purchasing department tim kenefick – director purchasing and accounts payable jackie moses –...
TRANSCRIPT
![Page 1: Purchasing Department Tim Kenefick – Director Purchasing and Accounts Payable Jackie Moses – Supervisor Purchasing Gloria Narvaez – PCard Administrator/Buyer](https://reader038.vdocuments.mx/reader038/viewer/2022110402/56649e365503460f94b250fc/html5/thumbnails/1.jpg)
Purchasing DepartmentTim Kenefick – Director Purchasing and Accounts PayableJackie Moses – Supervisor PurchasingGloria Narvaez – PCard Administrator/Buyer IIIDenise Flutie – Buyer IIIGina Bazile – Buyer IIIGeorgia Franklin – Staff Assistant
![Page 2: Purchasing Department Tim Kenefick – Director Purchasing and Accounts Payable Jackie Moses – Supervisor Purchasing Gloria Narvaez – PCard Administrator/Buyer](https://reader038.vdocuments.mx/reader038/viewer/2022110402/56649e365503460f94b250fc/html5/thumbnails/2.jpg)
FPAREQN
You can also click with your mouse on this icon called: NEXT BLOCK to go to the next page.
![Page 3: Purchasing Department Tim Kenefick – Director Purchasing and Accounts Payable Jackie Moses – Supervisor Purchasing Gloria Narvaez – PCard Administrator/Buyer](https://reader038.vdocuments.mx/reader038/viewer/2022110402/56649e365503460f94b250fc/html5/thumbnails/3.jpg)
Requestor/Delivery Info Tab
If each line item has it’s own accounting string, uncheck the box.
![Page 4: Purchasing Department Tim Kenefick – Director Purchasing and Accounts Payable Jackie Moses – Supervisor Purchasing Gloria Narvaez – PCard Administrator/Buyer](https://reader038.vdocuments.mx/reader038/viewer/2022110402/56649e365503460f94b250fc/html5/thumbnails/4.jpg)
Vendor Information Tab
If you have a contact name and email address, please enter. It keeps our vendor database up to date.
![Page 5: Purchasing Department Tim Kenefick – Director Purchasing and Accounts Payable Jackie Moses – Supervisor Purchasing Gloria Narvaez – PCard Administrator/Buyer](https://reader038.vdocuments.mx/reader038/viewer/2022110402/56649e365503460f94b250fc/html5/thumbnails/5.jpg)
GUIALTI
Type name of vendor exactly as it appears. Put % before and after name. Then, hit F8 to search.
![Page 6: Purchasing Department Tim Kenefick – Director Purchasing and Accounts Payable Jackie Moses – Supervisor Purchasing Gloria Narvaez – PCard Administrator/Buyer](https://reader038.vdocuments.mx/reader038/viewer/2022110402/56649e365503460f94b250fc/html5/thumbnails/6.jpg)
FTIIDEN
Type name of vendor exactly as it appears. Put % before and after name. Then, hit F8 to search.
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Vendor Setup Form
Type name of vendor exactly as it appears. Put % before and after name. Then, hit F8 to search.
• W9 Form• W8-BEN• W8-BEN-E• Vendor Registration Form
![Page 8: Purchasing Department Tim Kenefick – Director Purchasing and Accounts Payable Jackie Moses – Supervisor Purchasing Gloria Narvaez – PCard Administrator/Buyer](https://reader038.vdocuments.mx/reader038/viewer/2022110402/56649e365503460f94b250fc/html5/thumbnails/8.jpg)
Commodity Section
If you have line items on your quote with $0, add them to Item Text for 1st line.
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Accounting Section
Shipping and freight have their own Acct: 72220
![Page 10: Purchasing Department Tim Kenefick – Director Purchasing and Accounts Payable Jackie Moses – Supervisor Purchasing Gloria Narvaez – PCard Administrator/Buyer](https://reader038.vdocuments.mx/reader038/viewer/2022110402/56649e365503460f94b250fc/html5/thumbnails/10.jpg)
Balancing/Completion Tab
Once you click on “Complete” icon, realized you forgot or made mistake, FOADOCU to get it back.
