Budget Manager II

Financial Affairs

Agenda

• Purchasing Methods

• eProcurement

• Additional Purchasing Resources

• Accounts Payable

Purchasing Methods

Purchasing Methods

• Vendor Selection / Preferred Vendors

• Direct Buy Methods– ProCard– Reimbursements– Voucher check

• Purchase Orders

Special Situations

Additional consideration should be given to:– Gift purchases (e.g. gift cards, other taxable income)

– International payments– Crossing fiscal years– Grant purchases– Large purchases– Conflicts of Interest– Vehicle purchases/leases

Purchase Orders

• Required if over $2,500– Or if technology over $500

• If over $25,000– Contract review process– Bidding policy

Purchase Orders

• Approval Processes:– Over $25,000 Requires Procurement Director approval

– Over $75,000 Requires Treasurer’s Approval

– Grants Requires OSPR and/or Restricted Accounting approval

– Fixed Assets Requires Financial Accounting approval

– Technology Over $10,000 Requires IS and EVP/Provost approval

– Vehicles Requires Risk Management Approval

eProcurement

Start in Campus Connection

Additional Purchasing Resources

Additional Resources

Procurement Services & Accounts Payable Website

http://www.depaul.edu/~procure

– More information on purchasing/payment processes– Preferred vendors– News– Forms– Personal discount programs

Additional ResourcesFinancial Affairshttp://www.depaul.edu/~faffairs/

University Policies and Procedureshttp://policies.depaul.edu

Office of Institutional Compliancehttp://compliance.depaul.edu

Office of the General Counselhttp://condor.depaul.edu/~ogc/

Office of Sponsored Programs and Research (OSPR)http://ospr.depaul.edu

Advancementhttp://giving.depaul.edu

Accounts Payable