information

Page 14: PURAP Purchasing & Accounts Payable

University of California, Irvine 2012. All Rights Reserved

Page 15: PURAP Purchasing & Accounts Payable

University of California, Irvine 2012. All Rights Reserved

Page 16: PURAP Purchasing & Accounts Payable

University of California, Irvine 2012. All Rights Reserved

ResourcesPurchasing Questions

Purchasing and

Contracts Manager

Brant Yancey (949) 824-7606

Accounts Payable

Questions

Accounts Payable Manager

Karen Miller (949) 824-5286

Technical Issues and Training

Technical Support Manager

Elana Scharf (949) 824-3647

Training and

SupportTrainer Melissa

Lee (949) 824-5017

http://kuali.uci.edu/


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