![Page 11: Purchasing Department Tim Kenefick – Director Purchasing and Accounts Payable Jackie Moses – Supervisor Purchasing Gloria Narvaez – PCard Administrator/Buyer](https://reader038.vdocuments.mx/reader038/viewer/2022110402/56649e365503460f94b250fc/html5/thumbnails/11.jpg)
FOADOCU
Click here to cancel approval for the requisition you created with errors.
![Page 12: Purchasing Department Tim Kenefick – Director Purchasing and Accounts Payable Jackie Moses – Supervisor Purchasing Gloria Narvaez – PCard Administrator/Buyer](https://reader038.vdocuments.mx/reader038/viewer/2022110402/56649e365503460f94b250fc/html5/thumbnails/12.jpg)
FGIENCD
Type requisition or purchase order number to see balance.
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FGIBDST
Allows you to see your budget for current and previous fiscal years.
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FOIDOCH
This page gives you an overview of what has been received and paid against PO.
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FOIAPPH
Gives you the history of who approved a requisition or PO.
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FOAUAPP
Delete your user id, ctrl-pg-down. Click Queue and you will access FOAAINP.
![Page 17: Purchasing Department Tim Kenefick – Director Purchasing and Accounts Payable Jackie Moses – Supervisor Purchasing Gloria Narvaez – PCard Administrator/Buyer](https://reader038.vdocuments.mx/reader038/viewer/2022110402/56649e365503460f94b250fc/html5/thumbnails/17.jpg)
FOAAINP
Type requisition or PO to see who is in line to approve.
![Page 18: Purchasing Department Tim Kenefick – Director Purchasing and Accounts Payable Jackie Moses – Supervisor Purchasing Gloria Narvaez – PCard Administrator/Buyer](https://reader038.vdocuments.mx/reader038/viewer/2022110402/56649e365503460f94b250fc/html5/thumbnails/18.jpg)
FPARCVD - Receiver• Receiver tab.
• Vendor information tab.
• Commodity/Accounting tab.
• Balancing/Completion tab.
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Receiver Tab
![Page 20: Purchasing Department Tim Kenefick – Director Purchasing and Accounts Payable Jackie Moses – Supervisor Purchasing Gloria Narvaez – PCard Administrator/Buyer](https://reader038.vdocuments.mx/reader038/viewer/2022110402/56649e365503460f94b250fc/html5/thumbnails/20.jpg)
Receiver Tab
1st option if all items have been received. 2nd option if some of the items have been received.
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Receiver Tab
1. Click on “add item box”
2. Hit “Save”(top left hand corner)
3. Hit “X”4. Ctrl-PgDown
![Page 22: Purchasing Department Tim Kenefick – Director Purchasing and Accounts Payable Jackie Moses – Supervisor Purchasing Gloria Narvaez – PCard Administrator/Buyer](https://reader038.vdocuments.mx/reader038/viewer/2022110402/56649e365503460f94b250fc/html5/thumbnails/22.jpg)
Commodity Tab
Quantity received must be the same or less than the quantity ordered.
![Page 23: Purchasing Department Tim Kenefick – Director Purchasing and Accounts Payable Jackie Moses – Supervisor Purchasing Gloria Narvaez – PCard Administrator/Buyer](https://reader038.vdocuments.mx/reader038/viewer/2022110402/56649e365503460f94b250fc/html5/thumbnails/23.jpg)
Accounts Payable
• Invoices must be submitted to AP dept. • Email: [email protected]• Fax: 321-674-7611• Phone: 321-674-8025
![Page 24: Purchasing Department Tim Kenefick – Director Purchasing and Accounts Payable Jackie Moses – Supervisor Purchasing Gloria Narvaez – PCard Administrator/Buyer](https://reader038.vdocuments.mx/reader038/viewer/2022110402/56649e365503460f94b250fc/html5/thumbnails/24.jpg)
![Page 25: Purchasing Department Tim Kenefick – Director Purchasing and Accounts Payable Jackie Moses – Supervisor Purchasing Gloria Narvaez – PCard Administrator/Buyer](https://reader038.vdocuments.mx/reader038/viewer/2022110402/56649e365503460f94b250fc/html5/thumbnails/25.jpg)